Group Title: Computer series Florida Cooperative Extension Service
Title: Turf equipment maintenance log and planner
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Full Citation
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Permanent Link: http://ufdc.ufl.edu/UF00095242/00002
 Material Information
Title: Turf equipment maintenance log and planner
Physical Description: Archival
Language: zxx
English
Creator: Peacock, Charles H.
Wetherington, Justine A.
Florida Cooperative Extension Service
Publisher: Florida Cooperative Extension Service, Institute of Food and Agricultural Sciences, University of Florida
Place of Publication: Gainesville, Fla
Publication Date: 1986
Copyright Date: 1986
Edition: Version 1.00
 Subjects
Subject: Farm equipment -- Maintenance and repair   ( lcsh )
 Notes
Summary: Description based on: documentation dated March 1986.
Statement of Responsibility: Charles H. Peacock and Justine A. Wetherington.
System Details: System requirements: IBM PC or compatible; 128K RAM; DOS 2.0 or higher; 2 disk drives. Recommended: printer.
General Note: Florida Cooperative Extension Service, computer series circular 712
 Record Information
Bibliographic ID: UF00095242
Volume ID: VID00002
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.
Resource Identifier: oclc - 20751249

Full Text
I01
FG?3c
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Disk(s) under separate cover


March 1986


Circular 712


Turf Equipment Maintenance Log and Planner


Central Science
Library


I COMPUTER SERIES


JAN 30 id90
University of Florida


Charles H. Peacock and
Justine A. Wetherington


~I FA


Extension Service / Institute of Food and Agricultural Sciences / University of Florida / John T. Woaste, Dean












TURF EQUIPMENT MAINTENANCE LOG AND PLANNER


Charles H. Peacock and J.A. Wetherington *

INTRODUCTION

Equipment used in maintaining turf areas is highly specialized and
complex. The performance of this equipment is dependent on proper servicing
and a program of preventive maintenance. It is important that a complete set
of service records be kept on each piece of equipment. These records can be
utilized for scheduling normal maintenance programs, keeping budget information
and determining cost effectiveness of the item.

Turf equipment is highly specialized and in many cases correspondingly
complex. There may be preventive maintenance schedules for engines,
transmissions, differentials, belts, hydraulic systems, carburetors, filters
and general lubrication of all moving parts. Rugged and frequent use means
constant attention to preventive maintenance and prompt repair is necessary.

JUSTIFICATION

Because turf equipment is so highly specialized, a typical turf
maintenance operation will have a large number of individual units of
equipment. A typical inventory of turf equipment for an 18-hole golf course
may include more than 70 pieces of motorized equipment. This program will
facilitate keeping turf equipment maintenance records by tracking individual
items of equipment and all associated maintenance activities. The program
allows a file entry to be created for each item and updates the files upon
entry of maintenance information. The user can track budgetary information
necessary in determining the cost effectiveness of a unit from this history.

TECHNICAL INFORMATION
The program was written and compiled in Turbo Pascal (by Borland
International). It will only access data files created within the program
format. The software is basically a data base manager designed and written
specifically for turf equipment maintenance.

In order to run this program your computer must be IBM-PC compatible with
at least 128K of RAM and running DOS 2.0 or higher. You may use either a dual
floppy or hard drive configuration. The program will run whether you have
color graphics or a monochrome display. The actual recordkeeping does not
require a printer, but in order to use the parts of the program that offer the
option of hard copy, you will need a text printer.



Asst. Professor, Computer Programmer Analyst II Department of Ornamental
Horticulture. University of Florida.

Y OF FLO
UNIVERSITY OF FLOR10A LL.RIES













Before running the program, make a back-up copy of the program files
(eqmaint.com, prompl.scr, dromp2.scr, hromp2.scr ) onto a new floppy disk and
put the original in a safe place. If you are using a hard disk system, create
a subdirectory for this program and make the back-up copy of the program file
in that subdirectory and then put the original disk in a safe place. It is a
very good idea to get into the habit of making backup copies of data files
every day. Format a floppy and label it as a special disk for daily backups
and copy the data files (inv.dat and hist.dat) from your working disk after
every day's use.













Turf Equipment Maintenance Log and Planner User's Guide


***** If your system does not set
you, it is important that you set tt
program. See if the date is correct
.) If the date is correct,
correct, enter today's date.


the time and date automatically for
least the date before you run this
by using the DOS DATE command. (A:>date
press return again. If it is not


At the DOS prompt (A:>) type EQMAINT to start the program.
The choices that you will be making through the program are displayed in
menu form. The activities are each described in a few short words and are
activated by entering the letter highlighted at the beginning of the
description.

The program stores information about your equipment and a record of each
maintenance transaction in files. Every time you enter details about a piece
of equipment, that information is automatically updated. When you finish
entering information and exit the program, all current data is saved to
disk.

The following are replicas of the various menus and screens that appear
throughout the program with explanations of their operation. The information
that appears on the screens is just sample data and is not on your program
disk.


Main Menu


Equipment Maintenance Logger

E(dit equipment file
C(heck pending service
U(pdate operating hours
L(og service performed
O(ump maintenance history
H(elp
Q(uit


Choose one by letter >>











(1) E(dit equipment file (on main menu). This is the first selection to make
when you run the program. This choice will present you with another menu
that details the various actions that may be taken to modify the file of
equipment records.


M(ew equipment entry. Two fill-in-the-blank screens prompt you for each
piece of information. As long as your answers fit in the blanks provided,
you are free to put almost anything you like into the field. The important
thing is to fill in information that will identify and locate the specific
machine for YOU. Whatever you type in will be stored in the field. If the
field expects numbers and you put in a letter, it will reject it and let you
try again. If you put numbers into a date field that are not possible months
or days, the machine will ask you to do it over by keeping the cursor in the
same place and displaying the original prompt. If a particular field does
not apply or if you do not have that information at hand, press or
guess. You can correct all of it later.


N(ew equipment entry
L(ist inventory of equipment
Change or review equipment
O(ispose of equipment
E(xit to outer menu

CHOOSE ONE BY LETTER >


MEMOMMUMMMMEMOV,











Use the
description field to
enter one or two
words that will
identify the
component or machine
for which this entry
is being made. A
tractor is a tractor
but you might wish to
note that one machine
is the small tractor
and another is the
large tractor. The
program does not
care, but you might.



If a component is
moved from machine to
machine, you can use
the machine number
field to identify the
unit on which it is
currently installed.


Maintenance on any
given machine is
tracked by either a
certain number of
days between tasks or
according to the
number of miles or
hours the machine has
been in service.


In the case of a
machine on which
service is performed
based on miles, you
may use the Serviced
by Hours option and
use the odometer as
the clock reading.


DESCRIPTION:


BOUGHT FROM:
PURCHASE PRICE : 0.00
PURCHASE DATE: / /
DAYS IN WARRANTY : 0


SERVICED BY DAYS OR HOURS (O/H) :0


MANUFACTURER:
MODEL:
SERIAL NUMBER:


STORAGE LOCATION:
MACHINE NUMBER:




PRESS WHEN SCREEN IS CORRECT












Depending on
whether you chose
serviced by Hours or
serviced by Days in
the last field of the
previous screen, one
of these screens will
appear next.


All readings that
represent operating
time must be rounded
to the nearest whole
hour or mile.


If the machine or
assembly has an oil
system, enter Y by
Oil & Lube and enter
the time interval
between oil and
filter changes. Enter
when it was last
performed. The
program figures out
when it will next
need to be done.


Make the other
choices the same way.


CURRENT CLOCK: 0

SERVICE REQUIRED ON HOW OFTEN ? HOUR LAST DUE TO BE
THIS MACHINE ? ( IN HOURS ) PERFORMED ? PERFORMED

Oil & Lube Y 0 999999 999999
Belts & Hoses Y 0 999999 999999
Tune-up Y 0 999999 999999
Hydraulics. Y 0 999999 999999
Blades Y 0 999999 999999
Filters Y 0 999999 999999

PRESS WHEN ALL FIELDS ARE CORRECT





SERVICE REQUIRED ON HOW OFTEN ? OATE LAST DUE TO BE
THIS MACHINE ? ( IN DAYS ) PERFORMED ? PERFORMED

Oil & Lube Y 0 12/31/99 12/31/99
Belts & Hoses Y 0 12/31/99 12/31/99
Tune-up Y 0 12/31/99 12/31/99
Hydraulics Y 0 12/31/99 12/31/99
Blades Y 0 12/31/99 12/31/99
Filters Y 0 12/31/99 12/31/99

TODAY IS 01/30/86 PRESS WHEN ALL FIELDS CORRECT
















L(ist inventory of equipment. Prints list of all active equipment. Enough
information is given in the list to identify and locate the machine.

If you do not
have a printer, this -
option (or any other
that creates hard
copy) would "crash"
the program. Each
time you select an LISTING EQUIPMENT ON PRINTER
option that expects a
printer to be on line
you will see a screen
that allows you to MAKE SURE PRINTER IS TURNED ON
bail out if you made
that seolecti on by PRESS 0 TO ABORT PRINT
accident. This PRESS ANY OTHER KEY TO CONTINUE
screen also allows
you to check your
printer to see if it
is turned on and the
paper positioned V
where you want it.






mfg model serial # location price
TRACTOR FORD FD-3000 OK4-DCR34 BARN $ 16000.00
MOWER TORO GREENSMASTER GM3-D56-754 SHED 1 $ 35000.00
PICK-UP DATSUN SX-10 DJFK303-22 GARAGE $ 7800.00
V-CUTTER TORO VC-350 V93920-2D SHED 2 $ 20567.00
SWEEPER TURTLE 700W DRED633 SHED 2 $ 8430.00
MOWER TORO GREENSMASTER GM3-C33-213 SHED 2 S 36000.00
















Change or review
equipment. This
option allows you to
pick out a machine
and look at the
record for it.



If the machine
you were looking for
is not on the first
screen that appears,
use the key on
your right. If you go
past the one you
wanted use the
key. If you enter
this screen, or one
like it in other
sections, you may
exit without making
any changes by using
the key.








All fields are
changeable as in the
New equipment screen.
The only difference
is that you first
select a machine by
number and no new
record is created.


DESCRIPTION: MOWER



SOUGHT FROM: TUFF TURF
PURCHASE PRICE : 35000.00
PURCHASE DATE: 03/15/85
DAYS IN WARRANTY : 180


SERVICED BY DAYS OR HOURS (0/H) :H


MANUFACTURER: TORO
MODEL: GREENSMASTER
SERIAL NUMBER: GM3-056-754



STORAGE LOCATION: SHED I
MACHINE NUMBER: G2





PRESS WHEN SCREEN IS CORRECT


1 FORD FD-3000 TI DK4-OCR34 BARN
2 TORO GREENSMASTER G2 GM3-056-754 SHED 1
3 DATSUN SX-10 P3 DJFK303-22 GARAGE
4 TORO VC-350 VC2 V93920-2D SHED 2
5 TURTLE 700W SWI DRED633 SHED 2
6 TORO GREENSMASTER G3 GM3-C33-213 SHED 2
7
8
9
10
11
12
13
14
15
16
17
18
19
20

Enter the number of the machine (1-20) to review.
Enter Number to select. PgUp & PgDn to scroll. End to exit.
^ 00


CURRENT CLOCK: 705

SERVICE REQUIRED ON HOW OFTEN ? HOUR LAST DUE TO BE
THIS MACHINE ? ( IN HOURS ) PERFORMED ? PERFORMED

Oil & Lube Y 100 700 800
Belts & Hoses Y 250 500 750
Tune-up Y 500 500 1000
Hydraulics N
Bl4des Y 30 660 690
Filters Y 50 700 750

PRESS WHEN ALL FIELDS ARE CORRECT












D(ispose of sold
equipment. The
1 FORD FD-3000 T1
record of the machine 2 TORO GREENSMASTER G2
will be removed from 3 DATSUN SX-10 P3
4 TORO VC-350 VC2
the active equi pment 5 TURTLE 700W swi
list and will not 6 TORO GREENSMASTER G3
appear again in the 8
list of chores. A 10
record identifying 12
the machine and its 13
sale price will be Is
placed in the 16
equipment history 18
file. If you disposed 19
of the machine 20
without selling it Enter the number of the ma
put 0 in the sale
price field when the Enter Number to select. PgUp & PgDn to
program asks you for
price.











E(xit to outer menu. Takes you back to where you started.


OK4-OCR34 BARN
GM3-056-754 SHED I
DJFK303-22 GARAGE
V93920-2D SHED 2
DRED633 SHED 2
GM3-C33-213 SHED 2










chine sold >>
scroll. End to exit.













(2) C(heck pending
service (on main
menu). Three options
are offered for the
time period over
which needed service
will be checked. The
Today option will
only pull out those
tasks due to be done
today or those which
should have been done
in the past. The
Week option will pull
out tasks to be done
within the next seven
days or within 20
hours of the current
clock reading. The
Month option will
select tasks to be
performed with 30
days or 80 operating
hours.


The tasks may be
printed so that the
list may be given to
the people
responsible for
service, or listed on
the screen for your
informati on.


T1 TRACTOR FORD BARN

G2 MOWER TORO SHED 1
P3 PICK-UP DATSUN GARAGE
VC2 V-CUTTER TORO SHED 2









Today is 02/06/86 Press any key to continue >


TI TRACTOR FORD BARN Oil & Lube
Tune-up
G2 MOWER TORO SHED 1 Blades
P3 PICK-UP DATSUN GARAGE Oil & Lube
VC2 V-CUTTER TORO SHED 2 Oil & Lube
Belts & Hoses
Tune-up
Hydraulics
Filters
SW1 SWEEPER TURTLE SHED 2 Oil & Lube
G3 MOWER TORO SHED 2 Belts & Hoses
Blades
Filters


Checking the pending service list makes no alterations in the files.


Do you want to check service for

Today
Week/ZO hours in advance
Month/80 hours in advance







_ ii


01l & Lube
Tune-up
Blades
Oil & Lube
Oil & Lube
Hydraulics
Filters











(3) U(pdate operating i FORD Fo-3000 Ti oK4-oCR34 BARN
hOUrs (on main menu). DATSUN SX-10 P3 DJFK303-22 GARAGE
ours (on main menu). 3 g 93920-2D SHED 2
Thi s opti on moni tors TURTLE 700W SW DRE0633 SHED 2
equipment whose TORO GREENSMASTER G3 GM3-C33-213 SHED 2
maintenance is
scheduled according
to the number of
hours the machine has
been run. The most
recent clock reading
is entered for the
machine chosen from
the list of active
machines. Only those
machines for which For which machine do you want to enter hours ?
you actually track Enter Nuaber to select. PgUp & PgOn to scroll. End to exit.
hours will have 1
numbers by their list
entry. An asterisk
instead of a number
means that this
machine is not
monitored by hours or
miles but by date. TORO GREENSMASTER G2 GM3-056-754 SHED 1
Current clock : 705
Enter current clock reading > 718
















***** NOTE: If you do not keep up with the hours or miles on a regular
basis, the program will never be able to tell you when the machines need
servicing.









(4) L(og service
performed (on main
menu). Choose the
machine you worked on
from the list and
pick the task you
performed. Enter the
cost of the service.
(You may enter the
cost of materials
alone or materials
and labor whichever
agrees with your
accountant.) This
will put the
machine's current
clock reading or
today's date along
with identification
information and cost
into the Equipment
History file.

Notice that the
machine we sold in
the earlier example
appears as a blank
space in the list.
That will keep you
from trying to make
entries for a machine
that is no longer on
the active list.
Next time you use the
program, the other
machines will fill in
that space.

If you choose
chore number 7, you
will be asked to
enter a short
description of the
repair. This could be
a short phrase or the
name of an outside
repair shop or
invoice number. As
long as what is
entered here is clear
to you later, it is
ok with the program.


1 FORD FD-3000 TI OK4-OCR34 BARN
2
3 DATSUN SX-10 P3 DJFK303-22 GARAGE
4 TORO VC-350 VC2 V93920-20 SHED 2
5 TURTLE 700W SWI DRED633 SHED 2
6 TORO GREENSMASTER G3 GM3-C33-213 SHED 2
7
8
9
10
11
12
13
14
15
16
17
18
19
20

On which machine was the maintenance/repair performed ?
Enter Number to select. PgUp & PgDn to scroll. End to exit.


1 011 & Lube
2 Belts A Hoses
3 Tune-up
4 Hydraulics
5 Blades
6 Filters
7 Other
Pick task by number ( 0 to abort )>> 1

What did the repair cost ? $ 6.34


l ii




















(5) D(ump maintenance history (on main menu). This sends each record in the
history file to the printer. You may either dump the whole file or select
one machine by serial number.


DATE CLOCK COST


SERIAL #


DK4-DCR34 Bought
GM3-056-754 Bought
DJFK303-22 Bought
V93920-2D Bought
DRED633 Bought
GM3-C33-213 Bought
V93920-2D Oil & Lube
V93920-20 Hydraulics
V93920-20D Filters
DJFK303-22 Oil & Lube
DK4-DCR34 Oil & Lube
DK4-DCR34 Tune-up
GM3-DS56-754 Sold


10/10/83
03/15/85
04/17/84
06/02/83
11/02/85
03/08/85
02/06/86
02/06/86
02/06/86
02/06/86
02/06/86
02/06/86
02/06/86


15903 $16000.00
705 $35000.00
$ 7800.00
1345 $20567.00
S 8430.00
753 $36000.00
1345 $ 6.34
1345 S 1.25
1345-S 15.84
$ 8.33
15903 $ 9.97
15903 S 15.44
15903 $ 7044.00


(6) H(elp.


(7) Q(uit.


Presents a brief explanation of program function on the screen.

Leaves the program and makes all the changes to the data file.


Dumping maintenance history to printer
W(hole file or for one S(erial number ?


FORD
TORO
DATSUN
TORO
TURTLE
TORO
TORO
TORO
TORO
OATSUN
FORD
FORD
TORO


TRACTOR
MOWER
PICK-UP
V-CUTTER
SWEEPER
MOWER
V-CUTTER
V-CUTTER
V-CUTTER
PICK-UP
TRACTOR
TRACTOR
MOWER


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