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Interim Report, July 2011
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Permanent Link: http://ufdc.ufl.edu/UF00094080/00004
 Material Information
Title: Interim Report, July 2011
Physical Description: Book
Language: English
Creator: Nemmers, John
Taylor, Laurie N.
Publisher: University of Florida Libraries
Place of Publication: Gainesville, FL
Publication Date: 7/2011
 Record Information
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.
System ID: UF00094080:00004

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PAGE 1

1 America's Swamp: The Historical Everglades Project Interim Report – July 2011 Purposes and Goals of the Project The University of Florida proposed a 3-year project to digitize, using cost-effective methods, approximately 99,690 pages in six archival collections that document the despoiling of the Everglades and the development of South Florida in the late 19th and early 20th centuries. The collections selected for this project document early plans for draining the Everglades in the 1880s and 1890s, the dredging of canals and subsequent development of the destroyed wetlands at the start of the 20th century, as well as early attempts by conservationists to preserve the natural resources of the Everglades. All six collections are being digitized in their entirety, although a small number of boxes will be excluded because they are not within the chronological scope of the project. The collections date from 1854 to 1963, but the bulk of the ma terials included in this project date from 1877 to 1929. Collection Extent Exclusions Pages Napoleon B. Broward Papers 1879-1818 10.75 ln. ft. (14 boxes; 4 vol.) 11,465 William Sherman Jennings Papers 1877-1928 13.5 ln. ft. (29 boxes; 16 vol.) 32,575 May Mann Jennings Papers 1889-1963 8 ln. ft. (23 boxes) 2 boxes dated 1930-1963 22,500 Thomas E. Will Papers 1893-1938 14 ln. ft. (24 boxes) 2 boxes dated 1930-1937 29,800 Arthur E. Morgan Papers 1912-1954 0.8 ln. ft. (2 boxes) 2 files dated 1930-1946 1,850 James E. Ingraham Papers 1854-1920 1 ln. ft. (2 boxes) 1,500 Total pages: 99,690 All imaging is completed in the Digital Library Center (DLC ), a unit of UF Libraries. For all digitized materials, METS metadata is created. In additio n to technical and structural data, descriptive metadata is imported and repurposed from existing Encoded Archival Description (EAD) finding aids. Each of the six collections is being processed separately as discrete units so that no co-minglin g of materials can occur. Each collection is processed in its entirety by a specific unit before it moves into another processing area. Key Personnel : John Nemmers, Principal Investigator. Descriptive and Technical Services Archivist, Department of Special and Area Studies Collections, University of Florida Libraries. 352-273-2766. jnemmers@ufl.edu. He serves as project director and is responsible for overseeing folder level reviews and conservation assessments prior to digitization, as well as compiling and submitting all project reports. Dr. Laurie Taylor, Co-Principal Investigator. Digital Projects Librarian, Digital Library Center, University of Florida Libraries. 352-273-2900. lautayl@uflib.ufl.edu. She is responsible for coordinating all aspects of the digitization process.

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2Time Schedule of Activities Activity Jan-Mar 2009 Apr-Jun 2009 Jul-Sep 2009 Oct-Dec 2009 Jan-Mar 2010 Apr-Jun 2010 Jul-Sep 2010 Oct-Dec 2010 Jan-Mar 2011 Apr-Jun 2011 Jul-Sep 2011 Oct-Dec 2011 Selection & folder review Conservation Assessment Digitization Actions Hiring & training of imaging & quality control technicians Record ingest to tracking Jennings, M.M./Jennings, W.S./Broward Will/Ingraham/Morgan Imaging Jennings, M.M./Jennings, W.S./Broward Will/Ingraham/Morgan Quality Control Jennings, M.M./Jennings, W.S./Broward Will/Ingraham/Morgan Package Markup/ Deployment/ Archiving Jennings, M.M./Jennings, W.S./Broward Will/Ingraham/Morgan Conservation assessment Reshelving of collections Creation of home page, education modules, and project documents Accomplishments and Products All project activities scheduled to begin between January 2011 and June 2011 occurred on schedule. The results of the project have been satisfactory to date, and all goals continue to be realistic and achievable. Digitization As of June 2011 the Arthur Morgan, James Ingraham May Mann Jennings, Willi am Sherman Jennings and Napoleon B. Broward collections have been imaged by DLC and returned to Special Collections. The Thomas Will collection currently is being imaged by DLC. It is anticipated that imaging activities for the Will Papers will conclude in October 2011. To date 95,683 pages have been scanne d and made available online (95% of total 99,690 page images originally estimated): May Mann Jennings Papers – 22,988 page images (original estimate used in grant proposal: 22,500 pages) William Sherman Jennings Papers – 37,537 page images (original estimate: 32,575 pages) James Ingraham Papers – 1,678 page images (original estimate: 1,500 pages) Napoleon B. Broward Papers – 14,154 page images (original estimate: 11,465 pages) Arthur E. Morgan Papers – 1,196 page images (original estimate: 1,850 pages)

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3 Thomas E. Will Papers – 18,130 page images (origina l estimate: 29,800 pages) [Note: the digital images for this collection are still being proofed, corrected and made available online, so this is not the final page image count.] The project goal of 99,690 page images will be reached and exceeded, possibly resulting in as many as 107,000 page images. Project Homepage Page images continue to be added to the Everglades homep age that has been developed as part of the University of Florida Digital Collections (UFDC) and is available at http://ufdc.ufl.edu/swamp The homepage currently includes a sample of photographs and documents from the six collections, as well as project documentation and acknowledgement of NHPRC funding. The project homepa ge includes a page with a brief summary of performance objectives and links to the grant pr oposal for more information (available at: http://ufdc.ufl.edu/swamp/plan ). Project personnel hold regular meetings to plan the functionality of the UFDC interface. In Spring 2011, the project team completed creating lesson plans for use by teachers and students in the classroom. These plans currently are being reviewed and will be made availa ble online in Fall 2011. User Contribution Functionality DLC staff continued developing user-contributed taggi ng/description functionality as part of the UF Digital Collections (UFDC). With a login and authentication syst em, anyone signed in with their free user account can add descriptions/tags to digita l items. An overview of this functionality is available at http://ufdc.ufl.edu/admin/tagging Project team members currently are proofing object records to ensure that all page images will accommodate user-contributed descriptions User-contributed tagging/descriptions will be tested in Fall 2011 by project staff and selected users (e.g., UF faculty and students). Following public release of the functionality, users will be able to c ontribute descriptions and tags to any objects in the Everglades collections. Publicity As part of the project, UF widely publicizes inform ation about the project. All documentation, including workflow and technical specifications, is added to the project homepage. Project personnel also are disseminating information about methodology and outcomes in journal and newsletter articles and via conference presentations. The project was most recently publicized at the Society of Florida Archivists meeting in May 2011.



PAGE 1

1 America's Swamp: The Historical Everglades Project I nterim Report July 2011 Purposes and Goals of the Project The University of Florida propose d a 3 year project to digitize using cost effective methods approximately 99,690 pages in six archival coll ections that document the despoiling of the Everglades and the development of South Florida in the late 19th and early 20th centuries. The collections selected for this project document early plans for draining the Everglades in the 1880s and 1890s, the dr edging of canals and subsequent development of the destroyed wetlands at the start of the 20th century, as well as early attempts by conservationists to preserve the natural resources of the Everglades. All six collections are being digitized in their enti rety, although a small number of boxes will be excluded because they are not within the chronological scope of the project. The collections date from 1854 to 1963, but the bulk of the materials included in this project date from 1877 to 1929. Collection Extent Exclusions Pages Napoleon B. Broward Papers 1879 1818 10.75 ln. ft. (14 boxes; 4 vol.) 11,465 Willia m Sherman Jennings Papers 1877 1928 13.5 ln. ft. (29 boxes; 16 vol.) 32,575 May Mann Jennings Papers 1889 1963 8 ln. ft. (23 boxes) 2 boxes dated 1930 1963 22,500 Thomas E. Will Papers 1893 1938 14 ln. ft. (24 boxes) 2 boxes dated 1930 1937 29,800 Arthur E. Morgan Papers 1912 1954 0.8 ln. ft (2 boxes) 2 files dated 1930 1946 1,850 James E. Ingraham Papers 1854 1920 1 ln. ft. (2 boxes) 1,500 Total pages: 99,690 All imaging is completed in the Digital Library Center (DLC), a unit of UF Libraries. For all digitized materials, METS metadata is created. In addition to technical and structural data, descriptive metadata is imported and repurposed from existing Encoded Archival Description ( EAD ) finding aids Each of the six collections is being processed separately as discrete units so that no co mingling of materials can occur. Each collection is processed in its entirety by a specific unit before it moves into another processing area. Key Personnel : John Nemmers, Principal Investigator. Descriptive and Technical Services Archivist, Department of Special and Area Studies Collections, University of Florida Libraries. 352 273 2766. jnemmers@ufl.edu He serves as project director and is responsible for overse eing folder level reviews and conservation assessments prior to digitization, as well as compiling and submitting all project reports. Dr. Laurie Taylor, Co Principal Investigator. Digital Projects Librarian, Digital Library Center, University of Florida Libraries. 352 273 2900. lautayl@uflib.ufl.edu She is responsible for coordinating all aspects of the digitization process.

PAGE 2

2 Time Schedule of Activities Activity Jan Mar 2009 Apr Jun 2009 Jul Sep 2009 Oct Dec 2009 Jan Mar 2010 Apr Jun 2010 Jul Sep 2010 Oct Dec 2010 Jan Mar 2011 Apr Jun 2011 Jul Sep 2011 Oct Dec 2011 Selection & folder review Conservation Assessment Digitization Actions Hiring & training of imaging & quality control technicians Record ingest to tracking Jennings, M.M./ Jennings, W.S ./Broward Will /Ingraham/Morgan Imaging Jennings, M.M./Jennings, W.S ./Broward Will /Ingraham/Morgan Quality Control Jennings, M.M./Jen nings, W.S ./Broward Will /Ingraham/Morgan Package Markup/ Deployment/ Archiving Jennings, M.M./Jennings, W.S ./Broward Will /Ingraham/Morgan Conservation assessment Reshelving of collecti ons Creation of home page, education modules, and project documents Accomplishments and Products All project activities scheduled to begin between January 2011 and June 2011 occurred on schedule. The r esults of the project have been satisf actory to date, and all goals continue to be realistic and achievable. Digitization As of June 2011 the Arthur Morgan, James Ingraham, May Mann Jennings William Sherman Jennings and Napoleon B. Broward collections ha ve been imaged by DLC and returned to Special Collections The Thomas Will collection currently is being imaged by DLC. It is anticipated that imaging activities for the Will Papers will conclude in October 2011 To date 95,683 pages have been scanned and made available online ( 95 % of total 99,690 page image s originally estimated ) : May Mann Jennings Papers 22,988 page images (original estimate used in grant proposal: 22,500 pages) William Sherman Jennings Papers 37,537 page images (original estimate: 32,575 pages) James Ingraham Papers 1,6 78 page images (original estimate: 1,500 pages) Napoleon B. Broward Papers 14,154 page images (original estimate: 11,465 pages) Arthur E. Morgan Papers 1,196 page images (original estimate: 1,850 pages)

PAGE 3

3 Thomas E. Will Papers 18,130 page images (original estimate: 29,800 pages) [Note: the digital images for this collection are still being proofed, corrected and made available online, so this is not the final page image count.] The project goal of 99,690 page images will be reached and exceeded, possibly resulting in as many as 107,000 page images. Project Homepage Page images continue to be added to the Everglades homepage that has been developed as part of the University of Florida Digital Collections (UFDC) and is available at http://ufdc.ufl.edu/swamp The homepage currently includes a sample of photographs and documents from the six collections, as well as project documentation and acknowledgement of NHPRC funding The project homepage includes a page with a brief summary of performance objectives and links to the grant proposal for more information ( available at: http://ufdc.ufl.edu/swamp/plan ) Project personnel hol d regular meetings to plan the functionality of the UFDC interface. In Spring 2011 t he project team completed creating lesson plans for use by teachers and students in the classroom. These plans currently are being reviewed and will be made available onl ine in Fall 2011 User Contribution Functionality DLC staff continued developing user contributed tagging/description functionality as part of the UF Digital Collections (UFDC) With a login and authentication system, anyone signed in with their free use r account can add descriptions/tags to digital items An overview of this functionality is available at http://ufdc.ufl.edu/admin/tagging Project team members currently are proofing object records to ensu re that all page images will accommodate user contributed descriptions. User contributed tagging/descriptions will be tested in Fall 2011 by project staff and selected users (e.g., UF faculty and students). Following public release of the functionality, us ers will be able to contribute descriptions and tags to any objects in the Everglades collections. Publicity As part of the project, UF widely publicizes information about the project. All documentation, including workflow and technical specifications, i s added to the project homepage. Project personnel also are disseminat ing information about methodology and outcomes in journal and newsletter articles an d via conference presentations. The project was most recently publicized at the Society of Florida Arc hivists meeting in May 2011.