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dLOC Executive Board Meeting Informational Packet Item 1: Agenda List of Current Partners .page 3 Membership Statement Sustainability Plan (2013 update) Item 2: Online Elections via Ballot Bin Leadership Positions Item 3: Membership recruitment (letter to potential member s ) ..page 8 Donor development (details from Sustainability Plan) page 9 2012 2013 Budget 2013 2014 Proposed Budget Item 4: Collection Development Policy .. ... page 11 Bo rn .page 13 Item 5: New Features / Workflow Highlights 15 Item 6 : Copy of the EBSCO Agreement page 16
Page | 2 Item 1 dLOC Executive Board Meeting San Juan, Puerto Rico Thursday, June 13, 2013; 7:00 8:30 am Agenda 1. Sustainability Planning a. Annual Report 2012 2013 b. Update Business Plan 2011 2014 c. Begin Planning for Sustainability Plan 2014 2017 2. Governance a. Approve Online Elections for the Executive Board (3 new member positions) b. Leadership positions 3. Funding a. Current financial overview b. Budget for 2013 2014 4. Collection Development a. Review and approve call b. Caribbean Newspaper Born Digital titles 5. Technical a. New workflow and manual changes b. Questions/Concerns 6. Communication/Publicity a. Newsletter b. Conferences/Meetings c. Caribbean Scholarship in the Digital Age d. Web Promotion 7. Additional Business a. EBSCO Discovery Service agreement
Page | 3 dLOC Partners as of June 2013 1. 2. Aruba National Library 3. Association for Cultural Equity 4. Belize National Library Service and Information System 5. Bibliothque Hatienne des Frres de l'Instruction Chrtienne 6. Bibliothque Hatienne des Pres du St Esprit 7. Bibliotque National e Hati 8. Biblioteca Nacional de Cuba Jos Mart 9. Biblioteca Fidel Mndez Nnez de la Universidad APEC 10. Biblioteca Rafael Herrera Cabral de PUCMM 11. Brown University John Hay Library 12. Caribbean Community Secretariat 13. Caribbean Information Resource Network 14. Caribbean Studies Associaiton 15. Caribbean Volunteer Expeditions 16. Centro de Apoyo a la Investigacin de Yucatn 17. The College of The Bahamas 18. Cuban Genealogy Club 19. Curaao Public Library Foundation 20. Duke University Libraries 21. Educa V ision Inc. 22. Florida International University 23. Florida State University 24. Fundacin Global Democracia y Desarrollo 25. Guantnamo Public Memory Project 26. HistoryMiami 27. KITLV / Royal Netherlands Institute of Southeast Asian an d Caribbean Studies 28. National Library of Jamaica 29. Pontifica Universidad Catlica Madre y Maestra 30. University of Central Florida 31. University of Florida 32. University of Miami 33. University of the Netherlands Antilles 34. Universidad de Oriente 35. University of Puerto Rico 36. University of South Florida 37. University of the Virgin Islands 38. WIDECAST
Page | 4 dLOC Membership Statement June 1, 2013 Institutional Members 2012 2013 Total Received: $44,250 Total Spent: $17,220 (to date); Budgeted $32,750; Reserve: $11,500 Executive dLOC Members: Florida International University Libraries, Florida State University, University of Central Florida, University of Florida Libraries Sustaining dLOC Member: Florida Internat ional University Latin American and Caribbean Center University of Virgin Islands, University of the Netherlands Antilles Supporting dLOC Members: Belize National Library of Heritage Service, Duke University, New York University Contributing dLOC Members: Brown University John Hay Library, CARICOM, National Archives of Haiti Key Activities Funded to date: University of Florida Support for Technical Infrastructure and Processing New Content Haiti Partner Training, Updated Software and Supplies US Virgin Islands Training ThatCamp Caribe Un Conference Global Dimensions of Scholarship Conference El Mundo Newspaper Digitization from Microfilm (University of Puerto Rico) Promotional Materials Institutional Members 2011 2012 Total Rec eived: $36,250 Total Spent: $0 (transition from TICFIA funding) Executive dLOC Members: The College of the Bahamas Library, Florida International University Libraries, Florida State University Libraries, University of Central Florida Libraries, Universit y of Florida Libraries, University of Virgin Islands Library Sustaining dLOC Member: University of Miami Libraries Supporting dLOC Members: Florida International University Latin American and Caribbean Center (LACC) Contributing dLOC Members: Brown University John Hay Library, CARICOM, Princeton University Library
Page | 5 dLOC Sustainability Planning Update June 2013 Section One addresses the current products and services, organization and governance structure, continued growth and the plan for 2012 2015 with updates at the end of year on e (2013). Key Points Section One Current products and services o dLOC provides free access to more than 1.8 million pages of Caribbean content in mult iple languages from 38 partners. o dLOC partners gain access to the already operating dLOC website with on line web presence, digital preservation and archiving, digitization and digital curation tools and training. o Scholars collaborate in the dLOC environment building upon the shared collections to create collaborative research projects and exhibits. o Primary and secondary schools, universities and the community learn about the Caribbean and have access to research resources through targeted outreach events. Organization and Governance o Partners, publishers and members all have defined roles and contribute to t he success of the collaboration. o The Executive and Academic Advisory Boards provide leadership and governance for the project. o The Administrative and Technical hosts provide support and sustainability for the program. Value Proposition and Market Placemen t o dLOC is uniquely positioned as the largest and most well known open access repository of Caribbean research materials supporting preservation and access for Caribbean Studies. o dLOC represents the most cost effective and efficient solution for access to C aribbean research resources based on research of the existing commercial and open access resources; especially in an environment where open access repositories are increasingly understood and operated as viable solutions. Key Points Section Two Partners and Members Objectives 2013 Update Increase the number of Partners (currently 32) by 2 5 partners per year Currently at 38 partners Increase the number of Institutional Members (currently 11) to 25 by June 2013 11 in 2011 2012 13 in 2012 2013
Page | 6 Increase promotion to new Partners and Members by adding several methods: o Rotating the new iterations of the Caribbean Scholarship in the Digital Age Conferences. o Create a calendar or other promotional piece sent to Partners and Members. o As funding permits, create a t raveling e xhibit and offer to Partners and Members. o As funding permits, award small seed funding to support local digitization. Need to plan for 2013 Need to plan for 2013 Need to plan for 2013 El Mundo microfilm Donor Development Objectives 2013 Update Over the next 3 years we will aim to have 1 2 meetings with possible donors per month and submit 3 4 proposals to potential funders per year. Transitions in the FIU Libraries have postponed most private donor developm ent; new staff will begin in June 2013 Release and promote a donor sponsored digitization program o Digitize a Resource $100 and up o Create an Exhibit $10,000 and up (varies according to the scope of the project) o Sponsor a Collection $25,000 and up (varies according to the scope of the project) Grants Objectives 2013 Update Develop at least one proposal for a project of more than $100,000 2015 (submitted, awaiting notification) (UF & UPR) 2014 (submitted, awaiting notification) (UF) Canal Preserving a Legacy, Celebrating a Centennial, Leveraging an Extraordinary Human 2015 (IMLS, awarded) (UF) Archive of Haitian Religion and Culture (NEH Collaborative Research, 201 2 2015) (UF & Duke) Develop at least two proposals for projects less than $100,000 Latin American Research Resources El Mundo newspaper from Puerto Rico 2014 (LARRP, awarded) (FIU & UPR) (UF internal grant, awarded) (UF)
Page | 7 Item 2 Ballot Bin Online Election Ballotbin is the free tool for managing online elections. Administrator control s who votes/participates in your survey or election dLOC Executive Board Members Positions open: 3 regular members and the Institutional Member Representative Chair: Margo Groenewoud, Director, University of the Netherlands Antilles Library Vice Chair: Barry Baker, Director of Libraries, University of Central Florida (UCF) Secretary: Sandra Barker, Caribbean Community (CARICOM) Member: Dulce Mara Nez de Taveras Director, Biblioteca, Pontificia Universidad Madre y Maestra Member: Astrid Britten, Director, Aruba National Library (Biblioteca Nacional Aruba) Member: Joy Ysaguirre, Chief Librarian, Belize National Library Service and Information System (BNLSIS) Me mber: Mark Greenberg, Director of Special & Digital Collections, University of South Florida (USF) Member: pending election Member: pending election Host Institution : Vicki Silvera, Head of Special Collections, Green Library, Florida International Univer sity (FIU), and Judith C. Russell, Dean of University Libraries, University of Florida (UF) dLOC Institutional Member Representative: pending election Scholarly Advisory Board Chair: Marifeli Perez Stable, Interim Director of the Latin American & Caribbean Center, Florida International University (FIU) Past Chair (non voting): Jean Wilfrid Bertrand, Director, Archives Nationales d'Hati (ANH) Judith Rogers, Manager, Library and Faculty Technology Services, University of the Virgin Islands (UVI)
Page | 8 Item 3 October 9, 2012 XXXXXX XXXXXX Dear XXXXXX, Thanks to the support of both institutions and individuals, the Digital Library of the Caribbean (dLOC) continues to develop as a premier international collection of Caribbean research resources. With 36 content contributing partners and 16 financially sup porting members, dLOC provides access to new research resources and improved functionality for its users worldwide. In fiscal year 2012 2013, an increasing share of dLOC operations will depend on member support: $35,000 of the $165,000 dLOC operating budg et will come from member dues. In 2011 2012, your Contributing Membership, combined with the other members and in kind support from partners and the host universities, enabled dLOC to continue to train in the region, to participate in conferences and to add an additional 200,000 pages of content. dLOC partnered with librarians, archivists and scholars to create new exhibits and identify new content for the collection. In the coming year, we welcome your suggestions and input for both collaboration and content. On behalf of the dLOC partners, the researchers at your institution and those worldwide using dLOC, we would like to thank you for your support. We hope that we can continue to count on you this year. For your convenience, I have includ ed an invoice for the same membership level as last year. Sincerely, Brooke Wooldridge dLOC Program Director Current dLOC Members Executive: The College of the Bahamas Library, Florida International University Libraries, Florida State University Libraries, University of Central Florida Libraries, University of Florida Libraries, University of Virgin Islands Library Sustaining: University o f Miami Libraries, University of the Netherlands Antilles Supporting: Belize National Library and Heritage Service, Duke University Libraries, Florida International University Latin American and Caribbean Center, New York University Libraries Contribut ing: Brown University John Hay Library, Princeton University Library, CARICOM, Caribbean Information Network DIGITAL LIBRARY OF THE CARIBBEAN (dLOC) is a cooperative digital library for resources from and about the Caribbean and circum Caribbean. dLOC pro vides access to digitized versions of Caribbean cultural, historical and research materials currently held in archives, libraries, and private collections. For more information, go to www.dloc.com
Page | 9 Donor Development This aspect of dLOC sustainability will be implemented in 2013 due to staff changes at Florida International University. If partners have ideas for specific projects or donors, please contact us. Over the next 3 years we will aim to have 1 2 meetings with possible donors per month and submit 3 4 proposals to potential funders per year. Release and promote a donor sponsored digitization program o Donations can be used to support the creation of specific resources, exhibits or to digitize entire collections. Specific scholars or other individuals have research or personal interests that can be channeled to support the ongoing development of dLOC. Whether it is a specific book or microfilm reel, an exhibit or an entire collection, these special projects, whe n housed in a collaborative repository such as dLOC, allow users to discover and utilize resources in a very efficient manner. Rather than continuing to develop small, isolated collections or websites, or inter library loan one digital copy of a resource, dLOC allows the resources to be shared and searched along with other Caribbean resources. The administrative team will promote the availability of these opportunities for collaboration through its website, promotional materials, at conferences and with t argeted individuals. Digitize a Resource $100 and up: Contribute to the growing body of books, periodicals, photographs, manuscripts, etc. available freely via dLOC. Create an Exhibit $10,000 and up (varies according to the scope of the project): S upport the development of an online exhibit to showcase the materials and facilitate their use in teaching and research. Sponsor a Collection $25,000 and up (varies according to the scope of the project): Help to preserve and make accessible new conten t not currently available online to the millions of dLOC users every year. This funding will support the selection, digitization, electronic preservation and distribution of new resources. Grants The dLOC team will develop at least one proposal for a p roject of more than $100,000 and two proposals for projects less than $100,000 each year from 2012 2015.
Page | 10 Budget dLOC created a three year budget (2011 2014) during the initial post grant sustainability process. 2012 2013 : $ 32 75 0 of the membership dues were allocated Changes: Only $582 of the seed grant funding was spent and $4,500 was transferred from conference travel to partner training. 2013 2014 : 40,000 in membership dues are allocated The additional funding is earmarked for seed grants to partners.
Page | 11 Item 4 Di gital Library of the Caribbean Collection Development Committee Call for Participating Partners During the dLOC Executive Board meeting that took place on June 7, 2012 during ACURIL in Haiti, discussion took place regarding a more robust approach to building collections in dLOC. dLOC partners have primarily focused on contributing the unique material that they identified as being most important to add from their particular collections. There is general agreement that this is still the ongoing mode of operation that leads to resource sharing that benefits all dLOC users. However, we also see the desira bility of collaborating on a variety of topics that will lead to different partners contributing their content that matches a particular theme. This is another way in which dLOC can build strong collections. Some partners may feel that they have more than enough designated content to continue adding to dLOC but others may have contributed a more finite group of materials. The latter might determine they have further materials to contribute to dLOC in response to a particular designated topic. Naturally, it remains within the purview of all dLOC partners to determine if they contribute content based on their institutional needs/judgment or if they also want to identify content for a special topic. The following are designated topics primarily discussed during the Executive Board meeting though one was also developed more recently in a moment of inspiration. UN/UNICEF reports One dLOC partner noted that frequent UN/UNICEF projects in the Caribbean lead to the y this literature receives no distribution beyond the site where produced but may have value to other Caribbean nations. It might be value to identify a few topics within the UN rubric that have been produced to focus on from year to year. For example, eco nomic trends one year but other topics that would follow in years to come. Potential topics include: agriculture education environment and energy; nature preservation human rights and democracy human trafficking small island developing states women
Page | 12 A dLOC partner might also choose to focus on its collection of these items from one particular UN office, for example, UN Environment Programme, UN Development Programme, UN Institute for Disarmament Research, and UN Development Fund for Women (UNIFEM, no w part of UN Women). Commemoration of the 150th Anniversary of the Abolition of Slavery This could be a topic that would draw many resources from many partners. 2014 Centennial of the Panama Canal The Panama Canal officially opened for operation in Aug that many West Indian laborers (primarily from Jamaica and Barbados) participated in the monumental construction that created the canal. Identifying materials in the home countries that pation in the canal could build a significant collection to have ready University of Florida Libraries have already started adding a variety of materials about the Canal. Additions from other partners would strengthen what already promises to be a major collection in dLOC. It might be possible to develop this collection development project into an initiative that might lead to funding by the Panama Canal Authority f or assistance in scanning or the creation of another deliverable. Phone Directories The recent introduction of a 1949 Cuban phone directory created a huge spike in dLOC monthly statistics this summer! Researchers have long recognized that phone directorie s are an important phone directories can also point to economic trends with the number of listings that support a particular industry. They show class struct ure in terms of how many retail establishments they indicate or what services are offered in a certain locale and date. Phone directories are a valuable resource for their representation of daily life. Having a Caribbean phone directory collection in dLOC would be a unique tool and our statistics would probably go even higher! to receive your thoughts on other topics we might develop in the future. Gayle Williams Latin American & Caribbean Information Services Librarian, FIU Chair, dLOC Collection Development Committee email@example.com
Page | 13 Caribbean Newspaper Digital Library (CNDL) CNDL provides access to 182 titles of historical and contemporary serial publications. The initiative began with grant funding in 2009 and is still being developed within the Digital Library of the Caribbean P artners can support CNDL by identifying materials, digitizing or securing born digital materials; seeking permissions; conducting outreach; and cultivating new research initiatives with Caribbean scholars for the newly accessible materials. Many dLOC partners are currently digitizi ng newspapers to add to the dLOC collection. dLOC welcomes any suggestions for new titles to prioritize for digitization. Several partners including the the Belize National Library Service, Bibliothque Hatienne de s Frres de l'Instruction Chrtienne Duke University, National Library of Aruba, the National Library of Haiti, the University of Florida and the University of Puerto Rico are all working on digitization projects. In addition, led by Will Canova, the News paper Projects Coordinator at the University of Florida, we also have an important queue of born digital newspapers. Please review the list below of born digital titles and contact firstname.lastname@example.org if you have suggestions f or new titles for the born digital archiving. Caribbean Newspaper Digital Library Born Digital List Countries 1. Antigua and Barbuda Antigua and Barbuda High Commission Newsletter (2004 13) 2. Aruba Awe Mainta (2008 13) 3. Bahamas Abaconian (1993 2013), Nassau Tribune (2006 12), Spectrum (2006 11) 4. Barbados Barbados Advocate (permissions granted through 2010, not online) 5. Belize Belize Ag Report (2009 13), Star (2007 13), Toledo Howler (2007 11), UB Bulletin (2008 2013) 6. Bonaire Bonaire Repo rter (2004 13) 7. British Virgin Islands BVI Beacon (permission granted, not online) 8. Colombia Sol (Cartegena) (2008 09) 9. Costa Rica Lankesteriana International Journal of Orchidology (2001 10), Zeledonia (1997 2011); Crisol (2003 2013) 10. Cuba Ahora! (2009 13), Alma Mater (2006 13), Venceremos (2009 11) 11. Dominican Republic Puro Turismo (2009 11) 12. Grenada Barnacle and Jr. Barnacle* (not online) 13. Guatemala Revue Magazine (2008 13) 14. Guyana Guyana Chronicle (2004 08), Weekend Mirror (not online) 15. Haiti Haiti en Marche (1999 2013) 16. Honduras Honduras This Week (2009) 17. Jamaica Jamaica Journal (1967 2010), Jamaica Tourist (2005 11), Panache Jamaica (2007 10), Backyard Magazine (2010 2013) 18. Martinique Justice (2003 12) 19. Mexico Cancunissimo (2008 13), Ultimas Noticias de Quintana Roo (2009 13) 20. Nicaragua Correo (2008 13), Eslabn (2007 10)
Page | 14 21. Panama Escapes Panama (2008 2013) 22. Puerto Rico Esquina (not online), Faro del Suroeste (2003 2013) 23. Saint Barthlemy Journal de Saint Barth (2006 13), St. Barth Weekly (2005 13) 24. Saint Eustatius The Informer (2009 12) 25. St. Kitts Labour Spokesman (2010 12) 26. St. Lucia National Review (2009 11) 27. Suriname Staatsolie Nieuws (2007 13) 28. Trinidad Caribbean Belle (2010 11), UWI Today (2008 13) 29. Turks and Caicos Turks and Caicos Free Press* (not online) 30. U.S. Virgin Islands Dateline UVI (2001 12), St. John Tradewinds (2008 13), UVI Voice (2007) 31. Venezuela Cubile (2007 11) General Caribbean titles: 1. All at Sea (2013) 2. Caribbean Coastal Pollution Project (2007 09) 3. Caribbean Council Newsletter (2007 2010) 4. Caribbean Today* (2006 13) 5. Caribbean Waterways (2007 11) 6. Caribbean Maritime (2007 13) 7. Courier editions (2007 11) 8. Institute of Nautical Archeology Quarterly (not online) 9. Neotropical Primate Journal (1993 2011) 10. Sirenews (1984 2013) 11. Tapir Conservation (1990 2012) Countries still not represented: Anguilla Bermuda Cayman Islands Curaao Dominica French Guiana Guadeloupe Montserrat Saba Saint Maarten Saint Vincent and the Grenadines = titles with verbal commitment, but no signed paperwork.
Page | 15 Item 5 dLOC New Features Handout New Features and Enhancements Enhanced Display: Item Interface and Thumbnail View o The enhanced item interface uses a bar with links to citation, page image, zoomable, and other views instead of tabs for a cleaner and faster loading interface, and one that is better optimizer for users on mobile and tablet devices. The Thumbnail View is now enhanced for a cleaner and more beautiful display than before, and users can now select the thum bnail size. New: Learning Object Metadata Schema Support o Added for learning objects to already extremely rich metadata support: http://dloc.com/AA00014734/00001/pdf New: TEI Support o TEI support now in place and will facilitate dLOC partnering with the new project, the Early Caribbean Digital Archive Enhanced Streaming Video Support o YouTube, and new internal streaming video server Workflow Guides o dLOC Manual revised in English; new version and translati ons in process for new workflows: http://www.dloc.com/AA00002865/ o Digitization with a Canon EOS Camera Guide: http://dloc.com/AA00009691 Online QC (Online Quality C ontrol), May 2013 released in beta o Quality control is now online in beta mode, allowing select users to create chapters, name pages, swap pages, and a variety of other options directly in the online interface. This removes the step for external users of ha ving to use the METS Editor and allows anyone to easily create structural metadata for an item. Enhancements Underway: Djatoka and Open Layers EAD enhancements Searching by date (and date facets by decade, year, and date) Ability to add coordinates by pla cing markers on a Google Map display About the SobekCM Software dLOC is powered by the SobekCM open source software, which was created for dLOC and with collaboration among dLOC partners. More highlights on recent SobekCM software enhancements are available: http://www.dloc.com/sobekcm/development/highlights and the SobekCM email list supports discussion on SobekCM and tools: SOBEKCM DISCUSS@googlegroups.com
Page | 16 Item 6 EBSCO DISCOVERY SERVICE AGREEMENT ___________ ___, 20 13 Digital Library of the Caribbean having offices at Industries, Inc. having offices at 10 Estes Street, Ipswich, MA 09138, and 5724 Highway 280 East, Birmingham, AL, 35242, United States of America WHEREAS 1. EBSCO operates an internet based application or information service that serves the library and/or in stitutional market. 2. LICENSOR and EBSCO desire to offer LICENSOR Metadata via EBSCO Discovery Service NOW IT IS HEREBY AGREED AS FOLLOWS: 1 Definitions For the purpose of this Agreement, the following capitalized terms shall have the meanings below: 1.1 O Discovery Service s retrieval and browsing capability for a database consisting of metadata from numerous publications. 1.2 of this Agreement shall be the date of counter signature of this Agreement. 1.3 is comprised of citations, abstracts, full text, pictures, sound recordings, video recordings and /or other data associated therewith. 1.4 means the metadata elements from LICENSOR Publications, specified in Schedule A, that LICENSOR agrees to supply under this Agreement and all updates thereto. 1.5 means both LICENSOR Publications and LICENSOR Metadata. 1.6 means: (i) any trade secrets of the disclosing party, the business activities of the disclosing party and its customers, and any future business plans and services orally, are identified as confidential at the time of disclosure and confirmed in writing as such within ten (10) business days after disclosure; (ii) information about which products the and (iii) information about which content or 6 of this Agreement ; (b) can be shown by the recipient to have been known by it prior to the time of disclosure; (c) is received by the recipient from a third party without breach of duty to the disclosing party; (d) is independently developed by recipient without assistance from Confidential Information; or (e) is required to be disclosed by law, except to the extent eligible
Page | 17 for special treatment under an appropriate protective order obtained by the disclosing party. 2 Commencement and Term Subject to the termination provisions herein contained, this Agreement will commence on the Effective Date and shall continue for an initial term of three (3) years and thereafter shall automatically renew annually for successive terms of one (1) year unle ss either party provides written notice to the other party at least ninety (90) days in advance of any renewal date of its intention not to renew this Agreement or unless terminated as per Section 8 of this Agreement. 3 Access to Metadata and Publications 3.1 Wi thin thirty (30) days after the Effective Date, LICENSOR will make LICENSOR Data available to EBSCO at no cost to EBSCO LICENSOR will make available to EBSCO, on a regular basis as specified herein, all LICENSOR Data created or updated since the last deli very to EBSCO of LICENSOR Data hereunder. 3.2 LICENSOR may either send EBSCO the LICENSOR Data or allow EBSCO to crawl the LICENSOR site for the LICENSOR Data. 3.2.1. If LICENSOR sends the LICENSOR Data to EBSCO, the preferred format is an XML feed for LICENSOR Meta data and full text and as Native PDF for LICENSOR Publications. LICENSOR will provide the LICENSOR Data to EBSCO on a timely basis (within one day of publication). 3.2.2. If LICENSOR makes the LICENSOR Data available to be crawled by EBSCO the following shall be required: 18.104.22.168. LICENSOR shall provide access to an interface that allows for transmission of structured data with discrete named element data tags from the LICENSOR Data, preferably as an XML feed for LICENSOR Metadata and full text and as Native PDF for LICEN SOR Publications. 22.214.171.124. LICENSOR shall make access available to EBSCO on a 24 hour/7 days a week basis and at a satisfactory throughput.. 126.96.36.199. LICENSOR shall make the LICENSOR Data available on a timely basis (within one day of publication). 4 The Services 4.1 LICENSOR agrees to allow EBSCO to load LICENSOR Data within EBSCO Discovery Service s as specified in Schedule A. EBSCO may also use LICENSOR Metadata in other EBSCO databases. EBSCO may also include LICENSOR Metadata in its link resolution knowledgebase, which dire cts 4.2 Both parties agree to provide one or more persons to serve as points of contact to facilitate the administrative and technical portions of this Agreement as set forth below. Both parties agree to make reasonable efforts to update contact information as necessary.
Page | 18 4.2.1. For EBSCO: Name: Marc Teatum Phone: 978 356 6500 ext. 2172 Title: Sr. Data Acquisition Manager, EDS Email: email@example.com 4.2.2. For LICEN SOR Name: _____________________ Phone: ___________________ Title: ______________________ Email: ____________________ 5 Restrictions on and Requirements of Use of LICENSOR Data Except to the extent expressly authorized by this Agreement or otherwise agreed by LICENSOR in a written document signed by an officer of LICENSOR, EBSCO shall not (and shall not permit others to) use, transfer (by sale, resale, license, sublicense, download or otherwise), distribute, disclose or display LICENSOR Data. 6 Confidentiality Neither party shall, without the prior written consent of the other, or as specified below, disclose Confidential Information to any third party or use Confidential Information except as necessary for performance of this Agreement. Each par disclosure shall not apply to body, in the event such party has a bona fide dispute with the other party regarding this Agreemen t. 7 Warranties and Disclaimers 7.1 NEITHER PARTY PROVIDES ANY WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, AND EACH PARTY HEREBY DISCLAIMS ALL WARRANTIES, EXPRESS, IMPLIED OR OTHERWISE, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF NON INFRINGEMENT, M ERCHANTABILITY, OR FITNESS FOR A PARTICULAR PURPOSE. 7.2 LICENSOR DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS THAT THE PARTICULAR REQUIREMENTS. 7.3 EBSCO DOES NOT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS THAT EBSCO PARTICULAR REQUIREMENTS. 8 Termination 8.1 Notwithstanding any other provisions herein contained, and without prejudice to any other rights such party serving notice may have, either party may forthwith terminate this Agreement by written notice:
Page | 19 8.1.1. If the other party commits any breach of the terms or conditions of this Agreement and fails to remedy such breach (if capable of remedy) with in thirty days after receiving written notice requiring it to do so; 8.1.2. If the other party becomes bankrupt, compounds, or makes any arrangement with or for the benefit of its creditors; enters into a compulsory or voluntary liquidation or amalgamation (other than for the purpose of a bona fide reconstruction or amalgamation without insolvency); has a receiver or manager appointed for the whole or substantially the whole of its undertakings; or is unable to pay its debts in accordance with the law relating to this Agreement. 8.2 Upon termination of this Agreement, EBSCO may continue to use LICENSOR Data received prior to the effective date of termination in accordance with Clauses 3 and 4 of this Agreement, which shall be deemed to survive solely to the extent nece ssary to govern such post termination use. 8.3 The terms, conditions and restrictions of this Agreement shall survive any termination of this Agreement for purposes of governing the post termination activities permitted. In addition, the following Sections of this Agreement shall survive any termination of this Agreement: 6 (for 2 years after the effective date of termination), 7, 8, 9, 10, 13 and 16. 9 Assignment Neither this Agreement nor any rights or obligations hereunder may be subcontracted, assigned, delegated or otherwise transferred (by sale, merger or otherwise) without the prior written consent of the other party. 10 Notices 10.1 Any notice required or permitted under t he terms of this Agreement or required by statute, law or regulation shall (unless otherwise provided) be in writing and shall be delivered in person, sent by facsimile (with a copy being sent simultaneously by regular mail) or sent by registered mail, to the respective parties as follows (or to such other person or address as may from time to time be designated by notice hereunder): For LICENSOR ______________________________________________________________________ For EBSCO Kim Stam, Senior Director of Legal Services & Rights Management, EBSCO Publishing, 10 Estes Street, Ipswich, MA 01938, United States of America, or to such other person or address as the parties may from time to time designate. 11 Waiver Failure or neglect by either party to enforce a t any time any of the provisions hereof shall not be the validity of the whole or any part of this Agreement nor prejudice that party's rights to take subse quent action. 12 Force Majeure
Page | 20 12.1 Neither party hereto shall be liable for any breach of its obligations hereunder resulting from causes beyond its reasonable control including but not limited to fires, strikes (of its own or other employees), insurrection or ri ots, embargoes, requirements or regulations of any civil or military authority (an "Event of Force Majeure"). 12.2 Each of the parties hereto agrees to give notice forthwith to the other upon becoming aware of an Event of Force Majeure such notice to contain de tails of the circumstances giving rise to the Event of Force Majeure. 12.3 If a default due to an Event of Force Majeure shall continue for more than ninety (90) days then the party not in default shall be entitled to terminate this Agreement. 12.4 Neither party sha ll have any liability to the other in respect of the termination of this Agreement as a result of an Event of Force Majeure. 13 Publicity EBSCO shall have the right to list LICENSOR and LICENSOR Publications as partner/s in EBSCO Discovery Service. 14 Legal Capacity 14.1 Neither party shall be a partner, joint venturer, employee or agent of the other and neither party shall hold itself out as such. 14.2 Neither party shall (except as expressly permitted by this Agreement) purport to undertake any obligation on the othe r's behalf nor expose the other to any liability nor pledge or purport to pledge the other's credit. 15 Law The parties hereby agree that this Agreement and the provisions hereof shall be construed in accordance with the laws of the Commonwealth of Massachuse tts. 16 Indemnity and Limitation of Liability Both parties shall indemnify each other (and its officers, directors and partners) from and against any and all liability, damage, loss or expense arising from any claim, demand, action or proceeding based upon or arising out of the breach or alleged breach of any of the representations or warranties set forth in this Agreement or incurred in the settlement or avoidance of any such claim, provided, however, that the indemnifying party shall have the right to (a) re ceive prompt notice of all claims in writing, (b) control the defense of any such claim though counsel of its own selection, and (c) settle the claim at its own discretion. The indemnified party shall cooperate in such defense and settlement and may partic ipate in such defense at its own expense. This agreement to indemnify shall survive any termination or expiration of this Agreement. THE EXPRESS TERMS OF THIS AGREEMENT ARE IN LIEU OF ALL WARRANTIES, CONDITIONS, UNDERTAKINGS, TERMS AND OBLIGATIONS IMPLIED BY STATUTE, COMMON LAW, TRADE USAGE, COURSE OF DEALING OR OTHERWISE INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE ALL OF WHICH ARE HEREBY EXCLUDED TO THE FULLEST EXTENT PERMITTED BY LAW
Page | 21 IN WI TNESS WHEREOF the authorised representatives of the parties hereto have executed this Agreement the day and year first before written On behalf of EBSCO Industries Signed: .................................................................................. .............................. Name in block capitals: ... ........TIM COLLINS .......................... Title: ....................................... PRESIDENT ........................................................ On behalf of LICENSOR Signed: ............................................................................................................... Name in block capitals: ........................................................................................ Title: ....................................................................................................................
Page | 22 Sch edule A LICENSOR DATA http://ufdc.ufl.edu/dloc1?n=dloc LICENSOR Data Loading and Extraction Requirements: Please note which metadata fields will be searchable and displayable w Service Search & Display Fields NOTES: searching by EBSCO Discovery Service customers that the Metadata may be displayed within the EBSCO Discovery EBSCO Metadata Field Name Publisher Metadata Field Name ( update i f different from EBSCO field name) Search Display Publisher Name Publisher Name X X Title Title X X Author(s) Author(s) X X Publication Name Publication Name X X Volume Volume X X Issue Issue X X Start Page, Page range Start Page, Page range X X End Page End Page X X Number of Pages Number of Pages X X Publication Date Publication Date X X
Page | 23 Language Language X X Standard Number (specify) (e.g. ISSN, ISBN) Standard Number (specify) (e.g. ISSN, ISBN) X X Controlled vocabulary (subjects/keywords/identifiers) Controlled vocabulary (subjects/keywords/identifiers) X X Genre Genre X X Available via open access Available via open access X X Article level URL Article level URL X X Abstract Abstract X X Snippet (up to 30 words from an article) Snippet (up to 30 words from an article) X X Cited References Cited References X X Author Affiliations Author Affiliations X X DOI (digital object identifier) DOI (digital object identifier) X X Full Text Document Full Text Document X Other fields (listed)