Title: Digital Library of the Caribbean (dLOC) Executive Committee Meeting Minutes
Full Citation
Permanent Link: http://ufdc.ufl.edu/UF00093611/00003
 Material Information
Title: Digital Library of the Caribbean (dLOC) Executive Committee Meeting Minutes
Physical Description: Serial
Language: English
Creator: Digital Library of the Caribbean (dLOC)
Publisher: Digital Library of the Caribbean (dLOC)
Place of Publication: Miami, Florida
Publication Date: 2009
 Record Information
Bibliographic ID: UF00093611
Volume ID: VID00003
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.


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Biblioteca Digital del Caribe Biblioth6que Numerique des Caraibes

Executive Board Meeting ACURIL XXXIX
Karibea Beach Hotel
La Gosier, Guadeloupe
Friday, June 5, 2008, 8:00 am to 9:00 am

Jean Wilfrid Bertrand, Archives Nacionales d'Haiti
Dulce Maria Nunez, PUCMM
Astrid Britten, Biblioteca Nacional Aruba
Brooke Wooldridge, dLOC Project Coordinator
Laurie Probst, Florida International University
Judy Russell, University of Florida
William Garrison, University of South Florida
Mark I. Greenberg, University of South Florida
Laurie Taylor, University of Florida

1. Accomplishments and Challenges this past year
a) Mr. Bertrand explained some difficulties identifying photos for the purposes of
metadata. He has put together a "thinking group" representing various Haitian
institutions to help identify specific buildings and other things depicted in the
photos. Haiti will receive training next month from dLOC on use of the
CopiBook. A UF student intern will work in Haiti this summer for six weeks to
help digitize materials.
b) Mrs. Britten explained that Aruba received training from dLOC last month on
the use of scanning equipment and will be getting started on digitization work.
The Arubiana Department will provide the first materials to be digitized.
c) Mrs. Nunez explained that her institution has received equipment and training
but there have been some delays in getting the dLOC toolkit to work properly.
PUCMM is also working on a digitization manual.
d) Ms. Wooldridge explained that FIU is digitizing approximately 350 flora and
fauna slides of the Caribbean. The slides come from the herbarium at UF and a
local botanical garden/researcher in Miami. There are several other projects in
the works.
e) Mr. Greenberg explained that USF is working on Caribbean maps and Tampa
cigar labels. USF is contributing materials already digitized and cataloged
elsewhere in order to maximize its contributions. Mr. Garrison spoke about the
impending joint Cartographic Center with the Tampa Bay History Center. Mr.
Greenberg asked for a way to receive notification when items uploaded to the
toolkit are available to the public. Ms. Wooldridge spoke about using an RSS
feed for this purpose. Mr. Greenberg also spoke about stalled efforts to digitize
La Gaceta due to a hard drive crash recently. Laurie Taylor offered UF external
hard drives to help.

f) Taylor spoke about UF's effort to digitize newspapers for preservation
purposes. UF is also working on sustainable agriculture and government
documents and law as it relates to the Caribbean.

2. Brooke explained that two new institutions wish to join dLOC: the University of
the Netherlands Antilles and the National Library of Haiti. Brooke asked for a
motion to accept these two new members. Judith Russell moved the motion,
which was seconded by William Garrison. The motion passed unanimously.
Ms. Wooldridge stated that the newspaper grant has been submitted, and we are
awaiting the results. She also stated that if the grant is not successful, discussions
will occur on a sustainability plan dLOC. Judith Russell expressed her
commitment to sustaining dLOC and asked that Ms. Wooldridge communicate
this in Spanish to the other meeting participants.
3. Judith Rogers expressed the necessity that dLOC continue to meet during the
year. She would like three or four meetings to occur. We need to discuss what
the future looks like for dLOC. We need to engage in strategic planning. Each
year a new chair should be elected for the executive committee. One of the
meetings during the year should be used for this purpose.
4. There was a suggestion made by Mrs. Britton that dLOC members propose and
participate in a plenary session at the next ACURIL to discuss progress to date on
dLOC. The group agreed that this was an excellent idea.
5. Laurie Probst expressed a note of thanks to everyone assembled and stated her
support for the project. The group agreed to meet again next year at ACURIL.

The meeting concluded at 9:05.

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