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2008-2009 Smathers Libraries Mini Grant
APPLICATION COVER SHEET
Application due: October 1, 2008

Project In -esTigailr Name- Kenneth -lemiman
Department Map & hn.agery I ibrar,' Government Documentl
Emrrail adrecs, kenhcr.n. ullhh LJll edu Phone. 273-2532

AditiLbna.l appli;cnts. please give name and email for each:
Kenneth Sil, 101 ., kLf.IIt l i tlihb Utl.cdiu
Jciini ter Fdirrinigtoin. jcntiirrna utlib ull.eCdJ

Title ol grant
Delayed Dctlopinment Fxposing the Kennedy Space Center Film Colleliion

Pro'ic-.n abstract (no more than l(tl I ord-.i
Acquired thfiugh an agreelmentl v\ith NASA in '191, the Kennedy Space Center aerial film
collection is a unique, but hidden, resource in the Map and linagenr .ihbrar. An OPS employee
will be hired to organize the I 2c r1ills of film in the collection helire indexing them in a
dalabashc. which will then be published online This inde\ i ill help pro ide access In thi, sorely
underuili/edl cO'llect[on. fThi mini grant is the inilil. but ntLe-s%,dar%, step tor writing tunher
grant, aimed at lullilling Lhe Memorandum of 1 ndrslianding ilh :he Kennedy Space Center by
making digilized copies of the c.llectioni available onhlnc

Funds requested (Limit ot'Sf .ill):
$2000.00

DLscribe how thel0% ari andaltr\ cost share will be Imet
Ken Solomon will spcnd 25 hours c\alualing ca-h of th th hirt CCL1n missions' paperwork
becre adding relevant intormaial n i, the proleict's databLse Jenniltr Famnrgion will publish the
finalized database on ihe Map and Imagery Library's % cbsiic

Please list the library resources to be uNsd in this project and the name of the person aurhori/ing
the inended use and date authorized. If you need more room. continue on a s rate page

Resource .AutlhOn/inU Indl dual )Dte A\ulhon/Lte
Ken Sulumonln ill help
populate the daulbase C arol MtcAulitic 214 Sepltember 21 HKI
Jennifer Famngton w ill
post the database uinlne Carot McAulite 2)' September 20(is _

I hate in, Dcpanmeni Head's apprtlu\ l lo submit thls appI LaItinn. \ 'es C __


Si naur Date
Signarure Date










Delayed Development:
Exposing the Kennedy Space Center Film Collection

2008-2009 Mini Grant Proposal

Map & Imagery Library
Government Documents Department

Kenneth Herniman (primary)
Kenneth Solomon
Jennifer Farrington

Funds requested: $2000.00
Funds to be provided via Cost Share: $419.21


2008-2009 Narrative


In 1981, the Kennedy Space Center, as part of a Memorandum of Understanding,
transferred stewardship of a large and unique collection of aerial photography film as
well as all the original notes to the University of Florida, Map & Imagery Library.
According to the memorandum,' the University agreed to make copies available to
faculty and students for research while maintaining the condition of the original film.
Since the transfer, over 25 years ago, the film has been stored in a climate controlled
area, but access to the collection has been extremely limited to nonexistent. There is no
inventory currently available for library patrons or staff servicing the collection of
holdings. The proposed project will provide an understanding of the collection, help
fulfill the University's part of the memorandum, and also afford a sound basis to apply
for a full grant to digitize the Kennedy Space Center collection.

The collection includes 829 rolls of black and white, color, and color infrared film of
various sizes (9" x 9", 70 mm, and 4" x 5"), each containing upwards of 100
photographic images covering thirty-seven separate missions. Each mission represents a
research project conducted by the Kennedy Space Center in the 1970s in which a camera
attached to a fixed-wing aircraft would take a series of photos over a specific region. A
preliminary investigation has shown that said missions are predominantly for Florida
projects, but also include study areas in Puerto Rico, the Virgin Islands, and several other
states. An example of a typical mission is the photography for the "Biological Control of
Aquatic Weeds in Florida," which includes aerial photography of lakes in ten Florida
counties from 1972 to 1976.


SAt present, the Map and Imagery Library staff has been unable to locate the memorandum, but it is
referred to in inter-departmental correspondence from the time of acquisition. See attached.









This project will accomplish the first step in uncovering this unique and underutilized
resource. A working knowledge of the extent of the Kennedy Space Center collection
was lost when the previous Map Librarian retired, Only a select few researchers are
aware of the resource. By inventorying and indexing each mission, the staff will gain the
ability to inform patrons of the level of coverage and provide access to information
previously unavailable. This will simplify the search and discovery of library resources
by increasing patrons' ability to access the collection.

The research potential of the collection is enormous. Various academic departments have
expressed interest in the collection, indicating their desire to utilize it the materials are
accessible. The Map and Imagery Library's current aerial photograph collection is one of
its most popular collections, illustrating that once made available the Kennedy Space
Center collection would soon be heavily used by researchers and consultants alike.
Aerial photography can he employed for a variety of uses, such as vegetative analysis.
land use planning, site selection, and location of materials. Two examples in which this
collection has shown its usefulness are the exploration of pre-colonial fortifications and
the forensic investigation of a murder case. Information gleaned from these photos
would enhance research dealing with land, vegetation, and water, and would have
practical application in agriculture, engineering. geography. geology, and geomatics.

Increasing the accessibility of this unique collection of Kennedy Space Center aerial
films is the primary goal of this grant. However, it will also be a stepping stone in the
fulfillment of the Map and Imagery Library's obligation in the Memorandum of
Understanding to provide access to the collection while preserving the originals. The
organized inventory and index of the Kennedy Space Center collection will become the
foundation for outside grant proposals. There is great potential for further grants to fund
the continuation of this project. An inventoried understanding of the collection will be an
integral part of future grants written to digitize the collection and to further increase its
accessibility

To accomplish the goals set forth, the principle investigator will hire an OPS employee to
inventory the film and accompanying analysis. This employee will enter all pertinent
information (such as county, date, flight number, scale, image tally, coordinates. etc.)
regarding all thirty-seven mission projects into a database. Of the 829 rolls of aerial film,
636 are stored in marked canisters and 193 are in canisters with no external identification.
Orlando Lanni, from the Department of Agriculture and Biological Engineering has
already donated a portable light table to be used to retrieve any available textual
information from the 193 unidentified rolls. Retrieving the information will require the
OPS employee to scroll through the mission, frame by frame, in search of identifying
details. Ken Solomon will then evaluate each mission's accompanying paperwork.
identifying and inventorying important reports, booklets, or other miscellaneous papers
that may prove useful for researchers using the collection. Finally. Jennifer Farrington
will assist in publishing the database on the Map and Imagery Library's wehsite allowing
patrons to explore the index online.









The timeline for the project includes the hiring of an OPS employee, and the hours
needed to complete the projccl. Using one roll as a guide, it is estimated that it will take
200 hours for the OPS employee to fully identify and record the information about the
K29 rolls of aerial photography in the Kennedy Space Center collection. We expect the
project to commence in December 2008 and to be completed in June 2009 (see timclne).

Completion of the inventory and its subsequent publishing will determine the success of
the project. This grant will create a fully inventoried, processed, and organized aenal
photo sub-collect)on along with a browsable online index Patrons will be able to brow sc
the index online, and those who come into the Map and Image-r Library will be granted
limited access to the Kennedy Space Center collection. As mentioned before, this grant
is an essential first step towards a larger vision of providing -word-wide access to this
unique collection. Recogmn/ng that repeated use would erode the original film. the Map
Lihrarn will se~ek oul further funds to digtire the collection in order to maintain its
integnty. The products of this min grant are necessan to progress towards a full\
accessible cnllcction







MINI GRANT PROGRAM DOCUMENTATION


2008-2009 Application Budget Worksheet

Please add lines to able as needed. If you need help completing this form. please contact Grace Strawn rn the
Business Office 273-2555.

1. Salaries and Wages no fringe benefits required)
Name of Person Salar times % of effort Grant Funds Cost Share Total
Kenneth Solomon S15.41hr 25 Hours 15.93% 0.00 385-25 385 25
Jennifer Farrington $1698hr 2 Hours 1.40% 0.00 33.96 33.96
OPS Hire S10.Ohr 200 Hours 82.67% 2.000.00 0.00 2.000.00


SUBTOTAL 2,000.00 419.21 2,41921

2. Equipment
Item Quantity times Cost Grant Funds Cost Share Total
In house computer tIx SO.00
Donated film viewer 1 x 50.00



SUBTOTAL 0.00 0.00 000

3. Supplies
Item Quantity hmes Cost Grant Funds Cost Share Total
in house supplies




SUBTOTAL_ 000 0.00 0.00

4. Travel
FromrTo # of people # of days Grant Funds Cost Share Total
Not Appicable




SUBTOTAL 0.00 0 00 000

5. Other (services vended, etc.)
Item Quantity limes cost Grant Funds Cost Share Total
Not Applicable_




SUBTOTAL 0.00 0.00 0.00

Total Direct Costs (add subtotals of items Grant Funds Cost Share I Total
1 through 5) 2,000001 419.21 2.41921


II
4L







2008-2009 Smathers Libraries Mini Grant
Time Line
Delayed Development: Exposing the Kennedy Space Center Film Collection

Kenneth Hemiman
Project Investigator






December January February March Apll May June
re OPS employee
OPS Employee
indexes himrr
Ken Solomon analyzes
Mission folders
Jennifer Farrington
W ds data ro wrebste
Wrrle flnal re rt ....






SU N i V I\'RS I Y of
U FFLORIDA
George A Smathers Libraries L 120 Ma~siorn Scifoe ce, L ibra,l
Pub:ic Sw'viun Dyi.son PO Boo 11701 1
Iov(;i' r ntinl OlrxITirnT s DP imrT'linn It Gainesvile, FL 32`t *! 7'11
352 -273-' 7
352-Y342-Y;tW- Fab
wwYWi ufIlb i edu diK:.


September 30. 2008

Dear Grants Management Committee,

I am writing this letter to show my strong support for the grant Delayed Development:
Exposing the Kennedy Space Center Film Collection. This unique collection needs to
be "exposed" to researchers at the University of Florida and eventually to researchers
around the world in digital format. The proposal calls for funding of the first step in the
exposure process which is to inventory this unique and underutilized resource This is
exactly the type of project for which the mini-grants are intended. It is a creative protect
that clearly has the potential to attract additional funding for the library and would lead to
important collaborations with academic departments on campus. In addition it definitely
supports the mission of the library and allows us to better fulfill the terms of the
Memorandum of Understanding with the Kennedy Space Center.

It will be exciting for the Map & imagery staff to see the project unfold As the proposal
states, the content of the collect is largely unknown. Once the inventory has been
completed and made available va the Map & Imagery Library's web site, it wil be an
invaluable tool for researchers wanting to use the collection as well as for future efforts to
secure funding for its digtizaton.

I encourage the committee to fund this worthy project that will bnng additional recogntbon
to the already famous Map & Imagery Library

Let me know if you have any questions

Sincerely.



Jan Swanbeck
Chair. Documents Department








I 'ai o L ii1'l r b1)- n fh i r ( rI! r \I lr1





Dr. Helen Armatrong

v,-_- UNIVERSITY OF FLORI.)A

IFAS INSTITUTE OF FOOLD AND AGRICULTURAL SCIENCES

AGRICULTURAL RESEARCH AND EDUCATION CENTER
'_ I POST OFFICE IOX 10o6
,- LAKE ALFRED. FLORIDA 33J50


YELEPHONE Bt3-955-1 1 i February 16, 1983


Dr. James N. Davidson
Assistant Dean for Research
1022 McCarty Hall, IFAS
University of Florida
Gainesville, Florida 32611


Dear Jim:

Around July of 1981, the Data Analysis Facility of the Kennedy Space Center
terminated photographic research and image analysis with the opticnl system. The
large film library of all the photographs obtained for the projects of the Earth
Resources Branch was considered excess and no plans made for its relocation.

AL my request, Mr. U. Reed Barnett and Mr. James Spears of Special Projects
at KSC approved the transfer of all the original rolls of black and white, color
and color infrared film of various sizes (9"x9", 70 :m, and 4"x'.") film to the
Map Library, Library West, of the University of Florida.

The agreement made with them was that the University Library and I would
make every effort to catalog the entire collection of film rolls so we would
all know what we had. The concept I proposed was for the Map Library to have
the copies for use by graduate students and faculty in need of Florida aerial
photographs. The original copies were to be kept in a proper environment and
used only when necessary to chose frames for duplication. I had originally
intended to provide the Map Library with a light table or have one manufactured
at the IFAS shops.

On October 1, 1981, I personally moved about 800 rolls of film to the Map
Library and left them in the care of Dr. Helen Armstrong, Head of the Map Library.
At considerable effort, she had the rolls pertaining to KSC projects cataloged
by hand and provided me a list sometime after. A considerable number of rolls
of film not recorded in the KSC projects remains to be cataloged.

Dr. Armstrong has no resources or viewing systems so at my last visit with
her, I suggested the entire collection of film originals and copies perhaps ought
to be moved to the Remote Sensing Facility since the viewing systems are there
and the original storage cabinets from the DAF are now located at Building 168.
The unfortunate part of such a move will be the reduced possibility of use of
the copies since there is no space to spread out maps and satellite imagery in
Building 168.
At your earliest opportunity, I would appreciate it if you would decide
where and when all this film will be assembled for use.

Tlie Kennedy Space Center is most anxious of having an operational viewing
system, whether in the Library West or at Building 168 so long as the films are
available for searches to scientists.
COL Lt'Gt .-F At HIC;l~- -TLM.C nCHO4DL OF FrOCRET IIlESDUIAc AHD CLOn t~ 'VAT1:4 CE ,0I V- P lA EI:tTENS P0rn zt LViCt
ACGAICULTLiRAL. CEPEHIME-NT STATIONS r-fTrTr Prl;T T JilmaCAL. AOCt*4CLJULfnjL








P.4.ge 2.


Dr. James M. Dnvidson .

Included in the agreement with KSC was a clause where any or all the
original* could be recalled to KSC for their own use. It was implied that the
copies would not be in very good condition after use by students but the
originals should remain in excellent condition for duplication.

The original film has been stored on the third floor of the General Purpose
Building and are in storage condition so a retrieval system is n-eeded.

Dr. Robert Lindqttiit of the Geology Department is interested in krepIng
the copies and might be persuaded to catalog them.

I feel I am responsible for obtaining a desirable arrangeent so I would
appreciate your suggesting whatever changes you deen necessary.

Best retjrds.

Sincerely,


L ,
C.H. lazque
Assistant Professor
Re-ote Sensing

CHU-jr

co-Dr. Jim HlL.ry
Dr. Robert Lindquist
Dr. Helen Arnstrong
Mr. U. Reed Farneit
Mr. James Spears













MAP LIBRARY MONTHLY REPORT
March, 198,



LurinE March, 19F3 several projects reached fruition which will have long tenr
affects on the research capabilities of the library and its patrons.

The status of the aerial photography trarsfered from the Kernedy Space Certer
has beer clarified. The large film library of the Lata sAnalysis Facil:tv of
the Kenr.edy Space Center which was transferred includes original and duplicate
rolls of black and white, c and ie, cor nd color infrared film of various sizes
( ?Ce and 7'"x and s ad currer.tly valued at S3OOC0,C.CC. All of the computer
and optical ecuitment were tr.nsfered to WFAS to form the new Reiote Ser:ing
and irnae rrocessrinE Laboratory. IFAS has agreed to the transfer of a
S25,OC.01flilm reader to the Map L-brary so the file may be used wuthin- the
May Library. The research potential for the Laborator.ayp library remote
sersinrg image collection Ls enormous, particularly for Florida See attached
letter Lr. James Lav-dsor.

Total patrol. use cf the Map Library increased in March despite the week of
Spring Break. Cover 8&% of patrons usi-g the Map Library needed reference
assistance with an average reference interview,search lasting 13 min.utes.
Esach patror was only courted once despite multiple requests.

Monthly Statistics
March Matron "se

Total iatrons Lsiig kap Library 762
Total iatrons ibeceviri reference Assistance 589
Total Maps Circulated 7L7

The number of nor.-r.iversity Kar Library patrons remained constant at
approximately 34% of the tetal user count. Luring one week both the St.
Johns and Southwest Water Kanagement Listricts sent researchers to use the
Library's air photogrnphE collection. Ir addition itest Florida Water
Management Listrict phoned concerning use of the Florida aerial photographs.
The St. Johns Water Management Listrict researchers have used the aerial
photographs repeatly in the last six weeks and rare archival Florida aerial
photos have been lent to them on special permission.