Institute of Food and Agricultural Sciences
University of Florida
PREA M BLE .................................................................................................................. 1
ARTICLE I Governance of the Institute ............................................................... 1
Section 1 Commitment to Shared Governance ............................. .............. ........... 1
Section 2 Interactions between Administration and Faculty ....................................... 2
Section 3 Ongoing Evaluation of Shared Governance .......................................... 2
ARTICLE II Purpose and Organization of the Institute ......................................... 3
S section 1 P u rp o se ................................ ........................................ 3
Section 2 Organizational Units ................................................................... ........... 3
Section 3 The A dm inistration ................................................ ......................... 4
Section 4 The Faculty ................. .. ............... ..... ........ ............. 6
Section 5 The Professional Staff .......................... ....... ........................... 7
Section 6 The Students .............................. .... ..................... 7
ARTICLE III The Faculty Assembly .................................................................... 7
Section 1 Purpose .................. .......................................... ......... 7
S section 2 R epresentativ es ............................................................................................. 8
Section 3 A ssem bly O officers .................................................. ........................... 9
Section 4 Assembly Meetings and Voting .......................................................... 10
Section 5 Assembly Standing Committees ................................................ ............. 11
Section 6 Other Committees .. ....... ....................................... ..... ............. 14
ARTICLE IV Tenure, Permanent Status and Promotion ......................................... 14
ARTICLE V Searches and Appointments ........................................................... 14
Section 1 The IFA S D eans................................................................. ............. 14
Section 2 Department Chairs and School, Center and District Directors ................. 15
Section 3 Associate or Assistant Deans and Other Administrative Officers ................ 15
S section 4 N ew F acu lty ............ ............................................................ ................... 15
ARTICLE VI Rules of Order ......................................................................................... 16
ARTICLE VII Adoption and Effective Date ........................................... ............ .. 16
ARTICLE VIII Amendments ................................................................................. 16
Appendix I Terms of Initial Faculty Assembly Representatives ............................. 17
Approval and Acceptance Signatures ............................................................................ 18
WHEREAS the University of Florida Board of Trustees on December 5, 2003 accepted the
following definition and purpose of Shared Governance:
".\Vt// eCI/ Governance" is the participation of administrators, faculty, staff and students in
the decision- and policy-making process. The purpose of shared governance is to provide
avenues to University improvement and productivity through the creation of a partnership
based on mutual respect and collaboration. Such shared responsibility entails working
toward mutual goals established by a fully enfranchised University community and
therefore collaborative participation in: a) the identification of University priorities, b) the
development of policy, c) defining the University's responsibility for ethical leadership, d)
enhanced community partnerships, and e) the governance of the university as a whole, and
WHEREAS the University of Florida President and Faculty Senate on April 20, 2006 adopted
five fundamental principles of shared governance that should be embodied in the policies and
procedures of each academic unit: (1) mutuality, collegiality, and collaboration; (2) transparency;
(3) representative participation; (4) mutual accountability; and (5) clarity of roles; and
WHEREAS the Institute of Food and Agricultural Sciences (IFAS) is a unit of the University of
Florida charged by the Florida Legislature to fulfill the statewide Land-Grant mission for the
citizens of Florida: to develop knowledge in agriculture, human and natural resources and to
make that knowledge accessible to sustain and enhance the quality of human life through
teaching, research and extension,
THEREFORE BE IT RESOLVED that this IFAS Constitution, a collegial and collaborative
product of the Faculty and Administration, be adopted to provide the structure and fundamental
processes to establish and enhance shared governance throughout IFAS.
ARTICLE I -Governance of the Institute
Section 1 Commitment to Shared Governance
The University of Florida is an educational institution of the State of Florida, and IFAS is a
legislatively established teaching, research and extension institute within the University. The
provisions of this Constitution are governed by and subordinate to Florida law, the policies,
directives and regulations of the Florida Board of Governors, and the policies, directives and
regulations of the University of Florida Board of Trustees. Operating within this context and
within the provisions of this Constitution, governance shall be shared between the
Administration of IFAS and the Faculty as represented by the IFAS Faculty Assembly and its
The purpose of this Constitution is to set forth the procedures and principles by which IFAS is
governed. The Internal Management Memoranda (IMMs) of IFAS detail the specific procedures
by which IFAS operates within the guiding framework of the Constitution. The Administration,
with participation by the Faculty Assembly (Article III), consistent with Article I, Section 2,
establishes the procedures contained within the IMMs. The Administration, in conjunction with
the Faculty, provides the leadership, planning, and management to operate IFAS.
In the event that this Constitution is in conflict with IMMs that were enacted prior to the date of
adoption of this Constitution, the IMMs in question will be reexamined and revised through
recommendation of the Faculty Assembly.
Section 2 Interactions between Administration and Faculty
Shared governance reflects mutual respect and trust in the university community for
contributions by all members. Building such trust and respect allows all other activities to
proceed more smoothly. It capitalizes on collective intelligence and strengthens morale. Shared
governance can be thought of as a sharing of the responsibility by faculty, administration, staff,
appointed personnel and students for making decisions about institutional missions, policies and
budget priorities. After such decisions have been made, it is the responsibility of the
administration and the faculty to carry them out.
Shared governance between IFAS Administration and the Faculty shall be characterized by three
levels of interactions, as defined by the University of Florida Board of Trustees (R03-14,
December 5, 2003):
Determination: The IFAS Administration will recognize and delegate to the Faculty and its
representative body, the Faculty Assembly, the authority to determine certain matters, which
will be defined and agreed upon, relating to academic policy, including matters of curriculum
and tenure and promotion policy;
Recommendation: The IFAS Administration will recognize and delegate to the Faculty and its
representative body, the Faculty Assembly, the authority to recommend to the Senior Vice
President and IFAS Deans certain matters and policy relating to the areas of faculty welfare,
planning, budget and resource allocation, scholarship in its diverse and various forms, and
academic facilities and infrastructure. "To recommend" means to seek a decision jointly, such
decision not to be modified by the Senior Vice President or Deans without further discussion
with faculty representatives and an effort to find a solution satisfactory to all members of IFAS;
Consultation: The IFAS Administration will recognize that the Faculty through the Faculty
Assembly will have an opportunity to consult with the Senior Vice President or Deans (or
designee) on other matters connected with the priorities and policies of IFAS and their
implementation. These matters include administrative activities and leadership for IFAS. "To
consult" is to have input into the decision-making process, and especially to be informed of the
nature and rationale for decisions prior to implementation.
Section 3 Ongoing Evaluation of Shared Governance
The Senior Vice President, Deans, and the IFAS Faculty Assembly will ensure effectiveness of
shared governance at the IFAS and department or academic unit levels, recommend approaches
for facilitating participation in shared governance, describe reporting mechanisms, and provide
results of evaluations on shared governance.
ARTICLE II Purpose and Organization of the Institute
Section 1 Purpose
The Institute of Food and Agricultural Sciences has a tripartite Land-Grant mission dedicated to
developing knowledge in agriculture, human and natural resources. Its purpose is to: (1) provide
accessible education through curricula culminating in University degrees; (2) conduct scientific
research of consequence to the State, the Nation and the World; and (3) extend the resulting
scientific knowledge and technology to citizens, industries, agencies and institutions for use
toward the betterment of Florida, the Nation and the World. The State of Florida (as cited in
IMM 6C1-6.01-1) created IFAS with a statewide presence, and with full-time faculty and staff
serving this tripartite mission throughout the calendar year. In several respects, IFAS is
structurally and functionally unique within the University of Florida and the State University
System, yet IFAS shares fundamental ideals with all great Land-Grant universities, including:
* An institution engaged with and transformational of society's practical problems and needs;
* Equal, accessible and excellent educational opportunity, enabling students to advance the
state-of-the-art in agriculture and life sciences and prepare for life in a democratic society;
* Ethical and highly professional competence demonstrated by all members of IFAS;
* Scholarly research conducted in cooperation with, and disseminated to peers in academic,
government, private and corporate agencies, and learned societies;
* Economic growth fostered through proactive transfer of knowledge and technology, and
creative cooperative ventures with entrepreneurs, established industries and public agencies;
* Enhanced public understanding of scientific and technological issues affecting societal well-
being fostered through cooperation with public schools and other outreach entities;
* Heightened awareness by the public and generations of students about the potential for
personal fulfillment through public service and pursuit of the Land-Grant mission.
Section 2 Organizational Units
IFAS has three central administrative units corresponding to the tripartite Land-Grant mission in
teaching, research and extension. These are, respectively, the College of Agricultural and Life
Sciences (CALS), the Florida Agricultural Experiment Station (FAES), and the Florida
Cooperative Extension Service (FCES). Programmatically, IFAS has Departments and Schools,
which are campus-based, and geographically distributed Research and Education Centers
(RECs), all of which are academic units to which tenured and tenure-track faculty are assigned or
affiliated. Tenure is awarded to faculty within a Department or the School of Forest Resources
and Conservation rather than RECs. IFAS also has County Extension Offices in all 67 Florida
counties and the Seminole Tribe, to which permanent status or permanent-status accruing county
extension faculty are assigned or affiliated. The County Extension Offices are organized into
regional Extension Districts that are recognized as academic units for the purpose of this
IFAS also has cross-department, interdisciplinary degree-granting programs and research
centers, with which tenured and tenure-track faculty members may affiliate themselves but are
not assigned. While such programs and centers are academic in function, for the purpose of this
Constitution the affiliated faculty members are represented through their assigned academic
units, and the programs or centers are represented through the liaison roles of directors or chairs.
Organizationally, the Dean of the College of Veterinary Medicine reports to the Senior Vice
Presidents of Health Affairs and IFAS. Similarly, the Director of the Florida Sea Grant College
Program reports to the Senior Vice President of IFAS and the University of Florida Provost. As
such, these units are not governed by this Constitution.
Administratively, IFAS also includes several support units. The policies governing such units
may be subject to provisions of shared governance, as defined by this Constitution, but such
units themselves are not academic units.
Section 3 The Administration
The administrative officers of IFAS have the right to manage their respective academic units in
accordance with Article I, Section 1 of this Constitution, and have the responsibility to do so in
accordance with Article I, Section 2.
The academic administrative officers of IFAS are:
Senior Vice President for Agriculture and Natural Resources
The Senior Vice President is the chief executive of IFAS, who shall at the same time hold
academic rank in one of the departments or schools of the Institute. The Senior Vice President is
appointed by and serves at the pleasure of the University President and is expected to provide
leadership and overall administration in academic matters, financial planning and policy, and
routine operations of IFAS.
Responsibilities of the Senior Vice President shall include:
A. The Senior Vice President shall conduct himself/herself, in all matters, as the legal and
chief executive officer of IFAS.
B. The Senior Vice President, with Deans and the Faculty Assembly, shall ensure that
shared governance processes are followed in strategic planning and decision-making
within the Institute.
C. The Senior Vice President with the Deans shall prepare and present to the Faculty
Assembly, and share with the faculty at large, the State of the Institute report within 60
days of the start of the academic year. This report shall review the successes of the last
academic year, and outline goals of the Institute for the next and future years. The State
of the Institute report should include educational, research and extension goals, a
summary of the operating budget including income and expenditures, a summary of the
IFAS permanent endowments within the University of Florida Foundation, and a report
regarding the receipt of grants and research contracts. The format for this report and
dialogue with the Faculty Assembly shall be determined by the Senior Vice President in
consultation with the Faculty Assembly.
Associate and Assistant Vice Presidents for Agriculture and Natural Resources
The Senior Vice President may appoint Associate and Assistant Vice Presidents and other
administrative officers in the IFAS central administration for duties and responsibilities as shall
be determined to provide for the operation and execution of IFAS policy.
The IFAS Deans
The IFAS Deans, as defined below, are the programmatic administrative officers for their
respective Land-Grant functions, who shall at the same time hold academic rank in one of the
departments or schools of IFAS. The Deans are appointed by and serve at the pleasure of the
Senior Vice President for Agriculture and Natural Resources and are expected to provide
leadership and overall administration in programmatic matters, financial planning and policy,
and routine operations specific to their areas of responsibility, which are:
A. The Dean of the College of Agricultural and Life Sciences (CALS) has primary
responsibility for the degree-granting instructional programs of IFAS.
B. The Dean for Research has primary responsibility for the research programs of IFAS, and
serves as the Director of the Florida Agricultural Experiment Station.
C. The Dean for Extension has primary responsibility for the extension programs of IFAS,
and serves as the Director of the Florida Cooperative Extension Service.
Associate and Assistant Deans and Other Administrative Officers
The IFAS Deans, as the Senior Vice President's designees, may appoint Associate and Assistant
Deans and other administrative officers in the IFAS central administration for duties and
responsibilities as shall be determined by each Dean to provide for the execution of IFAS policy.
Chairs and Directors
Department Chairs, School Directors, REC Directors and Extension District Directors are the
chief academic and administrative officers of their respective academic units, and shall, at the
same time, hold academic rank in an IFAS department or school. Department Chairs, School
Directors and REC Directors are appointed by the Senior Vice President and serve at the
pleasure of the Senior Vice President in consultation with the Deans and unit faculty. Extension
District Directors are appointed by the Dean for Extension and serve at the pleasure of the Dean
in consultation with the District faculty.
Responsibilities of the Chairs and Directors shall include:
A. Annually, the Chair or Director shall convene a meeting of the unit faculty to discuss the
successes and shortcomings of the last academic year and set goals of the unit for the next
and future years. Items for discussion shall include, but not be limited to the operating
budget of the unit, income and expenses, a summary of the permanent endowments
within the University of Florida Foundation and SHARE, and a report regarding the
receipt of grants and research contracts.
B. The Chair or Director shall conduct necessary elections as required by this Constitution.
Section 4 The Faculty
The IFAS Faculty executes the Land-Grant mission in teaching, research and extension, with all
the rights afforded University of Florida faculty, in general, and with the responsibility to
participate in shared governance in accordance with Article I of this Constitution.
For the purposes of this Constitution, membership in the IFAS Faculty is defined the same as by
the University of Florida for the apportionment of UF Faculty Senate seats to IFAS (UF Senate
IFAS Faculty members within a school, department, center or district may recommend
individuals for appointments to faculty titles not recognized by the University for Faculty Senate
apportionment purposes. Each unit's faculty may decide whether such appointees may speak
and/or vote on unit matters. The rights and privileges of these appointments shall be specified at
the time of their appointment. Individuals with such appointments may not vote on IFAS-level
governance or hold IFAS-level elected positions. All faculty members, regardless of
tenure/permanent status, title or rank, are entitled to attend meetings of the Faculty Assembly and
have speaking privileges.
Faculty members must fulfill their responsibilities to society, their professions and professional
societies, and the University by manifesting professional and scholarly competence. The
responsibilities of the Faculty shall include the following duties:
A. Carrying out the teaching, research, extension, and service missions of the Institute and
reporting annually on their progress toward meeting their goals to the department chair or
B. Designing and implementing the curricula of the college, schools, departments, programs,
and other units within the Institute.
C. Contributing to the governance of the Institute, the schools, the departments, and other
units within the College.
D. Serving on Faculty Senate, Institute, and other University committees.
E. Following IFAS and unit procedures and providing requested accountability documents
in a timely manner.
Areas of Faculty rights are broadly guaranteed in the University of Florida Constitution, polices,
procedures, rules, and regulations. These rights and responsibilities, as more specifically set
forth in University of Florida regulations, include, but are not limited to, the following areas:
A. Academic freedom as it applies to teaching, research, extension and service consistent
with the definitions contained in the University of Florida Constitution Article III Section
2 and UF Rule 6C1-7.018 referenced in the UF Faculty Handbook.
B. Faculty members have the right to know what is required of them and how they will be
evaluated on an annual basis. The process of assignment of responsibilities and
evaluation thereof shall be fair and equitable.
C. Faculty members shall be apprised of the procedures involved in and the criteria for all
decisions regarding tenure, promotion, evaluation, grievance, and compensation.
D. The Faculty has a right to assemble to discuss matters of concern to the Faculty.
Section 5 The Professional Staff
Administrative and non-administrative professional staff are vital to the tripartite Land-Grant
mission of IFAS, and IFAS staff members have all the rights and privileges afforded them by
their USPS or TEAMS appointments. As such, IFAS Administration and Faculty should seek the
participation of professional staff on all matters where their input will help ensure effective
Section 6 The Students
Students, undergraduate and graduate through the doctorate, are a principal focus for the
educational and training mission of IFAS and the University, as Florida's Land-Grant university.
Students enrolled in the College of Agricultural and Life Sciences have a stake in the quality of
the academic and professional programs offered by the College and IFAS. Students are
encouraged to maximize their educational opportunities through interactions with the faculty,
and engagement, involvement and participation in College and IFAS programs and activities.
ARTICLE III The Faculty Assembly
Section 1 Purpose
The IFAS Faculty Assembly is the forum for shared governance between IFAS Administration
and Faculty. The Faculty Assembly shall be representative of and responsible to the entire
faculty of IFAS. In this capacity, the Faculty Assembly shall recognize matters that concern
more than one school, department, research and education center, district, or other major unit. In
accordance with the Preamble and Article I of this Constitution, the Faculty Assembly shall have
the ability to consult, to recommend or to determine aspects of IFAS governance of the
educational, research and extension missions of IFAS, faculty welfare, and IFAS strategic plans.
A fundamental requirement of shared governance is that all faculty members have an opportunity
to provide meaningful input to the governance of IFAS. Therefore, the Secretary of the Faculty
Assembly will post and send electronically to all IFAS Faculty the agenda at least 10 business
days prior to each Faculty Assembly meeting, and then make minutes of each Faculty Assembly
meeting available within 10 business days following each meeting.
Section 2 Representatives
The Faculty Assembly shall consist of voting members and non-voting liaisons. Liaisons, by
virtue of their administrative office, appointment, or election represent the perspectives of their
respective roles in appropriate Faculty Assembly processes. The elected voting membership of
the Faculty Assembly shall be apportioned as one member for each of the academic units as
defined in Article II, Section 2. Each year, prior to the Faculty Assembly elections, the Academic
Units will be notified by the Senior Vice President, or the Senior Vice President's designee, of
the IFAS Faculty eligible for election.
Only faculty as defined in Article II, Section 4 of this Constitution are eligible to be elected to
the Faculty Assembly, and to vote for members of the Faculty Assembly. IFAS faculty members
shall only vote once within the academic unit to which they are principally assigned.
Election of Faculty Assembly Members
A. The members shall be elected by secret ballot by the IFAS faculty members of their
respective Academic Units.
B. Elected members shall serve three-year terms commencing on the first day of classes of
the fall semester following their election the previous April. They shall not be eligible for
re-election following their second consecutive term for a period of three years following
C. The terms shall be staggered so that one-third of the Faculty Assembly's elected
members is elected each year. (Procedures for the initial election are detailed in Appendix
D. Provisions for nomination and election are established by the Faculty of the individual
E. Vacancies in the IFAS Faculty Assembly shall be filled by vote of the respective
Responsibilities of Elected Members
A. Elected members are expected to attend all regularly scheduled meetings of the Faculty
Assembly during the academic year and to make every effort to attend special meetings.
Absence from three consecutive, regularly scheduled meetings of the Faculty Assembly
constitutes resignation from the Assembly, except that a member whose term is
interrupted by a temporary absence from the University may be replaced on a temporary
basis during that absence.
B. Persons who are liaisons to the Faculty Assembly may not serve as elected members.
Therefore, acceptance of appointment to a liaison position constitutes resignation from
one's elected Faculty Assembly seat.
C. Persons serving in the Faculty Assembly should be willing to serve on appropriate
Liaisons to the Faculty Assembly
A. The Senior Vice President and IFAS Deans shall be administrative liaisons to the Faculty
Assembly and its committees without the right to vote. The Senior Vice President and
Deans shall not be eligible to serve as officers of the Faculty Assembly or members of
Assembly Standing Committees, but may have speaking privileges at the Faculty
Assembly meetings upon recognition by the chair or by specific written requests to the
chair prior to Faculty Assembly meetings.
B. The Faculty Assembly also includes the following non-voting liaisons with speaking
1. Administrative liaisons shall be the Executive Associate Vice President of IFAS and
Associate and Assistant Deans.
2. Academic liaisons shall be chairs, research and education center directors, district
directors, school directors, or directors of cross-department, interdisciplinary degree-
3. Two IFAS Senators shall serve as liaisons from the UF Faculty Senate, selected by
the IFAS Senators for two-year staggered terms.
4. Staff from support units may be asked to liaise with appropriate committees.
5. Two undergraduate student liaisons shall be chosen annually from CALS students for
one-year terms by a procedure established by the Agricultural and Life Sciences
College Council. In addition, two CALS graduate student liaisons shall be appointed
by the CALS Dean or his/her designee for one-year terms.
Section 3 -Assembly Officers
Elected officers of the Faculty Assembly shall be the Chair, Chair-Elect and Secretary. The
Parliamentarian is an appointed officer.
A. The Chair has the following duties and functions:
1. Presides at Faculty Assembly meetings;
2. Serves as Chair of the Faculty Assembly Executive Committee;
3. Serves as the point of contact on behalf of the Faculty Assembly or the Senior Vice
President and Deans on any matter within the Assembly's jurisdiction;
4. Serves as non-voting liaison to the IFAS Administrative Council; and
5. Performs such other duties as may be directed by the Faculty Assembly.
B. The Chair-Elect has the following duties and functions:
1. Acts as Chair in the event the Chair is absent or otherwise unable to act;
2. Serves on the Faculty Assembly Executive Committee;
3. Serves as non-voting liaison to the IFAS Administrative Council;
4. Performs such other duties as may be directed by the Faculty Assembly.
C. The Secretary has the following duties and functions:
1. Records and keeps records of attendance;
2. Keeps and posts the minutes of Faculty Assembly meetings;
3. Posts and transmits all notices required under this Constitution, by the University and
the State of Florida;
4. Maintains all records of the Faculty Assembly on permanent file in the Senior Vice
5. Performs such other duties as may be directed by the Faculty Assembly.
D. The Parliamentarian has the following duties and functions:
1. Attends all Faculty Assembly meetings as a non-voting member, if not otherwise an
elected Assembly member;
2. Determines whether a quorum as set forth in this Constitution is present before a
Faculty Assembly meeting can begin;
3. Advises the Chair on application and interpretation of rules of procedures for the
4. Offers advice, when requested, to any member desiring help on motions or other
Terms of Office and Selection of Officers
A. Officers shall be elected to one-year terms that begin August 1.
B. At the April Faculty Assembly meeting, the Assembly shall by majority vote elect from
its voting membership a Chair-Elect and a Secretary for the next term beginning August
1. In the event that no candidate receives a majority vote, a runoff election will be held
between the two candidates who received the most votes in the first balloting. Faculty
Assembly representatives may be elected as Chair-Elect or Secretary during any year of
their three-year Assembly term, and will continue as an Assembly Officer for the
duration of their term of office.
C. On August 1, the current Chair-Elect shall become the Chair, succeeding to all the duties
and functions of the Chair. In the case of death or resignation of the Chair, the Chair-
Elect shall serve as Chair for the remainder of the former chair's term. The Faculty
Assembly shall elect a new Chair-Elect as soon as possible.
D. The Parliamentarian shall be appointed from the IFAS Faculty by the Chair of the Faculty
Section 4 -Assembly Meetings and Voting
The Faculty Assembly shall meet at least once quarterly. Special meetings of the Faculty
Assembly may be called with due notice as stated in Article III, Section 1 at such times as the
Faculty Assembly Chair or Senior Vice President may designate, or upon petition by five or
more members of the Assembly. The Deans may request a meeting of the Faculty Assembly
through the Chair of the Faculty Assembly.
A quorum for any meeting of the Faculty Assembly shall consist of one-half plus one of the
voting Assembly membership. To facilitate voting, the Faculty Assembly Executive Committee
shall be responsible for developing procedures to identify voting members present and for
conducting the vote of members present. Participation by electronic technology is acceptable as
specified by the Faculty Assembly. No proxies shall be recognized.
Any member of the IFAS Faculty shall have the right to attend meetings and to address the
Faculty Assembly, but only Faculty Assembly members shall vote. Members of the faculty at
large who serve on standing or ad hoc committees, but who are not members of the Faculty
Assembly, may address the Assembly, but shall not vote in the Assembly.
Section 5 Assembly Standing Committees
Faculty Assembly standing committees are a primary means of direct participation in IFAS
shared governance by faculty members, particularly as it pertains to IFAS policies and practices
that affect the rights and responsibilities of faculty, assured by Articles I and II of this
Constitution, and pursuant to the Land-Grant mission of IFAS.
The Faculty Assembly has five standing committees:
1. Executive Committee
2. Tenure, Permanent Status and Promotion Committee
3. Curriculum Committee
4. Infrastructure and Resources Committee
5. Professional Welfare Committee
A. Standing committees are the vehicles for providing, directly or through the Faculty
Assembly, faculty determinations, recommendations, or consultations as appropriate.
B. The creation or dissolution of any Faculty Assembly Standing Committee must be
approved by the Assembly using procedures set forth in Article VIII of this Constitution.
C. Except for the Executive Committee, each Standing Committee shall elect its own chair.
D. Unless otherwise specified, membership terms for Standing Committees shall be three
years, beginning August 1. Terms will be staggered initially to produce, as nearly as
possible, equal numbers of members with terms of one, two and three years. Whenever a
vacancy occurs other than by expiration of term, the committee chair shall notify the
Faculty Assembly Chair, who, in consultation with the Assembly Executive Committee
may select a replacement until the next annual election of members at which time an
individual will be elected to fill the remainder of the term. Committee members who have
three consecutive absences from regularly scheduled meetings will be replaced.
E. Only current members of the Faculty Assembly may be elected to the Assembly
Executive Committee, the Infrastructure and Resources Committee or the Faculty
Welfare Committee. No member of the Faculty Assembly may serve on more than two
Standing or Joint committees.
F. Standing committees shall keep regular minutes and records of committee meetings.
Minutes shall be maintained for five years by the chairpersons of individual committees
and in the official files for the IFAS Faculty Assembly.
G. Standing committees will submit a written annual report (July 1-June 30) to the Faculty
Assembly, within 60 days following June 30, summarizing committee accomplishments.
H. Standing committees will follow protocols for meetings and communications similar to
those of the Faculty Assembly.
I. Ad hoc committees and task forces may be established by the Faculty Assembly, an
Assembly Standing Committee, or by the Executive Committee.
1. The manner in which ad hoc committee or task force members and chairs are
selected must be made explicit when the committee/task force is established.
2. The charge and date of completion must be designated in writing when the
committee/task force is established.
3. Where not specified, ad hoc committees/task forces establish the operations of
Structures and Functions of Faculty Assembly Standing Committees:
1. Executive Committee:
The Executive Committee consists of the Chair of the Faculty Assembly, the Chair-Elect
of the Assembly, the Secretary, and the chairs of the Assembly standing committees. As
such, their terms on the Executive Committee coincide with their terms as elected officers
and committee chairs. The Faculty Assembly Parliamentarian is an ex-officio nonvoting
member. The Chair of the Faculty Assembly shall be the chair of the Executive
The Executive Committee coordinates and manages the workflow of the Faculty
Assembly. It advises the Chair of the Faculty Assembly on all matters, including issues
brought to its attention from outside Assembly or Administration formal structures. The
Executive Committee determines the agenda for each meeting of the Faculty Assembly.
It provides for reporting to the Faculty Assembly by administrative officers, by the
chairpersons of committees, and by individuals. It coordinates, reviews, and refers
actions and proposals from Faculty Assembly and Joint Committees and from the IFAS
Administration. The Executive Committee also refers matters to standing or ad hoc
The Executive Committee shall annually conduct a review of all Faculty Assembly
committees. The member selection process, the purpose of the committee, and attendance
at committee meetings will be annually evaluated. Following review, the Executive
Committee may recommend to the Faculty Assembly the addition, reclassification, or
dissolution of any Assembly Committee, and the transformation of existing Vice
Presidential Committees into Joint Committees (Section 6), or vice versa. The Executive
Committee is also responsible for recommending any special qualifications for members
of Faculty Assembly Committees to the Faculty Assembly. Such special qualifications
may be set forth in this Constitution or Faculty Assembly rules.
2. Tenure, Permanent Status and Promotion Committee: The role of the IFAS Tenure,
Permanent Status, and Promotion Committee is to review the nominations of IFAS
faculty for tenure, permanent status, and promotion and to provide recorded individual
assessments to the Deans and Senior Vice President, consistent with University of Florida
policy. An individual assessment shall consist of a committee member's indication
whether the candidate meets the standards for tenure, permanent status or promotion
within IFAS. The individual faculty members making the assessments shall not be
The Senior Vice President for Agriculture and Natural Resources will annually convene
the Tenure, Permanent Status, and Promotion Committee in accordance with University
of Florida requirements and IFAS Internal Management Memorandum 6C1-6.30-1-18.
Members shall not hold administrative titles. Members shall declare any conflicts of
interest. Members shall recuse themselves from deliberating and assessing candidates
from their own academic unit or tenure department.
Membership is for staggered two-year terms, July 1 of the first year through June 30 of
the second. Members of the committee may not serve consecutive terms.
The IFAS Faculty Assembly will manage the nomination and voting processes for the
elected members of the committee. Elections will occur in the spring prior to the end of
spring semester. The IFAS Faculty Assembly will forward names of elected committee
members to the Senior Vice President by June 1. Following notification of election by the
Faculty Assembly, within 10 business days the Senior Vice President will send to each
elected and appointed committee member a notice of appointment.
3. Curriculum Committee: The Curriculum Committee shall perform the following
functions pertaining to undergraduate and graduate programs:
a. Review and make recommendations to the University Curriculum Committee,
Graduate Curriculum Committee and Graduate Council regarding course and
curricular proposals, changes and other curricular matters.
b. Review and recommend changes in academic policy and programs to the Faculty
c. Review and update the Undergraduate and Graduate Catalog.
The committee will consist of elected faculty representatives with teaching
responsibilities from each academic department and school; plus one CALS
undergraduate student selected by the Agricultural and Life Sciences College Council
and one CALS graduate student appointed by the CALS Dean, with each student serving
a one-year term. Faculty representatives will have two-year terms, with half the
committee elected each year. Members may be re-elected to the committee. The Dean of
CALS or designee(s) shall be a liaison to the Curriculum Committee.
4. Infrastructure and Resources Committee: The Infrastructure and Resources
Committee addresses the quality and allocation of resources vital to the mission of IFAS,
including budget and fiscal matters; the recommendation of budget priorities; the fiscal
implications of the creation, modification or deletion of programs; and the collection and
dissemination of information about IFAS budgeting, space and planning. The Committee
provides input to the Faculty Assembly for a dialogue with Administration on the
allocation of resources and IFAS' long-term and short-term strategic plans.
The Infrastructure and Resources Committee will be a committee of faculty and
administrators representing the broad scope of IFAS programs, including teaching,
research, extension and interdisciplinary programs. It will consist of four members
elected by and from the Faculty Assembly, plus a department chair, a research and
education center director, a district director and the Executive Associate Vice President,
all as voting members appointed by the Senior Vice President. The Director of IFAS
Facilities shall serve as a liaison to the Infrastructure and Resources Committee. The
Senior Vice President may suggest other appropriate liaisons. The committee chair shall
be elected from among the Faculty Assembly representatives on the committee.
5. Professional Welfare Committee: The scope of the Professional Welfare Committee
encompasses all policies that support, encourage, define, and evaluate faculty and staff
issues including recruitment and retention, rights and academic freedom; support
programs; diversity; and programs that improve the quality of professional life. Also
under the scope of the Professional Welfare Committee shall be policies pertaining to
mentoring, sabbatical leave, continuing education and professional development, and
monitoring of the post-tenure review procedures, as well as policies affecting the
composition, procedures and practices of the IFAS Tenure, Permanent Status, and
The Faculty Welfare Committee shall consist of five members elected by the Faculty
Assembly from the Assembly membership.
Section 6 Other Committees
Administrative Committees and Task Forces: Vice Presidential and Dean Committees aid the
Senior Vice President and Deans in the performance of their duties as executive officers of IFAS.
Such committees are created by, report to, and have membership appointed by their respective
administrative officers. A list of Senior Vice Presidential and Dean Committees and their
responsibilities shall be published annually by the Senior Vice President. It is expected that these
committees will work with the Faculty Assembly and Standing Committees to the extent their
areas of responsibility overlap. Administrative committees do not substitute for the structure and
processes of shared governance established by this Constitution, yet they exist in the spirit of
Ad hoc and Joint Committees: As per Section 5, General Rule I of this Article, ad hoc
committees and task forces may be established by the Faculty Assembly, and some may be Joint
Committees of the Faculty Assembly and Senior Vice President or Deans.
Any member of the IFAS faculty may be selected by the Faculty Assembly to serve on such
The Senior Vice President and Deans may appoint non-voting liaisons to any committee to
provide special expertise to Faculty Assembly Standing Committees, ad hoc committees/task
forces or Joint Committees.
ARTICLE IV Tenure, Permanent Status and Promotion
All considerations of tenure, permanent status and promotion shall be consistent with the
guidelines for distinction established by a Department, District or School as well as IFAS and
University guidelines. The Senior Vice President or designee shall annually distribute IFAS and
University guidelines for tenure and promotion along with relevant deadlines for submissions.
ARTICLE V Searches and Appointments
Section 1 The IFAS Deans
Searches for IFAS Deans shall be conducted by a search committee that is balanced and
representative of IFAS. The search committee is appointed by the Senior Vice President in
consultation with the Faculty Assembly. Interim appointments of Deans should not normally
exceed one year.
In consultation with the UF President and IFAS Faculty, Deans shall be appointed by and serve
at the pleasure of the Senior Vice President.
Section 2 Department Chairs, School Directors, Center Directors and District
Searches for Chairs and Directors shall be conducted by the Senior Vice President and Deans in
close cooperation with the academic units to which that person will be appointed. The Senior
Vice President and Deans shall appoint a Search and Screen Committee that is balanced and
representative of the respective department, school, center or district. The Search and Screen
Committee shall present the qualified candidates to the faculty of affected academic units for
review. The Search and Screen Committee shall present to the Senior Vice President and Deans a
non-ranked list of recommended candidates with comments indicating the candidates' strengths
and weaknesses, and the faculty of affected units may do likewise.
The Senior Vice President shall make an appointment to the position in consultation with the
Section 3 Associate or Assistant Deans and Other Administrative Officers
Searches for Associate and Assistant Deans and other IFAS administrative officers shall be
conducted by a Search and Screen Committee that is balanced and representative of the IFAS
Faculty. The Dean will appoint the committee consistent with IFAS and University guidelines
for such committees. The Search and Screen Committee shall present to the appropriate Dean a
non-ranked list of recommended candidates with comments indicating the candidates' strengths
and weaknesses. The Dean in consultation with the Senior Vice President will make the
appointment from the list provided or request additional candidates.
Section 4 New Faculty
A. Searches for tenure-track or tenured faculty shall be conducted by the department or school
in which the faculty member will hold academic rank. The department Chair or school
Director shall appoint a Search and Screen Committee consistent with IFAS and University
guidelines. The committee shall ensure a balanced and representative composition of the
department, school and center. After candidate interviews the Search and Screen Committee
shall present to the Chair or Director a non-ranked list of recommended candidates with
comments indicating the candidates' strengths and weaknesses, and the faculty of the unit
may do likewise in accordance with unit-level shared governance practices. After conferring
with the Search and Screen committee, the Unit Faculty and Deans, the Chair or Director
shall make the appointment to the position.
B. Searches for County Extension faculty are coordinated between IFAS Human Resources, the
Associate Dean for Extension, District Extension Directors, County Extension Directors and
Board of County Commissioners (6C1-6.007 IFAS; Qualifications & Appointment of County
Extension Faculty, subsection 3 "Selection of Extension Faculty). A screening committee is
appointed by the Associate Dean, consistent with IFAS and UF guidelines for such
committees. The screening committee reviews applicants and sends a list of qualified
candidates to the District Extension Director and County Extension Director for
consideration. The CED and DED select which candidates to interview. After interviews are
held, the DED collects input from each member of the interview team and recommends the
candidate for hiring to the Associate Dean for Extension. The Board of County
Commissioners may become involved in the interview and selection process, as specified in
Florida Statute 1004.37.
ARTICLE VI Rules of Order
When conducting the business of IFAS, in the absence of provisions of the Constitution or
IMMs, the current edition of Robert's Rules of Order shall be followed.
ARTICLE VII Adoption and Effective Date
The final draft of the Constitution shall be prepared and provided to all members of the IFAS
Faculty and the Administration. Approval of this Constitution shall require a two-thirds majority
of the ballots cast by eligible IFAS Faculty, as defined in this Constitution.
This Constitution shall become effective upon approval by the IFAS Faculty and acceptance by
Senior Vice President.
ARTICLE VIII Amendments
Proposed amendments) shall be submitted in writing by the Secretary of the Faculty Assembly
to the Faculty at least two (2) weeks before a regular or special Faculty Assembly meeting to
consider said amendments. The Faculty Assembly will decide by majority vote whether the
proposed amendment will be referred to the Faculty for a vote. Constitutional amendments may
only be considered at Faculty Assembly meetings scheduled during the academic year.
This Constitution may be amended by a two-thirds vote of the IFAS Faculty who vote on the
amendment provided that notice and the text of the proposed amendments) are sent to the
Faculty by the Secretary at least 20 business days prior to the date of the Faculty referendum on
the proposed amendmentss. Amendments shall become immediately effective when written
notice of the adopted changes is sent from the Chair of the Faculty Assembly to all members of
the Faculty. Such notice must be given within 10 business days of the date the vote is recorded.
Appendix I: Terms of Initial Faculty Assembly Representatives
To establish staggered terms in the Faculty Assembly, one-third of the IFAS units will initially
elect members to serve a one-year term, one-third will initially elect members to serve a two-year
term, and one-third will elect members to serve a full three-year term. Lengths of the initial terms
are given below. Subsequently, all elections will be for three-year terms, with one-third of the
Faculty Assembly seats open for election each year.
Departments and Schools
Agricultural and Biological Engineering (one-year term)
Agricultural Education and Communication (two-year term)
Agronomy (three-year term)
Animal Sciences (one-year term)
Entomology and Nematology (two-year term)
Environmental Horticulture (three-year term)
Family, Youth and Community Sciences (one-year term)
Fisheries and Aquatic Sciences (two-year term)
Food and Resource Economics (three-year term)
Food Science and Human Nutrition (one-year term)
Forest Resources and Conservation (two-year term)
Horticultural Sciences (three-year term)
Microbiology and Cell Science (one-year term)
Plant Pathology (two-year term)
Soil and Water Science (three-year term)
Statistics (one-year term)
Wildlife Ecology and Conservation (two-year term)
Section 2 Research and Education Centers
Brooksville Subtropical Agricultural Research Station REC (three-year term)
Citrus REC (one-year term)
Everglades REC (two-year term)
Florida Medical Entomology Lab (three-year term)
Ft. Lauderdale REC (one-year term)
Gulf Coast REC (two-year term)
Indian River REC (three-year term)
Mid Florida REC (one-year term)
North Florida REC (two-year term)
Range Cattle REC (three-year term)
Southwest Florida REC (one-year term)
Tropical REC (two-year term)
West Florida REC (three-year term)
Section 3 Extension Districts
Northwest District I (one-year term)
Northeast District II (two-year term)
Central District III (three-year term)
South Central District IV (one-year term)
South-District V (two-year term)
As representatives of the IFAS Administration and Faculty, and with a vote of the IFAS Faculty,
the undersigned approve and accept this Constitution as the defining framework of shared
governance for the Institute of Food and Agricultural Sciences, now and for the future
R. McLellan, Dean for Research and
the Florida Agricultural Experiment Station
Larry R. Arrn gton, Dean for Extension and
Director of the Florida Cooperative Extension Service
David B. Holmes, Chair of the IFAS Faculty Council
August 15, 2008