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Steering Committee Minutes 5/5 /11 1 Senate Steering Committee Minutes May 5 2011 3 5 PM 226 Tigert Attendees: Mary Ann Ferguson Barbara Wingo Joe Glover Bernie Machen Scott Nygren Henrietta Logan James Klausner S ue Alvers Margaret Temple Smith David Quillen Kathye Wright Nancy Poehlmann Bernard Mair Paul Ortiz Nathan Crabbe Dyan Gershman The mee ting was called to order at 3:0 4 p.m April minutes were approved with corrections. Reports: Chairs Report M ary Ann Ferguson, Chair Chair Ferguson thanked the council and committee chairs for all their hard work this past year and reminded those who have not done so to send in their council/committee reports. Due to a change in Dr. Machens schedule, the s enate will meet May 12, 2011 instead of May 19 Provosts Report Joe Glover Provost Joe Glover reported that the SEC received two proposals from University of Florida for its SEC Academic Conference. The spring/summer cohort was approved by the legislature. The university plans to admit about 2000 students for spring and summer The process on how to structure programs is an ongoing project. Zina Evans will start recruiting first class this fall. University Constitution Committee Margaret Temple Smith Chair, Constitution Committee Constitution Committee presented possible wording solutions to the APC revision and also the CoCs recommendation for a change to the bylaw describing the UCC. It was suggested that the proposed language, which is the same for both revisions, be broken into three sentences and add the Vice President of Student Affairs to select two non voting student members This will be presented to the Faculty Senate at the May 12 meeting as an information item. Mission Statement Scott Nygren, ChairElect Several students approached the Senate about changing the Universitys mission statement by adding something about citizen engagement. The President a greed as lon g as it did not compromise the meaning that this is a research university. Scott Nygren suggested that if we are going to try and add something to the mission statement, we should modify the whole statement. This should be taken up in the fall with a t ask force that has student participation.

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Steering Committee Minutes 5/5 /11 2 Shared Governance Mary Ann Ferguson, Chair Mary Ann distributed a summary of shared governance reports that the Faculty Senate has received from the colleges this year. Most colleges reported that shared governance was working well or making good progress. The units that are currently doing evaluations can serve as role models for other colleges. Presidents Report Bernie Machen, President President Machen reported that the budget is on legislators desks. He plans to send out a memo on Monday to faculty and staff about what he knows at that time about the budget Dr. Machen explained that he will give a complete report to the Faculty Senate next week (May 12). I t is clear that we will have to pay 3% towards ret irement system however there was no health reform th is year and no premium increase in health insurance We did receive approval from the legislature to selfinsure in the future Br ight Futures is getti ng cut 20%, and IFAS has had a minimal budget cut, but we are not sure about the Health Science Center as Medicaid payments have been reduced. Because of RCM the administration has a clearer view of the budget. It will probably be June before we know how things work out. Dr. Machen also mentioned about the special spring/summer cohort that will start January 2013. Colleges are discussing ways to offer broader course selections for these students Constitutional Shared Governance James Klausner College of Engineering James presented a timeline of a shared governance issue that happened in his college College of Engineering. Faculty seem to be unhappy with the process and are asking if the Provost can give support. The Provost mentioned that he can meet with the leadership committee of CISE. One suggestion from the Steering Committee was to ask the APC to address the College of Engineering process of shared governance in the fall. Currently, the College of Engineering is trying to amend its co nstitution. Council Reports : Research and S cholarship Council Henrietta Logan, Chair SCORS has been working on effort reporting and faculty assignment reports with Jim Ferrer. The council is also reviewing training grants. Outstanding graduate students are turning down University of Florida positions because of pay check delays which is an internal problem. The university is reimbursed 60% with T 32 grants, however what about the 40% that is left? Theres all kinds of paperwork involved with shuffling the funding between departments. Other institutions just waive the 40%. Academic Policy Council Nancy Poehlmann, Chair APC has had problems with attendance, but has been able to work on National Merit Scholarships and the APC place in shared governance. The council does not want to become an appellate body. Co chairs for next year are Nancy Poehlmann and Cynthia Morton. Budget Council James Klausner Co chair Budget Council worked on the RCM report. There is still concern about interdisciplinary programs. James will present at the Board of Trustees meeting on May 12, 2011. Marc Heft is the Chair for 2011 2012. Action Item: Approval of the April Senate Age nda Mary Ann Ferguson, Chair The meeting adjourned at 4:45 p.m.


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Senate Steering Committee
Minutes
May 5, 2011
3-5 PM
226 Tigert



Attendees: Henrietta Logan Nancy Poehlmann
Mary Ann Ferguson James Klausner Bernard Mair
Barbara Wingo Sue Alvers Paul Ortiz
Joe Glover Margaret Temple-Smith Nathan Crabbe
Bernie Machen David Quillen Dyan Gershman
Scott Nygren Kathye Wright

The meeting was called to order at 3:04 p.m.

April minutes were approved with corrections.

Reports:

Chair's Report Mary Ann Ferguson, Chair
Chair Ferguson thanked the council and committee chairs for all their hard work this past year and
reminded those who have not done so to send in their council/committee reports. Due to a change in
Dr. Machen's schedule, the senate will meet May 12, 2011 instead of May 19.

Provost's Report Joe Glover, Provost
Joe Glover reported that the SEC received two proposals from University of Florida for its SEC Academic
Conference. The spring/summer cohort was approved by the legislature. The university plans to admit
about 2000 students for spring and summer. The process on how to structure programs is an ongoing
project. Zina Evans will start recruiting first class this fall.

University Constitution Committee Margaret Temple-Smith, Chair,
Constitution Committee
Constitution Committee presented possible wording solutions to the APC revision and also the CoC's
recommendation for a change to the bylaw describing the UCC. It was suggested that the proposed
language, which is the same for both revisions, be broken into three sentences and add "the Vice
President of Student Affairs to select two non-voting student members". This will be presented to the
Faculty Senate at the May 12 meeting as an information item.

Mission Statement Scott Nygren, Chair-Elect
Several students approached the Senate about changing the University's mission statement by adding
something about citizen engagement. The President agreed as long as it did not compromise the
meaning that this is a "research" university. Scott Nygren suggested that if we are going to try and add
something to the mission statement, we should modify the whole statement. This should be taken up in
the fall with a task force that has student participation.


Steering Committee Minutes 5/5/11










Shared Governance Mary Ann Ferguson, Chair
Mary Ann distributed a summary of shared governance reports that the Faculty Senate has received
from the colleges this year. Most colleges reported that shared governance was working well or making
good progress. The units that are currently doing evaluations can serve as role models for other
colleges.

President's Report Bernie Machen, President
President Machen reported that the budget is on legislators' desks. He plans to send out a memo on
Monday to faculty and staff about what he knows at that time about the budget. Dr. Machen explained
that he will give a complete report to the Faculty Senate next week (May 12). It is clear that we will
have to pay 3% towards retirement system, however there was no health reform this year and no
premium increase in health insurance. We did receive approval from the legislature to self-insure in the
future. Bright Futures is getting cut 20%, and IFAS has had a minimal budget cut, but we are not sure
about the Health Science Center as Medicaid payments have been reduced. Because of RCM the
administration has a clearer view of the budget. It will probably be June before we know how things
work out. Dr. Machen also mentioned about the special spring/summer cohort that will start January
2013. Colleges are discussing ways to offer broader course selections for these students.

Constitutional Shared Governance James Klausner, College of Engineering
James presented a timeline of a shared governance issue that happened in his college, College of
Engineering. Faculty seem to be unhappy with the process and are asking if the Provost can give
support. The Provost mentioned that he can meet with the leadership committee of CISE. One
suggestion from the Steering Committee was to ask the APC to address the College of Engineering
process of shared governance in the fall. Currently, the College of Engineering is trying to amend its
constitution.

Council Reports:

Research and Scholarship Council Henrietta Logan, Chair
SCORS has been working on effort reporting and faculty assignment reports with Jim Ferrer. The council
is also reviewing training grants. Outstanding graduate students are turning down University of Florida
positions because of pay check delays which is an internal problem. The university is reimbursed 60%
with T-32 grants, however what about the 40% that is left? There's all kinds of paperwork involved with
shuffling the funding between departments. Other institutions just waive the 40%.

Academic Policy Council Nancy Poehlmann, Chair
APC has had problems with attendance, but has been able to work on National Merit Scholarships and
the APC place in shared governance. The council does not want to become an appellate body. Co-chairs
for next year are Nancy Poehlmann and Cynthia Morton.

Budget Council James Klausner, Co-chair
Budget Council worked on the RCM report. There is still concern about interdisciplinary programs.
James will present at the Board of Trustees meeting on May 12, 2011. Marc Heft is the Chair for 2011-
2012.

Action Item:

Approval of the April Senate Agenda Mary Ann Ferguson, Chair

The meeting adjourned at 4:45 p.m.


Steering Committee Minutes 5/5/11




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