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Steering Committee Minutes 4/7/11 1 Senate Steering Committee Minutes April 7 2011 3 5 PM 226 Tigert Attendees: Mary Ann Ferguson Barbara Wingo Joe Glover Mark Orazem Bernie Machen Scott Nygren Henrietta Logan Jack Mecholsky James Klausner Kathy Light Wolfgang Sigmund Sue Alvers G uests: Paul Ortiz Bernard Mair Margaret Temple Smith Oscar Crisalle Teresa Dolen Chief Linda Stump Jen Day Shaw Jill Varnes Mike Conlon Diane Bruxvoort The mee ting was called to order at 3:0 2 p.m Reports: Chairs Report M ary Ann Ferguson, Chair Chair Ferguson reported th at the Senate office is investigating an easier way for offsite senators to vote during Faculty Senate meetings. Offsite senate votes are being counted, but wed like to speed up the process All attachments to an agenda item must be submitted and posted seven days prior to the Faculty Senate meeting. However, suppor ting documents are not part of the agenda, so they can be submitted at any time. We will post these documents on another webpage with a link on the agenda page. Several students approached the Senate about changing the Universitys mission statement by ad ding something about citizen engagement. It might be good to have a task force look into this. Currently, to use our voting software, the voter must make a selection in all elections on the ballot before the software will allow ballot submission. The Sen ate office is working with IT to change this aspect of the software. Presidents Report Bernie Machen, President President Machen stated that the legislature is now three and a half weeks into its session and going fast. Employee should be ready for adjustment s in retirement benefits Health premiums will probably increase this year along with changes in health benefits probably in 2012. The legislative session ends May 6 and we wont know what we are dealing with until then Provosts Report Joe Glover Provost College of Education Dean search is ongoing and we should know something by middle of May. CFO plans to roll out the RCM budgets. These will have the new rules and assume no cut in funding. This way the Deans can get an idea what they have and make adjustments when we hear from the legislature. Prairie Fellows submitted a proposal for an Office of Sustainability to centralize the sustainability activities going on all over campus. Dr. Glover is asking for input.

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Steering Committee Minutes 4/7/11 2 Information Items: University Curriculum Committee Bernard Mair, Chair, UCC Proposal to Create a School of Advance Dental Sciences o Tim Wheeler presented the background information about the request from the College of Dentistry on the proposed School of Advanced Dental Science. Inactive Programs o Two programs were put into inactive status: BSBA, Major in Real Estate (starting Summer 2011) and Master of Fire Science/Emergency Services (starting Fall 2012) Proposal for International Studies Major o Dr. Mair gave background information about the proposed Bachelor of Arts in International Studies in the College of Liberal Arts and Sciences. Parliam entary Concerns Oscar Crisalle, College of Engineering Dr. Crisalle voiced his concern about the Senates parliamentary procedures and requested restructuring the parliamentarian position University Constitution Committee Margaret Temple Smith Chair, Constitution Committee Margaret presented the Constitution Committees revision to the APC revision and also the CoCs recommendation for a change to the bylaw describing the UCC. General Education Committee. The President or the Presidents designee shall appoint eight voting members to this committee from the majority of baccalaureate degree granting colleges within the University, the Senate shall elect eight voting members from the faculty at large, and two non voting student members selected by the student government. The non voting chair shall be appointed by the President or the Presidents designee. A co chair who shall have the right to vote shall be elected by and from the senate representatives. The General Education Committee establishes a philosophy of what constitutes the general education component for baccalaureate degrees offered by the University. It reviews, in accordance with established criteria, all course s proposed to fulfill General Education and University Writing and Math requirements. It makes recommendations to the Curriculum Committee regarding the continued effectiveness of the general education program. University Curriculum Committee. The Presiden t or the Presidents designee shall appoint 12 voting members to this committee, the Senate shall elect 12 voting members from the faculty at large, and three non voting student members selected by student government. A chair is appointed by the President or the Presidents designee. There is also a co chair selected by the Committee from its members elected by the Senate. This Committee shall consider all requests for changes in undergraduate curricula or catalog listings, and for the addition of new courses of instruction in any of the colleges, divisions and schools of the University, except the Graduate School. When the question under consideration pertains to a course or courses at the 5000 level, available for graduate major credit, the Committee sh all act jointly with the Graduate School. The Committee shall endeavor to eliminate unnecessary proliferation of courses and duplication of subject matter among courses. Ordinarily, the Committees decisions on proposals to add courses to the curriculum or to delete courses from the curriculum shall be final, but the department that is offering the course, or proposing to offer it, may appeal the

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Steering Committee Minutes 4/7/11 3 Committees decision to the Senate. Such an appeal shall be addressed to the Committee, which shall either reverse its earlier decision or ask the Steering Committee to schedule Senate consideration of the appeal. The Committees decision on proposals to add, delete, or make changes in programs of instruction leading to undergraduate degrees shall not be a final dec ision, but shall be submitted to the Senate for final action. When the Committee begins to consider items requiring Senate approval, the Committees co chair shall inform the Chair of the Academic Policy Council. Intercollegiate Athletics Committee Report Jill Varnes, NCAA Faculty Athletics Representative Jill Varnes g ave a brief overview on what she plans to present to the full senate on April 14 pointing out that UF is second in the SEC for Graduating Success Rates (behind Vanderbilt) at 82%. UF s Athletic Association one of four public universities that do not use state funding, i nstead gives money to the university toward academics. Academic Integrity Task Force Jen Day Shaw Assistant Vice President for Student Affairs and Dean of Students Jen Day Shaw gave a quick review on what she plans to present to the full Senate on April 14. UPD: Use of Force Report Chief Linda Stump, UPD Chief Stump offered to answer questions from the committee. She plans a presentation to the full Senate on Apri l 14. Theres been an increase in the use of SNAP and an increase in RAD training. Theres also been an increase in communication between UPD and the Wellness Center. Budget Council Report James Klausner Co Chair, Budget Council Budget Council posted its draft report in several areas online and asked for feedback from faculty before finalizing. The report covers several RCM areas including opportunities, beneficial impacts, unintended consequences and problem areas. The budget appears to be very transparent at the central administrative area, but not very good at the College level. One of the recommendations that the council has is for the Provost to present an annual update to the Faculty Senate on RCM budgeting and its impact on the support of the academic mission. VIVO Project Mike Conlon Director of Biomedical Informatics and PI VIVO was started to create new collaborations across the university. The program assembles data on each faculty member. The project began wi th a two year award that ends Fall 2011. However, plans are to receive an extension for the third year. Council Reports : Infrastructure Council Mark Orazem, Chair Mark reported that Jodi Gentry and Susan Blair were guests at the Infrastructure Council to discuss required training. Scott Fox from Parking and Transportation was also a guest. There have been complaints that faculty partners have to purchase two decals f or one car to use on campus. Scott Fox from Parking explained that this is a mistake that came about because of different computer systems. Parking is working to fix that problem.

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Steering Committee Minutes 4/7/11 4 Research and Scholarship Council Henrietta Logan, Chair SCORS has been working on effort reporting. Bob Cook and Deb Mu rie are next years Co Chairs. Welfare Council Kathy Light Chair Welfare Council reviewed the Teaching and Learning Center, childrens tuition remission proposal, problems associated with activity reports and general morale issues. James Klausner suggested that there should be a shared governance task force and that the College of Engineering has morale issues. Action Item: Approval of the Apr il Senate Agenda Mary Ann Ferguson, Chair The meeting adjourned at 5:04 p.m.


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Senate Steering Committee
Minutes
April 7, 2011
3-5 PM
226 Tigert



Attendees: Jack Mecholsky Margaret Temple-Smith
Mary Ann Ferguson James Klausner Oscar Crisalle
Barbara Wingo Kathy Light Teresa Dolen
Joe Glover Wolfgang Sigmund Chief Linda Stump
Mark Orazem Sue Alvers Jen Day Shaw
Bernie Machen Guests: Jill Varnes
Scott Nygren Paul Ortiz Mike Conlon
Henrietta Logan Bernard Mair Diane Bruxvoort

The meeting was called to order at 3:02 p.m.

Reports:

Chair's Report Mary Ann Ferguson, Chair
Chair Ferguson reported that the Senate office is investigating an easier way for offsite senators to vote
during Faculty Senate meetings. Offsite senate votes are being counted, but we'd like to speed up the
process. All attachments to an agenda item must be submitted and posted seven days prior to the
Faculty Senate meeting. However, supporting documents are not part of the agenda, so they can be
submitted at any time. We will post these documents on another webpage with a link on the agenda
page. Several students approached the Senate about changing the University's mission statement by
adding something about citizen engagement. It might be good to have a task force look into this.
Currently, to use our voting software, the voter must make a selection in all elections on the ballot
before the software will allow ballot submission. The Senate office is working with IT to change this
aspect of the software.

President's Report Bernie Machen, President
President Machen stated that the legislature is now three and a half weeks into its session and going
fast. Employee should be ready for adjustments in retirement benefits. Health premiums will probably
increase this year along with changes in health benefits probably in 2012. The legislative session ends
May 6 and we won't know what we are dealing with until then.

Provost's Report Joe Glover, Provost
College of Education Dean search is ongoing and we should know something by middle of May. CFO
plans to roll out the RCM budgets. These will have the new rules and assume no cut in funding. This
way the Deans can get an idea what they have and make adjustments when we hear from the
legislature. Prairie Fellows submitted a proposal for an Office of Sustainability to centralize the
sustainability activities going on all over campus. Dr. Glover is asking for input.


Steering Committee Minutes 4/7/11











Information Items:


University Curriculum Committee Bernard Mair, Chair, UCC

Proposal to Create a School of Advance Dental Sciences
o Tim Wheeler presented the background information about the request from the College
of Dentistry on the proposed School of Advanced Dental Science.
Inactive Programs
o Two programs were put into inactive status: BSBA, Major in Real Estate (starting
Summer 2011) and Master of Fire Science/Emergency Services (starting Fall 2012)
Proposal for International Studies Major
o Dr. Mair gave background information about the proposed Bachelor of Arts in
International Studies in the College of Liberal Arts and Sciences.

Parliamentary Concerns Oscar Crisalle, College of Engineering
Dr. Crisalle voiced his concern about the Senate's parliamentary procedures and requested restructuring
the parliamentarian position.

University Constitution Committee Margaret Temple-Smith, Chair,
Constitution Committee

Margaret presented the Constitution Committee's revision to the APC revision and also the CoC's
recommendation for a change to the bylaw describing the UCC.
General Education Committee. The President or the President's designee shall appoint eight
voting members to this committee from the majority of baccalaureate degree-granting colleges
within the University, the Senate shall elect eight voting members from the faculty at large, and
two non-voting student members selected by the student government. The non-voting chair
shall be appointed by the President or the President's designee. A co-chair who shall have the
right to vote shall be elected by and from the senate representatives. The General Education
Committee establishes a philosophy of what constitutes the general education component for
baccalaureate degrees offered by the University. It reviews, in accordance with established
criteria, all courses proposed to fulfill General Education and University Writing and Math
requirements. It makes recommendations to the Curriculum Committee regarding the
continued effectiveness of the general education program.
University Curriculum Committee. The President or the President's designee shall appoint 12
voting members to this committee, the Senate shall elect 12 voting members from the faculty at
large, and three non-voting student members selected by student government. A chair is
appointed by the President or the President's designee. There is also a co-chair selected by the
Committee from its members elected by the Senate. This Committee shall consider all requests
for changes in undergraduate curricula or catalog listings, and for the addition of new courses of
instruction in any of the colleges, divisions and schools of the University, except the Graduate
School. When the question under consideration pertains to a course or courses at the "5000"
level, available for graduate major credit, the Committee shall act jointly with the Graduate
School. The Committee shall endeavor to eliminate unnecessary proliferation of courses and
duplication of subject matter among courses. Ordinarily, the Committee's decisions on
proposals to add courses to the curriculum or to delete courses from the curriculum shall be
final, but the department that is offering the course, or proposing to offer it, may appeal the


Steering Committee Minutes 4/7/11










Committee's decision to the Senate. Such an appeal shall be addressed to the Committee, which
shall either reverse its earlier decision or ask the Steering Committee to schedule Senate
consideration of the appeal. The Committee's decision on proposals to add, delete, or make
changes in programs of instruction leading to undergraduate degrees shall not be a final
decision, but shall be submitted to the Senate for final action. When the Committee begins to
consider items requiring Senate approval, the Committee's co-chair shall inform the Chair of the
Academic Policy Council.

Intercollegiate Athletics Committee Report Jill Varnes, NCAA Faculty Athletics
Representative

Jill Varnes gave a brief overview on what she plans to present to the full senate on April 14 pointing out
that UF is second in the SEC for Graduating Success Rates (behind Vanderbilt) at 82%. UF's Athletic
Association, one of four public universities that do not use state funding, instead gives money to the
university toward academics.

Academic Integrity Task Force Jen Day Shaw, Assistant Vice President
for Student Affairs and Dean of
Students

Jen Day Shaw gave a quick review on what she plans to present to the full Senate on April 14.

UPD: Use of Force Report Chief Linda Stump, UPD
Chief Stump offered to answer questions from the committee. She plans a presentation to the full
Senate on April 14. There's been an increase in the use of SNAP and an increase in RAD training. There's
also been an increase in communication between UPD and the Wellness Center.

Budget Council Report James Klausner, Co-Chair, Budget Council
Budget Council posted its draft report in several areas online and asked for feedback from faculty before
finalizing. The report covers several RCM areas including opportunities, beneficial impacts, unintended
consequences and problem areas. The budget appears to be very transparent at the central
administrative area, but not very good at the College level. One of the recommendations that the
council has is for the Provost to present an annual update to the Faculty Senate on RCM budgeting and
its impact on the support of the academic mission.

VIVO Project Mike Conlon, Director of Biomedical Informatics and PI
VIVO was started to create new collaborations across the university. The program assembles data on
each faculty member. The project began with a two-year award that ends Fall 2011. However, plans are
to receive an extension for the third year.

Council Reports:

Infrastructure Council Mark Orazem, Chair
Mark reported that Jodi Gentry and Susan Blair were guests at the Infrastructure Council to discuss
required training. Scott Fox from Parking and Transportation was also a guest. There have been
complaints that faculty partners have to purchase two decals for one car to use on campus. Scott Fox
from Parking explained that this is a mistake that came about because of different computer systems.
Parking is working to fix that problem.


Steering Committee Minutes 4/7/11











Research and Scholarship Council Henrietta Logan, Chair
SCORS has been working on effort reporting. Bob Cook and Deb Murie are next year's Co-Chairs.

Welfare Council Kathy Light, Chair
Welfare Council reviewed the Teaching and Learning Center, children's tuition remission proposal,
problems associated with activity reports and general morale issues. James Klausner suggested that
there should be a shared governance task force and that the College of Engineering has morale issues.

Action Item:
Approval of the April Senate Agenda Mary Ann Ferguson, Chair

The meeting adjourned at 5:04 p.m.


Steering Committee Minutes 4/7/11




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