Senate Steering Committee
November 6, 2008
The meeting was called to order at 3:04 PM
The meeting was called to order at 3:04 PM. The minutes of the October 2, 2008 meeting were approved.
* Chair's Report
Frank Bova, Chair
Frank Bova discussed the university endowment and the Faculty Enhancement Opportunity Task Force. Bova
reported that the calendar issue was pulled from the November Senate agenda so that the entire calendar can be
reviewed to ensure that it is most effective.
* Provost's Report
Joe Glover, Provost
Joe Glover reported that recent projections predict that the budget deficit will grow this year. Based on current
projections for the next fiscal year, there will be budget cuts that would have to be put in place by July 1. The
University cannot, at this time, estimate new revenue that might be generated to offset the effects of the budget
cuts. The University will begin a search for the Dean of the College of Engineering in December.
Infrastructure Council Jane Brockmann, Chair
The Infrastructure Council is discussing proposals to make existing databases more useful. One suggestion is to
have student evaluations for SPP and T/P automatically generated to an appropriate downloadable format for these
packets. The council may also recommend having a listing of faculty committee assignments downloadable. The
council will move forward to propose these ideas.
Susan Percival, Chair
Research and Scholarship Council Jacob Chung, Chair
The council reported on the IDC policy question for the College of Medicine in Jacksonville. The council also
reviewed the FEO suggestions, looked at draft principles for budget cuts. The council is reviewing conflict of
interest polices and duplication of efforts for IT and will create a strategic plan to help research activities.
Budget Council David Quillen, Chair
Academic Policy Council Danaya Wright, Chair
Budget Principles Frank Bova, Chair
Frank Bova presented the budget council's budget principles on behalf of David Quillen. The document will be
presented to the Senate and an online feedback form will be created so that faculty can submit comments about this
The committee suggested that the principles should be reordered so that number 4 is moved to the number
placement and that the current number 1 placement should be listed last.
The steering committee would like to have the chair of revenue generation task force to come to Senate to discuss
Information Technology Initiatives Chuck Frazier, Interim CIO
Chuck Frazier discussed information technology initiatives. The IT action plan is posted online at
www.it.ufl.edu/ufitactionplan. The goal of this action plan is to make organizational changes that move towards
The Senate presentation will consist of information the Senate about the mission statement, short term goals, what
is going to be accomplished, what is not going to be accomplished, and how faculty can interact to provide
Faculty need to know what committees are, what they do and who the chair is so that they can figure out who to go
to when problems/questions arise. An information technology plan must be aware of unintended consequences of
changes and have plan to fix problems and move forward.
The committee suggested creating a group parallel to existing committees consisting of users and user group to
provide input. They also discussed forming a faculty group for policy changes that would be brought forward when
it is time for policy change discussions.
The committee also discussed options for IT reporting including having all IT committees come through
infrastructure; or creating another oversight committee. The committee stressed the importance of having a
committee (whether infrastructure council or not) made up of a good group of faculty who represent different
needs and uses.
The November 20, 2008 Senate agenda was approved.
The meeting adjourned at 4:43 PM.