Senate Steering Committee Meeting
September 2, 2004
226 Tigert Hall
Tony Brennan, Past-Chair
David Colburn, Provost
Rick Ragan, Secretary
Pierre Ramond, Chair
Kim Tanzer, Chair-Elect
Barbara Wingo, Parliamentarian
Council Academic Planning,
Budgeting Et Resource Allocation
Bernie Machen, President
* Approval of July 27 2004 Minutes
* Update on Tasks for Standing Committees Et Other
* Dean Evaluation Procedures
* Budget Process Presentation
* Update on PeopleSoft
* Return for Action Interdisciplinary PhD Fact Finding
* Update on Ad Hoc Joint Committee on Tenure
* Report on New Senators Orientation Et Procedural
APPROVAL OF JULY 27, 2004 MINUTES PIERRE RAMOND, CHAIR
Discussion: Pierre Ramond advised all members to utilize the website as a resource for all information,
including agenda(s) and minutes.
Action items: Minutes from July 27, 2004 meeting were Person responsible: Deadline:
UPDATE ON TASKS FOR STANDING COMMITTEES E PIERRE RAMOND, CHAIR
Discussion: Pierre Ramond provided an update and requested that members submit their ideas on the
needs and tasks of each of the Senate Standing Committees.
Pierre Ramond updated the members on the newly formed Ad Hoc Joint Committee on Sustainability, which met
for the first time that morning with President Machen.
Conclusions: Pierre Ramond updated members on the status of the Faculty Ombudsman position, which had
been previously discussed and agreed to be a very important issue. The Constitution Committee is the next step
in the establishment of this position.
Action items: The Constitution Committee will address the Person responsible: Deadline:
Ombudsman position at their next meeting. The Nominating
and/or Elections Committee needs to draft a procedure sheet for All Steering Committee ASAP
the upcoming Senate elections. Members
DEAN EVALUATION PROCEDURES DAVID COLBURN, PROVOST
Discussion: Provost David Colburn addressed the Steering Committee on the process that is presently in place
for evaluating Deans. Provost Colburn addressed the expressed concerns inquiring how members of the Faculty
can be involved in the evaluation process. Many members of the Committee expressed that they had not been
advised or aware of the process or when it was being completed in their College/Department. Provost Colburn
clarified the process and when they took place (the middle of the third year, the middle of the eighth year, and
at alternating three to five year intervals.)
BUDGET PROCESS PRESENTATION DAVID COLBURN, PROVOST
Discussion: Provost David Colburn provided an overview of the budget process. The budget process tentatively
begins in the Fall and leads to individual meetings with each Dean in the Spring. Some of the factors reviewed
are projected enrollment growth, programs critical to the strategic plan, hiring and the ways this has
strengthened the University/Department, what plans are in place to achieve the identified goals, etc.
ED POPPELL & FRED CANTRELL
Discussion: Ed Poppell and Fred Cantrell provided members with a brief update and review of the new
Peoplesoft implementation. In the initial phase the basic priorities were payroll and accounts
receivable/payable. The toughest task in the process has been setting up security access for users and ensuring
that private, confidential information (bank accounts, etc.) is not accessible to others.
The lack of training on this program was addressed. Members were informed that the initial training was done to
give faculty and staff a general understanding of the program and functions. There are now specialized training
workshops available and many that operate using these in-depth functions have received more thorough training.
Ed Poppell and Frank Cantrell advised that there are individuals within each department/college that have been
designated as the contact person and liaison between Bridges/Peoplesoft and the members of the
department/college. These individuals have training that allows them to provide others with techniques and
information to complete certain functions. These individuals also have direct contact to a specific individual
within Bridges to aid them when needed. SWAT teams have been created (or are being created) that will be go
to physical locations to assist someone in completing a task or function. A question answer session followed.
Conclusions: Ed Poppell Et Fred Cantrell will address the Faculty Senate at the September 16th meeting.
Action items: The previously submitted questions and topics Person(s) responsible:
from the members of the Steering Committee will be answered by
Fred Cantrell and posted on the Faculty-Senate website for easy Ed Poppell Et
access. Fred will also forward a list of the liaisons for each Fred Cantrell
department/college to be posted on the Faculty-Senate website
INTERDISCIPLINARY PHD FACT FINDING COMMITTEE
Discussion: Scott Nygren presented the recommendations of his Committee to the members of the Steering
Committee. Scott Nygren provided an updated question and answer document to members of the committee and
advised that there had been no substantial change since the initial proposal.
Conclusions: The Steering Committee members voted to send the recommendations to the Faculty Senate
floor to be voted on.
Action items: Scott Nygren will be prepared to present this as
an action item to the Faculty Senate at the September 16, 2004
UPDATE ON PEOPLESOFT
UPDATE ON AD HOC JOINT COMMITTEE ON TENURE JAMES KLAUSNER
Discussion: Jim Klausner presented the pertinent points in the report from the Committee on Tenure. Some of
the key issues included, establishing a six-year window for tenure, stopping the tenure clock for childbirth,
major illnesses, family medical leave, etc. It was also noted that each college should have tenure mentoring
programs. Determining the criteria for description and definition was debated. Jim Klausner advised the Steering
Committee members that they were in effect ready to present this to the Faculty Senate so that it can be voted
on and to the Constitution Committee in time to implement next fall. Members of the Steering Committee
expressed concern to not rush through the issues just to get it in place next Fall. It was suggested that the report
be presented as an information item at the next Faculty Senate meeting and if necessary a "special" faculty-
senate meeting will be scheduled to vote on the report.
Conclusions: Jim Klausner will take back the raised issues and suggestions to the Committee and the final
report will be completed on September 9, 2004. Jim Klausner will be prepared to present this at the next
Action items: This report will be placed on the Faculty-Senate Person responsible: Deadline:
Agenda for the September 16, 2004 meeting as an information Jams K r
item.James Kausner 9/16/2004
REPORT ON NEW SENATOR ORIENTATION TONY BRENNAN, PAST-CHAIR
Discussion: Tony Brennan reported that the new senator orientation was a success and that approximately 34
ADJOURN PIERRE RAMOND, CHAIR
Conclusions: Pierre Ramond adjourned the meeting at 5:18pm.