Information About University of Florida Employment
Dear University of Florida Employee:
With your having just received notification of your impending layoff from the University of Florida, we understand this is an
anxious time and you likely have many questions. Human Resource Services created this booklet to provide you with
information on available services including placement options, tips for improving your interviewing skills, and continuing
benefits. In addition to on-going dialogue with Employee Relations, this booklet will assist you during the layoff process.
Please feel free to contact us with questions or concerns.
Paula Varnes Fussell, Interim Vice President for Human Resource Services
University of Florida
USPS Placement Information
As a USPS employee in layoff status, you will be informed of vacant and/or filled positions in the classifications to which
your layoff rights apply. Typically, your rights include:
The current classification from which you are being laid off
The classifications in which you have previously held permanent status
Employees appointed to time-limited positions or employees who do not have permanent status in any
classification do not have layoff rights
Once we identify the vacant and/or filled positions to which you have rights, the next step is to ensure you meet the
specific qualifications of a job and, given reasonable training, would be able to perform the duties successfully. Your
projected ability to perform the duties of a position will be determined based upon the job's position description and your
credentials as documented in your human resources file.
We will first try to place you in vacant positions. In the event no vacant positions are available, you may choose to
exercise your option of bumping if this was the course you selected during your options meeting. Please remember that
you cannot bump someone in a time-limited or TEAMS position. In addition to your layoff rights, you may also apply for
other positions in which you may be interested. Applications should be submitted online via http://jobs.ufl.edu
The initial step in the displacement process is to consider placing you in positions filled by employees with
probationary/trainee status in your layoff unit. Layoff areas for bumping purposes are designated as follows:
For academic units, except the College of Agriculture and Life Sciences, each individual college will be
designated as a layoff area.
The Institute of Food and Agricultural Sciences (IFAS) is designated as its own layoff area for bumping purposes.
For non-academic units, the vice presidential area will be the layoff area.
Employees in your layoff unit who work in classifications for which you have "rights" will be ranked by retention points on a
layoff list. Retention points are calculated based on length of service and performance appraisal ratings. Having higher
retention points than another employee does not mean you automatically have rights to his or her position; you also must
meet the necessary qualifications of a position and have the same FTE (full-time equivalency). Employees who work less
than full-time will have their retention points determined in proportion to time worked.
Out of the positions to which you have "rights," the position occupied by the employee with the fewest retention points will
be reviewed for your possible placement.
Should you refuse reassignment to a vacant position, all further rights under the layoff policy may be forfeited. However,
you may elect to be laid off in lieu of accepting a reassignment offer when that reassignment would involve displacing
another employee. In such a case, you still will have certain rights available to you, such as reinstatement rights.
How Retention Points Are Computed
Length of Employment
One point is given for each month of continuous employment in USPS positions including career service if employed in
the previous State University System (SUS) on or before June 30, 1986.
One point is given for each month of service in which you met performance standards ("achieves").
Two points are given for each month of service with either an ("above average") or ("exceeds") performance
Any period of leave for active military service in accordance with Chapter 115 Florida Statutes will count as continuous
employment and be considered at the same level of performance as last evaluated prior to the leave.
Service Prior to July 1, 1996
Any period of service prior to July 1, 1996, not covered by an evaluation, including periods of service during which no
formal employee evaluation programs existed, shall be considered as meeting performance standards ("achieves").
After July 1, 1996
After July 1, 1996, if you do not have a current evaluation on file for a particular period of time, your performance rating
will be considered the same as provided by your previous evaluation in the same classification.
"Below" Performance Standards
No retention points will be granted for a month in which you were were rated as not meeting performance standards
Ranking Based on Accumulated Points
After the retention points are totaled, layoff will be based on retention point order, beginning with the employee who has
the fewest points. When two or more employees have the same total retention points, preference for retention shall follow
the order of the longest university service in the class, veterans' preference, and as determined by the president.
A person eligible for veterans' preference in employment does not forfeit employment preference eligibility once that
veteran or eligible spouse of a veteran has been employed by a state agency or any political subdivision of this state.
Effective July 1, 2007, Florida law restores veterans' preference in employment for all categories of protected individuals
previously employed by a state agency or any political subdivision of this state. Where a layoff is necessitated in a
covered position, similar preferences must be given to the covered employee in the retention process.
If Your Layoff Rights Are Exhausted
If your rights under the layoff policy are exhausted and it is determined you do not have a claim to any position or a
position is not available, you will receive a final notice of layoff.
If laid off, you will have reinstatement rights with continuous service credit if reemployed at the university within 12
calendar months following layoff. For one year following your layoff, as a USPS employee, you will be considered for
reemployment when vacancies occur or new positions are established in the same class from which you were laid off,
provided you meet the qualifications for the position. Reinstatement to the university in any position will be as a TEAMS
Prior State Service Upon Reemployment
Should you decide to accept employment with an organization outside the University of Florida and subsequently become
reemployed by a state of Florida agency, you will be considered a new employee but will have rights to any prior state
service time for Florida Retirement System (FRS) credit.
If you are laid off, you may appeal your layoff to arbitration if you can show that the university's layoff procedure was not
Continuing Benefits and Retirement Reminders
Before leaving the university you will need to make important decisions regarding your benefits package. Please call
University Benefits at (352) 392-2477 to discuss your options regarding your insurance coverage. For assistance with
retirement planning, please review the "Retirement Reminders" section or call University Retirement at (352) 392-2477.
Continuation Coverage Options
Listed below are several options for continuation of your insurance coverages.
Employees covered under the State's Spouse Program or the UF Domestic Partner/Partner Program: If one
employee is laid off, the remaining employee will need to complete the necessary paperwork and Qualifying Status
Change Form to enroll in family coverage to ensure continued coverage.
State Health Insurance
You may decrease, cancel, or continue your current coverage through direct payment via the People First Service Center
for two years by exercising the Layoff Continuation Option provided under the plan benefits. You are responsible for the
entire monthly contribution (employee + employer premiums). Another available option, although less advantageous, is
the COBRA plan which charges a 2% administrative fee in addition to the entire monthly premium and provides coverage
for 18 months. For more information on either plan, you may contact the People First Service Center at 1-866-663-4735
however you may not exercise these options consecutively.
UF Domestic Partner Health Insurance
You may decrease, cancel, or continue your current coverage through direct payment via Ceridian exercising your
COBRA option under the Avmed Domestic Partner Health plan. You are responsible for the entire monthly contribution
(employee + employer premiums). The COBRA plan charges a 2% administrative fee in addition to the entire monthly
premium and provides coverage for 18 months. For more information about your COBRA option contact the UF Benefits
and Retirement at 392-2477.
State Life Insurance
You may contact Minnesota Life Insurance Company at 1-888-826-2756 for information on conversion/portability options
for your basic and/or optional life plans.
State Supplemental Insurances (Hospital Income, Cancer, Intensive Care, Dental, Vision, Accident/Disability)
COBRA election may be made for dental only. You may also contact respective company representatives for information
on converting to private plans for all of the supplemental insurances.
Fixed Term Life (Lincoln Financial)
This plan is portable, and you may continue your coverage at group rates. Call HRH Insurance Agency at (352) 378-2511
for information and to request a portability form.
Voluntary Personal Accident
Please call HRH Insurance Agency at (352) 378-2511 for information on coverage limits and conversion forms.
You may keep the same coverage indefinitely and maintain the same rate until policy renewal. Policy renewal is at non-
group rates. Call HRH Insurance Agency to set up direct billing for your policies.
Individual Whole Life
You may continue your coverage indefinitely by contacting The Elan Group at 1-800-476-3801 to set up direct billing for
Long Term Care
You may keep the same coverage indefinitely by contacting CNA at 1-800-528-4582 to set up direct billing for your
Long Term Disability
Your coverage will terminate and may not be continued.
Flexible Spending Accounts
If you participate in the Medical Reimbursement Account, you may terminate participation in the plan or elect to continue
participation for the remainder of the plan year by remitting payment of the balance due via payroll deduction from your
final leave payments) or by personal check. Please contact University Benefits at (352) 392-2477 for assistance in
obtaining your account balances and options.
Your participation in the Dependent Care Reimbursement Account will terminate at the end of your employment.
However, you may file claims against your existing account balance for eligible services rendered up through your date of
separation from employment.
Remember to examine your investments before you leave the university. Depending on your situation, you may need to
consult with a representative from University Retirement.
Call University Retirement at (352) 392-2477 to discuss retirement benefits or to obtain a complete listing of employers
who participate in the Florida Retirement System (FRS). This listing also is available in the publications section of the
Division of Retirement's web site at
Understanding Your Leave Benefits
Depending on your years of service and leave balances, you may qualify to receive a payout for your leave benefits. As a
USPS employee you are eligible to receive a payout for any unused vacation leave up to 240 hours. In order to receive a
payout for your unused sick leave balance, you must have accrued ten or more years of creditable service.
Employees with at least ten years of creditable service will be paid for one-fourth of unused sick up to a total payment of
Upon reemployment within 180 days, any sick leave paid at separation will be restored provided the employee repays the
full amount of any lump sum payment received for accrued sick leave within 60 days of reemployment.
An employee with fewer than ten years of service will not be paid for any unused sick leave, and such leave shall be
forfeited unless the employee is recalled by the University within 365 days after a formal University layoff, an employee
will have any unused sick leave not paid at the time of layoff restored.
Employees shall be paid for all unused vacation up to the maximum allowed for his or her pay plan.
Upon recall by the University within 365 days after a formal University layoff, the employee shall have all unpaid vacation
leave restored, and any vacation leave paid at time of separation also shall be restored upon repayment.
Overtime and Special Compensation
A USPS employee who separates from the university will be paid for all unused overtime and special compensatory leave
at his or her regular rate of pay.
An employee who reassigns, promotes, or accepts a demotion to another position in a work area paid by a different
account number also will be paid for all unused overtime and special compensatory leave at his or her regular rate of pay.
Tips on Resume Writing and Interviewing
As explained earlier, you may have rights to first consideration for a particular position should you seek continued
employment with the University of Florida. Even so, you will want to do everything you can to convey to a hiring authority
you are the best person for the job. Therefore, we have compiled some tips on resume writing and interviewing that may
assist you in the placement process.
Resume Writing Tips
As part of the placement process, we will request a copy of your current resume. As such, you might find the following
tips on resume writing helpful.
An effective resume provides concise, factual, and positive information about you and ultimately serves as a door opener.
It should be a one to two page summary of your education, experience, and skills for potential employers to quickly
In your resume, tell a prospective employer:
m Who you are
What you know and have done
a What kind of work you want
a Why you should be hired
In situations that require it, a cover letter should accompany your resume because it serves to focus the hiring authority on
the aspects of your experience and education that are directly applicable to the job. A cover letter may also be used to
demonstrate your attitude, work ethic, and written communication skills. A well-written cover letter and resume play a
major role in establishing your candidacy and increasing the likelihood you will be called for an interview.
List an objective
When writing a resume, a guiding principle may be, "If you don't have a reason to include information, consider omitting
it." The information you provide in your resume should support your job or career objective directly or your character in
general. You'll want to include facts about your work history, accomplishments, and education. Remember, a resume is
not a summary of your life but rather a document that highlights your qualifications for employment.
When giving your work history, state the name of the employer, your job title or position, dates of employment, and a brief
description of your duties. Be sure to include tasks performed as well as any:
a Special skills acquired
a Military experience (Branch and dates of service, highest rank achieved, military specialty, duties, assignments,
responsibilities, and outstanding awards and honors).
If your highest level of education is at the high school level, give the name and location of the high school as well
as year of graduation. If possible include your class standing (if it is good) and any job-related extracurricular
College-level education: List all conferred degrees, starting with the highest. If you have not received a degree but
have attended college, list the total number of hours completed. Give the name and location of the college,
degrees) conferred, and major fields) of study. Include job-related extracurricular activities and significant
Don't forget to list, if appropriate to your field of work, any memberships in professional organizations, knowledge of
foreign languages, articles published, inventions or patents, and any skills (typing or computer software knowledge).
Avoid religious or political affiliations.
When it comes to your educational background, don't provide detail (like a listing of major courses) unless the job requires
it, your work experience is limited, or you did not graduate but want to show you have taken courses related to your
occupation. If you want to emphasize your education, place it before your work history; otherwise, it's fine to put it after
your work history.
Be sure to include any other pertinent education, such as vocational, professional, or military schools. List professional
licenses or certificates.
You do not need to list references on your resume. Rather, you may simply include a statement, such as "References
available upon request," at the bottom of your resume. Do, however, have a separate sheet that lists your references and
bring this to an interview.
Notify your references if it appears that you are being seriously considered for a position. It also is a good idea to send
copies of your resume to the references you plan to use.
Language You Use and Length of Resume
Overall, your resume should not be any longer than one page. This can be achieved, in part, by using concise phrasing
rather than complete sentences.
You want to use a positive tone and strong action verbs in your resume to describe job-related responsibilities and
accomplishments, such as:
Neatness definitely counts, so be consistent with respect to layout-pay attention to the arrangement of headlines,
captions, use of capitals, underscoring, and fonts. Don't be afraid to lead your reader's eye through points with headings,
bullets, bold type, and white space. Of course, check for typographical errors and mistakes in grammar, spelling, or
punctuation. Be critical it's also a good idea to have at least one other person proof read and review your resume.
To Help You in the Interview Process
The time you spend in the interview is the most important part of the hiring process.
Do Your Homework!
The most important thing you can do to prepare for an interview is to obtain information about the department to which
you are applying or about the position in which you are interested.
Be prepared to explain to an interviewer why you should be hired-to convince him or her that you would be an asset to
the department. To do so, you will want to have a good understanding of your strengths and weaknesses. Be prepared
to discuss, in detail, examples of work performed, leadership abilities, specific skills you possess that may or may not be
apparent from your resume, and recent training or education. In addition, you also will want to have an idea of realistic
career goals and develop questions to ask about the department.
Get Ready for Questions
During the interview's discussion portion, be prepared. In all likelihood you will be asked for specific examples from your
work experience that could be applied to the work environment. Prior to the interview come up with specific examples that
illustrate your experience handling similar work or projects, customer-service ability, problem-solving skills, or creativity.
Questions typically asked in interviews include:
What makes you the best candidate for this position?
Tell me a little about yourself.
Have you ever encountered major problems, and how did you overcome them?
What have you learned from your mistakes/successes?
Do you enjoy working with people or things? Why?
How do you respond to criticism?
a Tell me about your current (or previous) job.
Describe your responsibilities.
On what projects did you work?
Describe your relationship with your supervisor.
List examples of your work experience in which you demonstrated tenacity/integrity/honesty.
a Describe yourself using five adjectives.
Use three of those adjectives to provide examples of how they relate to your work performance.
How do you work under pressure? List examples.
What are your strengths? Weaknesses?
Do's and Don'ts...
As you answer questions during the interview, keep in mind some do's and don't for effective interviewing.
Do be yourself in the interview. Don't be afraid to sound excited about your career! Be honest. Remember, you are
selling yourself, so be sure to comment on your positive points.
Do make your answers meaningful. Avoid short answers such as "yes" or "no" as well as long, endless ones. Don't
disclose confidential information about a former or current employer or co-worker. Let the interviewer bring up the issues
of salary, raises, and benefits. If you've done your homework, you should have a general idea about these aspects.
Don't ask whether you got the job or when you can start.
I've Been Thinking...
You too need to ask questions during the interview. Doing so can show how your interests meet the requirements of the
job. You may want to ask:
What are the opportunities for career growth here?
Why do you enjoy working for this department?
What qualities are you looking for in a new hire?
Describe a typical day in this position.
Be sure to send your interviewers) a very brief, personalized "thank you" letter reaffirming your interest in the position
after the interview is over. And, of course, be prepared to wait. You may even have to go through some follow-up
Department of Agriculture
Department of Veterans Affairs
Human Resources, Gainesville
Alachua Career Center
4800 SW 13 Street
Gainesville, FL 32608
www2.myflorida.com or www.floridajobs.org
Alachua County Personnel
12 SE 1 Street
(PO Box 1467)
Gainesville, FL 32602
(352) 374-5219 / Jobline: (352) 955-2243 x372
Alachua County School Board
620 E. University Avenue
Gainesville, FL 32601
Teaching vacancies: (352) 955-7799
Non-teaching vacancies: (352) 955-7798
City of Gainesville and GRU
222 E. University Avenue
(PO Box 490)
Gainesville, FL 32602
(352) 334-5077 / Jobline: (352) 334-5009
Department of Children and Family Services
1621 NE Waldo Road
Gainesville, FL 32609
(PO Box 390)
Gainesville, FL 32602
Meridian Behavioral Healthcare
4316 SW 13 Street
Gainesville, FL 32608
(PO Box 141750)
Gainesville, FL 32614
(352) 374-5600 x8277 / Jobline: (352) 374-5679
Santa Fe College
3000 NW 83 Street, Bldg. S, Room F08
Gainesville, FL 32606
Department of Corrections
Department of Transportation
Department of Environmental Protection
Eighth Judicial Circuit Court
Shands Hospital at the University of Florida
1329 SW 16 Street
(PO Box 100347)
Gainesville, FL 32610
North Florida Regional Medical Center
6500 Newberry Road
(PO Box 147006)
Gainesville, FL 32614
(352) 333-4110 / Jobline: 352-333-4123
Nationwide Regional Insurance Company
3300 SW Williston Road
Gainesville, FL 32608
(PO Box 147080)
Gainesville, FL 32614
We're Available to Help
Should you need clarification or still have questions, please contact a staff member in the Office of Human resource
903 W. University Avenue
PO Box 115003
Gainesville, FL 32611-5003
Phone: (352) 392-1072
IFAS Satellite Office
Room 2038, McCarty Hall
PO Box 110281
Gainesville, FL 32611
Phone: (352) 392-4777
Fax: (352) 392-3226
PPD Satellite Office
Room 106, Building 702
PO Box 117722
Gainesville, FL 32611
Phone: (352) 392-2333
Fax: (352) 846-2043
Health Center Satellite Office
PO Box 100346
Gainesville, FL 32611
Phone: (352) 392-3786
Fax: (352) 392-3798
E&G and Auxiliaries Office
903 W. University Avenue
PO Box 115003
Gainesville, FL 32611-5003
Phone: (352) 392-6615
Fax: (352) 392-1726
Information on current UF job vacancies, education and experience requirements, and additional counseling services is
available from the above offices or may be accessed via http://iobs.ufl.edu.