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North Florida Voices ( Oral history grant proposal to LSTA )
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Permanent Link: http://ufdc.ufl.edu/UF00091491/00001
 Material Information
Title: North Florida Voices ( Oral history grant proposal to LSTA )
Physical Description: Book
Language: English
Creator: University of Florida Special Collections
Northeast Florida Library Information Network
Publisher: George A. Smathers Libraries
Place of Publication: Gainesville, FL
Publication Date: 2009
 Record Information
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.
System ID: UF00091491:00001

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Florida Department of State, Division of Library and Information Services

LSTA APPLICATION
Application Due: March 15, 2009


I. APPLICATION COVER PAGE

LIBRARY / ORGANIZATION NAME Noirheast Florida Library Intbrmation Netn ork (NEF LN')
MAILING ADDRESS 2233 Park Avenue, Suite 402. Orange Park, FL 32073
PHONE # 904-278-5620 SUNCOM # S94-5620 FAX # 904-278-5625
CONTACT PERSON Bradley R. Ward E-MAIL ADDRESS brad(nefin.org
FEID OR SAMAS AND EO # 59-3220990
CONTRACTING AGENCY NAMIE Northeast Florida Library Information Network. Inc.
TYPE (check one)

Public K-12 Academic X Multitype Library Consortium Special State Library

CATEGORY (check one)
Access for Persons Having Difficulty Using Libraries
X Library Technology Connectivity and Services

PROJECT NAME North Florida Voices

PROJECT X New Continuing If continuing, specify year:

LSTA FUNDS REQUESTED $17,027.00

PRIORITY# 2 of 2 APPLICATIONS SUBMIITTED

LIBRARY SERVICE AREA POPULATION 252.388

NUMBER OF PERSONS TO BE SERVED BY PROJECT 252,388

TARGETED USER GROUP (Check all that apply)
X Children X Youth X Adults X Older Adults

Bradley R. Ward SMgn r ba /_ OMarch 12. 2009
Typed Name and Signature f Library / Organization Director Date






Northeast Florida Library Information Network
North Florida Voices

II. INTRODUCTION

The Northeast Florida Library Information Network (NEFLIN) is a non-profit, library cooperative
serving member libraries tluoughout northeast Florida. NEFLIN's mission is to provide services that
promote excellence in libraries and the communities they serve.

A. Location
The NEFLIN office is located in Orange Park, Florida. The NEFLIN service area covers 20
counties in northeast Florida. The NEFLIN region covers 12,388 square miles, or more than
20%, of the 58,461 square miles that comprise the state of Florida.


Figure 1 Representation ofNEFLIN serivicc area by County

1.
2.
7----, I 3.


47 6.
: 73.
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-. 240 1i ri 5-.
15.
LEI- 4`" L 16.
7.





S .....14 1 P. .18 .
1 .. ..7 19.
20.
calf 12.
.<20 13.
i 14.
/ 15.
I '-6L 16.
I. 17.
"i 118.
Si 19.
20.


County
Madison
Hamilton
Lafayette
Suwannee
Columbia
Baker
Union
Bradford
Nassau
Duval
Clay
St. Johns
Dixie
Gilchrist
Alachua
Putnam
Flagler
Levy
Marion
Sumter


Population
19,944
14,705
8,215
39,608
65,373
25,623
15,722
29,055
69,569
897,597
184,644
173,935
15,808
17,106
247,561
74,799
93,568
40,045
325,023
89,771


B. Staff
Four NEFLIN staff carry out the activities of the organizations; Executive Director, Assistant
Director, Continuing Education Coordinator, and Administrative Assistant.

C. Service Outlets
The NEFLIN membership consists of 62 member institutions which have 538 service outlets.

D. Registered Borrowers
The NEFLIN organization does not have any registered borrowers, but through services provided
to the 2,323 staff at member libraries it supports the 2,447,671 residents of the service area. See
Appendix for a list of member libraries.


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Northeast Flonda Library Information Netr.\ rk
North Florida Voices


E. Governance
A nine member Board of Directors governs NEFLIN. Board members are elected by a vote of
the membership and serve three year terms. The Board represents members from each type of
library in the cooperative (public, academic, special, and K-12).

F. Overall Budget
For fiscal year 2008 2009 the overall budget of NEFLIN is $693,000. Eighty-four percent of the
funding comes from LSTA and State Cooperative grants, 11% from local sources, and 5% from
membership dues.

G. Additional Information
Project Partners: Alachua County Library District and University of Florida
(Signed "Partnership Agreements" are at the end of this document.)


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Northeast Florida Library Infunnaiion Network
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Project Partner: Alachua County Librar District (ACLD)
The Alachua County Library District provides public library service to a countywide population of
approximately 252,388 in 200S. The District is a centralized system with a Headquarters Library
located in downtown Gaines\ille. One large branch is located in northwest Gaines ille (Millhopper
Branch) and another large branch is located in unincorporated Alachua County (Tower Road Branch).
Seven branches reside in the municipalities of Alachua, Archer. Hawthorne, High Springs. Micanopy,
Newben-y and Waldo. In 2006-2007, an eBranch was established to oversee the Library District's
website and transition it to a "virtual" branch for patrons. In addition, the District operates two
bookamobiles and provides library service to the inmates of the Alachua County Jail through an interlocal
agreement with the Alachua County Sheriff.

The Library District offers borrowing privileges free of charge to any resident of the State of Florida.
Through reciprocal borrowing agreements, Alachua County citizens may borrow free of charge from
library system in these surrounding counties: Baker, Bradford, Clay, Columbia, Dixie, Gilchrist,
Lafayette, Levy, M arion, Putnam and Union. In addition, Alachua County citizens may borrow materials
from public libraries in Nassau, Flaglcr and Hendry counties, which also offer free borrowing privileges
to Florida residents.

Alachua County encompasses approximately 965 square miles and is included within the Gainesville
Metropolitan Statistical Area. Alachua County is located in North Central Florida almost midway
between the Atlantic and Gulf Coasts, approximately 145 miles southeast of Tallahassee, the State
Capital, 100 miles north of Orlando and 70 miles southwest of Jacksonville. In addition to Gainesville,
the County Seat and population center, eight other incorporated municipalities are located within the
County: Alachua, Archer, Hawthorne, High Springs. LaCrosse, Micanopy, Newberry and Waldo.

Chapter 98-502, as amended by 03-375, Laws of Florida. established the Alachua County Library
District (ACLD) as an independent special taxing district and sole the provider of public library services
in Alachua County. The District and Alachua County's boundaries are congruent. The District's
Governing Board is composed of three members of the Board of Alachua County Commissioners, two
members of the Gainesville City Commission, and one member of the School Board of Alachua County.
"Governors" are selected by their respective Commissions to serve on the Library District Board.
According to the Special Act creating the District, the Governing Board has powers to adopt an annual
budget, establish service levels, adopt a long range facilities and development plan, lease or purchase
property, contract for services, receive grants, and take any other action necessary to provide public
library services to the people of Alachua County.

The Governing Board appoints the seven member Board of Trustees, a citizen volunteer board which is
part of the governing structure of the Library District. Three of the seven members are Alachua County
representatives, three are City of Gainesville representatives, and one is a representative of the League
of Cities. Responsibilities of the Board of Trustees include developing recommendations on policy,
budget, and plans for the Library District; reporting at meetings on matters that may affect the District;
responding to requests by the Governing Board for various recommendations; reporting information
about Library issues; and listening and responding to citizens who have questions relating to the Library
District and libraries in general.


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Northeast Florida Library Tnfomnnatin Neti' ,ork
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Project Partner: University of Florida
The University of Florida is a public, land-grant research university, one of the most comprehensive in
the United States and it encompasses virtually all academic and professional disciplines. It is the oldest
and largest of Florida's eleven universities \ith a faculty of approximately 4,000 and a student body of
48,000. The University is a member of the Association of American Universities and offers the Ph.D. in
more than 90 fields and the Master's degree in more than 120 fields.

The University of Florida Libraries [htlp: "v\wwwv.uflib.ufl.edu] is a member of the Association of
Research Libraries, the Center for Research Libraries, and the Research Libraries Group. The library
staff consists of more than 400 FTE librarians, technical/clerical stalT, and student assistants. The
operating budget for 2006-2007 is S21.261,188. The faculty and staff of the libraries support the
university's threefold mission: education, research and service. Service is the university's obligation to
share the benefits of its knowledge for the public good. Increasingly the library is seeking to develop
cooperative projects that benefit the university, the community, and the citizens of Florida.

The Department of Special and Area Studies Collections at the University of Florida's George A.
Smathers Libraries is the repository for the traditional Special Collections of the University of Florida,
as well as four major area studies collections Judaica, Asian studies, African studies and Latin
American studies. The Department's Special Collections consist of the P. K. Yonge Library of Florida
History, the Baldwin Library of Historical Children's Literature, Rare Books Collection, the Belknap
Collection for the Perfonning Arts, and Archives and Manuscripts. The department actively collects
archival material related to Florida history, southern literature, the performing arts, architectural history,
and university history. By utilizing professional standards and best practices to preserve, develop and
maintain special and area studies collections, we serve our various constituents as a catalyst for research
and discovery.


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III. LSTA OUTCOMES PLAN

Project Name: North Florida Voices
Library: Northeast Florida Library Information Network

Project Summary / Program Purpose:
This grant endeavors to be a model project that any library in Florida who wishes to record oral histories
of individuals in their community can duplicate. It builds upon a NEFLIN funded project that was
recently piloted to determine best practices in recording oral histories. With that knowledge in hand we
will be conducting interviews with a minimum of one hundred individuals in Alachua County. These
interviews will be recorded and the digital content provided to the University of Florida. Additional
processing will take place to index and create online content for access via the Internet. Finally, a
"How-To Guide" will be produced so that other Florida libraries can follow the guide and rollout a
successful oral history program in their community.


EVALUATION
SOURCES/
INPUTS ACTIVITIES OUTPUTS OUTCOMES INDICATORS TOS
METHODS
Public uses # and % of Program
NEFLIN Staff Conduct # of interviews Public uses #and%of Program
nt interv s leclnology to participants records and
Project Partner: get who access project staff
Alachua County # of interviews information information reports
Library District Create online made available previously
(ACLD) content from online unavailable to
Project Partner: interviews them
University of
Florida (UF) # of "How-To
Develop Guides"
Interviewer "Ho-To Guide" distributed
Interviewee
Indexer


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Nortlheajs Florida Library Information Network
North FlUnda Voices

IV. NEED

This grant endeavors to be a model project that any library in Florida who wishes to record oral histories
of individuals in their coinmnunity can duplicate. Why record oral histories? We all have life
experiences that we can pass on to others. Prior to the written word, people have passed on knox ledge
about themselves and their culture through the spoken word. Man) of these experiences are stories that
were passed on from generation to generation. These stories are unique and valuable.

Oral histories can bring life to the written history of a community. If we do not collect and preserve oral
histories they will be lost. Oral histories also allow for multiple voices to be heard. Many of these
voices may have been ignored at the time. They can now be brought in to the historical record and
heard alongside other's recollections of events.

The target population for this project is the 252,388 residents of Alachua County. Alachua County is
comprised of a diverse population that includes families who have lived in the area for many
generations, as well as a transient student and university population. The county is comprised of both the
urban environment of the city of Gainesville, home to the Uni versity of Florida, and the rural
environments surrounding the city. Residents living in the incorporated area comprise 58.38% of the
total county population vwith 41.62% residing in the unincorporated area. The income level varies in
both environments. For example, nearly 28% of the population in the area surrounding the Headquarters
Branch Library in downtown Gainesville is living in poverty, according to the last census. In the service
area for the Tower Road Branch Library, nearly one-fourth of the population is living at or below
poverty level. In the city of Alachua, nearly 12% of adults do not possess a high school diploma. The
Archer and Newberry Branch Libraries serve rural communities that meet the eligibility for the state
CLIC program that targets communities which need to improve economic viability and family literacy.
In Alachua County 19% of the population functions at the lowest level of literacy according to the
NAAL Literacy Survey.

Approximately 66.10% of the total population is Non-Hispanic 1Wite, 20.430o are Non-Hispanic Black,
and 13.47% are Other. Alachua County had an increase of 3,296 Hispanics from 2006-2007, making
8.79% of the population Hispanic. (Persons of Hispanic origin may be of any race.) The Alachua
County public school system is comprised of 23 elementary schools. 7 middle schools, 7 high schools. 6
centers, and 12 charter schools. In addition. 22 magnet programs and academies are offered through
these public elementary, middle and high schools. There are over 60 preschool, private, special,
vocational and denominational schools in Alachua County. During 2007-2008, 411 families were
registered for a total of 642 children in Alachua County home education programs.

NEFLIN's "North Florida Voices" project fits ACLD's strategic plans and priorities. ACLD is
comunitted to developing the unique content of local history and making it electronically available. Oral
histories are an invaluable resource in documenting the social economic, political, cultural landscape of
a community. Family stories of attending school, growing up, working, turpentine fanning, cooking,
Transportation, health care or comm unity development can become the threads that weave together the
historical context for the area. This project fits the emphasis on web 2.0 in that it is a project which
builds content with the community. In addition the project fits their commitment to working
collaboratively with partners such as the University of Florida Sam Proctor Oral History Center,
Matheson Museum Oral History Collections, and others.


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Under each of the 2009-2014 priorities below ACLD seeks to collect and disseminate local history with
conununity partners:
PROGRAMS & SERVICES are diverse, community focused and continuously enhanced.
Commnuity members have services andprogramming thatpromote rcadling in order to expand
liom ledgc, enrich live- s, foster imagination and achieve individual success.
COLLABORATIONS are fostered with community groups to develop partnerships, strengthen civic
engagement, and promote library awareness.
Community organizations have the participation, support and leadership ofLibraiy District staff
who will work collaboratively to build a stronger conummni;y.
COLLECTIONS reflect our diverse communities in the format, scope and depth necessary to meet
current and anticipated needs and interests.
*Community members have .nhriple means ofaccess to materials in a variety offormats ihat
reflect their diverse needs for information, enrichment & entertainment.

ACLD has already begun to stimulate and evaluate the interest in local history and oral history in the
county. Last year several branch libraries worked on collecting oral and local history and digitizing
historical photos in a variety of ways.

High Springs Branch collected historical videos, audio and photographs from the local community.
Staff was converting the items to digital format. Archer Branch solicited the community for people
interested in participating in an oral history project and local history collection. Hawthorne Branch staff
spoke to members of the Hawthorne Area Redevelopment Council about an Oral History and Photo
Digiti/ing project at the Hawthorne Historical Museum in order to solicit volunteers and community
support. The High Springs conununity regularly supplied the High Springs Branch with items of
historical significance to add to the collection.

Micanopy Branch worked with the Micanopy Archives to enhance the collection of historical documents
and items. ACLD Technical Services staff cataloged donations of local history materials to be included
in the Library District's online catalog. Staff also acted as a liaison between the Library District and the
Matheson Historical Center by serving on the Matheson's Board. Podcasts of local history recordings
provided by Adult Services Department are being considered for inclusion on the upcoming eBranch
web site.

Relationship of this project to strategic plans of NEFLIN and the State Library and Archives of Florida:

NEFLIN Strategic Plan
Goal 2: Maximize member access to resources that address information needs.
Goal 3: Investigate emerging trends and develop services that will benefit members and their users.

State Library and Archives of Florida 2008-2012 Strategic Plan
Goal 1 Outcome (2) N (page 21)
N. Develop, promote, and support guidelines for digital content creation and access, based on
national standards.
Goal 2 Outcome (1) A (page 26)
A. Create a forward thinking technology environment for the innovation and development of
new technologies and services, including Web 2.0.


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How this grant program builds upon three previous projects at ACLD, UF, and NEFLIN:

Digital Imaging of Special Collections (DISC). NEFLIN Project. FY2000-01.

The DISC project is amodel that NEFLIN still uses as an example of LSTA funding a local project that
was sustainable and able to be replicated beyond its one year of funding. Three libraries were chosen of
varying sizes and types to participate. State of the art digitizing equipment was purchased for each
library. Training was held at NEFLIN. Each library then digitized one of their special collections. At
the end of the project two libraries continued to do digitizing on their own and a third returned the
equipment to N E FLIN for loaning to other libraries. A total of eight special collections were digitized
from this project, and possibly others outside the NEFLIN region, as the instructions for scanning and
equipment specifications were widely distributed.


Alachua Voices Mini-Grant. NEFLIN and UF Joint Project. FY2006-07.

NEFLIN provided funding for the Uni, ersity of Florida to:
1) help preserve the oral history tape collection of the Matheson Museum by creating digital copies of
analog tapes.

2) enhance research access to the contents by pro\ id ing free online access to the transcripts and, where
allowable, to audio excerpts from a selection of tapes.

3) utilize the digital audio capabilities of the Digital Library Center, University of Florida Libraries
which provided technical support for the project.

4) provide training to individuals and regional historical agencies interested in creating digital oral
histories.

5) train \ volunteers and staff at the Matheson in the use of digital recording equipment.

The overarching purposes were to assist the Matheson Museum to make its collections available to the
community including researchers at the University of Florida and to continue the development of
collaborative projects that enhance both the Matheson's and the University of Florida's contribution to
the residents of Florida.


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StoiryCorps. ACLD Project. FY200(8-09.

In 2008, ACLD in cooperation with the local public television station, WUFT, hosted the national
StoryCorps project. "Story Corps is an independent nonprofit project whose mission is to honor and
celebrate one another's lives through listening. By recording the stories of our lives with the people we
care about, we experience our history, hopes, and humanity. Since 2003, tens of thousands of everyday
people have interviewed family and fiends tluough Story Corps. Each conversation is recorded on a
free CD to take home and shlrc, and is archived for generations to come at the Library of Congress."
(http://www.storycorps.net/about)

The StoryCorps trailer was parked at the ACLD Headquarters Library for two weeks. Reservations
were made online by anyone interested, and the schedule was filled within 10 minutes of opening. A
total of 70 interviews were completed. Each person interviewed was provided with a CD recording of
their session. Based on the community response to this project ACLD has identified the need for more
opportunities to record local history.


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Northea't Florida Library Information Network
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V. INPUTS

A. NEFLIN Staff
The NEFLIN staff is composed of an Executive Director, Assistant Director, Continuing
Education Coordinator, and Administrative Assistant. The employees participating in this
project are listed below:

The Executive Director will manage the o\ crall grant project. This will include submitting this
grant application, receiving and distributing funds, hiring contract staff, purchasing equipment.
monitoring project activities. and submitting required reports.

The Administrative Assistant may assist the Executive Director with any NEFLIN task outlined
in the Action Plan.

B. Project Partner: Alachua County Library District (ACLD)
ACLD will widely promote the program in the county.
ACLD will provide space in library branches throughout the county for recording
sessions.
ACLD will work with staff and volunteers to conduct interviews and recording.
ACLD will work with partners to archive stories and then make accessible via the ACLD
eBranch web site.
ACLD will provide information on best practices for the project and share information at
professional conferences, workshops, on-line, etc.

C. Project Partner: University of Florida (UF)
UF will create a web interface for the project.
UF will web-serve and archive the digital interview files.

D. Interviewer
Tlus position will be contracted with to guide each interviewee through their session. When an
interviewee comes for their scheduled time. an interviewer will meet the person to explain the
entire process. The functions of the Interview\er include; greeting the interviewee, obtaining a
signed release form, performing a sound check to test the recording equipment, recording the
interview, asking questions off a prepared list if necessary to prompt the interviewee, and
providing the interviewee with a copy of the interview on a CD.

E. Interviewee
Residents of Alachua County who agree to be interviewed as part of this project.

F. Indexer
This position will be contracted with to listen to each interview and develop a list of keywords.
This list will allow each interview on the project website to be searched by keyword. Making the
full content of the interviews searchable will prox ide for more meaningful use by researchers,
educators, and the public.


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Nortliast Florida Library Information Network
North Florida Voices


VI. ACTION PLAN

Project Activities

NEFLIN will begin the project by:

A. Purchasing equipment to be included in the "Oral History Recording Kit". (Details on the
equipment can be found in the Budget Narrative on Page 19.)

1. Condenser microphone 2. An XLR to stereo cable

3. Microphone Stand 4. Compact Flash Recorder

5. Compact Flash Memory Cards 6. Headphones

7. Portable Card Reader 8. Laptop for Interview er

9. Digital Camera 10. Carrying Case

B. Advertising and hiring an individual for the Interview er position.

C. Arranging for the project logo and promotional materials to be designed and printed.

Alachua County Library District (ACLD) will determine two locations for the first round of interviews.
This will provide an opportunity to go through the entire interviewing process at two locations, then
have a subsequent meeting with all project staff to assess the process and make changes, as needed.
ACLD will then schedule the remaining locations for the rest of the intert ie\\ s. The project goal is to
conduct a interviews with a minimum of one hundred individuals in Alachua County.

Publicity for this project has two object\ es:
It will first be used to make the residents of Alachua County aware that they can sign up to be
interviewed. ACLD may place information in the following locations; quarterly program calendar (in
print, distributed in branch libraries and at locations in the commmuity such as Chamber of Commerce),
online calendar (ACLD eBranch web site), featured spot rotating on eBranch home page, signs in
libraries, press releases to Gainesville Sun and other local papers, as well as conuniunity events ACLD
staff attends to promote library services.

Secondly, it will publicize the availability of the interviews once they are on the project website.
ACLD will use the above methods, along with promotional materials designed specifically for this
project. These items will be available at the ten Alachua County Library District branch locations and
community events.


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Northeast Florida .ibrair,! Information Network
NorIh Florida Voices

Conduct Interviews
An interview consists of the following steps:
1. The Interviewer welcomes the interviewee and their interview partner, if someone accompanied
the interviewee. (Interview partner may also be ACLD library staff.)
2. The Interviewer walks the inter iewee through the process of what will happen over the next
hour.
3. The Interviewer takes time to go over the Release Form that needs to be signed prior to the
interview beginning. (This release form provides informed consent that the contribution the
interviewee is making will be permanent public resource and provide permission for interview to
be made available via the Internet.)
4. The Interz iewer will then prepare the recording equipmcnt, perform a sound check (to make sure
the interviewee is positioned properly for recording and check the audio levels), and record the
interview.
5. The interview will begin and last thirty minutes. During that time the Intern iewer may ask
questions off a prepared list to prompt the interviewee. If the interviewee brought a partner, that
person may also ask questions of the interviewee.
6. The interview concludes. The Interview will then take time to place the interview on a CD for
the interviewee to take with them. A photograph will be taken of the Interviewee to be placed
online, along with their interview.


Create Online Content from Interviews
The inter\ ic\\ s will be recorded as a high-quality .wav file. These files will be collected by the
Interviewer and eventually provided to the Indexer. The Indexer will listen to each interview and create
a searchable list of keywords.

The .wav files will be provided to the University of Florida's Digital Library Center (DLC). Staff at the
DLC will archi e the .w av files. They will then convert each .wav file to .mp3 for loading onto the DLC
website. Tlhs will be the location for public access to the inte riews (hItp: ''\ww.uflib.ufl.cdu 'u dei.

Each intern iew will then be available along with the other digital collcc tions of the DLC. Also, anyone
will be able to search the content of the interviews.

Now that the content has been created, the digital files can also be shared with StoryCorps. the State
Library and Archives of Florida. or other organizations.

Develop "How-To Guide"
Each part of the process will be documented and placed into a "How-To Guide". This Guide will
provide a detailed process that will allow other Florida libraries to record oral historic of individuals in
their community. The availability of the "How-To Guide" will be advertised to Florida libraries via
listservs, blogs, and other electronic means. It will be available for download in Word (.doc) and Adobe
(.pdf) formats.


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Nortlheast Florida Library Information Network
North Florida Voices

Timeline

Staff: ACLD Adult Services Manager (ACLD)
NEFLIN Executive Director (ED)
NEFLIN Administrative Assistant (AA)
UF Research Services Archivist (UF)
Interviewer (INT)
Indexer (IDX)

October 2009
Advertise for Interviewer position. (ED, AA)
Equipment is purchased. (ED, AA)
Project logo and promotional materials are designed. (ED, AA)

November 2009
Conduct job interviews for Interviewer position and hire contractor. (ED)
Equipment is provided to ACLD. (ED, AA)
Do publicity for the first two locations. (ACLD)

December 2009
Sign up individuals for interviews at the first two locations. (ACLD)
Conduct interviews at first two locations. (INT, ACLD)

January 2010
Meet and discuss the sessions at first two locations. Make changes to process, as needed.
(ED, ACLD, UF, INT)

February 2010
Do publicity for the remaining locations. (ACLD)
Sign up individuals for intern iews at remaining locations. (ACLD)
Advertise for Indexer position. (ED, AA)
Conduct job intcrvie\\ s for Indexer position and hire contractor. (ED)

March April 2010
Conduct interviews at remaining locations. (INT, ACLD)
Submit Mid-Year Report. (ED, AA)

June September 2010
Indexer listens to interviews and creates searchable list of keywords. (IDX)
Interview s are loaded on to project website. (UF)
How-To Guide is developed and distributed. (ED, ACLD, UF, INT, IDX)
Project staff are invited to the NEFLIN Annual Meeting to present information on this project.
(ED)

October 2010
Compile all relevant statistical information and submit final project report. (ED, AA, ACLD, UF,
INT, IDX)


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Northeast Florida Library Information Network
Norit Florida Voices

Sustainabilitv
This grant endeavors to be a model project that any library in Florida who wishes to record oral histories
of individuals in their community can duplicate.

At the conclusion of this project, any equipment purchased will become part of NEFLIN's Equipment
Loan Program. NEFLIN members will be able to borrow this equipment at no charge. NEFLIN will
discuss this project with its membership and seek to have other member libraries prepared to begin an
oral history recording project as soon as this initial program ends.

The availability of the "How-To Guide" will be advertised to Florida libraries via listservs, blogs, and
other electronic means. It will be available for download in Word (.doc) and Adobe (.pdf) formats.

Statistics will be gathered on an ongoing basis. The number of libraries that request the NEFLIN
equipment and download the "How-To Guide" will be counted.


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Northeast Florida Library Information Net. ork
North Florida Voices


VII. BUDGET


LSTA


SALARIES & BENEFITS (Position Title) F.T.E.
(All salaries to be paid from federal or local sources)
Adult Sr. ices Manager ACLD 0.2
Executive Director NEFLIN 0.1
Adiiiinistative Assistant NEFLIN 0.1
Research Services Archivist UF 0.04
TOTAL SALARIES ..........................................

CONTRILACTUAL SERVICES (List each vendor)
Interviewer
Indexer
Digital Project Management
Archival Storage
Crciative Force Design Group
TOTAL C. NTPlRAC l U.EkL SER\ICES ....................


$
$



2,250.00
2,160.00
3,058.00
1,748.00
1,400.00
$ 10.616.00


LOCAL/STATE
MATCH


$ 14,500.00
$ 14,000.00
$ 3,300.00
$ 2,404.00
$ 34.204.00


LIBRARY MATERIALS (Include types of materials to be purchased)

TOTAL LIBl ARY MATERIALS ...........................


SUPPLIES (SpeL'cil
Storage Media
TOTAL SUPPLIES...........................................

TRAVEL..................................................... ...


$ 300.00
$ 300.00

5 92.00


EQILIPN IEN T (Equipment and furniture with a useful life of at least one year and a unit cost of $1,000 or more)


TOTAL EQUIPMENT.......................................

OTHER I Spec i y)
Oral History Recording Kit
Printing
TOTAL OTHER ..............................................

TOTAL....................................................... ...


$ 2,735.00
$ 2.9S4.00
S 5.719.00

S 17.027.00


S 34.204.00


Page 16





Noinlheast Florida Library Information Network
North Florida Voices

BUDGET NARRATIVE

This budget narrative provides additional details concerning each category on the budget form (see
previous page).

SALARIES AND BENEFITS
Total Requested: $ 0.00
Total Match: $ 34,204.00

Adult Services Manager ACLD. This full-time position will devote 20",:. of FTE to the activities of
this project. Twenty percent of salary and benefits of this position will be used as match. The Adult
Services Manager manages the Interi iewer, and oversees all project activities taking place at the
Alachua County Library District.
Salary: $10,500 Benefits: $4,000 (Matlch Value =$14,500)

Executive Director NEFLIN. This full-time position will devote 10% of FTE to the activities of this
project. Ten percent of salary and benefits of this position will be used as match. The Executive
Director will be responsible for overall administration of the project, hiring staff, budget control, and
reporting.
Salary: $10,300 Benefits: $3,700 (Match Value= $14,000)

Administrative Assistant NEFLIN. This full-time position is an existing NEFLIN staff member and
will devote 10% of FTE to the activities of this project. Ten percent of salary and benefits of this
position will be used as match. The Administrative Assistant will provide staff support for the project.
Salary: $2,400 Benefits: $900 (Match Value= $3,300)

Research Services Archi\ist UF. This full-time position will devote .04 FTE to the activities of this
project. .04 FTE of this position will be used as match. The Research Services Archivist manages the
Indexer, and oversees the project acti' cities taking place at the Uni\ ersity of Florida.
Salary: $1,750 Benefits: $654 (Mlatch Value = $2,404)


CONTRACTUAL SERVICES
Total Requested: $10,616.00

The Interviewer position will be contracted with to guide each interviewee through their session.
liWhen an intcn iewee comes for their scheduled time, an interl iewer will meet the person to explain the
entire process. The functions of the Interviewer include; greeting the interviewee, obtaining a signed
release form, performing a sound check to test the recording equipment, recording the interview, asking
questions off a prepared list if necessary to prompt the interviewee, and pro\ iding the interviewee with a
copy of the interview on a CD.

The Interviewer will spend one hundred hours conducting interviews of Alachua County residents. Fifty
hours will be spent preparing for interviews, participating in project meetings, and preparing project
reports. The Interviewer will be managed by the Adult Services Manager ACLD. 150 hours at $15.00
per hour for a total cost of S2,250.


Page 17





Northeast Florida Librar, Information Network
North Florida Voices



The Indexer position will be contracted with to listen to each interview and develop a list of keywords.
This list will allow each interview on the project website to be searched by keyword. Making the full
content of the interviews searchable will provide for more meaningful use by researchers, educators, and
the public.

The Indexer will spend one hundred hours listening to the interviews and develop a keyword list.
Twenty hours will be spent preparing the list for loading to the project website, participating in project
meetings and preparing project reports. The Indexer will be managed by the Research Services
Archivist UF. 120 hours at $18.00 per hour for a total cost of $2,160.

Digital Project Management
Staff at the University of Florida's Digital Library Center (DLC) will create the project website, process
the digital interview files, and upload them to the project website. They will create a mechanism to
allow the interviews to be searched by the keyword list provided by the Indexer. They will provide the
public with free access to the project interviews. The total cost is $3,058.

Archival Slorage
This provides funds to store the digital interview files at the Uni% ersity of Florida's Digital Library
Center (DLC), and continue to make them available through the project website that DLC will be
hosting. The total cost is $1,748.

Creative Force Design Group will create a logo for the project. Final art will be supplied electronically
for print and web use. They will also provide layout, design, and composition of promotional materials
including posters. bookmarks, and buttons for a total cost of $1,400.


SUPPLIES
Total Requested: $ 300.00

StoraRe Media will include CD-R discs, labels (customized with project logo and website URL) and
envelopes for a total cost of $300.


TRAVEL
Total Requested: $ 392.00

The Interviewer will travel to host sites and meetings. Based on locations of host sites and the size of
Alachua County, each round trip should average 40 miles. 40 miles at the current state rate of $.445 per
mile is $17.80. $17.80 times twenty-two trips is a total cost of $392.


Page 18





Northeast Florida Library Infmlnatiion Network
North Florida Voices


OTHER
Total Requested: $ 5,719.00

The Oral History Recording Kit will be composed of the following equipment for a total cost of $2,735:
A. Condenser microphone. (Audio Technica AT8022) $399.00

B. An XLR to stereo 1/8 inch cable. $9.99

C. Microphone holder (floor mounted microphone stand). Helps help avoid vibrations and
handling noise. It also allows for a more comfortable setup in a long interview. $19.99

D. Compact Flash Recorder (Marantz PMD 660). Has an easy to use interface and a nice
variety of features. It has XLR inputs with phantom power., allo\\ ing you to use a high
quality condenser microphone. $499.00

E. Compact Flash Memory Cards. Quantity 2. Memory Size 16GB. $74.99 each

F. Headphones. For Interviewer to use while recording (Sony N IDR-7506 headphones).
$149.00

G. Portable Card Reader. Transfers to a laptop. $19.99

H. Laptop for Interviewer. To bum a CD for the interviewee and keep project notes for
Interviewer. $699.00

I. Digital Camera with Memory Card. To take pictures of Interviewees. $189.99

J. Carrying Case to transport and protect the "Oral History Recording Kit". $599.00

Printing will consist of posters. bookmarks, and buttons that will promote the project to the residents of
Alachua County. These items will be made available at the ten Alachua County Library District branch
locations and community events. The total cost is $2,9S4.


Pace 19





Northeast Florida Library Infoi miion Network
North Florida Voices


APPENDIX. NEFLIN Member Libraries.


Public Libraries Staff Academic Libraries Staff
Aloch u-i County Library District 190 Centiral Flrida Comumunity, College 14
Bradlord Counry Public T.ibrarly City Collcge Gaine.wille 2
Clay Counly Public Library 72 Ed\ard \\ aner- College
Columbia CouutN Public Library 29 Flagler College 6
Emily Taber Public Library 5 Florida Coastal School of Law 11
Flagler Count, Public Librai-, 15 Florida Communitx College al Jacksonville 46
Jacksonville Public Libraries 410 Florida Metropolitan Univ Jacksonville 1
Levy County Public Library System 7 Florida Metropolitan Univ Orange Park 1
Marion County Public Library 96 Florida Tecliniicl College 2
Nassau County Public Libraries 24 ITT Technical Institute Library 2
New River Public Library Cooperative 5 Jacksonville UTniversiiy 15
Putnam County Library System 22 Jones College Library 3
St. Johns County Public Library 72 Keiser College 1
Sumter Cotunt Public Library System 11 Lake City Community College 6
Suwannee River Regional Libraries 46 North Florida Community College 6
Three Rivers Regional Library 19 Sa.-la Fe Cmmiunity College 12
Iinon Countyv Public Library 5 St. Johns R i\cr Communit, 'College 13
Total Public Library Staff 1,036 Trinity Baptist College 3
Univ of Florida-Legal Information Center 30
University of Florida Smathers Libraries 455
University of North Florida 47
University of St. Augustine Health Sciences 1
I'Webster College I
_Total Academic Library Staff 680
Special Libraries School Libraries (K-12)
Baptist Health Medical Center 2 Alachua County School District 52
Blue Cross/Blue Shield Library 4 Bolles School 4
Duval County Law Library 2 Bradford County School District 15
Florida Center for Library Automation 62 Clay Count\ Schuol Distlict 62
Florida Department of Agriculture 2 Diocese If St. Augustine 40
Florida Times Union Librar\ 6 Du\al County, School District 193
Lake City Correctional Facility 1 Episcopal High School 2
N. Florida/S. Georgia Veterans Health 6 Levy County School District 16
St. Vincent's Medical Library 1 Marion County School District 58
Total Special Library Staff 86 Nassau County School District 18
S___________Putnam County School District 26
St. Johns Country Day School 2
St. Johns County School District 33
___Total School Library Staff 521


Page 20








Partnership Agreement
Library Services and Technology Act Grant
An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.
Library/Organization Name: NEFLIN
Partnering Agency Name: Alachua County Library District
Partner Mailing Address: 401 E. University Ave., Gainesville, FL 32601
Project Name: North Florida Voices

We, the undersigned agree to provide the following programs, services, or activities:
ACLD will work with NEFLIN (and other partners) on a pilot project to experiment with state-of-the-art
equipment to record and make accessible oral histories.
ACLD will develop PR materials and v\ idcly promote the program in the county.
ACLD will provide space in library branches tihroughoul the count) for recording sessions.
ACLD will work with staff, volunteers and UF students to conduct interviews and recording.
ACLD will work with partners to archive stories and make accessible via the ACLD eBranch web site.
ACLD will provide information on best practices for the project and share information at professional
conferences, workshops, on-line etc.
We further agree to each of the following:
o To implement the project as presented in the project application and any project rei isions.
o If the partner organization is a faith-based community organization, that the support received through
the project will not be used for religious or sectarian purposes.
o That funds or services received will be used in accordance with the application and any applicable laws
and regulations.
o Services will be provided at no charge and will be availajtf-b the target population.



Signature olithlorized L.ibraiy Official Signature ofAulhorized Partner Official

SP. L/ 4/? )Sol Hirsch
Name of Authorized Library Official Name of Authorized Partner Official
(print or type) (print or type)

XE CC (( V/E7 1R1zr"-- Library Director
Title of Authorized Librar) Official Title of Authorized Partner Official


Date Date


LSTA Application
DLISILSTA01, Effective 11120/2001








Partnership Agreement

Library Services and Technology Act Grant


An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.


Library/Organization Name: NEFLIN, Inc.
Partnering Agency Name: George A. Snmathrs Libraries University of Florida
Partner Mailing Address:_ P. O. Box 117000 Gainesvillc, F L 3261 i-7000
Project Name: North Florida Voices

We, the undersigned agree to provide the following programs, services, or activities:
Archiving and web-serving the digital interview files and creating a web interface
for the project.


We further agree to each of the following:
o To implement the project as presented in the project application and any project revisions.
o If the partner organization is a faith-based community organization, that the support received through
the project will not be used for religious or sectarian purposes.
o That funds or services received will be used in accordance v. ith the application and any applicable laws
and regulations.
o Services will be provided at no charge and will be available to the target population.


Signature o;/Authorized Library Official

B/I f ?L. 4 fAVC
Name ofAuthorized Library Officiar
(print or type)


Title of Authorized Librar) Official

MD/R /2e AOD 9
Date


ture of Authorized Partner Official

udith C. Russell
Name of Authorized Partner Official
(print or type)

Dean of University Libraries, UF
Title of Authorized Partner Official
March 13, 2009
Date


LSTA Application
DLISILSTA01, Effective 11120/2001