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Title: University of Florida emergency notification annex
Physical Description: Book
Language: English
Creator: Risk Management Office, Division of Environmental Health and Safety, University of Florida
Publisher: Risk Management Office, Division of Environmental Health and Safety, University of Florida
Place of Publication: Gainesville, Fla.
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Bibliographic ID: UF00091480
Volume ID: VID00001
Source Institution: University of Florida
Holding Location: University of Florida
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Table of Contents
    Front Cover
        Front Cover
    Table of Contents
        Page i
    Preface
        Page ii
        Page iii
    Main
        Page 1
        Page 2
        Page 3
        Page 4
        Page 5
        Page 6
        Page 7
        Page 8
        Page 9
        Page 10
        Page 11
        Page 12
        Page 13
        Page 14
        Page 15
        Page 16
        Page 17
        Page 18
Full Text

I UNIVERSITY of
UF FLORIDA
The Foundation for The Gator Nation


University of Florida
Emergency Notification Annex
Environmental Health & Safety
Risk Management Office
PO Box 112190
Gainesville, FL 32611-2190
352-392-1591
www.ehs.ufl.edu









TABLE OF CONTENTS

Emergency Notification Annex
Disaster Plan Committee Approval Letter ----------------- ii
List of Abbreviations .iii
1. Introduction and Purpose................................................................................ I
I. Introduction and Purpose.--------------------------------- 1
II. Situation and Assumptions ------------------------------ 1
III. Concept of O perations................................................................................... 1
A UF H om epage.................................................................. 1
B. Blast Email 1
C. Mobile Campus (MC NotifyTM Emergency Notification Messages)........ 2
D. Dialogic GeoCast Web --------------------------------- 2
E. Dialogic Communicator NXT ----------- 3
F. Media Advisories----------- -------- 3
G. LRAD 500 (Long Range Acoustical Device)--- --------------------- 3
H. Variable Message Boards. --------------4---------------------------------4
I. Campus Radio / Television Stations Emergency Alert System (EAS) ....4
J. Campus Cable Television Systems 4--------------------------4
K. NOAA Weather Radio 5
L. UF Rumor Control / Hotline-- ------------- 6
IV. Organization ----------------- 6
A. W warning Point . 6
B. M message A uthorization...............................................................................7
C. Message Language 7------------------------------- -7
D. Mode of Distribution 7
E. Testing and M aintenance.......................................................... 8
F. Training---------------- 8
G. Dialogic and Mobile Campus (MC NotifyTM) Working Group ---- 8
V. Assignment of Responsibilities................................................. 9
A. Environmental Health & Safety- ----------------------------- 9
B. Computing & Networking Services -------------------------- 9
C. University Police Department............................................... 9
D. University Relations -- -- -- -- -- -- -- - 9
VI. Logistics and Administration ---------------------------- 10
VII. Plan Development and M aintenance............................................................ 10
VIII. Authorities and References 10
Attachments
Emergency Notification Method Selection Guidance ............................ Attachment 1
Emergency Notification Systems -------------------------- Attachment 2
Emergency Notification Matrix ----------------Attachment 3
Sample Emergency Notification Language...................................... Attachment 4


University of Florida
Emergency Notification Annex
November 2007












DISASTER PLAN COMMITTEE APPROVAL LETTER


November 26, 2007



Re: Approval of University of Florida Emergency Notification Annex

Students, Staff and Faculty:

The University of Florida places an importance on providing emergency notifications to
the University community. Since UF maintains a large campus involving diverse operations, it is
important to understand that no single approach has the ability to reach 100 percent of the campus
population. As a result, a multi-modal approach is used by UF to address all hazards emergency
notification.

The various notification methods employed by UF are addressed in the Emergency
Notification Annex. The purpose of the document is to establish policies and procedures for
emergency notification. The plan serves as an annex to the overall University ofFlorida
Emergency Management Plan.

The Emergency Notification Annex was reviewed and approved by the Disaster Plan
Committee in November 2007. The document is available on the Environmental Health & Safety
website a Please direct questions regarding the plan to
Kenneth Allen, Emergency Management Coordinator, in the EH&S Risk Management Office. He
can be reached at 352-392-1591 x256 or .


William S. Pr. !.0:, Ph I' 2
Director, Environmental Health & Safety
Associate Professor, Environmental Engineering Sciences
University of Florida


University of Florida
Emergency Notification Annex
November 2007


~~~___~~~~









LIST OF ABBREVIATIONS


BECs Building Emergency Coordinators

CNS Computing & Networking Services

DDDs Deans, Directors and Department Chairs

EAS Emergency Alert System

EHS Environmental Health & Safety

NOAA National Oceanic and Atmospheric Administration

NWS-Jax National Weather Service, Jacksonville Forecast Office

UF University of Florida

UFPD University of Florida Police Department





























University of Florida
Emergency Notification Annex
November 2007





UFp |UNIVERSITY of
UFI FLORIDA

I. Introduction and Purpose

A. The University of Florida (UF) Campus maintains a multi-modal approach to
all hazards emergency notification.

B. The objective of this document is to establish policies and procedures for the
UF emergency notification systemss. This document serves as an annex to
the UF Emergency Management Plan.

C. Authority for this document is derived from review and approval by the UF
Disaster Plan Committee.

II. Situation and Assumptions

A. Incidents and/or events may necessitate the notification of UF faculty, staff
and students collectively or within impacted groups.

B. The amount of time available to notify the impacted Campus population will
vary from days to minutes depending on the specific incident/event.

C. Complete notification of one-hundred (100) percent of campus population is
not possible; however, attempts will be made to notify the largest percentage
feasible of the impacted population given incident/event specifics.

III. Concept of Operations. The UF emergency notification system is composed of
several methods to inform the Campus. The appropriate mode(s) of distribution
will be determined by the incident timeline and populations affected, as outlined
in this document. Each of the notification systems are listed below and described
in Attachment 2.

A. UF Homepage

1. Use: UF homepage serves as the official source of emergency
notification information. It will be updated as necessary during an
incident. Other notification modes will refer to the homepage for
additional information.

2. Authorized Users: University Relations

3. Department Responsible for Maintenance: Web Administration

B. Blast Email

1. Use: Bulk email of notification messages to Campus population.
Primary emergency notification listserv is "UF-DISASTER-
WARNING-L" and reaches faculty, staff and students. Additional
University of Florida
Emergency Notification Annex
November 2007









listservs reach targeted populations groups such as Building
Emergency Coordinators (BECs) and Deans, Directors and
Department Chairs (DDDs).

2. Authorized Users: Environmental Health & Safety, University Police
Department and University Relations (UF-disaster-warning listserv)

3. Department Responsible for Maintenance: Bridges and CNS (UF-
DISASTER WARNING-L listserv)

(Targeted listservs, such as BECs and DDDs, are the responsibility of
individual departments to maintain and select authorized users.)

C. Cellular Telephone TXT Messaging

1. Use: Text messaging of faculty, staff and students through a private
vendor. The University will use the TXT messaging services offered
through Mobile Campus (MC NotifyTM Emergency Notification
Messages) for this notification method.

2. Authorized Users: Environmental Health & Safety, University Police
Department and University Relations

3. Departments Responsible for Maintenance:
i. Student Affairs coordinates with private vendor on contract and
operational issues.
ii. Bridges updates cellular numbers of faculty, staff and students
in Mobile Campus based upon UF Directory information.

D. Voice Messaging Based on Building

1. Use: Send recorded telephone message, or text-to-speech, to UF
operated telephones in Campus buildings. The University will use
Dialogic GeoCast Web for this notification method. UF accesses the
system housed at the Alachua County Sheriff s Office through a secure
web site.

2. Authorized Users: Environmental Health & Safety and University
Police Department

3. Departments Responsible for Maintenance:
i. Environmental Health & Safety and University Police
Department maintain the UF database in GeoCast and liaison
with Alachua County Sheriff s Office.

University of Florida
Emergency Notification Annex
November 2007









ii. Computing & Networking Services coordinates telephone
directory updates with additional Campus telephone providers
Housing & Residence Education, Health Affairs, Shands at
UF and University Athletic Association.
iii. Facilities Planning & Construction creates and loads GIS layers
required in updating GeoCast.

E. Voice Messaging Based by Groups

1. Use: Automated notification of predetermined groups. System allows
multiple voice and text messages to be sent each recipient. The
University will use Dialogic Communicator NXT for this notification
method. UF accesses the system housed at the Alachua County
Sheriffs Office through a secure web site.

2. Authorized Users: Environmental Health & Safety and University
Police Department

3. Departments Responsible for Maintenance:
i. Environmental Health & Safety and University Police
Department maintain the UF database in Communicator and
liaison with Alachua County Sheriffs Office.
ii. Bridges provides faculty, staff and student contact data from
the UF Directory.

F. Media Advisories

1. Use: Information provided to media for their broadcast to faculty,
staff, students and other interests.

2. Authorized Users: University Relations

3. Department Responsible for Maintenance: University Relations

G. LRAD 500 (Long Range Acoustical Device)

1. Use: Directional acoustic array designed for long-range, verbal/audible
communication. LRAD is mobile and can be deployed to audibly
inform a portion of campus.

2. Authorized Users: University Police Department

3. Department Responsible for Maintenance: University Police
Department

University of Florida
Emergency Notification Annex
November 2007









H. Variable Message Boards


1. Use: Stationary message boards provide information to vehicle traffic
entering Campus at two locations Gale Lemerand Drive/University
Avenue and Hull Road/SW 34th Street. Two portable message boards
can be deployed to a selected area of campus. Information is limited
to short messages displayed on the boards.

2. Authorized Users: University Relations (stationary), Transportation
& Parking Services (portable) and University Police Department
(portable)

3. Departments Responsible for Maintenance:
i. News & Public Affairs operates two stationary message
boards.
ii. Transportation & Parking Services operates a portable message
board.
iii. University Police Department operates a portable message
board.

I. Campus Radio / Television Stations Emergency Alert System (EAS)

1. Use: Campus radio and television stations broadcast EAS messages,
primarily weather warnings issued by the National Weather Service-
Jacksonville. However, customized alerts, such as "Civil Emergency
Messages," can be broadcast by contacting the National Weather
Service-Jacksonville. The alerts would be issued on a county-wide
basis. EAS messages are broadcast following an alert tone on radio
stations and scrolled across the bottom of television screens as text.

2. Authorized Users: Environmental Health & Safety and University
Police Department can request EAS broadcast of "Civil Emergency
Message" from National Weather Service-Jacksonville or Alachua
County Division of Emergency Management.

3. Departments Responsible for Maintenance: College of Journalism
& Communications operates the UF radio and television stations
participating in EAS WUFT-TV/DT (News 5), WRUF-AM (AM
850), WRUF-FM (Rock 104) and WUFT-FM (Classic 89).

J. Campus Cable Television Systems

1. Use: Three units operate cable systems on Campus Office of
Academic Technology, Housing & Residence Education and Health

University of Florida
Emergency Notification Annex
November 2007









Affairs. Campus cable systems have two methods for emergency
notification:
i. UF Controlled Channels. Office of Academic Technology
controls a channel, ATTV, which is broadcast on both
Academic Technology (channel 22) and Housing (channel 69)
cable systems. Housing also controls a channel, normally a
movie channel which is broadcast on both Academic
Technology (channel 8) and Housing (channel 68) cable
systems. Health Affairs controls a channel on their system
(channel 32). All three UF controlled channels can broadcast a
PowerPoint presentation with emergency notification
information.
ii. Broadcast of EAS Messages. The majority of channels on the
Housing cable system is purchased from Cox Cable. Residents
in graduate and family housing only receive Cox Cable not the
Housing cable system. Academic Technology and Health
Affairs cable systems provide local, broadcast channels
received off-air and distributed by Academic Technology.
Additionally, other areas of Campus are served directly by Cox
cable such as University Athletic Association and the College
of Journalism & Communications. Cox Cable and local,
broadcast channels participate in the EAS system discussed in
Section I. EAS messages are scrolled as text on Cox Cable and
local, broadcast channels.

2. Authorized Users: Each cable provider can broadcast on their
controlled channel Office of Academic Technology, Housing &
Residence Education and Health Affairs. Environmental Health &
Safety and University Police Department can request EAS broadcast
of "Civil Emergency Message", which scrolls on Cox Cable and local,
broadcast channels, from National Weather Service-Jacksonville or
Alachua County Division of Emergency Management.

3. Departments Responsible for Maintenance:
i. Office of Academic Technology operates a cable system which
reached 49 buildings, some have monitors mounted in public
viewing areas, and distributes the Housing channel.
ii. Housing & Residence Education operates a cable system which
serves their residences and distributes the ATTV channel from
Academic Technology.
iii. Health Affairs operates a cable system which serves the Health
Science Center area of Campus.

K. NOAA Weather Radio

University of Florida
Emergency Notification Annex
November 2007









1. Use: Provides automatic alerting of weather watches/warnings when
issued by the National Weather Service-Jacksonville.

2. Authorized Users: Environmental Health & Safety and University
Police Department can request broadcast of "Civil Emergency
Message" from National Weather Service-Jacksonville or Alachua
County Division of Emergency Management as discussed in Section I.
Civil Emergency Messages are broadcast over NOAA Weather Radio.

3. Departments Responsible for Maintenance: Each UF department is
responsible for placing and maintaining a NOAA Weather Radios in
each of their buildings when reception is available. Weather Radios
purchased should carry the Public Alert TM logo, which indicates the
device meets the Public Alert Standard (CEA-2009) and contains
important features such as Specific Alert Messaging Encoding
(SAME) technology.

L. UF Rumor Control / Hotline

1. Use: Provides a toll-free hotline (1-866-UF FACTS) for faculty, staff,
students and other interests to call and obtain official information from
UF. Hotline is answered by University Relations staff and/or recorded
message.

2. Authorized Users: University Relations

3. Department Responsible for Maintenance: University Relations
promotes and staffs telephone number and is responsible for updating
recorded messages if line is not answered by a live operator.

IV. Organization

A. Warning Point

1. UFPD Communications Center is the 24-hour warning point for UF.

2. The warning point serves as a centralized receiving point for
information that may require emergency notification of all or portions
of the Campus population.

3. UFPD Communications Center is responsible for the following tasks
as the warning point:
i. Obtain appropriate authorization for sending an emergency
notification message based upon Section IV.B.

University of Florida
Emergency Notification Annex
November 2007









ii. Direct activation of appropriate notification system and/or
contacting administrators of notifications systems to request
activation.

B. Message Authorization. Approval level of emergency notifications will be
time dependent and determined by the incident. Authorization to send
Campus-wide notifications will be provided from the highest level listed
below as circumstances permit. Notifications involving immediate life safety
issues may need to be sent on short or no notice without full authorization.

1. Executive Management Team and/or President

2. Senior Vice President of Administration or designee

3. Chief of Police and/or Environmental Health & Safety Director or
designees

4. On-Duty Police Supervisor

5. Incident Commander

C. Message Language

1. Message wording is approved by the person or group authorizing the
notification as outlined in Section IV.A.

2. Length of message is bound by distribution method selected; i.e., text
messages are limited to a specified number of characters.

3. When feasible, messages should include several key elements:
i. Indication the notification is from UF in beginning of message.
ii. Description of impacted population; i.e., people in specific
buildings, people in a certain area of campus or entire campus.
iii. Actions impacted population should take; i.e., evacuate
building, avoid area of campus or shelter in place.
iv. Reference UF Home Page for additional information and
updates when appropriate.

4. Sample emergency notification messages for specific events are
located in Attachment 4.

D. Mode of Distribution

1. Distribution methods are dependent upon impacted population and
available notification time.
University of Florida
Emergency Notification Annex
November 2007










2. Priority will be give to UF-operated systems, such as Mobile Campus,
blast email and Dialogic, when notification time is limited and incident
scope is large.

3. When feasible, multiple modes will be employed to distribute
emergency notification information.

4. The UF homepage will be the official source of information. Other
notification methods should refer recipients to the homepage for
additional information and updates.

5. Guidance for selecting specific modes is located in Attachment 1.

E. Testing and Maintenance

1. Each department is responsible for periodic testing of systems under
their control.

2. Environmental Health & Safety will coordinate overall emergency
notification system issues with assistance from University Police
Department.

F. Training

1. Each department is responsible for training appropriate staff on
systems under their control.

2. University Police Department will maintain trained staff in the UFPD
Communications Center with ability to activate Dialogic GeoCast,
Dialogic Communicator, Mobile Campus (MC NotifyTM) and blast
email.

3. Environmental Health & Safety will coordinate training related to the
University's overall emergency notification system to assure an
adequate number of individuals are available to operate the system.

G. Dialogic and Mobile Campus (MC NotifyTM) Working Group

1. A working group will be established and chaired by EH&S with the
purpose of addressing administrative issues related to Dialogic
GeoCast, Dialogic Communicator and Mobile Campus (MC
NotifyTM).


University of Florida
Emergency Notification Annex
November 2007









2. The working group will have authority to make decisions regarding
interdepartmental issues involving Dialogic GeoCast, Dialogic
Communicator and Mobile Campus including maintenance of contact
information.

V. Assignment of Responsibilities

A. Environmental Health & Safety

1. Liaise with Alachua County Sheriff s Office on Dialogic issues and
maintain operational status of Dialogic system.

2. Jointly review emergency notification procedures with UFPD.

B. Bridges

1. Establish and maintain emergency contact information for faculty,
staff and students in UF Directory.

2. Regularly provide data updates to Mobile Campus with faculty, staff
and student cellular numbers.

C. Computing & Networking Services


1. Assist in the maintenance and collection of UF-operated telephone
data.

2. Provide UF-operated telephone data to Facilities Planning &
Construction for import into Dialogic GeoCast.

D. University Police Department

1. Jointly review emergency notification procedures with EH&S.

2. Serve as 24-hour warning point for UF with ability to activate Dialogic
GeoCast, Dialogic Communicator, Mobile Campus (MC NotifyTM)
and blast email.

E. University Relations

1. Maintain sample language for emergency notification messages.

2. Update UF Homepage in coordination with Web Administration as
needed with emergency notification information.
University of Florida
Emergency Notification Annex
November 2007










VI. Logistics and Administration


A. Logistics The materials listed below are contained as attachments to the
Emergency Notification Annex and are intended to aid the execution of this
document.

1. Emergency Notification Method Selection Guidance (Attachment 1)
Outlines potential notification methods based upon time and
geography.

2. Emergency Notification Systems (Attachment 2) Provides brief
description and use of emergency notification systems available at UF.

3. Emergency Notification Matrix (Attachment 3) Contains contact
information for each emergency notification system.

4. Sample Emergency Notification Language (Attachment 4) Lists
sample language for emergency notification messages.

B. Administration This document was reviewed and approved by the UF
Disaster Plan Committee in November 2007. Page ii contains an approval
letter from the Committee's Chair.

VII. Plan Development and Maintenance

A. The Emergency Notification Annex was developed by the Risk Management
Office of the Environmental Health & Safety Division. Input and review was
provided by various departments. The Risk Management Office is
responsible for plan maintenance as needed.

B. Development and maintenance of implementing instructions (i.e., SOP's,
checklists) needed by any department to fulfill designated roles is the
responsibility of individual departments.

VIII. Authorities and References

A. Authorities

1. University of Florida Emergency Management Plan [Link]

2. Warning, Alert and Response Network Act (Warn Act) [Link]

3. Jeanne Clery Disclosure of Campus Security Policy and Campus
Crime Statistics Act (Clery Act)
University of Florida
Emergency Notification Annex
November 2007










B. References


1. Effective Disaster Warning (National Science and Technology
Council) [Link]

2. Final Report of Emergency Communication Systems for Florida
University and Community College Campuses (University of Central
Florida) [Link]

3. Report on Four Technologies Demonstrated at UCF on July 27, 2007
(University of Central Florida) [Link]

4. University and College Campus Emergency Notification Systems
Report (State Working Group on Domestic Preparedness Ad Hoc
Committee) [Link]

5. Warning and Notification Standard Operating Procedures (Alachua
County Division of Emergency Management)





























University of Florida
Emergency Notification Annex
November 2007






EMERGENCY NOTIFICATION METHOD SELECTION GUIDANCE


Campus Notification Methods Based Upon Time


Media Advisories / Variable Message Boards / Campus Cable TV /
UF Homepage / Blast Email / Mobile Campus




UF Home Page / Blast Email / Mobile Campus





Mobile Campus / Dialogic Communicator (targeted groups) /
Dialogic GeoCast (limited geographic scope)


Campus Notification Methods Based Upon Geography


[Hl WDirect Contact with Building / Dialogic GeoCast




IYI Dialogic GeoCast / LRAD / Mobile Variable Message Board /
Ii UF Homepage / Mobile Campus




SIMobile Campus / Dialogic Communicator (targeted groups) /
Blast Email / UF Homepage / Media Advisories


Attachment 1


University of Florida
Emergency Notification Annex
November 2007


I ,






EMERGENCY NOTIFICATION SYSTEMS


UF Home Page
.- e-i L

ljll

io,,dv ... .. . ..


Blast Email


Mobile Campus
(MC NotifyTM)










Dialogic GeoCast Web


Location: www.ufl.edu

Description: Official source of emergency notification information for
UF. Other notification modes will refer to the homepage for additional
information.

Audience/Population: Provides information to Campus population
and other interests monitoring UF website.


Location: N/A

Description: Email notification to faculty, staff and students through
"UF-disaster-warning" listserv.

Audience/Population: Bulk email to faculty, staff and students




Location: N/A

Description: Commercial text messaging provider of UF.

Audience/Population: Text messaging of all subscribed users
including students, staff and faculty.





Location: Secure web access

Description: Automated notification system which allows selection of
campus buildings, sending a recorded voice message (or text-to-speech)
to UF operated telephones.

Audience/Population: Telephone notification of targeted UF buildings.








University of Florida
Emergency Notification Annex
November 2007
Attachment 2






EMERGENCY NOTIFICATION SYSTEMS


Dialogic Communicator NXT




.. .... ....
J"* "-


LRAD 500 (Long Range
Acoustical Devicel


Location: Secure web access

Description: Automated notification system which allows notification
of predetermined groups through multiple voice and text messages sent
to each recipient.

Audience/Population: Predetermined groups (i.e., Building
Emergency Coordinators)


Location: N/A

Description: Information provided to the media for their broadcast to
faculty, staff, students and other interests.

Audience/Population: Campus population and other interests
monitoring local media broadcasts.



Location: Portable, moved by UFPD

Description: Directional acoustic array designed for long-range,
verbal/audible communication.

Audience/Population: Device can be deployed to audibly notify a
section of Campus.


Location: Stationary Gale Lemerand Drive & University Avenue
Hull Road & SW 34th Street
Portable Transportation & Parking Services and
University Police Department each have a portable message
board

Description: Stationary boards provide notifications to vehicle traffic
entering Campus at two locations. Portable message boards can be
deployed to selected areas of campus.

Audience/Population: Provide short messages to commuters entering
and leaving campus at two stationary locations. Mobile boards can be
deployed to a specific area of Campus.


University of Florida
Emergency Notification Annex
November 2007
Attachment 2






EMERGENCY NOTIFICATION SYSTEMS


Campus Radio / Television Location: WUFT-TV/DT (News 5), WRUF-AM (AM 850), WRUF-
Stations Emergency Alert FM (Rock 104) and WUFT-FM (Classic 89)
System (EAS)
Description: Automated broadcast of EAS messages over Campus
radio and television stations. Messages are primarily weather warnings
issued by the National Weather Service-Jacksonville. However,
customized county-wide alerts, such as "Civil Emergency Messages,"
can be broadcast by contacting the National Weather Service-
Jacksonville.

Audience/Population: Campus community and other interests
monitoring broadcasts through radio and television.

Campus Cable Television Location: Three cable systems on Campus operated by Office of
S stems Academic Technology, Housing & Residence Education and Health
Affairs.

Description: Academic Technology, Health Affairs and Housing each
operate a channel which can broadcast a PowerPoint presentation
updated with emergency notification information. Academic
Technology and Housing both distribute the other's channel. Cox
Cable and local, broadcast channel distributed on the three cable
systems scroll EAS messages.

Audience/Population: Campus community monitoring Campus Cable
channels.

NOAA Weather Radio Location: Departments are responsible for providing and maintaining
NOAA Weather Radios with the Public AlertTM logo (CEA-2009) in
their occupied buildings.

!C5".. ::: .Description: Radios automatically alert, based upon user
programming, when weather watches/warnings are issued. Primarily
used to alert Campus of weather warnings issued by the National
Weather Service-Jacksonville. However, customized county-wide
alerts, such as "Civil Emergency Messages," can be broadcast by
contacting the National Weather Service-Jacksonville.

Audience/Population: Campus buildings with NOAA Weather
Radios.







University of Florida
Emergency Notification Annex
November 2007
Attachment 2







EMERGENCY NOTIFICATION SYSTEMS


ol / Hotline Location: 1-866-UF FACTS (1-866-833-2287)

Description: Hotline for faculty, staff, students and other interests to
call and obtain official information from UF. Promoted and staffed by
University Relations during an incident.

Audience/Population: Campus community and other interests who
call hotline for information.













































University of Florida
Emergency Notification Annex
November 2007
Attachment 2







EMERGENCY NOTIFICATION MATRIX
***Not For Public Release***
Exempt from disclosure pursuant to Florida Statutes Section 119.071




(Attachment Withheld)


Attachment 3


University of Florida
Emergency Notification Annex
November 2007






SAMPLE EMERGENCY NOTIFICATION LANGUAGE


Chemical Spill:
From UFPD Chemical spill in
evacuate immediately. If you are not in


Armed Intruder:
From UFPD Armed intruder in
evacuate immediately. If you are not in


Natural Gas Leak:
From UFPD Natural Gas leak in
evacuate immediately. If you are not in


SIf you are in
avoid this area.



If you are in
avoid this area.



,if you are in
avoid this area.


Campus Closure for Hurricane:
From UFPD Campus will close and classes will be canceled effective
in advance of Hurricane/Tropical Storm
www.ufl.edu for updates.


*Sample language prepared by University Relations


Attachment 4


University of Florida
Emergency Notification Annex
November 2007


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