Group Title: Historic St. Augustine: De Mesa Sanchez House, Block 7 Lot 6
Title: "Fiscal" documents
ALL VOLUMES CITATION MAP IT! THUMBNAILS PAGE IMAGE ZOOMABLE
Full Citation
STANDARD VIEW MARC VIEW
Permanent Link: http://ufdc.ufl.edu/UF00091263/00003
 Material Information
Title: "Fiscal" documents
Series Title: Historic St. Augustine: De Mesa Sanchez House, Block 7 Lot 6
Physical Description: Financial/tax record
Language: English
 Subjects
Subject: Saint Augustine (Fla.)
43 Saint George Street (Saint Augustine, Fla.)
de Mesa-Sanchez House (Saint Augustine, Fla.)
Spatial Coverage: North America -- United States of America -- Florida -- Saint Johns -- Saint Augustine -- 43 Saint George Street
Coordinates: 29.896429 x -81.313225
 Record Information
Bibliographic ID: UF00091263
Volume ID: VID00003
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution.
Resource Identifier: B7-L6

Full Text


DEPARTMENT OF STATE
George Firestone
Secretary of State


P.O. BOX 1987
ST. AUGUSTINE, FL 32084
(904) 824-3355


William R. Adams
Director


June 29, 1979


Mr. William Scaringe, Chief
Bureau of Construction
5th Floor, Larson Building
Tallahassee, FL 32304

Attention: E. J. Lanam


Dear Mr. Scaringe:

Attached is the
Project DOS-3200 for


RE: DOS 3200


annotated schedule of values for Force Account
the quarter ending June 30, 1979.


Sincerely,

i-I
J^^- 7. 1r {

Robert H. Steinbach, Director
Research and Development


RHS/bg


Michael V. Gannon
Chairman
Elizabeth M. Towers


BOARD OF TRUSTEES
John D. Bailey
Vice-chairman
Lawrence L. Lewix, Jr.


Maj. Gen. Henry McMillan (Ret.)
Secretary-Treasurer
Mary Call Collins


_






STATE OF FLORIDA
DEPARTMENT OF

GENERAL SERVICES
Larson Building, Tallahassee 32304

Thomas R Brown, Executive Director


S3

N.


ADMINISR DIVISIONS
ADMINISTRAl I
BOND FINANCE
BUILDING CONSTRUCTION
AND PROPERTY MANAGEMENT


* COMMUNICATIONS


* ELECTRONIC DATA
PROCESSING
* MOTOR POOL
* PURCHASING
* SECURITY


SURPLUS PROPERTY

Please address reply 10512 Larson Building
Bureau of Construction


June 5, 1979



MEMORANDUM

TO: Force Account Supervisors

SUBJECT: Quarterly Reports for Force Account Construction

The Quarterly Progress Report for the 2nd quarter ending June 30,
1979, for Force Account Projects will soon be due. The report
should include an up-dated Schedule of Values, indicating current
status as related to encumberances, actual disbursements, and amount
of work physically complete. Also list any problems in the remarks
column. If time has gone past the date set for completion, estimate
when you think the project will be completed. If there are unusual
circumstances holding up the project, by attachment, write a few
short paragraphs as explanation and justification why the project
has not been processed or completed.

This office will appreciate your usual prompt cooperation in starting
on time so your report can go through the proper channels and reach
this office no later than June 30, 1979. This means looking forward
and estimating the progress for the last week of the quarter.

Please sign a Certificate of Completion and submit with an up-dated
Schedule of Values as projects are completed and arrangements wil
be made for inspection of these completed projects. 1- IP

Sincerely, ?


E. J. Lanum, Projects Manager
Force Account
Construction Administration Section


EJL/dc


cc: W. O. Whittle
Laymon Carlile
Harry Butler
John Armstrong
A. W. Willits



Reubin OD Aske.
GoS irnot
Bill GiIntlr
C t; t,- 1 r,.a^ "I


Gus Schrowang
Wallace Milton
Ed Martin
Robert Steinbach
Frank McLane


Roh,-t L Sh .ril
A!tcrney 'e-;i ral
f)oy!( C(liini'r


4UN 6 lW'y


HISTORIC St AUGUSTINI
pRESERVAT ON 9OARI-
.1DEPARTM04T O'SATE




Homer Ooten
Tony Smilgin
John Azab
Pete Eberhard


Brucu A Siiathrit,
Scc'(:litry ol Sl.dl
r a, h I) T ji ii (] r


Gerald A L- ,s
Cor'pil, ,r






S*f DIVISIONS
STATE OF FLORIDA ADMINISTY ON ELECTRONIC DATA
DEPARTMENT OF o HE BOND FINANCE PROCESSING
BUILDING CONSTRUCTION MOTOR POOL
GENERAL SERVICES AND PROPERTY MANAGEMENT PURCHASING
Larson Building, Tallahassee 32304 COMMUNICATIONS SECURITY
^o^e SURPLUS PROPERTY
Thomas R. Brown, Executive Director
Please address reply to Room 457
May 11, 1979






Mr. Robert H. Steinbach
Director
Research and Development
Historic St. Augustine Preservation Board
Department of State
Post Office Box 1987
St. Augustine, Florida 32084

Dear Mr. Steinbach:

I received your letter of May 1, 1979, and have reviewed
with Mr. Carl Morgan, of the Division of Building Con-
struction and Property Management, the nature of his
comments and suggested revisions which follow his review
of the specifications for your project. Based on that
conversation, I conclude that the revisions are appro-
priate to avoid the Preservation Board, as owner coordi-
nating the work on a force account basis, characterizing
itself in the contract documents as a general contractor
subcontracting portions of the work.

Trusting you find the foregoing helpful, I remain

Sincerely,



Thomas M. Beason
General Counsel

TMB:ck REEUH 9Ef



MAY !5 1979

HISTORIC ST, AUGUSTINE
PRESERVATION BOARD
DEPARThINT OF STATE



Bob Graham Jim Smith George Firestone Gerald A. Lewis
Governor Attorney General Secretary of State Comptroller
Bill Gunter Doyle Conner Ralph D. Tur ington
State Treasurer Commissioner of Aariculture .nmmissinnor of E, ,fin


uca on






STATE OF FLORIDA
DEPARTMENT OF

GENERAL SERVICES
Larson Building, Tallahassee 32304 -r I

Thomas R. Brown, Executive Director ?

Date May 10, 1979


Mr. Robert H. Steinbach, Director
Historic St. Augustine Preservation Board
Department of State

Post Office Box 1987


DIVISIONS
ADMINIS ION ELECTRONIC DATA
BOND FINANCE PROCESSING
BUILDING CONSTRUCTION MOTOR POOL
AND PROPERTY MANAGEMENT PURCHASING
COMMUNICATIONS SECURITY
SURPLUS PROPERTY

Please address reply to: 512 Larson Building



RE: Project DOS-3200/0504

Restoration of De Mesa House

Saint Augustine, Florida


St. Augustine, Florida 32084


FORCE ACCOUNT PROJECT


The Bureau of Construction has received the Construction plans and support information
for this project.

These items have been reviewed and I am recommending these plans for approval as re-
quired by Section 255.25(1), Florida Statutes, subject to remarks or exceptions listed
below. Approval of the plans and specifications attests to the fact that they are
considered satisfactory with reference to the requirements of this department outlined
in the A&E Guide. Such approval does not imply responsibility for nor attest to the
accuracy of details or dimensions, the proper selection of materials, or compliance
with applicable codes and ordinances and does not relieve the Architect, Engineer, or
User Agency of any of their responsibilities.

Approved for construction by Force Account and expend an amount not to exceed that
shown on each Schedule of Values or total amount of $101,615.00
Proceed as per Uniform Standards for Conduct of Force Account and when advised by
the Department of Administration that encumbered funds have been released. Please
inform this Department as to the progress of this project on your Quarterly Report
due June 30, 1979. Completion date May 30, 1980

We look forward to working with you on this project.


2Jack C. Koons, Administrator
Construction Administration Section
Bureau of Construction


E. gjLanum, Projects Manager
Force Account
Construction Administration Section

5. / 71
Date


JCK/ejl/dc


BC: 5009


Page 1 of 2


George Firestone
Secretary of State
Doyle Conner
Commissioner of Agriculture


Gerald A. Lewis
Comptroller
Ralph D. Tur!ington
Commissioner of Education


Bob Graham
Governor


Jim Smith
Attorney General


Bill Gunter
State Treasurer








Force Account Project
Page Two





INFORMATION SHEET
to accompany
CONSTRUCTION DOCUMENT APPROVAL

CONSTRUCTION BY FORCE ACCOUNT


Compliance with all requirements of the UNIFORM STANDARDS FOR

THE CONDUCT OF FORCE ACCOUNT WORK is the responsibility of the Using

Agency. The Construction Coordinator with this office should be

through Mr. E. J. Lanum, Construction Control Coordinator, for Force

Account Work.


Applicable Remarks:


Page 2 of 2






STATE OF FLORIDA


0


DEPARTMENT OF

GENERAL SERVICES
Larson Building, Tallahassee 32304

Thomas R. Brown, Executive Director


DIVISIONS
* ADMINIS ION ELECTRONIC DATA
* BOND FINANCE PROCESSING
* BUILDING CONSTRUCTION MOTOR POOL
AND PROPERTY MANAGEMENT PURCHASING
* COMMUNICATIONS SECURITY
SURPLUS PROPERTY

Please address reply to: 512 Larson Building
Bureau of Construction


Honorable George Firestone
Secretary of State
Department of State
Division of Cultural Affairs
Historic Preservation Board
The Capitol
Tallahassee, Florida 32304

The Governor and Cabinet, sitting as Head of the Department of
General Services on June 6, 1978, authorized the Executive Director,
Department of General Services, to approve all force account items
in connection with administrative and statutory duties of the
Department and to report such actions to the Governor and Cabinet
on a monthly basis. In accordance with this authorization, approval
is hereby granted to accomplish this work using Force Account
Procedures for the project below.

Authority for the Division of Cultural Affairs, Department of State,
to encumber and expend an amount not to exceed $101,615.00 for
restoration of the De Mesa House at Saint Augustine, Project Number
DOS-3200/0504. Payment will be made from Operating Trust Fund
2-455-0504/0506/0503.

This work will be accomplished using Force Account Procedures,
issuing purchase orders for materials, supplies, rental of
equipment and employing extra labor as necessary, all in
compliance with the rules and regulations of the Division of
Purchasing, and with Uniform Standards for the Conduct of
Force Account Work.


By:


WiM ptJA. S ringe, P.E., Chief
Burau )of Construction



Albert E. Bass, Director
Division of Building Construction
and Property Management


Bob Graham
Governor


Jim Smith
Attorney General


Bill Gunter
State Treasurer


Appr ved:



Thohab R. Brown, Executive
Director
Department of General Services

Dated: ./7


George Firestone
Secretary of State
Doyle Conner
Commissioner of Agriculture


Gerald A. Lewis
Comptroller
Ralph D. Turlington
Commissioner of Education





SCHEDULE OF VALUES 9
S.. _--n t of . . . . . . . . . .. .Division . . . . . . . .

# ACCOUNT PROJECT (rNumer, Descrption and Lccation)

a-'e Presented for Approval


X list


j2nd


I3rd


14th I Quarters


DESCRIPTION OF WORK ESTIMATED UNIT ESTIMATED ENCUMBERED EXPENDED PHYSICAL)
QUANTITY PRICE COST AMOUNT TO DATE COMPLETE -I


FEES, ETC.

A & E Fees

Engineer's Fee- test
and balance

DGS Fees

Contingency


PURCHASE ORDER CONTRACT


1. ingle Roof

2. Stucco

3. Plaster

4. Soil Poison

5. Electrical

6. HVAC

7. Insulation


AGENCY

1. Sidewalk barrier

2. Demolition (C&H)
(C&H=Carpenter & Helper)

3. Excavation(L)
(L= Laborer)

CONCRETE

4.tch floors
Labor (M+H)
(M+H= Mason &'Helper)
Material
3000# concrete

5. Case ducts
Labor (M+H)

Concrete

W.W.F. (5' x 150')

6. Porch Floor & Stair
SLAB
Landing
Labor (M+H)

Tabby Concrete


TS


40 LF


182 hr.

40 HR


32 hr.


15 CY


8 Hr

2 CY


,99%

12%




















8.00









14.00


36.00


14.00

36.00

50.00



14.00

45.00


6,074.00 6,074.00


400.00

1,005.99

12,193.80-



10,000.00

4,011.00

5,150.66

300.00

5,000.00

8,500.00

600.00



320.00


Hand

Hand


- 448.00


540.00


L224.00

360.00

100.00



-120.00

90.00


4,180.00


66%


TOTALS
55,437.45


~ 1_


_ L





OHEDULE OF VALUES

._ nt of . . . .. . . . . . .Di

SACCCOC T PROJECT (Nume r, Descrption and Location)

.-e Presented for Approval __

X 1st 2nd 3rd 4th Quar


vision . . . . . . . .


ters


DESCRIPTION OF WORK


MASONRY

Infill openings &
restore partitions

Labor (M+H)

Material
Coquina rock

C.B. 8x12x16.

Common Brick

Star Mix

Mason. Sand

CARPENTRY

I. Install new roof
frame and repair plate

Labor (C+H)

Material

LLYP#2

Nails, bolts, etc.

9. Sheath roof

Labor (C+H)

Material

5/8" C-C plywood

Clips, 'nails, etc.

OFIstall Facia
Labor

Dress &-Bead (H)

Install (C+H)

Material

1x6 C & Btr. Cypress

Nails, cutters, etc.

11. S. Wall Room 204-207

Labor

Dress & Lap (H)

I install (C+H)
MkISRY


ESTIMATED
QUANTITY






120 Hr.

2 CY

400

200

20 SX

5 CY





120 Hr.


5,000 BF

LOT


64 Hr.



134 sheeL
LOT


250 BF

LOT


48 Hr.
40 Hr.


UNIT ESTIMATED
PRICE COST


14.00

On Hand

.45

.12

3.55

8.50









.40








s 12.00






5.50

14.00


1.00.






5.50 -
14.00


S1,680.00



180.00

24.00

71.00

42.50





On Hand


2,000.00

100.00


On Hand



1,612.00
150.00




L 440.00

560.00


250.00

71.00




ON HAND
'<560.0

7,740.50


ENCUMBERED
AMOUNT


EXPENDED PHYSICAL
TO DATE CCM ILPTE


1





SCHEDULE OF VALUES
...-.::. t of .. . . . . . .. . .. ...Division . . . .

SACCOaCUN PROJECT (Nuiber, Descrption and Location)__


_:e Presented for Approval


13rd


14th


I Quarters


DESS OPTION OF WORK ESTIATED UNIT ESTIMATED ENCUMBERED EXPENDED PHYSICAL
___ _ANT ITYI PRICE COST cIAUNT TO DATE C(O-PLDE1


11. (Con t)
Material
#2LLYP


1/2" C-C Plywood
(4x8)

Siding C & BTR
Cypress

Nails, joint
compound, etc.

12. Wood Ceiling 1st FL
Labor
*Dress & Lap (H)
Install (C+H)
Material
C & BTR Cypress
(1 x 12)

13. Wood Ceiling 2nd FL
Labor
Dress & Lap (H)

Install (C + H)

Material
C & BTR Cypress
(1x12)


router bits,)


14. Street Balcony
Labor(C+H )

materiall
YP C & BTR

Nails, Glue
15. South Porch
Labor(C+H)
Material
LLYP C & BTR
Nails, etc.

16. East Stair
Labor ( C+ H)

Material
LLYP C & BTR


300 BF


8


400 BF


LOT



160 HR
80 HR


1,100 BF



160 HR

120 HR


1,200 BF


LOT



160 HR


1,450 BF

LOT


80 HR

650 HR
LOT


40 HR


500 BF


.40


10.00


1.00






5.50
14.00


1.00



5.50

14.00


1.00





14.00


.85



14.00

.85



14.00


.85


120.00


80.00


400.00


50.00



'880.00
*1;120.00


1,100.00



A 880.00

,.,680.00


1,200.00


100.00


2,240.00


1,232.50

50.00


ON HAND

552.50
25.00


L560.00


425.00


JTPALS -,
12,695.00


list


12nd


Nails,
etc.


1 I I 1 1 -


5





SCHEDULE OF.VALUES

:-- nt ot.f . . . . ... . . .. Division . . . . .

:* AACCCOuT PRTOECT (Narmier, Descrption a-ln Location)_


:a=e Presented for Approval


X list


I2nd


13rd


14th Quarters


DESCRIPTION OF WORK ESTIMATED UNIT ESTIMATED ENCUMBERED EXIE,"DED PHY CALL
__ _QUANTITY PRICE COST AMOUNT TO DATE Ca(YPLTE


17. Repair Stud wall
Room 105

Labor (C+H)

Material
LLYP #2


18. Construct
Room 108


Stud Wall


Labor (C+H)

Material
LLYP #2

/8 Gypsum Bd. "x"
(4 x 12)

19. Pipe & Duct Chases

Labor (C+H)

Material

20. Repair & Replace
Wood 2nd Fl.

Labor (C+H)

Material
LLYP C+Btr

Nails, etc.

21. Install Wood 1st Fl.

Labor

Material
*LYP Rt.

LLYP C+Btr.

Nails, etc.

2. Repair and replace
Floor Joists

Labor (C+H)

Material
LLYP C+Btr.


16 Hr.

60 BF




16 Hr.


100 BF

4



40 Hr.

Lot




108 Hr.


1,400 BF

Lot



100 Hr.


500 BF

1,350 BF

Lot



120 Hr.


240 BF


14.00

.40







.40

8.00













.85







.45

.85








.85-


ON HAND
24.00




On Hand


40.00

32.00




On Hand

300.00



On Hand


1,190.00

220.00



On Hand


225.00

1,147.50

300.00




On Hand


204.00


3,682.50


'ATP C Q e -~-_ _ _----------_ -----------__ I


/J L *-'-LL .





SCHEDULE OF.VALUES


.-. t or . . . . . .. .. Division . . . . . . . .

` ACCOUNT PROJECT (Nififer, Descrption and Location)

-_e Presented for Approval _. ___

1ist 2nd 3rd 4th Quarters


DESRIiPTION OF WORK


23. Repair, patch,2nd fl

Ceiling joists
Labor (C+H)

24. Construct & Install

Door/Window Header!
and frames

Labor (C+H)

Material

LLYP P.T.

LLYP C & BTR

25. Run & Install
Door & Window Trim

Labor (C+H)

Material

Cypress C & BTR

26. Construct & Install
Doors & Windows

Labor (C+H)

Fit and Hang

Material

Sash

Doors

Solid Shutters

Louvered Shutters

27. Courtyard Gate

Labor (C+H)

Material

Gate

Trim

28. South Fence

Labor (H)

Material

Cypress Logs
30" x 6'


ESTIMATED
QUANTITY


120 HR





138 HR



320 BF

800 BF




40 HR



300 BF





164 HR


8 HR



1 pr.

LOT



176 HR




5 ea.


UNIT
PRICE


.45

.85




14.00



1.00





14.00



60.00

140.00

80.00

90.00



14.00








5.50




40.00


ESTIMATED ENCUMBERED EXPENDED
COST IAMUNT TO DATE


ON HAND





ON HAND



144.00

680.00



L 560.00



300.00





2,296.00



1,260.00

3,220.00

560.00

720.00



S112.00



200.00

50.00


968.00


200.00


11,270.00


PHY S CALL
Ca'PLETE


TOTALS





d SCHEDULE OF VALUES
S_ nt of . . . . . . . . . Division . . . . . . . .

SACCO~iuNT \PROJECT (Ndinber, Descrption and Location)

-__e Presented for Approval

X 1__ st I2nd 13rd 4th Quarters


DESCRIPTION OF WORK ESTIAVEOD UNIT ESTIMATED ENCUMBERED EXPENDED PHYSICALLY
SQIJQUANTITY PRICE COST AMOUNT TO DATE CC-IPLETE %


PAINTING

29. Exterior Walls

Labor (P)

Material

30. Exterior Trim

Labor

Material

31. Interior Walls

SLabor

Material

32. Interior Ceilings

Labor

Material

33. Interior Floors

Labor

Material

34. Interior Trim

Labor

Material

PLUMBING

35. Install half bath
& HVAC plumbing

Labor

Materials

MISC. SUPPLIES & SER


Hardware

Epoxy consolidant

TBTO Wood Preservat

Fill Dirt

Project Sign

Telephone
Portable toiet
Water


66 HR

10 Gal.



80 HR

15 Gal.



56 HR

24 Gal.



40 HR

16 Gal.



32 HR

10 Gal.



112 HR

8 Gal,







LOT

/ICES


LOT

10 Gal.

ive 4 Gal.

24 CY

1

12 mo.
. 12 mo.
12 mo.


6.00

15.00



6.00

18.00



6.00

13.00



6.00

13.00



6.00

15.00



6.00

16.00













30.00

5.00

2.50



22.50
42.50
10.00


S396.00

150.00



480.00

270.00



L 336.00

312.00



S240.00

208.00



S192.00

150.00



c.672.00

128.00





ON HAND

950.00



4,775.55

300.00'

20.00

60.00

250.00

270.00
510.00
120.00


GRAND TOTAL


10,789.55

101,615.00


36.

37.

38.

9.

40.

L1.


I


I


I


.





STATE OF FLORIDA

HISTORIC ST. AUGUSTINE PRESERVATION BOARD
P.O. BOX 1987
ST. AUGUSTINE, FL 32084
A 1T (904) 824-3856
ARTMENT OF STATE
George Firestone William R. Adams
Secretary of State Director







May 8, 1979





Mr. E. J. Lanum, Projects Manager
Force Account
Construction Administration Section
Bureau of Construction
Dept. of General Services
512 Larson Building
Tallahassee, Fla. 32301

hE: De Mesa House Restoration DOS 3200

Dear Mr. Lanum:

Enclosed please find a schedule of values for the referenced
project.

We have the necessary supervisory personnel to accomplish the
work, and agree to abide by all DGS Force Account procedures in
regards to this project.

We will have substantial completion within twelve months
after authority to proceed.

We look forward to working with you on this project.

Sincerely,



Robert H. Steinbach
Director, Research & Development



RHS:jh
Enc: Schedule of Values

BOARD OF TRUSTEES
Michael V. Gannon John D. Bailey Maj. Gen. Henry McMillan (Ret.)
Chairman Vice-chairman Secretary-Treasurer
Elizabeth M. Towers Lawrence L. Lewis Jr. Mary Call Collins





HISTORIC ST. AUG!bINE PRESERVATION BOARD
Date____ _

To Department

From Department_

Subject











2_. J96 CO-^-,".
C-oko -&-




HSAPB F6rm No.2dk 20C i 0





FronizlP


0: /
SECRETARY SMATHERS
ALEXANDER, Avon
BAKER, Al
BeS, Steve
B B, Don
BROCK, Larry
BUCKHALT, Bill
CALVET, Carlos
CAMPBELL, Betty
CARDWELL, David
CARSON, Brenda
COCKRELL, Wilburn
CLOUD, Liz
CULLIGAN, Tom
FERRELL, Wilmuth
FITZPATRICK, Frank
GACHES, John


GENTRY, Edd
GRIGG, Virginia
HARRIS, Peter
HENNING, Jeanne
HIGHTOWER, William
HUNTER, Billy
ISOM, Johnnie
KANEN, Ron
KAVANAUGH, Nancy
KOON, Kelly
LITTLE, Rod
LLEWELLYN, Tom
MACBETH, Jim
MACNAMARA, Dave
MASEDA, Marcelo
MASH, Dick
McRORY, Mary


B- V'i e__


REGIONAL OFFICES
Licensing: FT.WALTON JACKSONVILLE MIAMI TAMPA WINTERPARK
Corporations: MIAMI
PURCHASING PERSONNEL SUPPLY FISCAL
OTHER:

information O Appropriate Action 0 Comments
0 Note & Return 0 Circulate 0 As Requested
Remarks:






g-n-4 12 1978-

WOtnc St Augusb0

--7------7 8W^ ^fters, --
grn-4 10.28.77


~nA PPn


Date:2-L

MORRELL, Ross
NEILSON, Tom
NORMAN, Tom
PETERSON, Curtis
REEVES, Troy
RITTER, Randy
SHREVE, Jack
SIMS, Nettle
SINGLETON, Mary
SIROTOWITZ, Marvin
THOMAS, PHYLLIS
THOMPSON, Bill
TRIPPLETT, Glenn
WHIGHAM, Kay
WILKINS, Barry
WILLIAMS, Robert





9


STATE O FLORIDA
DEPARTMENT OF

GENERALL SERVICES
Larson Buiidi, g, Ta'!ahassee 32304

Thomas R Brown. Executive Director


September 1, 1978


9 p r,


* COM..'MUNICAPTO'


W Dm siO
* ADMINISTRATION
* BOND FINANCE
* BUILDING CONSTRUCTION
.23N P0riF?'0 '.'i.NA-E:'ENT


NS SECURITY
* SURPLUS PROPERTY


Please address reply o: 512 Larson Building
Bureau of Construction


MEMORANDUM

TO: Force Account Supervisors

SUBJECT: QUARTERLY REPORTS FOR FORCE ACCOUNT CONSTRUCTION


The Quarterly Progress Report for the 3rd quarter ending September 30, 1978
for Force Account Projects will soon be due. The report should include
an up-dated Schedule of Values, indicating current status as related to
encumberances, actual disbursements, and amount of work physically complete.
Also list any problems in the remarks column. If time has gone past the
date set for completion, estimate when you think the project will be com-
pleted. If there are unusual circumstances holding up the project, by
attachment, write a few short paragraphs as explanation and justification
why the project has not been processed or completed.

This office will appreciate your usual prompt cooperation in starting on
time so your report can go through the proper channels and reach this
office no later than September 30, 1978. This means looking forward and
estimating the progress for the last week of the quarter.

If any projects have been completed during the quarter, please sign a
certificate of completion and submit with updated schedule of values,
arrangements will then be made for inspection of these completed projects.

If a project is completed prior to the end of the quarter it would be
good to send in a certification of completion, with schedule of values,
and not wait until the end of the quarter. This will better enable us
to keep up with our inspection.

Sincerely,



E. Lanum, Projects Manager
Force Account
Construction Administration Section

EJL/ms


xc: W. O. Whittle
Laymon Carlile
Bill Cammack
Harry Butler
Pete Eberhard
t


ieuban O00 Askef
GGvernor


Rob rl L Shev:n
Antornsy Gerpral


Gus Schrowang
Wallace Milton
James Heath
John Armstrong




Dovye Conner


Bob Anslow
Ray Green
Larry BrockL--'
Tony Smilgin


Bruce A Sinather
Secretary ot State


Gerald A Levis
Comptroller


Ralnh D Tfrrlhnnton


" -iy:*' h ,*S^^n*^^ "


NS
ELECTRONIC DATA
PROCESSING
MOTCR POOL
P RI .fCi.-I 'N(-


Bill Gunlmrp







STATE CF FLORIDA
DEPARTMENT OF /

&NERAL SERVICES |
Larson Budioing, Tallahassee 32304

.acK D. Kane. Executive Director

March 22, 1979


Shepard Associates, Architects &
.2111 Corporate Square Boulevard
Jackuonville, FL 32216


!E: Project Nmber DOS-3200
Project Title Restoration


* ADMINISTRATION ELECTRONIC DATA
* BOND FINANCE PROCESSING
* BUILDING CONSTRUCTION MOTOR POOL
AND PROPERTY MANAGEMENT PURCHASING
* COMMUNICATIONS SURPLUS PROPERTY


i Please address rely ta
Bureau of Construction
512 Larson Building



Players, Inc.





of DeMesa-Sanches House


TYPE OF APPEOVAL PHASE Costruction Documents for Force Account Procedures

Gentlemen:

The Bureau of Construction received the documents, plans, specifications and other
supporting information for the referenced phase of this project on February 7, 1979.

These documents received comment by the Using Agency by letter on March 6, 1979.

These documents have been reviewed and are approved subject to the remarks or
exceptions listed below. Said approval does not imply responsibility for nor attest
to compliance with the applicable provisions of the Bureau's Guideline for
Architects, Engineers and Professional Consultants, the fire safety standards of
the state building code, applicable codes, rules, regulations, laws and ordinances,
and program requirements and does not relieve the architect, engineer, professional
consultant, and Using Agency of any of their responsibilities.

The applicable remarks and exceptions referred to above are: attached )





Carl L. Morgan
Project Birector

CLX/rd

ecc 16. Bob Steinback
Mr. K. J. Lamm
Mr. Jim Roach
M.I.S.


eumon O00. Asxew
3cvernor


P1no =c Assner
State Treasurer


Bruce A Smatners
Secretary of State
Dcvie c"nmer
:;crrissicner ct Agcr;u:ure


Rocert L Si ev'n
Ari;rney Generali
=aosn 3. Tr.nct?*
;.-2:nssicp'r :t Eucatcn


3eralc A .ewis
C'omsroller





0


SHEPARD
ASSOCIATES

ARCHITECTS
& PLANNERS
INCORPORATED


March 7, 1979


Mr. Carl Morgan, Project Director
Department of General Services
512 Larson Building
Tallahassee, Fla. 32304
RE: Restoration of DeMesa-Sanchez House,
Florida, State Project No. DOS-3200


St. Augustine,


Dear Carl:

Please be advised that we have corrected on our tracings the three

items noted in Historic St. Augustine Preservation Board's letter

of March 6 to you.

Sincerely yours,



Kenneth R. Smith
Vice President.


Cy Historic St. Augustine Preservation Board.












Z AUGr-


HERSCHEL E. SHEPARD A.I.A
2111 CORPORATE SQUARE BOULEVARD


KENNETH R. SMITH A.I.A
JACKSONVILLE, FLORIDA 32216 (904) 721-2111






9


SHEPARD
ASSOCIATES

ARCHITECTS
& PLANNERS
I INCORPORATED


March 6, 1979


Mr. Robert H. Steinbach
Director of Research & Interpretation
Historic St. Augustine Preservation Board
Post Office Box 1987
St. Augustine, Fla. 32084
RE: DeMesa-Sanchez House Restoration
Dear Bob:

We are revising plans to correct the duct size for the referenced pro-

ject.

Best regards,



Herschel E. Shepard.


HES:gms



















HERSCHEL E. SHEPARD A.I.A KENNETH R. SMITH A.I.A
2111 CORPORATE SQUARE BOULEVARD JACKSONVILLE, FLORIDA 32216 (904) 721-2111




.'~5. I -


CONSTRUCTION REVIEW
ENGINEERING SECTION

February 16, 1979 R EIED)

i; FEB 19 I9n

DOS-3200 a rrTfIayW
Renovation to Demesa-Sanchez House sa ,
St. Augustine !/ ;F COH''


Civil No Comments
Electrical -
E-l. Add to F. Building Wire 600 Volt and Below:
All conductors shown shall be copper.
E-2. Page E-l. of Plans:
Recommend E new 3/4" conduit.
--- E --- new 3/4' conduit.
Page 4-
Minimum size of conduit to be 3/4".

E-3. Page E-2 of Plans:
TELEPHONE RIVER -
ADD 2'-0" square x 3/4" Fire Proof plywood or Painted With Fire-Proof Paint.


The preceding comments by J. A. Bucklin, Electrical Engineer.







Construction Review
DOS-3200
Page -2



Mechanical -

M-l. Specify well detail: casing material, size, depth.

M-2. In the well spec, what is the significance of GPM at 15 PSI?

M-3. It is the Engineer's responsibility to determine requirements of
regulating agencies and to then include them in the specification.
Do this for this well.

M-4. Determine what regulations, if any, control disposal of well water
used for condensing, and advise this office by letter.

M-5. What is the quality of the well water? Fresh or salt? Are all surfaces
within the Pump and Heat Pumps suitable for salt water use?

M-6. In the Pump spec, item (8), what is meant by "with either one or two pumps
operating"?

M-7. Describe the procedure the owner will employ to clean Heat Pump condensers.

M-8. Please furnish this office manufacturer's literature on the Heat Pumps
specified.

M-9. On the supply ducts from A/C-1, why are equal sized 9x12 verticals used
to feed horizontals of 270 CFM and 930 CFM?

M-10. How are splitter dampers and extractors going to be operated in the under-
floor ducts?

M-11. Why isn't insulation needed in the underfloor ducts, especially on cooling
cycle?

M-12. Indicate duct sizing in the attic on the five duct sections for which it
is lacking.

M-13. Where are the pump/heat pump(s) controls covered?


The preceding comments by Monte L. Drake, Project Director.



cc: Carl Morgan
E. J. Lanumu
File










ARCHITECTURAL REVIEW



DOS-3200

RENOVATION TO DE MUSE-SANCHEZ HOUSE
St. Augustine, Florida


Specifications:

1. General


All references to the owner being the General Contractor should
be deleted. The owner will function as a construction coordinator.

2. Section D

AIA Document A401 should be tailored to an owner-subcontractor agreement.

3. Section 1B

The project sign seems to be an unnecessary expense, unless this is
specifically requested by the St. Augustine Preservation Board, I
feel it should be deleted.

4. Correction or clarification of those outlined on the attached sheet.


C~t





STATE OFFLORIDA
DEPARTMENT OF


S


GENERAL SERVICES
Sn Building, Tallahassee 32304
Thomas R. Brown, Executive Director

February 13, 1979


DIVISIONS


* ADMINISTo N
* BOND FIN R


* BUILDING CONS
AND PROPERTY
* COMMUNICATION


* ELECTRONIC DATA
PROCESSING


TRUCTION MOTOR POOL
MANAGEMENT PURCHASING
NS SECURITY
* SURPLUS PROPERTY


Please address reply to:
Bureau of Construction
'512 Larson Building


Mr. Lee Warner
Division of Administrative Services
Department of State
The Capitol
Tallahassee, Florida 32304


RE: DOS-3200
Restoration DeMesa/Sanchez House
St. Johns County, Florida


Dear Mr. Warner.:


Appropriation 2-455-0503


* The services rendered as indicated on the attached invoice have been
verified by this office. Please verify that the amount due is in
accordance with your accounting records and with previous payments
made, schedule for payment in the usual manner, and send us a copy of
the warrant and invoice as paid.


February 5, 1979


Shepard Associates


$2,660.00


Very truly yours,

tJLJ w. @QY
Richard W. Clem, P.E.
Contracts Administrator


RWC/kg
Attachments
cc: Shepard Associates
Carl Morgan, Project Director


Reubin O'D. Askew
Governor


Bill Gunler
State Treasurer


Robert L. Shevin
Attorney General
Doyle Conner
Commissioner of Agriculture


Bruce A. Smathers
Secretary of State
Ralph D. Turlington
Commissioner of Education


Gerald A. Lewis
Comptroller


0pg






S


SHEPARD
ASSOCIATES

ARCHITECTS
& PLANNERS
INCORPO RATE D


Page 1 of 1
February 5, 1979


Bureau of Construction
Department of General Services
512 Larson Building
Tallahassee, Florida 32304
Attention: Mr. Carl Morgan, Project Director
RE: Restoration DeMesa/Sanchez House
St. Johns County, Fla.
Project No. DOS-3200


Invoice No. 2
Appropriation No. 2-455-0.53
Fed. ID. No. 59-1790701,


The following amount is due and payable for services rendered:
Two Thousand Six Hundred Sixty Dollars and no/100 Cents ($2,660.00)


-The present status of the account is as follows:
Total Due to Prev. Amount
Fee % Complete Date Billed Due

BASIC SERVICES:
Design Development $1,520.00 100 $1,520.00 $1,520.00 -
Constr. Documents 2,660.00 100 2,660.00 $2660.00
Constr. Adm. (per
Articles 3.3.1 &
3.3.2) 394.00 -
Constr. Adm. (per
Article 3.3.3 -
$150.00/site visit) 1,500.00 -


Ns


Totals


$6,074.00


68.82 $4,180.00


$1,520.00


$2 66000


Sincerely yours,

/ wdu/_
Herschel E. Shpard.




2 -HER L E. S D

HERSCHEL E. SHEPARD A.I.A


Please check on Invoice No.
1 dated November 30, 1978
in the amount of $1,520.00.
APPROVED FOR SERVICES
PERFORMED AS STATED BY

PAYMENTS TO DATE SHALL
BE VERIFIED BY USER AGENCY
ACCOUNTING ORGANIZATION
KENNETH R. SMITH A.I.A


2111 CORPORATE SQUARE BOULEVARD JACKSONVILLE, FLORIDA 32216 (904) 721-2111


'' I '











SHECPARD
ASSOCIATES

ARCHITECTS
& PLANNERS
INCORPORATED February 5, 1979



Mr. Carl Morgan, Project Director
Department of General Services
512 Larson Building
Tallahassee, Florida 32304

Re: Restoration of DeMesa-Sanchez House
St. Augustine, Florida
State Project No. DOS-3200

Dear Carl:

Enclosed is our final review submittal for the subject project consisting
of the following:

1. Submittal and Review Checklist
2. Area Analysis Summary
3. Design Professional's Estimate Summary and Budget Comparison
4. Design Professional's Estimate Summary and Budget Canparison -
Project Director's Review and Certification
5. 3 copies of the Project Manual including technical and non-
technical specifications dated 5 February 1979
6. 3 sets of plans sheets 1-6, M-l, M-2, E-l and E-2, all dated
5 February 1979

By copy of this letter we are transmitting one copy of each of the above
documents to Historic St. Augustine Preservation Board, attention:
Mr. Robert Steinbach.

In addition, we are enclosing our Invoice No. 2 for this phase of the work.

We look forward to receiving your comments. Please let us know if you have
any questions.

Sincerely yours,



Kenneth R. Smith
KRS:rt
jcc: Mr. Robert Steinbach, w/enclosures as noted



HERSCHEL E. SHEPARD A.I.A KENNETH R. SMITH A.I.A
2111 CORPORATE SQUARE BOULEVARD JACKSONVILLE, FLORIDA 32216 (904) 721-2111






STATE OF FLORIDA DEPARTMENT OF GENERA SERVICES
DIVISION OF BUILDING CONSTRUCTION AND PROPERTY MANAGEMENT
BUREAU OF CONSTRUCTION

SUBMITTAL & REVIEW CHECKLIST


Project Number: Dos-200
Project Name and Location: Restoration of DeMesa-Sanchez House. St. George Street.
St. Augustine. Florida
A/ NAME: Sheoard Associates. Architects & Planners. Tnc.
A/E LCATImC: 2111 Cororate Souare Boulevard
Jacksonville. Florida 12216 PHNE: (90L) 721-2111
INRMATION SUBMITTED FOR Final Review PHASE

A Sub Required BC Action
mission Yes No Approval Comments
(1) PROGRAM OONWR DANCE
COMPARATIVE AREA ANALYSIS 10-20-78 X See "Revised Program"
Approved by HSAPB at
(2) MASTER PLAN NFORMANCE 10-20-78 X l st regular meeting
Approved by DHARM as
(3) HIST. REC. I ARCH APPROVAL 12-13-77 X nArt of fr.nt Approva

4) SPACE ANALYSIS_
a) Gross 2-5-79 X_
Cb Net 2-5-79 X

(5) SITE CRITERIA
a) Legal Description N/A x_
Topographical Survey NA__
d Borings & Soil Invest. N/A _
e Zoning Cpatible 10-20-78 XSame as (2) above
C) Access 4 Egress Prov. 10-20-78 X Sae as (2) above

6) SITE UTIL. AVAIL & PROVIDED
a Electric 2-5-79 X
) water 2-5-79 x
c "Sewer 2-5-79 x
T Gas x
el Stom __
c Telephone 2-5-79 x

(7) SITE ACQUISITION
a) t Executed \ /

c) Closing Camplete
(8) SITE PREPARATION
(a Clearing N/A x Net reoul red
.Lb St. Until. omoe ____d Disconnected 1977

(9) SITE DRAWINGS 2-5-79

(10) LANDSCAPE DRAWINGS N/A x


(11) ARCHITECTURAL DESIGN
DRAWINGS & CRITERIA
BC&PM 5128


2-5-79


Page 1 of 3


Original criteria sut
mitted 12-13-77; Des:
crlterl sub. 10-20-1
E(IBIT 3. 6





t *
SUBMITTAL AND REVIEW CHECKLIST
INFORMATION SUBMITTED FOR


(CONTD.)
Final Review


A/E Sub- Required BCAction
mission Yes No Approval Commnents

(12) STRUCTURAL DRAWINGS & Limited as required
DESIGN CRITERIA 2-5-79 X by work
(13) MECHANICAL DRAWINGS & Design criteria
DESIGN CRITERIA2--79 X submitted 10-20-78
(14) PLUMING DRAWINGS Design criteria
DESIGN CRITERIA 2-5-79 X submitted 10-20-78
(15) ELECTRICAL DRAWINGS & Design criteria
DESIGN CRITERIA 2-5-79 _submitted 10-20-78

(16) TECHNICAL SPECIFICATIONS 2-5-79 X

(17) NON-TECHNICAL SPECIFICATIONS 2-5-79 X
(18) BID PROCEIDRE
(a Base Bid 2-5-79 y
b Alternates CAdditive) 2-5-79 X
(19) LIFE CYCLE ANALYSIS (ENERGY) N/A X
(20) COST ESTIMATE AND CERTIFI-
CATION INCLUDING ALTERNATES 2-5-79 X
(21) AVAILABLE FINDING VS. ESTIMATE

(22) CODE COPLIANCE


(a) Standard BuildiMn Code


10-20-78


Hist. Dist. Require s


SnSot Florida Co&e xN/A _x__
C NFPA Life / Safe5t Code 10-20-78 X

(23) REGULATIONS
(a) Handicapped Barriers
(X-List) ,_,_N/A___ X


SDlJ UK


N/A


A a roval evio l


&W- Du g p pr
GRANT 10-20-78 received by HSAPB


(24) PERMITS
a Lc Building N/A x
U.S. Corp.ofEng. N/A
Dredge Fill N/A x_
electrical N/A x
(e Plumbing N/A x
C Sanitary N/A x I
8f2tr ------- -- -- ZZ


V .ru L


BC&PM 5128 Page 2 of 3
-)^'


EXHIBIT 3.06


0


PHASE


----~-'






0
SUBMITTAL AND REVIEW CHECKLIST
INFORMATION SUBMITTED FOR


(CONTD.)
Final Review


IA,1 W irA-ii


mission
mission


Yes -No


Coanients


(25 REVIEWS APPROVALS


a Usin Agency


Appr by BSAPB r eg Ib g .


S Board o Heal th (Local) R /AI x.
c Dept. of Health State) N/A x
[d Pollution Control N/A X
e Complex Air Source N /_A _
(f_ Dept. Environmental Reg. N/Ax
g Elevator N/A_
n Hotel and restaurants N/Ai______ ___ __
1


(26) BUREAU OF CONSTRUCTION (DGS)
a Architecture 2-5-79 X
b Engineering 2-5-79 X
2 c) cRamm ications N/A X
Maintenance N/A X
e Security N/A X

(27) POST BID REQUIRBEROTS
T N/A X
(a) Landscape
(b Interior Design
(c) Space Layout
(e Furnishings
S Equipment

(28) PROJECT FACT SHEET

(29) PROFESSIONAL PERFORMANCE X
EVALUATION


SIGNATURE M DATE A/E

fJL 5- -7
Hit' Ai D i ,;,CIATi S ARCilITECTS & PLANNERS, INC.
BC&PM 51282ill C3RFO-AIF QIARL BOULEVARD
JACKSOUviI.LE. FLORIDA 32216
(904) /21-2Pa
Page 3 of 3


SIGNATURE & DATE
PROJECT DIRECTOR


EXHIBIT 3.06


PHASE


A/I: __ ,_ ._ P rlt R A~li'l'


Approval


--t -


2-5-79/









AREA ANALYSIS SUMMARY


AREA ANALYSIS SUMMARY


Project

Project


Title: Restoration of the DeMesa-Sanchez House, St. Augustine, Fla.

Number: DOS-3200


1. Net Usable Area

2. Public Convenience Area

3. Mechanical Area

4. Building Service & Storage
Area

5. General Circulation Area

6. Exterior Sheltered
(572 x 0.50) =

7. Structural Area

8. Gross Building (AIA)

9. Exterior Developed
(671 x 0.25) =

10. Gross Project

11. Less Structural Area

12. Net Maintainable


Efficiency = Net Area (1)
Gross Area (8)


3,274 S.F.

-0-

51


-0-

-0-


286

434

4,045


+ 168

4,213

- 434

3,779


= 3274 = 81%
4045


BC/A 75/12/2 002/2-1
EXHIBIT 3.05





h~


DESIGN PROFESSIONAL'S ESTIMATE SL ARY AND BUDGET COMPARISON


Date Submitted


Project No.
Project Name


Location


nns-3200
Restoration of the DeMesa-
Sanchez House
St. Augustine. Fla.


APA or Building Program:
Schematic Plans
Preliminary Plans
50% Construction Docs.
Pre-Bid Cost Est.
Construction Docs.


OWNERS BUDGET
(Lump Sum)
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
< ~


CONSTRUCTION ELEMENT


'Site Preparation
Landscaping
Exterior Utilities
Central Cooling
Central Heating
Electrical Distribution
Sewer Distribution
Water Distribution including
Fire Protection
Computerized Monitor 4
Control Systems
Roads & Paving
New Construction
(including all finishes)
Plumbing
H.V.A.C.
Electrical System (Interior)
Built-In Program Equipment 4 Casework
Building Allowances (Itemize) Special Hdw.
Other


PROBABLE CONSTR. COST


S2.600.00
$ -0-
$ -0-
$ -0-
$ -0-
$ 500.00
$ 500.00
$ -0-
$ -0-
$ -0-
$71,750.00
$ nn ono
$ 8.500.00
$ 4.500.00
$ -0-
$ 2,650.00
$ -0-
$
$


$ 84,363.00* (SUBTOTAL (A))
*Does not include funding available from other sources ($10,000.00 +)


$ 94,000.00


Page 1 of 2


N/A
N/A
10-20-78
N/A
2-5-79
2-5-79


EXHIBIT 3.04


BC&PM 5127


6c,,


irC





C


ESTIMATED RIAE F OOST INCREASE (NT)


9 N/A


$ 84,363.00*
*See footnote on Pal

PROPOSED ADDITIVE ALTERNATES
(DESCRIPT) (COST)
#1 2nd Floor* $15,000.00
#2
3
#4
*Add to the second floor the followir
A/C unit, doors and trim, hardware,
interior finishes
Net Square Feet


Gross Sq. Feet

Net/Gross Ratio


Cost Per Sq. Ft. Gross


% Per Month x No. of Months
Eat. Bid Price on ( 3-15-79
Bid Date
(SUBOTAL (B) )


$$94.000.00


ADJUSTED TOTAL OONSTBUCTION AREA
AND COST


(AREA)


(COST)


4.045 $ 27.04



ACTUAL


3.274


4,045

81%

$23.33


3.274


4,045


81%


$23.33

SIGNED

DATED 2-5-79
SP ".i :, TES ARCiITECTS & PlANNERSI It.
il C.';I:,LAfE SQUARE BOULEVARD
JACKSO!'..'ILLE, FLORIDA 32216.
(904) 721-2111


PROJECT COOT ESTIMATE POM_
BC&PM 5127


PAGE 2 of 2


EXHIBIT 3.04


Page 2
Contd.


DESIGN PIEESSICtAL'S E LTE SUMRY aM BUDGETr OMPARISON


'C;








DESIGN PROFESSIONAL'S ESTIMATE SUMMARY AND BUDGET COMPARISON


PROTECT DIRECTOR'S REVIEW & CERTIFICATION


OTHER PROJECT COSTS


S 960.00
- --0-
6,074.00
-0-


4.603.00
--0-

$1ll.637.00


$96,000.00*

*Does not include funding
available from other
sources ($10,000.00 +).


DGS @ %
APA or Program Developnent Fee
A/E Fees
Surveys, Site Investigation
Engineering Studies
Furnishings
Contingencies
Property Purchase
Other (Identify)
(SUBTIOAL (C)


ESTIMATED TOTAL PROJECT COST


$ 960.00
$ -0-
$6.074.00
$ -0-
$ -0-
$ -0-
$ 4.603.00
$ -0-

$ 11.637.00


Signature


Date


EXHIBIT 3.05


*c


PAGE 1 of 1






STATE OF FLORIDA 0

HISTORIC ST. AUGUSTINE PRESERVATION BOARD
P.O. BOX 1987
ST. AUGUSTINE, FL 82084
(904) 824-8855
APARTMENT OF STATE
Jesse J. McCrary, Jr.
Secretary of State


January 23, 1979





Mr. Carl Morgan
Department of General Services
Building Construction and Property Management
4th Floor Larson Building
Tallahassee, Fla. 32304

RE: DeMesa Project (DOS-3200)

Dear Carl,

I have reviewed-the new research material concerning this project and
feel we now have enough information to proceed.

Integration of this material will necessitate a slight modification
to the program, as follows:

1. A few exterior windows and doors will be deleted and/or relo-
cated.

2. Partitions separating 103 and 106 and 202 and 206 will be modified
to contain openings.

3. The second floor above Room 104 will be removed, and Room 104 will
be restored as a one-story room with a sloping roof above.

4. A wooden floor will be restored above the Sanchez period tabby
concrete floor throughout the first floor, and also in the kitchen.

5. Certain ceilings and walls will be plastered rather than left
unfinished and whitewashed.

6. Certain ceilings will consist of whitewashed wood planks in
lieu of plaster.


Michael V. Gannon
Chairman
John D. Bailey Ro


bert R. Fee


BOARD OF TRUSTEES
MaJ. Gen. Henry McMillan (Ret.)
Vice-chairman
gln Lawrence L. Lewis. Jr.


Mry I. Pierce
Secretary-Treaurer
Elizabeth M. Towers


William R. Adams
Director


1




















Page Two
Carl Morgan






7. All late 19th Century wood flooring in the second floor will be
removed, and earlier wood plank flooring restored.

8. All late 19th Century hardware will be removed and replaced with
appropriate hardware of the period.

Sincerely,





Robert H. Steinbach, Director
Research and Development


RHS:jh
cc: Bill Thurston
Herschel Shepard


~------------------------


J






STATE OF FLORIDA

DEPARTMENT OF

GENERAL SERVICES
L Building, Tallahassee 32304

Jack D. Kane, Executive Director
Decembr 7, 1978


Mr. heruhol Sbhpasd
Suhpaxd AJss o tes
Arxhittets a Plaaanrs
-2111 corporate Square SnMO~vrd
Jaokonville, Florida 32216


RE: Project Number
Project Title


* ADMINI#ION ELECTRONIC DATA
* BOND FINANCE PROCESSING
MOTOR POOL
* BUILDING CONSTRUCTION MOTOR P
AND PROPERTY MANAGEMENT PURCHASING
* COMMUNICATIONS SURPLUS PROPERTY


Please address reply to:
Bureau of Construction
512 Larson Building


DOE- 3200
De o esa-Saabea flOUsS PetrA atioc


TYPE OF APPROVAL & PHASE 1relatiaeay

Gentlemen:

The Bureau of Construction received the documents, plans, specifications and other
supporting information for the referenced phase of this project on ~hov nbe :30, 1978.

These documents received comment by the Using Agency by letter on October 30, 1978.

SThese documents have been reviewed and are approved subject to the remarks or
exceptions listed below. Said approval does not imply responsibility for nor attest
to compliance with the applicable provisions of the Bureau's Guideline for
Architects, Engineers and Professional Consultants, the fire safety standards of
the state building code, applicable codes, rules, regulations, laws and ordinances,
and program requirements and does not relieve the architect, engineer, professional
consultant, and Using Agency of any of their responsibilities.

The applicable remarks and exceptions referred to above are:
uQmOE with the eaeptieos that a held be played Oa tha project uwtil aswh tim ani the
additional -aematlin received by the HisteorLe t. Augustino ~ retsrvation 0 Oid ea
be assimilated, xrereas attached latter fnra Bob Staiback.


Sincerely,



Project Director

Carft
EaClosure
cc Mr. J. Lamum
Mr. Robert i. aStainbacsh
MIS ,


LC 8 1978

Historic St. Augjst'r-
ErtservatibQl 6 j0bsarld D


Reubin O'D. Askew
Governor


Philip F Ashier
State Treasurer


Bruce A. Smathers
Secretary of State
Doyle Conner
Commissioner of Agricu!ture


Robert L Shevin
Attorney General
Ralph D Turlington
Commissioner of Education


Gerald A Lewis
Comptroller






JF FLORIDA
DEPARTMENT OF

isENERAL SERVICES
rson Building, Tallahassee 32304

Thomas R. Brown, Executive Director
December 5, 1978


Mr. Troy Reeves i Birector
Division of Administrative
Department of state
The Capitol
Tallahassee, Florida 32304


Services


RE: DOS-3200
Restoration DeMesa/Sanchez House
St. Johns County, Florida


ADMIN TON DIVISIONS
ADMIN BRTION *
BOND FINANCE
BUILDING CONSTRUCTION
AND PROPERTY MANAGEMENT


* COMMUNICATIONS


ELECTRONIC DATA
PROCESSING
* MOTOR POOL
* PURCHASING
* SECURITY


SURPLUS PROPERTY

Please address reply to:
Bureau of Construction
512 Larson Building









040r
tC zcp


Dear Mr. Reeves:


Appropriation


2-455-0503


S The services rendered as indicated on the attached invoice have been
verified by this office. Please verify that the amount due is in
accordance with your accounting records and with previous payments
made, schedule for payment in the usual manner, and send us a copy of
the warrant and invoice as paid.


November 30, 1978


Shepard Associates


$1,520.00


Very truly yours,



Richard W. Clem, P.E.
Contracts Administrator

RWC/kg
Attachments
cc: Shepard Associates


Reubin O'D. Askew
Governor


Bill Gunter
Slate Treasurer


Robert L. Shevin
Attorney General
Doyle Conner
Commissioner of Agriculture


Bruce A. Smathers
Secretary of State
Ralph D. Turlinglon
Commissioner of Education


Gerald A. Lewis
Comptroller


I


~E~~ass88





. C/K


SHEPARD
ASSOCIATES

ARCHITECTS
& PLANNERS
INCORPORATED


Page 1 of 1
November 30, 1978


Bureau of Construction
Department of General Services
512 Larson Building
Tallahassee, Florida 32304
Attention: Mr. Carl Morgan, Project Director


RE: Restoration DeMesa/Sanchez House
St. Johns County, Fla.
Project No. DOS-3200


Invoice No. 1
Appropriation No. 2-455-0503
Fed. ID. No. 59-1790701


The following amount is due and payable for services rendered:
One Thousand Five Hundred Twenty Dollars and no/100 Cents ($1,520.00)

The present status of the account is as follows:
Total Due to Prev. Amount
Fee % Complete Date Billed Due

BASIC SERVICES:


Design Development $1,520.00
Constr. Document 2,660.00 '


Constr. Adm. (per
Articles 3.3.1 &
3.3.2)
Constr. Adm. (per
Article 3.3.3)


$1,520.00


$1,520.00


394.00"'

1,500.001"


Sincerely yours,

PERFpRMEDAS STA TE L t Y
Herschel E. Separd. /
PAYVMCMTC Tn nA-r uAT ii


* AgApS

PA


t R!FIED ISEFR AF CY
AC8ryu^,tlNG 'AfZTiaTiCy
w ^ '. ii i


HERSCHEL E. SHEPARD A.I.A KENNETH R. SMITH A.I.A
2111 CORPORATE SQUARE BOULEVARD JACKSONVILLE, FLORIDA 32216 (904) 721-2111




S.0t


* w
DEPARTMENT OF
Jese J. MeCrary,
Secretary of 8


0 STATE OF FLORIDA

HISTORIC ST. AUGUSTINE PRESERVE _INB)RD
.o. BOX 1,.7 RECEIVE
ST. $UGUSTINE, FL 82084
(904) 32448-55
STATE
Jr. NOV 19'78


,- I


6' S
"C () ~


William R. Adams
Director


~.AA'~ -1..


October 30, 1978






Mr. Carl Morgan, Project Director
Bureau of Construction, DGS
512 Larson Building
Tallahassee, Florida 32304

Dear Carl,

We have received the Design Development Submittal from Shepard
Associates on the DeMesa project (DOS-3200).

As you know, I have been out of the office for several weeks,
and during that time a considerable amount of additional data has
come to light in regards to the project. Since a considerable
amount of it bears on the way the house will be restored, I would
like to ask that a hold be put on this project until such time as
I can assimilate this additional material and discuss it with the
architect.

I hope this causes no great inconvenience to you.


Sincerely,



Robert H. Steinbach, Director
Research and Development


RHS:jh

cc: Herschel E. Shepard


Michael V. Gannon
Chairman
John D. Bailey Ro


bert R. Fe


BOARD OF TRUSTEES
Mal. Gen. Henry McMillan (Ret.)
Vice-chairman
gin Lawrence L. Lewis, Jr.


Mary I. Pierce
Secretary-Treaurer
Elizabeth M. Towers












SHEPARD
ASSOCIATES

ARCHITECTS
& PLANNERS
INCORPORATED


September 28, 1978


Mr. Richard W. Clem,
Acting Contracts Administrator
Bureau of Construction, DGS
512 Larson Building
Tallahassee, Florida 32304

Re: Restoration DeMesa/Sanchez House, St. Johns County,
St. Augustine, Florida. Appropriation No. 2-455-0503
DOS-3200

Dear Mr. Clem:

Enclosed are four executed copies of the Architect-Engineer Contract

for the referenced project.

Sincerely yours,



Herschel E. Shepard

Enc.
HES:rt

'Cy Robert H. Steinbach Letter only


HERSCHEL E. SHEPARD A.I.A KENNETH R. SMITH A.I.A
2111 CORPORATE SQUARE BOULEVARD JACKSONVILLE, FLORIDA 32216 (904) 721-2111










CEPAR;iMvENT OF

*NERAL SERVICES
LaCson Buci'-g Talianassee 32304

T-c., as R src..n. Executive Director


October 10, 1978




Shepard Associates Architects & Planners Inc.
2111 Corporate Square Boulevard
Jacksonville, Florida 32216

RE: DOS-3200
Restoration DeMesa/Sanchez House
St. Johns County
St. Augustine, Florida


DIVISIONS
ADMINISTRATION 4 ELECTRONIC DATA
BOND FINANCE PROCESSING
BUILDING CONSTRUCTION MOTOR POOL
AND PROPERTY MANAGEMENT pU lRHASlNG'


* COMMUNICATIONS


* SECURITY


SURPLUS PROPERTY

Please address reply to.
Bureau of Construction
512 Larson Building


Appropriation No. 2-455-0503


Gentlemen:

Enclosed, for your records, is a completely executed copy of the Contract
for the subject project. .

We look forward to working with you on this project.

Sincerely,




Richard W. Clem, P.E.
Contracts Administrator

RWC: pg


Enclosure

cc: Comptroller
Fiscal
Mr. Troy Reeves (DOS) .


Robert L Shevin
Attorney General


Bill Gunter


Doyle Conner


TPpRMc S .AUUSTINa
pRESERVATION STAR
pPARTM AT


Bruce A Smathers
Secretary ot State
Raiph D Turlington


I ro Ci~ nnlclnn fl nrlr.,,lt.. V Cnmn fclna r t~elr


Gera;e A Lewis
Comptroller


l P-r, -nn












ASSOCIATES

ARCHITECTS
& PLANNERS
INCORPORATED August 28, 1978



Mr. Carl Morgan
Bureau of Construction, DGS
512 Larson Building
Tallahassee, Fla. 32304

RE: Restoration of DeMesa-Sanchez House, St. Johns
County, State Project No. DOS-3200

Dear Mr. Morgan:

This morning I met with members of the Historic St. Augustine Preserva-
tion Board in a special committee meeting to discuss whether the re-
ferenced project should be restored to its 1803 Second Spanish Period
configuration or its 1830-40 Territorial Period configuration. Due to
the importance of this project, the committee determined to present the
matter to the full Board on September 20, 1978 for a final decision.

Our fee negotiations and the contract forwarded to me are based upon
restoration to the 1830-40 Territorial configuration. Since there is
a reasonable chance that the scope of the work may change appreciably,
I am retaining the contract without signature until the final decision
is made on September 20.

If you have any questions or comments, please contact me at your con-
venience.

Best regards,



Herschel E. Shepard.


HES:gms

Cy Mr. William Adams
-Mr. Robert H. Steinbach
7M AIG ou 197b

Historic St. AuRusuli*
Preservation Board Research Dei



HERSCHEL E. SHEPARD A.I.A KENNETH R. SMITH A.I.A
2111 CORPORATE SQUARE BOULEVARD JACKSONVILLE, FLORIDA 32216 (904) 721-2111







STATE OF FLORIDA

DEPARTMENT OF


GENERAL SERVICES
-.rson Building, Tallahassee 32304

Thomas R. Brown, Executive Director






August 1, 1978


ADMINI O DIVISIONS
ADMIN1STS N
BOND FINANCE
BUILDING CONSTRUCTION
AND PROPERTY MANAGEMENT


* COMMUNICATIONS


* ELECTRONIC DATA
PROCESSING
* MOTOR POOL
* PURCHASING
* SECURITY


SURPLUS PROPERTY

Please address reply to:


512 Larson Building
Bureau of Construction


Mr. Troy Reeves
Division of Administrative Services
Department of State
The Capitol
Tallahassee, Florida

RE: DOS-3200
Restoration DeMesa/Sanchez House
St. Johns County
St. Augustinge, Florida
Appropriation No. 2-455-0503

Dear Mr. Reeves:

Enclosed is a copy of the Contract for the subject project, in the amount
of $6,074.00. Encumber this Contract under appropriation number 2-455-0503.


Please sign, date and return this letter as
of these funds.


Sincerely,




Richard W. Clem, P.E.
Acting Contracts Administrator

RWC/dm

Enclosures


your confirmation of encumberance


By: Troy Reeves
Division of Administrative
Services
Department of State


Reubin OD Askew
Governor


Bill Gunter
State Treasurer


Robert L. Shevin
Attorney General
Doyle Conner
Commissioner of Agriculture


Bruce A Smathers
Secretary of State
Ralph D Turlinoton
Commissioner of Ecuca: on


Gerald A Lewis
Comotroller


.







STATE OF CLORTDA

DEPARTMENT OF

GENERAL SERVICES
s: EBu'lding. Tallahassee 32304

Thomas R Brown. Executive Director





August 1, 1978


Shepard Associates Architects &
Planners Inc.
2111 Corporate Square Boulevard
Jacksonville, Florida 32216

RE: DOS-3200
Restoration DeMesa/Sanchez House
St. Johns County
St. Augustine, Florida


AN DIVISIONS
Al MI IS; I ON
BOND IrNANCE
BUILDING CONSTRUCTION
AND PROPERTY MANAGEMENT


* COMMUNICATIOr


* ELECTRONIC DA
PROCESSING
* MOTOR POOL
* PI IRP-.HASiN


NS SECURITY
* SURPLUS PROPERTY


Please address reply to


512 Larson Building
Bureau of Construction


Appropriation No. 2-455-0503


Gentlemen:

Enclosed, for your signature, are four copies of the Architect-Engineer
Contract, the terms of which are acceptable to this office. Please
date the contracts, affix your firm Seal, have signed by the president
and attested to by the secretary of the corporation, have witnessed by
one other party where indicated, and return all four copies to this
office for execution by the Department of General Services.

You will be mailed a completely executed copy for your files.

Yours very truly,




Richard W. Clem, P.E.
Acting Contracts Administrator

RWC/dm

Enclosures: 4
cc: Mr. Troy Reeves, DOS


Roberl L. Shevin
,tiorrey General
Doyle C ,lner
Corn" sslc'r AtrcuCt'hir'


B:J(- A Srnm.'icrh,
S,.,felary of S:ate-
Ra c"' D r'r: .
C. mentr s :te' : Ec, .a'


C,. ,.






0


August 3, 1978


Richard.W. Clem
Contracts Administrator
Bureau of Construction
Department of General Services
512 Larson Building
Tallahassee,- Florida 32304

Dear Mr. Clem:


Please proceed with project DOS-3200, the restoration of the
De Mesa-Sanchez House and project DOS-0504, the reconstruction
of the De Hita-Gonzalez houses according to the following
budgets:
CONSTRUCTION COSTS


AE Fees

DGS Fees

Contingency Fees

Construction Fees


DOS-3200

6,074

1,016

10,162

84,363

$101,615


Funds for these projects are available
#2-455-0503.





RHS/bg


DOS-0504

2,432

315

3,150

25,603

$31,500-


under appropriation


Sincerely,



Robert H. Steinbach, Director
Research & Development


Department of State
Bruce A: Smathers
Secretary of State
State of Florida


Division of Cultural Affairs
SHistoric St.Augiustine Preservation Board-William R. Adams, Director
Post Office Box 1987, St. Augustine, Florida 32084 (904) 824-3355
... "


Historic


w
I~I -dUWi I






STATE OF F;LCR!DA

DEPARTMENT OF

GENERAL SERVICES
Lar building. Tallahassee 32304

Thomas R. Brown, Executive Director


DIViSIONS
* ADM'NISTRA
* BOND FINANCE


* BUILDING CONS
AND PROPERTY
* COMMUNICATION!


Please address repl


* ELECTRONIC DATA
PROCESSING


TRUCTION MOTOR POOL
MANAGEMENT PURCHASING
NS SECURITY
* SURPLUS PROPERTY-

y lt
512 Larson Building


Under authority delegated to the Executive Director by the Governor and Cabinet
sitting as the Head of this Department on April 7, 1977, the following is hereby
approved:

Authority to negotiate and enter into a contract for professional services for
the project listed in accordance with the Consultants' Competitive Negotiation
Act in order noted for each of the firms listed

Department of State

Restoration/DeMesa/Sanchez House, St. Augustine, St. Johns County
Est. Construction Cost: $96,000


Shepard Associates, Architects/Planners, Inc., Jacksonville
McKellips and Tuckerman, Architectural Design Assoc., Gainesville
Craig Salley & Assoc., Inc., AIA, Gainesville

Recommended By:


Chief, Bureau of ConstructionA.
Chief, Bureau of Construction


Director, Division of Building
Construction & Property Management


APPROVED:





Thomas i. Brown, Executive Director
Department of Ge eral Services

Dated:

cc: Dept. of State, Fiscal, Firms listed.


Reubin O D Askew
Governor


Bil Gunter
State Treasurer


Robert L Shevtn
Attorney General
Doyle Conner
Commissioner of Agriculture


Bruce A. Smathers
Secretary of State
Ralph D. Turlington
Commissioner of Education


recommendedd By:


Gerald A Lewis
Comptroller










- -- ----- -
~ n~L bj..... .....a~


i
I
.. . ... ..... ...- -









-t


~____ 1_-----1-11111__.1I ~I__i ~1___1-1-~~-____1__-_1__11--_1_ ._______~_11___1__~________


T F


-~"







SELECTION EVALUATION FOR Architectural


EST. CONSTRUCTION COST $ q9 0nn

EST. PLANNING or STUDY ACTIVITY FEE_

APPROPRIATION NUMBER

SELECTION COMMITTEE


SELECTION COMMITTEE SIGNATURES


) SELECTION LVALU

SERVICES DATE 6/21/78 PROJECT TI


A B I I D E F G H
(u CUREPENT
S VOLUME 3
(0 I-- i -- -M<


A No. 2 on PQS
B thru F No. 4
G thru I No. 5


on PQS
on PQS


Ij I P. El1 :5 3 P4 W I
NAME OF APPLICANT )ATA
llips and Tuckerman, Architectural
gI~_ac GainesyiyLle-- 73
Morton/Wolfberg/Alvarez/Taracido/Seiglie &
Frese Arc/Eng/Plan/Const.-Coconnu- Grnov' 45-
Craig Salley & Assoc., Inc., AIA,
'Gainesville
Shepard Associates, Architects/Planners,
Inc., Jacksonville
; Williams & Walker Architects Chartered,
Clearwater






STATE OF FLORIDA


9


DEPARTMENT OF


*GENERAL SERVICES
Larson Building, Tallahassee 32304

Thomas R. Brown, Executive Director


*^ DIVISIONS
* ADMINIO TION ELECTRONIC DATA
* BOND FINANCE PROCESSING
* BUILDING CONSTRUCTION MOTOR POOL
AND PROPER Y MANAGEMENT PURCHASING
* COMMUNICATIONS SECURITY
SURPLUS PROPERTY

Please address reply to: 512 Larson Building


June 12, 1978



MEMORANDUM


TO: Selection Committee

FROM: Dixie S. Blakemore |


RE: Restoration/DeMesa/Sanchez House,
St. Augustine & MINOR PROJECT-Dehita &
St. Johns County


Gonzalez House,


This is to confirm the A/E selection for the above mentioned projectsscheduled
for Wednesday, June 21, 1978, beginning at 9:00 a.m. The selection will be held in
the conference room 596 of the Larson Building.


cc: Mr. Carl Morgan
Mr. William Scaringe
Mr. William Adams
Mr. Robert SteinbachV


V 6; *
^s


Reubin O'D Askew
Governor


Bill Gunter
State Treasurer


Robert L Shevin
Attorney General
Doyle Conner
Commissioner of Agriculture


Bruce A Smathers
Secretary of State
Ralph D Turlington
Commissioner of Education


Gerald A. Lewis
Comptroller







STATE OF FLORIDA
DEPARTMENT OF

GENERAL SERVICES
son Building, Tallahassee 32304

Thomas R. Brown, Executive Director

May 11, 1978


o DIVISIONS
ADMINISTER ON *D ELECTRONIC DATA
BOND FINANCE PROCESSING
BUILDING CONSTRUCTION MOTOR POOL
AND PROPERTY MANAGEMENT PURCHASING
COMMUNICATIONS SECURITY
SURPLUS PROPERTY

Please address reply to:
512 Larson Building


Mr. Robert Steinbach, Director
Research & Development
St. Augustine Preservation Board
Post Office Box 1987
St. Augustine, Florida 32084

Re: PROGRAM APPROVAL
Project No: DOS 3200
DeMesa Sanchez House Restoration
St. Augustine, Florida

Dear Mr. Steinbach:


The program has been reviewed and approved by the
on May 9, 1978.


Department of Administration


The program as submitted establishes the criteria necessary to proceed with
the project and meets the general requirements of the Department.

The program is hereby approved and will serve as the project's basic scope
document for development, and negotiation of a contract for professional ser-
vices. This approval does not imply responsibility for, nor attest to, the
correctness of the criteria governing space allocations, functions, or
general and specific requirements developed by the Using Agency.

Any changes altering the basic scope and criteria of the program must be
submitted by the Using Agency in the form of a formal amendment or revised
program supported by full justification of the proposed changes.

Sincerely,



Carl L. Morgan
Project Director


CLM:bjt

cc: Mr. Bill Thurston
Mr. Richard Clem
Mr. William A. Scaringe
MIS


RECEIVED

MAY 15 197


Reubin O'D. Askew
Governor


Bill Gunter
State Treasurer


Robert L. Shevin
Attorney General
Doyle Conner
Commissioner of Agriculture


Hist~lc St Auguste
%rmemaM Mo W far search uIeg
Bruce A. Smathers Gerald A. Lewis
Secretary of State Comptroller
Ralph D. Turlington
Commissioner of Education





ESTATE OP FLORIDA

Brpartment of Ahmtnistratton

Division of Budget
Room 530, CAhLTON BLDO.
TALLAHASSEE
32304


Reubin O'D. Askew
GOVERNOR
Wallace W. Henderson
SECRETARY OF ADMINISTRATION
SECRETARY OF ADMINISTRATION


(904) 488-8218


May 9, 1978



Mr. W. A. Scaringe, Chief
Bureau of Construction
Department of General Services
512 Larson Building
Tallahassee, Florida 32304

Dear Mr. Scaringe:

Pursuant to your recent request, the program for
the DeMesa-Sanchez House Restoration, St. Augustine,
Department of State, Division of Cultural Affairs, is
hereby approved.

Sincerely,



A. H. Baldwin
Chief, Bureau of Budget

AHB/b

cc: Mr. Carl L. Morgan
Mr. Robert H. Steinbach


*Y 11 .78

I_'storie St A~ugustine
lo w


Joseph P. Cresse
STATE BUDGET DIRECTOR




0


9


/. / I -ni _


~I_


=_


--


~~_~_t ._~_._ ___~_





STATE OF FLORIDA


DEPARTMENT OF

NERAL SERVICES
SBuilding, Tallahassee 32304

Jack D. Kane, Executive Director


* ADMINT TION
* BOND FINANCE
* BUILDING CONSTRUCTION
AND PROPERTY MANAGEMENT
* COMMUNICATIONS


* ELECTRONIC DATA
PROCESSING
* MOTOR POOL
* PURCHASING
* SURPLUS PROPERTY


Please address reply to:

Bureau of Construction
512 Larson Building


Mr. Joseph P. Cresse
State Budget Director
Division of Budget
Department of Administration
Room 530, Carlton Building
Tallahassee, Florida 32304

Attention: Mr. Ralph Kenyon
Facilities Analyst

Re: Project No: DOS 3200
DeMesa-Sanchez House Restoration
St. Augustine, Florida

Dear Mr. Cresse:

The program for the referenced project has been reviewed
by the undersigned. A copy of our draft review (AMboo4xx
- TAIre-SbQ'texJA & is attached.

We ask your approval and/or comments upon the program; they
will be forwarded to the User Agency for their response or
subjoined to our letter of approval as appropriate.

Your cooperation is appreciated.

Very truly yours,


W. A. SCARINGE, CHIEF
Bureau of Construction


Carl ,. MQgan
Project Director

CLM:bjt

Attachment:

cc: rr. Ney Landrum
Mr. Robert IH. Steinback

Comments: None


RECEIVED


'4rrr P bbk


Reubin O'D. Askew
Governor


Phiiip F. Ashier
State Treasurer


Bruce A Smathers
Secretary of State
Doyle Conner
Commissioner of Agriculture


Robert L Shevin
Attorney General
Ralph D. Turhngton
Commissioner of Education


Gerald A. Lewis
Comptroller






Ulistoric


April 18, 1978












Mr. Carl L. Morgan
Project Director
Department of General Services
512 Larson Building
Tallahassee, Florida 32304

Re: Project No: DOS 3200
DeMesa-Sanchez House Restoration
St. Augustine, Florida

Dear Mr. Morgan:

As per your letter of April 11, 1978, I am enclosing an
expanded program for the referenced project as well as a copy
of the measured drawings.

We are very anxious to move this project forward and any
assistance in this regard would be appreciated.

Si rely,



Robert H. Steinbach, Director
Research and Development


RHS/bg
Enc. 2


Department of State
Bruce A. Smathers
Secretary of State
State of Florida


Division of Cultural Affairs

Historic St. Augustine Preservation Board-William R. Adams, Director
Post Office Box 1987, St. Augustine, Florida 32084 (904) 824-3355







HISTORIC ST. AUGUSTINE PRESERVATION BOARD


Expanded Program for Restoration of the DeMesa/Sanchez House
(PROJECT #DOS 3200)
43 St. George St.
St. Augustine, FL


A. PROPOSED SCOPE OF RESTORATION

1. General

This project involves the restoration of a two-story 18th century shellstone
structure located near the center of the State's outdoor history museum, San
Agustin Antiguo.

The basic fabric of the deMesa-Sanchez House remains today as constructed
prior to 1888 with the exception of the west facade, the existing metal roof,
and relatively superficial changes in decor. The existing fabric, photographs
of the period,and other documentary evidence permit restoration to this period
with a high degree of accuracy. Evidence available at this time indicates the
1888 configuration may date from ca. 1860 or earlier, but this conclusion must
remain tentative until further research is completed. Any attempt to restore
the building to a period prior to 1888 will require an unacceptable degree of
conjecture, and will require the removal of middle or late 19th century fabric
which is of value. Furthermore, the Second Spanish Period-American Territorial
character of the building had not materially changed by 1888, and restoration
to this late date would not do violence to the ambience of the Historic District
or the Master Plan, in the opinion of the Architect.

One exception to restoration to 1888 is recommended. The two-story addition
to the east side of the West Wing, constructed 1893-1899, should be retained
and modified on the interior to house plumbing and HVAC equipment.

Architectural and photographic evidence indicate the building was stuccoed
with a red, simulated ashlar pattern ca. 1874 and later. However, the build-
ing may have been refinished in white by 1890, and was probably finished in
white during earlier periods. Either finish would be appropriate.

2. Structural Conditions and Areas of Concern

The building is in fair structural condition. Specific areas of concern are
as follows:

(a) The south wall of the West Wing requires tying to the east
and west walls by means of straps or other mechanical devices.

(b) Second floor joists of the north interior rooms of the East
Wing are severely deteriorated at the north wall. The existing
joists must be supplemented with scabs or must be replaced
entirely. Similar joists above the kitchen and in the north
room of the West Wing must be carefully examined for deteriora-
tion when finishes are removed.

(c) Wood plates built into masonry at the north wall and supporting
roof framing are almost completely deteriorated and must be
replaced.









Expanded Program for Restoration of DeMesa/Sanchez House
* (Project DOS 3200)
Page 2



(d) Slow deterioration is evident at exterior coquina masonry
exposed to view. All exterior coquina should be stuccoed
to prevent further damage. It should be noted that a stucco
or lime plaster finish was continuously in place from earliest
construction through the 1950's.

(e) There is evidence of "rising damp" in exterior walls. Restora-
tion must address this problem.


3. Utilities

Electrical, plumbing, and HVAC should be provided for staff, maintenance, and
preservation of the building and artifacts. Electrical outlets should be lo-
cated in existing baseboards behind exhibits or furnishings; no lighting should
be provided as part of the structure except in utility areas. Small staff rest
room should be provided on each floor in the 1893-99 addition.

A water-exchange, well-fed heat pump system is recommended to minimize noise,
visual distractions, and operational costs. The well should be located in
* the east end of the courtyard, and the pump should be installed and sound
insulated in the cistern. Two air handlers should be utilized, one for each
floor, in order to insure maximum flexibility of building use. Air handlers
should be located in the 1893-99 addition, one on each floor, not only for
easy accessibility but also because the addition is centrally located and
will minimize duct runs and installation difficulties. First floor ducts
should be installed below grade in trenches left open by the archaeologists.
Note that no ducts should be installed in areas not investigated by archaeolo-
gists. Both supply and return should be achieved with floor registers in
locations mutually acceptable to Staff and Consultants.

Second floor ductwork should run in the attic, and supply should be achieved
with minimum width strip diffusers without flanges. Return should be achieved
through closets and other concealed areas, except a few registers may be
necessary behind furnishings in walls.

4. Detailed Scope and Cost Estimate

The following scope and costs assume that work will be accomplished by Staff
utilizing force account funds. Therefore, the General Contractor's profit
and Using Agency's contingencies are not included.

a. Remove all existing construction east of the original
kitchen east wall............................................. $ 400.00

S b. Remove masonry fence on south property line and replace
with 190 feet of rived board fence............................. 1,400.00






*
Expanded Program for Restoration of DeMesa/Sanchez House
(Project DOS 3200)
Page 3


c. Remove masonry gate and restore 1893 wood gate....................$

d. Remove stucco arches and edge beam at south balcony,
rebuild edge beam and provide wooden columns at first
floor and second floor; replace deck; provide handrail,
balusters and stair.................................... ....

e. Remove two low walls and cistern in courtyard. Brick
paving to remain and to be matched as required...................

f. Shore roof, remove existing west balcony floor, floor
framing, posts, balusters, and handrail, and restore
to 1893 configuration..........................................

g. Remove existing windows, doors, and frames in west
wall and restore to 1893 configuration..........................

h. Remove second story window in south wall and restore
masonry........... ........................ .....................

i. Remove door adjacent to chimney in south wall and restore
window..........................................................

j. Remove and restore 4 exterior doors on first and second
floors facing courtyard........................................

k. Replace all exterior sash......................................

1. Restore roof to (fire rated) wood shingle; consolidate
or replace plates ..............................................

m. Remove and re-stucco exterior of building (no painting
required........................................................

n. Provide scabs at existing deteriorated floor joists in
two north rooms................................................

o. Patch, clean and stain masonry floor. Alternate: 1-1/2"
concrete topping...............................................

p. Clean all second floor wood floors; selectively finish
if possible.....................................................

q. Replaster interior, complete, and provide new plaster ceilings
in central two first floor rooms on north side. Do not paint
plaster, except provide red stripe base, first floor............

r. Rework interior openings; remove and repair mouldings and
frames (most second floor doors can remain; all new doors
required on first floor)........................................


750.00




2,750.00


350.00



1,700.00


3,500.00


142.00


750.00


1,000.00

6,500.00


5,000.00


7,000.00


1,200.00


1,000.00


450.00



17,000.00


6,550.00






0 0
Expanded Program for Restoration of DeMesa/Sanchez House
(Project DOS 3200)
Page 4



s. Paint interior and exterior trim, sash, doors, and shut-
ters.......................................................... $ 4,450.00


t. Plumbing ............................... ........... ..........

u. Electrical. ...................................................

v. Heating and Air Conditioning..................................


1,400.00

6,000.00

12,000.00


$ 81,292.00

NOTE: The above figures include overhead and profit for subcontractors.
Overhead for a general contractor is included, but no profit.


B. BUDGET STATEMENT

1. Total funds available


a. $ 5,000.00
b. $ 8,985.00
c. $ 87,630.00

$ 101,615.00

2. $ 20,323.00


Federal Grant Phase I (Plan & Specs)
Federal Grant Phase I (Prelim. Restor.)
Federal Grant Phase II (General Restor.)

TOTAL

Less 20% for fees and contingencies


3. $ 81,292.00 Total dollars available for construction


C. USAGE

The building will be integrated into the Board's interpretative program as
presented in the Master Plan dated February 3, 1976. "As it is an historic
original, it will be a house museum reflecting the life of a relatively well-
to-do family".







R.H.S.
4.18.78






DIVISIONS


STATE OF FLORIDA
DEPARTMENT OF

GENERAL SERVICES
son Building, Tallahassee 32304

Thomas R. Brown, Executive Director

April 11, 1978


* ADMINISTRAON


* BOND FINANCE
* BUILDING CONSTRUCTION
AND PROPERTY MANAGEMENT
* COMMUNICATIONS


* ELECTRONIC DATA
PROCESSING
* MOTOR POOL
* PURCHASING
* SECURITY


* SURPLUS PROPERTY


Please address reply to:
512 Larson Building


Mr. Robert H. Steinbach, Director
Research and Development
Historic St. Augustine Preservation Board
Post Office Box 1987
St. Augustine, Florida 32084

Re: Project No: DOS 3200
DeMesa-Sanchez House Restoration
St. Augustine, Florida

Dear Mr. Steinbach:

Please excuse the lengthy delay in answering your correspondence. I have
been awaiting Mr. Shepard's report of the DeMesa-Sanchez House restoration.
I now have a copy of this report and, after its review, I feel as though
I have a much better understanding of the project scope.

I would like to request that your program statement be expanded to include
Section 4, Proposed Scope of Restoration, as taken from Mr. Shepard's
research report. This will give the program reviewer a much better compre-
hension of the project scope. This should be followed by a budget statanent
outlined as follows:

A. The total funds available and their origin.

B. Less 20% of the total for fees, contingencies, etc.

C. The total dollars available for construction.


The available funds for construction, which I calculate to be approximately
$81,292.00, should be equated to the Detailed Scope and Cost Estimate as
prepared by Mr. Shepard. The total of this schedule should not exceed the
available funds for construction. In program closing, please include a
statement of projected building function at the completion of restoration,
and a copy of the measured drawings as prepared by Mr. Shepa

If I can assist in any way please feel free to contact me.


Sincerely,


S CarjL. organ
Project Director


APR 1 1978

Historic St. Augustine
EAeservaUt n B od Bt (ar'ch lOet


Robert L. Shevin
Attorney General
Doyle Conner
Commissioner of Agriculture


Bruce A. Smathers
Secretary of State
Ralph D. Turlington
Commissioner of Education


TEO


Reubin C 1 wt
Governor


Bill Gunter
State Treasurer


Gerald A. Lewis
Comptroller




9


S -> /-78o


Cp-ea &L -- ice^^, 0--

S/.), oso &L 44 A) b ('A- vV. -
( /obf, ^<^< I 0^2..






Historic


March 7, 1978


Mr. Carl L. Morgan
Project Director
Dept. of General Services
512 Larson Building
Tallahassee, FL 32304

Re: DeMesa/Sanchez Restoration Project:

Dear Mr. Morgan:

Enclosed please find:


The Program
Letter of guarantee.
1958 floor plans reduced to approx. 1/8" = 1' scale.
Five snapshots of building.
Scope of Work/Cost estimate.


Please advise if any additional information/documentation is
needed at this time.

I look forward to working with you on this project and to your
initial visit to the site.

Sincerely,



Robert H. Steinbach, Director
Research and Development



RHS/bg


Department of State
Bruce A. Smathers
Secretary of State
State of Florida


Division of Cultural Affairs

Historic St. Augustine Preservation Board-William R. Adams, Director
Post Office Box 1987, St. Augustine, Florida 32084 (904) 824-3355





*

Restoration Program for the DeMesa/Sanchez
House, 43 St. George St., St. Augustine, FL



This project involves the restoration of a two-story 18th century
shellstone (coquina) structure located near the center of the State's
outdoor history museum, San Agustin Antiguo. Funding is from the
National Park Service grant-in-aid program.

Extensive architectural, archaeological, and historical research
is presently underway with completion anticipated by the first of May,
1978.

The building will be used in the museum's interpretive program.
This will require a strict adherence to the precepts of historic preser-
vation in its renovation.

Work anticipated includes the restoration of both the interior and
exterior to its mid 19th century appearance, a solution to the problem
of rising damp in the exterior walls, and the installation of a con-
cealed climate control system. No major structural defects are apparent
although there is evidence of deterioration in some wood members.

A total of $101,615 is available for the project. Of this amount,
$5,000 has already been released for plans and specifications under the
Research Phase of the project, $8,985 is available for Phase I restoration,
and $87,630 is available for Phase II restoration. Phasing was a result
of appropriations from two Federal fiscal years being applied to this
project.


Prepared by:


Robert H. Steinbach, Director
Research and Development
Historic St. Augustine Preservation Board
P.O. Box 1987
St. Augustine, FL 32084




PUBLIC ANNOUNCEMENT 77/78-23

March 1978 0

Procurement of Professional Services
Architecture-Landscape Architecture-Engineering-Land Surveying


The State of Florida, Department of General Services, Division of Building Construction and Property Management,
Bureau of Construction, announces that professional services are required on the Project(s) listed below.
Applications from qualified firms are to be sent to the attention of Ms. Dixie S. Phelps, Administrative Assistant,
Bureau of Construction, 512 Larson Building, Tallahassee, Florida 32304.

INSTRUCTIONS

Any firm desiring to provide professional services for a specific project shall apply for consideration with
a letter of application, indicating within the body of the letter, your firm's:

(1) Specific abilities respective to the particular project's requirements.
(2) Current workload and your ability to handle the project.

For additional information about your firm, attached to each letter of application shall be:

(1) A revised June, 1977 copy of the Department of General Services' "Professional Qualifications
Supplement". One copy for your use and duplication may be obtained from the Department of
General Services, Bureau of Construction, 512 Larson Building, Tallahassee, Florida 32304;
Attention; Ms, Dixie S, Phelps,

(2) Attach page(s) 5 of the SF 255 for the required brief resume of KEY Persons, Specialists and
Individual Consultants anticipated for this project. The State of Florida, DGS, will not
furnish the SF 255. Copies may be obtained from the same address noted in item (3) pertaining
to the SF 254.

(3) An up-to-date copy of the SF 254. Copies may be obtained from the U.S. Superintendent of
documents; Attention: Mr. Paul Goerner, Govt. Printing Office, Washington, D.C. 20402; or
from Federal Regional Offices; or from the GSA Office of Construction Management, 18th & F
Streets, N.W. Washington, D.C. 20402. The State of Florida, Department of General Services,
will not furnish the SF 254.

(4) A reproduction of the firm's current Florida Professional Registration Certificate with the
appropriate Board governing the discipline offered. Firms must be properly registered at the
time of application to practice their profession in the State of Florida. If the firm is a
corporation, you must be properly chartered with the Department of State to operate in Florida.






-0
All firms interested in providing services for the Department of General Services must have Errors and Omissions
insurance coverage, and at the time of negotiation, the firm will be required to furnish certificates of insurance
and an insurance company letter committing notification to the Department of General Services if coverage ceases.

APPLICATIONS THAT DO NOT COMPLY WITH THE INSTRUCTIONS SET FORTH ABOVE AND/OR DO NOT INCLUDE THE QUALIFICATION
DATA REQUIRED WILL BE CONSIDERED IMPROPER AND DISQUALIFIED. All information received will be maintained with
the specific project file and cannot be returned. The plans and specifications for A/E projects listed are
subject to reuse in accordance with the provisions of Section 287.055, Subsection 9, F.S.

Under authority delegated to the Executive Director by the Governor and Cabinet, sitting as the Head of this
Department, on April 7, 1977, Professional Services Contracts shall be awarded following receipt of the recommendation
of the Selection Committee. Selected firms will be notified after approval by the Executive Director. Subsequently,
an announcement of the selected firms will be in the Florida Administrative Weekly, a publication of the Department
of State, Division of Elections.


PROJECTS



Identification Number, Project Project User Type of Service to be Project
Title and Location Budget Agency Provided and/or comments Director (DGS)


BR-735, Building Program,
Commons Building Expansion,
University of West Florida,
Escambia County


BR-423, Student Services
Facilities and Utilities
Extension, Florida Technological
University, Orlando


Restoration/DeMesa/Sanchez House,
St. Augustine


$960,000
Total Const.
Budget



$2,407,202
Total Const.
Budget



$96,000
Total Const.
Budget


Basic A/E Services


Basic A.E Services


DOS


Basic A/E Services
with Historical
Restoration Background


Carl L. Morgan





C.A. O'Bryon





Carl L. Morgan


TO ALL APPLICANTS:


Please note current insurance requirement in the instructional part of this Public Announcement.


ALL SUBMITTALS MUST BE RECEIVED IN MS. PHELPS' OFFICE BY 4:30 p.m., March 24, 1978




I'


4_lA j~~ ~+ ___~



I) G-' Ha~~~C-






&eJJI



-4-- 4f
0Lbu s





*
DIVISIONS
STATE OF FLORIDA ADMINISTRATION ELECTRONIC DATA
DEPARTMENT OF BOND FINANCE PROCESSING
SO BUILDING CONSTRUCTION MOTOR POOL
% GENERAL SERVICES AND PROPERTY MANAGEMENT PURCHASING
COMMUNICATIONS SECURITY
Larson Building, Tallahassee 32304 S PR
o0 W511 SURPLUS PROPERTY
Thomas R Brown, Executive Director
Please address reply to:

February 28, 1978 512 Larson Building

4-88 d7764



MEMORANDUM

TO: Carl L. Morgan, Project Director

SUBJECT: Restoration/DeMesa/Sanchez House
St. Augustine, Florida

You are hereby assigned responsibility for the above project as Project
Director.

By copy of this letter, I am requesting that Ms. Phelps place the advertise-
ment for professional services for this project for basic A/E services
for a total construction amount of $96,000. Verify amount with Director
of St. Augustine Preservation Board.

-This project is a Section 2, requiring full administrative services.
Develop a schedule for this project and input it to the MIS within
one week. Provide me an information copy of the schedule.

Indicate this project on your weekly status report.

Contact the Using Agency and determine if they can pay our fee from the Grant
or their own funds. If so, move the project.

The grant application can probably serve as the program.

Please discuss this project with me prior to any action.



William F. Luger, AIA
Administrator
Architectural Coordination

WFL/jb
cc: William R. Adams, SAPB y' 14,
W. A. Scaringe j
Dixie Phelps 0
.MIS ^
T. A. Sechler


Reubin O'D. Askew Robert L. Shevin Bruce A. Smathers Gerald A. Lewis
Governor Attorney General Secretary of State Comptroller


Bill Gunter


Doyle Conner


Ralph D. Turlington





0


^------------------------------------~-------~---------^

February 15, 1978











Mr. William A. Scaringe
Chief, Bureau of Construction
Larson Building
Tallahassee, Florida 32304

Dear Mr. Scaringe:

This agency has recently received a federal grant-in-aid for
the restoration of the DeMesa/Sanchez House, an 18th century structure
owned by the State of Florida.

At this time we would like to request the establishment of a
construction project to accomplish the work.

Total funds available for the actual restoration are $96,615.00.

Federal regulations require the approval of plans and specifications
prior to the release of construction monies. We would,therefore, like
to initiate the architect selection process as a first step in securing
the necessary documents.

We would like to accomplish this work on a force account basis as
previous experience has shown this to be the most economical method.
The contact person in this agency is: Robert H. Steinbach, Director
R&D.

Your assistance in expediting the project will be most appreciated.


Si c rely,


William R. Adams
RPH/hn Director


K


Department of State
Bruce A. Smathers
Secretary of State
State of Florida


Division of Cultural Affairs
,Historic St. Augustine Preservation Board-Jdf*iXW X)i fc. Director Will iam R. Adams
Post Office Box 1987, St. Augustine, Florida 32084 (904) 824-3356
Florida Historic Preservation Boards: St. Augustine Pensacola Tallahassee Key West


'""''~ J


A





e


a RESTORATION OF THE DE MESA-SANCHEZ HOUSE
FOR THE
HISTORIC ST. AUGUSTINE PRESERVATION BOARD

SCOPE OF WORK COST ESTIMATE
February 8. 1978

1. Remove all existing construction east of the original kitchen
east wall ........................................ .......... ...... $ 500.00

2. Remove masonry fence on south property line and replace with
190 feet of rived board fence.................................... 1,700.00

3. Remove masonry gate and restore 1893 wood gate...................... 1,000.00

4. Remove stucco arches and edge beam at south balcony; rebuild edge
beam and provide wooden columns at first floor and second floor.
Replace deck; provide handrail, balusters, and stair............. 3,275.00

5. Remove two low walls and cistern in courtyard. Brick paving to
remain and to be matched as required.......... .................. 600.00

6. Shore roof, remove existing west balcony floor, floor framing,
*posts, balusters, and handrail, and restore to 1893 configu-
ration........................................................... 2,100.00

7. Remove existing windows, doors, and frames in west wall and
restore to 1893 configuration........ ............... ............ 5,600.00

8. Remove second story window in south wall and restore masonry........ 150.00

9. Remove door adjacent to chimney in south wall and restore window.... 900.00

10. Remove and restore 4 exterior doors on first and second floors
facing courtyard................................................. 1,200.00

11. Replace all exterior sash .................. ................ .... 8,500.00

12. Restore roof to (fire rated) wood shingle; consolidate or replace
plates........................................................... 6,600.00

13. Remove and re-stucco exterior of building (no painting required).... 9,000.00

14. Provide scabs at existing deteriorated floor joists in two
north rooms..................................................... 1,400.00

15. Patch, clean and stain masonry floor. Alternate: l7' concrete
topping............................................................ 1,850.00
S6. Clean all second floor wood floors; selectively refinish if
possible*****... .*********... ******.......... ******** .* ........ 550.00





-2-


7. Replaster interior, complete, and provide new plaster ceilings
in central two first floor rooms on north side. Do not
paint plaster, except provide red stripe base, first floor......

18. Rework interior openings; remove and repair mouldings and
frames (most second floor doors can remain; all new doors
required on first floor)........................................

19. Paint interior and exterior trim, sash, doors, and shutters........

20. Plumbing...................................... ....................
21. Electrical.........*.................................

22. Heating and Air Conditioning....*................*.................

23. Fees and miscellaneous ....... ................... ..................


$20,300.00



7,700.00

5,250.00

2,000.00

6,000.00

12,000.00

10,000.00
$108,175.00


Suggested Deductive Alternates:
(a) Delete replacement of masonry fence on south property
line (Item 2)........................................
Sb) Delete cleaning and refinishing of second floor
flooring (Item 16).... sees
(c) Delete replastering of second floor (Item 17)........
(d) Delete removal and repair of millwork on second
floor (Item 18).....................................
(e) Delete painting on second floor (Item 19) ............
(f) Delete plumbing fixtures on second floor, but
rough-in (Item 20)...................................
(g) Delete electrical work on second floor, but
rough-in (Item 21)..................................
(h) Delete air conditioning of second floor, but
provide built-in ducts (Item 22) .....................
Total Deduct


$ 1,700.00

550.00
10,000.00

2,300.00
1,300.00

400.00

2,000.00

3,000.00
$21,250.00


NOTE: The above figures include overhead and profit for subcontractors.
Overhead for a general contractor is included, but no profit.



erschel E. Shepard, Architect


- 21,250.00
$ 86,925.00










j "



^______.^A?^^_^0 Il/M-on .~~ssssssss~~~~~~~~~~ ^^^^^ -n^^n







b6- ~)-so z eA ; /


l /Ih /- iL-
^...^.-.^--^jts^A^^ Q---e^ ^LCM~i. l2^-S^~ ~ i-tfa-^-< -







~a~~k ~jCS~~~Ud~;L _Lib~C~L~;.Cj~o/L~; L8~7k

L! ~Zema-F~
cX~CIF~ dmrp~,_llLCLLc?~L~--4D_3_L~-_i




University of Florida Home Page
© 2004 - 2010 University of Florida George A. Smathers Libraries.
All rights reserved.

Acceptable Use, Copyright, and Disclaimer Statement
Last updated October 10, 2010 - - mvs