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Vol. XXIII Number 4
Asst. Vice President
In This Issue:
OB'Gram: EAD 2007
Is Almost Here
2007-08 Physical Plant Goals
Physical Plant Division's 2007-2008 Divisional Goals have been announced, and Goal Cham-
pions have been chosen for each goal. The Divisional Goals are a set of objectives determined
through customer research, employee feedback, and administrative brainstorming, and are de-
signed to help make Physical Plant a better and more efficient organization overall.
Goal #1: Review the PPD organization and make improvement recommendations
PPD Associate Director Eric Cochran is goal champion for this objective. He said, "We're
still working under a very broad definition for this goal and working out the details. What we
want to do is look at our organization, at our processes, and try to make sure that we are
operating as efficiently and effectively as possible. UF PPD is one of the premier physical plant
operations in the country, and this goal is designed to continue that tradition of excellence
throughout this decade and into the future."
Goal #2: Evaluate, determine and implement new key business indicators for all depart-
"The intent of this goal is to identify Key Business Indicators to replace our Measures of
Effectiveness," said goal champion and Quality Office Coordinator Allan Preston. "We want to
find measures that support our vision and mission. Some examples of areas we may look at
measuring are efficiency, innovation, customer service, and employee recognition."
Goal #3: Identify and import new technologies to improve PPD processes and reduce costs
This goal, championed by
ITS Coordinator Patricia
Zabriskie, is an on-going ob-
Sjective with a three-year win-
dow, and has been in effect for
Sone year already. As part of
this goal, new processes for
billing systems at PPD have
been developed and imple-
mented, such as our new
Refuse Billing program, and
new methods for Work Re-
quest billing. Another aspect
of this goal includes the En-
terprise Building Management
System, which allows remote
access to building controls in
order to better maintain
y Superintendent Ed Toby (left) conducts a tour of Goal #4: Examine meth-
emerand Drive. The tour was taken by a group of ods for rewarding current em-
te Digital Media Art program at UF. Their instructor, ployees, and provide support
'eryone had a great time on the tour, and we hope
GOALS Cont. On Pg. 4
Water Reclamation Facilitj
the wastewater plant on L
students from the Gradual
Katerie Gladdys, said, "Ev
that we can come again."
April Communication Breakfast Notes
Mr. O'Brien started the breakfast by mentioning PPD's Campus Cab service, and how business has really begun to pick up
lately. Campus Cab is a free taxi service for UF staff and employees that provides transportation to and from campus destinations,
and is designed to help reduce the number of staff vehicles at the university. OB mentioned that we now have two drivers working
nearly full-time to handle demand for the service.
Also, in our continuing quest to cut down on fossil fuel usage, PPD is still looking for an electric vehicle that can fit our
purposes as a work truck. OB said that we have tested several models, but none have been rugged enough or had the necessary
cargo capacity. Another problem with the vehicles tested so far has been their lack of air-conditioning or adequate ventilation,
which is a must for our employees working in the Florida heat. OB said he welcomes suggestions from employees for possible
electric vehicles which could meet our standards.
The contractor who cleans vegetation from the ponds and lakes on campus recently took an airboat ride around Lake Alice,
and reported that while there are several areas of 6-8 foot depth, most of the lake is less than 2 feet deep. He said that the lake
bottom is filling up with vegetation and mud, and recommended to UF administration members that the lake needs to be drained
and allowed to dry completely. This will get rid of the mud and help alleviate the ongoing water hyacinth problem. OB said that no
plans have been made yet on whether to act on the contractor's recommendations.
Employee Appreciation Day is this Friday, April 27. The theme is Pioneer Days, and OB said he wanted to thank all the people
working behind the scenes to make everything happen. He hopes we will have great weather and a good turnout, and that
everyone enjoys themselves.
OB mentioned that Kyle Cavanaugh, former Human Resources Vice President, has been selected by President Machen to be
the new Senior Vice President of Administration at UF OB said that VP Cavanaugh is a very dynamic person and leader, and that
he has a healthy respect for PPD and the work that we perform.
EYE ON SAFETY: Watch For Signs Of Heat Stress
by PPD Risk Management Coordinator Wes Mira
Disorder Cause Signs And Symptoms Treatment
Heat Cramps Heavy sweating; loss of salt Painful spasms of arms, legs and Drink water; massage
abdomen; hot, moist skin; sudden cramped areas; rest
Heat Exhaustion Dehydration; non-acclimati- Heavy sweating; intense thirst; Move to shade or air-condi-
zation pale, moist, cool skin; rapid pulse; tioning; rest lying down with
fatigue, weakness;fainting, legs elevated; loosen clothes;
collapse drink water
Heat Stroke Excessive exposure to heat; High body temperature; lack of MEDICAL EMERGENCY
body's system of temperature sweat; hot, red, dry skin; rapid Callfor emergency help;
regulation fails; body temp. pulse; chills; breathing problems; immerse person in water;
rises to critical levels disorientation; weakness massage body with ice
W OB'Gramn GetReady ForEmployee
Appreciation Day 2007
by Dave O'Brien
Employee Appreciation Day is almost here! It seems incredible, but this is our 11th annual celebration
here in the PPD compound. You've probably already heard, but this year's theme is Florida Pioneer Days. Our
planning committee has been hard at work since February to make sure that everything goes well. There'll be
entertainment and a great lunch. The Cross Creek Cloggers will be here and are looking for volunteers to
Don't miss a chance to win great prizes at the numerous games that are going to be set up around the
area. Some of the new games this year are a watermelon seed-spitting contest and a chance to guess how many beans are in the
jar. There's even a roping contest scheduled!
Be sure to take a few minutes to check on the Health Fair in Building 702. And it's not too late to enter the various cooking
contests. Just call Carla Oliver at 392-5050, or Kenya Greene at 392-4415, to arrange to bring in your favorite cake, pie, chili,
casserole or pioneer-themed dish.
See you on the 27th!
Schedule Of Upcoming Training
For all classes: To sign up, or for more information, please contact PPD Education and Training Coordinator Sarah
Hanson, at 392-7898, or firstname.lastname@example.org
5/1: New summer training schedule through Training and Organizational Development is open for registration.
- Employees are limited to two computer classes per semester (not including MyUFL/Peoplesoft courses
- Employees are asked to complete the Computer Training Request Form, or General Training Request Form, and return
it to Sarah Hanson in PPD Human Resources, with all the desired courses listed and your supervisor's signature
- Supervisors, or employees that have access to MyUFL and don't require supervisor approval, should visit
www.hr.ufl.edu/training/schedule.htm for more information on how to self-enroll.
5/30: Budgeting Basics (9:30-11 AM, Main Street)
- provides basic guidelines on setting up a working budget, and also provides an overview of what you can do to shelter
6/13: Supervisory Skills Training Program (8:30AM 12 PM, Main Street)
- focuses on leadership, planning and delegation, motivating employees, FMLA, and disciplining employees according
to UF policy and procedure. The class is designed for PPD supervisors of all levels, and particularly new supervisors. It's
a great way for supervisors to come together, share their experiences, and develop strategies for improving in all areas of
6/19,6/21, 6/26,6/28, 7/3, 7/10, 7/12: CDL Study Sessions (2-3:30 PM, Main Street)
- this study session is designed to help employees prepare for the general knowledge and air brakes written tests, which
are required to obtain a Class B commercial drivers license (with air brakes). The class will focus on reviewing the
handbook and practice questions.
6/27: FRS/DROP Overview (9:30-11:30 AM, Main Street)
- provides an overview of the Florida Retirement System and the DROP Program, for employees interested in becoming
better informed about their retirement, or for those close to DROP.
Supervisor Development Program, Phase II
Brick Baker & Building Services would like to congratulate our employees who recently completed Phase II
of our Supervisor Development Programs. Everyone did a great job in the classes, and congrats again on
"running the race" and "staying the course" for those who finished the 15 continuous weeks!
Left to right: Jessie Mae Robinson, Annette DeBusk, Brick Baker (instructor), Marsha Coney, Kathy Lakay
Robinson, Joann Johnson, Calvin Key, Audrey Byrd, Classie Ross.
(Not pictured: Albert Gulley, Jeffery Fletcher, Edman Kelly).
UF g UNIVERSITY of
Shamella Dickerson, Building Services
Shane Hamm, Systems
Geraldine Hardin, Building Services
Kenneth Lee, Systems
Jan Martensen, Resource Mgmt.
Danny Monroe, Systems
Christopher Tedder, Systems
Christopher Whitehurst, Resource Mgmt.
Teresa White, Building Services
February Employees of the Month:
Stan Groves Lee Hamm
Stephen Morales Shatia Oliver
Health Center Building Services
GOALS Continued From Page 1
to employees to be successful
Goal champion and PPD Human Resources Manager Brook Mercier said, "This goal is comprised of several objectives.
Specifically, the goal committee is investigating creative steps used by other Universities to recognize employees for service and
exemplary performance. We are also researching computer based-training for PPD employees, with a future goal of offering
training through the use of laptop computers and wireless networks at PPD. The committee is developing an Interviewer Training
Presentation for PPD supervisors, and will be representing PPD at a Job Fair hosted by FloridaWorks and the Gainesville Chamber
of Commerce. Finally, we are reviewing PPD's Apprenticeship Program, with the objective of improving the effectiveness of the
program for PPD employees."