I From the PhysicalPlan visio o t rs i o id
Vol. XXII. Number 1
In This Issue:
Davis, Reece Retirements
After almost 70 years com-
bined as UF Physical Plant em-
ployees, Sr. Refrigeration Me-
chanics Levon Davis and Ron
Reece have retired. A celebra-
tion was held in their honor at
Main Street on December 16.
Both Ron and Levon spent
their entire PPD careers as
members of the Systems De-
partment. Levon was hired on
January 19, 1970 and Ron was
hired on October 21, 1970. Both
Levon Davis Ron Reece
men served in the armed forces,
and both received honorable discharges Levon served in the US Navy, and Ron served
in the US Army.
Maintenance and Con-
It's A Wrap struction Superintendent
It's A Wrap Lacy Rabon worked with
Ron and Levon throughout
their careers. He said, "We
all got hired on as trades
helpers back then that was
the old term for what we call
S support workers, now. Back
then there were a lot of
buildings being built, and
every one of them had their
own chiller in the building.
PPD used to go around and
install the A/C systems in
those buildings. We did all
the maintenance, too we
to a gift-wrapping party for several hours on were heavily involved in
nployees wrapped presents for PPD Holiday Hope. construction and mainte-
event, and helps provide gifts for underprivileged nance."
area. Rabon said, "Ron and
,rap the gifts included: Linda Andrews, Mamie
rbara Flynn, Kenya Greene, Christina Hopper, Joy Levon were a pair of ver
in, Ruthie Noland, Carla Oliver, Nong Owens, Irene good, experienced workers.
Ily Warner, and Brenda Wright. RETIREMENTS Cont.
On Page 3
Main Street was turned in
December 20th, as PPD ei
The program is an annual
children in the Gainesvill
Employees who helped w
Austell, Caron DeWitt, Ba
Jeffcoat, Sherry Martense
Thomas, Pam Walker, Do
December Communication Breakfast Recap
Mr. O'Brien opened the breakfast with a discussion of the University's new sustainability goals, and what PPD's role
might be in completing those goals. He said that President Machen has announced a goal of eliminating waste from
campus by 2015. OB also said that PPD is looking at exclusively purchasing hybrid vehicles and/or ethanol-buming
vehicles in the future.
Several new facilities will be coming on-line over the next year the Genetics/Cancer Research building at the comer
of Mowry Road and Lemerand Drive, the Law School addition, and the Center for Excellence (in Alachua). OB said, "We
are all affected by new buildings coming on board with new facilities come new responsibilities. I expect PPD to take
on the challenges and work through them just fine."
There is a new performance appraisal system which will become effective in March. The new system will be more
geared towards merit increases, and also offers an employee feedback section on the appraisal form. Look for more
information on the new system in this and future editions of Gatortales.
Question and Answer:
Q: Why are TEAMS employees allowed to cash out vacation days at Christmas but USPS employees cannot?
A: When UF introduced the TEAMS classification, we wanted to give incentives to employees who wished to make
the switch to TEAMS. The vacation cashout is one of those incentives, and is therefore only available to TEAMS
Q: What happened to National Housekeeping Week?
A: A survey was conducted within Building Services which revealed that National Housekeeping Week was not nearly
as popular as it used to be, and therefore we aren't holding an event this year. We will evaluate future events.
Q: Will the old vehicles that we're phasing out for more energy-efficient vehicles be available for the public to
A: Any old vehicles which are deemed excess property through the Property Office will be auctioned off to the
Q: With these new buildings coming online, and increased responsibility for employees, will we see increased pay as
A: At this time there are no plans that I'm aware of for salary increases. However, our merit increase program is very
much in effect for our employees.
Q: Will UF be taking PPD's land anytime soon to build new buildings?
A: The new master plan has designated the land in the northwest comer of PPD's compound (Building 700 area) as
the site for a Baby Gator daycare. Building 702 would be rebuilt somewhere else in the PPD compound. Also, the master
plan designates PPD's parking lot as the possible site of a new parking garage. However, I don't expect any of these
changes to take place in the next 5-10 years.
Once again the "Crew from
702" put on a great party
with plenty of good eating.
Those responsible for
putting together the feast
included: (front row, left to
right) Gene Watson, Keith
Feagle, Greg Merricks,
Betty Standridge, and
Albert Gregory; (second
row, I-r) Don Short, Caron
DeWitt, Chris Roberts,
Carla Oliver, Ruthie
Noland, and Jamie Elton;
(back row, I-r) Erick Burch,
Jeremy Tetstone, and Nick
(More pictures on page 4)
OB 'Gram: New Appraisal Process
The University of Florida is establishing a new Performance Management initiative. This program
is a new performance appraisal process that will be used to evaluate employees on campus. There are
going to be several changes to how performance evaluations will be conducted at PPD.
All appraisals will be completed using the same appraisal period. In the past appraisals were
submitted to coincide with the anniversary of the employee's hire date. Beginning this year, the evalua-
tion time period will run from March 1 to the last day of February in the next year. Supervisors will complete the
appraisals and forward to the HR Department by March 31st each year.
The appraisal form will look very different, too. There are five categories of performance that supervi-
sors will assess: Work Performance, Attendance/Reliability, Customer Service, Initiative/Productivity, and Team-
work & Interpersonal Skills. In addition, there will be an opportunity for the supervisor and employee to mutually
set goals for the next appraisal period.
There will also be five different ratings which allows for more flexibility in providing an overall rating for
employees. You will remember that the old forms only allowed for three ratings: Exceeds, Achieves, and Below.
The new format allows for: Exceeds, Above Average, Achieves, Minimally Achieves, and Below.
Each of the five ratings has specific criteria this will be very helpful to providing consistency to the
A page is provided in the new form for an "Employee Self-Assessment", an opportunity for each of us
to think about our performance in each of the assessment categories.
PPD Supervisors and Managers are attending training classes offered by HR to review the new process and become
comfortable with it before we begin the evaluation period in March. This new process appears to be a really good
opportunity to improve the quality and accuracy of performance assessments. It will require a little more time and effort
by supervisors and employees, but the performance appraisal provides valuable information and in the future will be used
in determining distribution of merit raises. So the assessments are important! We all need to learn about them.
Three Honored In GED Program
PPD employees Tameka Howard (left photo), Sharon Seaton (middle photo) and Teresa White (right photo)
were recently honored for their accomplishments in the UF GED assistance program. Tameka was awarded
her diploma for completing her GED, and Sharon and Teresa were recognized for their substantial progress
within the program. The honorees are pictured with Vice President of UF Human Resource Services Kyle
Cavanaugh, and Loften Center Principal Dr. Ellen West.
RETIREMENTS Cont. From Pg. 1
The two of them were responsible for the northeast area of campus, and there are some very important buildings in that
area. All of the customers in that area seemed to know them by name because they had been here for so long. We're
going to miss them here at PPD."
Systems Assistant Director Ralph Giro agreed, saying, "These two men's expertise and abilities will be very hard to
replace, and they will be missed by the University."
Alex Booker, Building Svcs.
Hoeun Brown, Building Svcs.
Puttha Eang, Building Svcs.
Clarence Fox, Grounds
Nathan Gholz, Building Svcs.
By Hart, Building Svcs.
Dwite Knowles, Building Svcs.
Jessie Matthews, HSC
Marta Switlik, Building Svcs.
Sheridan Williams, Building Svcs.
Steve Craig, HSC
November Employees of the Month:
Rhonda Britt Leavy Howard Tameka Howard Terry Matchett
Building Svcs. Grounds Building Svcs. Facilities
Charles Parrish Mark Stephens
Health Center Systems
Building 702 Christmas Luncheon Pics
Left: Greg Merricks sneaks a peek at the dressing. Middle: Carl Lee tries to figure out how to make more
room on his plate. Right: Don Short demonstrates how to cut meat like a professional.