Front Cover
 Table of Contents
 Getting started
 Computing policies and guideli...
 Supplemental plans
 Leave and holidays
 Awards programs
 Professional development
 Arts and culture
 Health, fitness, and recreatio...
 Gainesville, Florida
 Back Cover

Group Title: New employee guide, University of Florida
Title: New employee guide
Full Citation
Permanent Link: http://ufdc.ufl.edu/UF00090037/00001
 Material Information
Title: New employee guide
Physical Description: Serial
Language: English
Creator: Human Resource Services, University of Florida
Publisher: Human Resource Services, University of Florida
Place of Publication: Gainesville, Fla.
Publication Date: 2008
 Record Information
Bibliographic ID: UF00090037
Volume ID: VID00001
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.


This item has the following downloads:

newemployeeguide ( PDF )

Table of Contents
    Front Cover
        Front Cover
    Table of Contents
        Page 1
    Getting started
        Page 2
        Page 3
        Page 4
        Page 5
    Computing policies and guidelines
        Page 6
        Page 7
        Page 8
        Page 9
        Page 10
        Page 11
        Page 12
        Page 13
    Supplemental plans
        Page 14
        Page 15
        Page 16
        Page 17
        Page 18
        Page 19
        Page 20
        Page 21
        Page 22
        Page 23
        Page 24
        Page 25
    Leave and holidays
        Page 26
    Awards programs
        Page 27
    Professional development
        Page 28
        Page 29
    Arts and culture
        Page 30
        Page 31
        Page 32
        Page 33
    Health, fitness, and recreation
        Page 34
        Page 35
        Page 36
    Gainesville, Florida
        Page 37
    Back Cover
        Page 38
Full Text

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Welcome to

the Gator Nation

Greetings! Welcome to employment with the University of Florida and the
Gator Nation. You have joined one of the top universities in the nation,
and we are delighted with your decision. While we are highly regarded for
our education, research, and service mission, our reputation as an employer
also is outstanding.

Your employment with the university is a significant factor in our overall
success, and we hope you will find your experience challenging and

This guide provides an overview and introduction to the university policies
and programs that will shape your employment at UE Please take some
time to familiarize yourself with the resources that will position you for

Should you need more detailed information about any of the issues
outlined in this guide, I encourage you to explore our web site at
www.hr.ufl.edu or contact any of our offices for assistance.

Again, welcome to the University of Florida.

Senior Vice President for Administration

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New Employee Guide

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Human Resource Services is located at 903 West
University Avenue.

Satellite offices serve employees of the Health
Science Center, IFAS, and the Physical Plant

Health Science Center
H8 Communicore Building
2038 McCarty Hall
106 Building 702

Of course, on a large campus like UF's, sometimes
it's easierto find us online. Visit us at


Call our Service Center at 392-2HRS (SC 622-
2HRS), TDD 1-800-955-8771, or e-mail

Throughoutthis book, SunCom phone numbers,
denoted by "SC," are provided for employees
outsidethe Gainesville area.


UF faculty members have conducted
research or taught on every continent
-even Antarctica.

The Gator Nation

For information about UF athletics, students,
alumni, and more-including links, videos, and
giveaways-visit gogatornation.com.

New Employee Program online

Visit UF's New Employee Program web page at
www.hr.ufl.edu/training/neo for an
overview of your benefit and retirement options
as well as some helpful resources as you become
familiar with your new role.

Getting Started

Everyone associated with the University of Florida-past, present, or future-is a member of The
Gator Nation! The Gator Nation is everywhere and includes students, alumni, faculty, staff, and
administration as well as our family and friends.

Each task you perform as part of yourjob helps add another brickto the foundation of The Gator
Nation. Your work-from answering phones to mentoring students to conducting research to
groundskeeping-is vital to the atmosphere, culture, and traditions that make the University of Florida
the unique institution it is. Just as you will come to know and enjoy this university as the special place
where you do your work, you will be addingyour own creativity, energy, and excitementto make it what
it will be tomorrow.

The University of Florida employs approximately 25,000 employees with various job titles,
descriptions, and pay plans. Each pay plan has its own variation of benefits and employment
practices. As a new employee, you may fall into one of three pay plans:

Academic Personnel includes professors, university librarians, research associates, and
lecturers-to name a few.

TEAMS-Technical, Executive, Administrative, and Managerial Support-includes employees
such as biological scientists, accountants, custodians, program assistants, and many more.

Note: While some current employees have chosen to remain with an older pay plan, new
staff employees are hired underthe TEAMS pay plan. The older pay plan is called USPS, or
University Support Personnel System.

OPS (Other Personnel Services) includes temporary employees who are not eligible forthe
standard benefit programs, but are automatically enrolled in an alternative retirement program.

For more information about UF's pay plans, please visit Human Resource Services' web site at

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UF is a large and sometimes overwhelming
organization. These sources make it easierto stay
up-to-date on university news and information.

InsideUF is produced in print and online bythe
University Relations Office for faculty, staff, and
students of the University of Florida. An official
campus news source, InsideUF is designed to serve
the diverse information needs of the broad UF
community. The main goal of InsideUF is to feature
news of people, places, and events from every corner
of campus. InsideUF may be found online at

The InfoGator, an electronic newsletter from
Human Resource Services, is a monthly publication
with news about your employment at UF, including
insurance updates, professional development
opportunities, vacation and pay reminders, and
much more. All TEAMS, USPS, and Academic
Personnel are automatically subscribed to the
InfoGator, as it is the primary source of employer-
employee communication. If you do not receive
the InfoGator within the first three months of your
employment, please e-mail us at

The Independent Florida Alligator is a
student-run newspaper focusing on University of
Florida news. It is distributed free-of-charge via
newsstands throughout campus Monday through
Friday and may be found online at

UF's portal, or myUFL, is an internal
communications vehicle for university faculty and
staff. Located on the web at my.ufl.edu, the
portal is where you will find your personal payroll
statement, update your contact information, report
time and leave, check your benefits information, and
more. Many employees also use myUFLto perform
job functions including human resource and financial
transactions. For access to myUFL, you will need a
GatorLink username and password.

Campus memoranda sentto Deans, Directors, and
Department Chairs (DDDs) are available for any
employee to receive as well. To subscribe to the DDD
e-mail list, visit www.admin.ufl.edu/ddd. The
subjects of these memoranda are generally related to
organizational and policy changes.

UF's Office of Sustainability

Learn how UF is working to reduce its carbon
footprint and create a culture of sustainability-
and find out how you can help-at


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How to get your Gator 1 card

Ask your work unit's administrative support to
complete the ID Card Authorization. Completed
forms must have a purchase order, a PCard account
or 'E&G' checked (not both), or the form must
indicate "Employee will pay." Bring the completed
form and a picture ID to the ID Card office to
receive your Gator 1 card.

ID Card Services
Room G071
UF Bookstore & Welcome Center
Museum Road
(352) 392-8343
8:00 a.m. to 4:30 p.m.

Shands and Health Science Center Employees:

Shands Hospital
Employee Resource Center
Room #1004
1600 SW Archer Road
(352) 392-0043
7:30 a.m. to 4:30 p.m.

Health Science Center
Biomedical Media Services
Communicore Bldg, Rm C3-3

Need to run an errand? Try Flexcar

Eight low-emission vehicles, including three hybrids,
are available for use by anyone in the UF commu-
nity. Pay $5.50 an hour or $55 a day for the vehicle,
gas, insurance, maintenance, a reserved parking
space, 150 free miles per trip, roadside assistance,
and 24-hour customer service. For more informa-
tion, visit www.flexcar.com and navigate to
Colleges & Universities > University of Florida.

In addition to beingthe official University of Florida ID card, the Gator 1 Card provides access for
faculty, staff, and students, as well as their spouses or domestic partners, to many activities on
campus, such as:

1. CIRCA Computer Labs
2. Campus libraries and access to periodical databases in LUIS
Your Library Identification Number is printed underthe barcode and starts with 200. For
first use, present atthe library circulation deskto activate. Those who are not faculty,
staff, or students (e.g., spouses) must apply for special borrower privileges.
3. Student Rec & Fitness Center and Southwest Rec Center (fees apply for staff and faculty)
4. Recreation facilities at Lake Wauburg
5. Intramural sports
6. Gator Growl tickets
7. Gator Diningaccount
8. Prepaid vending accounts
9. Gated parking lots
10. Free RTS bus service
11. Use as a Wachovia Bank ATM card
12. Security and door-entry systems at Shands Hospital
13. ID/security badge atthe Health Science Center and Shands Hospital

Of course, you can drive or walkto work, but a couple alternatives to consider are:

Regional Transit System (RTS)
RTS provides public transportation covering most of Gainesville with frequent bus routes
throughoutthe university. It is a free benefit of employment with a Gator 1 card. For route
information, please visit www.go-rts.com.

Gainesville and the University of Florida are bicycle-friendly communities, as many
employees and students optto ridetheir bikes to campus. When available, use bike lanes
and always adhereto Florida's bicycle laws. For more information visit
www.police.ufl.edu. Most RTS buses are equipped with bicycle racks so you can take
your bike with you.

Carpool Program
UF's carpool program encourages eligible University of Florida and Shands faculty and staff
members to share the rideto and from campus. Registered carpool members purchase their
own annual carpool decals at about one quarterthe cost of an Orange or Blue faculty/staff
decal. UF GreenRide can help you find carpool partners by searching for other employees
who live nearyou and have similar schedules and lifestyle preferences. It's anonymous until
you decide to make your contacts formal and provides a map of the general area showing
potential carpoolers near you. Visit portal.greenride.com/UFL/home.aspx to
learn more.


Individuals who have an ongoing need to park a motor vehicle on campus during restricted hours
(weekdays, 7:30 a.m. to 4:30 p.m. unless signage indicates otherwise) must display a valid decal or
permit. The permit you hold will allow you to park in one or more specific areas depending on the decal.
The decal you may purchase is determined by several eligibility requirements.

Decals may be purchased atthe Customer Service Office, Bldg. 112, Gale Lemerand Drive (atthe
corner of Gale Lemerand Drive and Mowry Road). Eligible faculty and staff can buy decals either annu-
ally or for the current semester; select decals can be purchased on a monthly, weekly, or daily basis. An
annual decal is valid from May 1 until April 30 (or until the end of finals week; whichever date is later),
regardless of the date of purchase. Annual decals may be renewed each year beginning in April.

Faculty and staff using a state-issued Disabled Persons Parking Placard are required to purchase a UF
Disabled Persons Parking Decal. Both the placard and the decal must be displayed on yourvehicleto
avoid citations. If you have a mobility-related disability, you may be eligible for special parking accom-
modations by purchasing a UF Disabled Persons Decal.

The University of Florida, adheringto the guidelines of the Americans with Disabilities Act (ADA) and
the Rehabilitation Act of 1973 (Section 504), makes reasonable accommodations to employees and
prospective employees with disabilities.

To help provide the best possible service to students, staff, faculty and visitors, the University of
Florida's ADA Compliance Office ensures access for persons with disabilities. The office also coordi-
nates information sessions for Academic Personnel and Student Affairs staff.

For more information about access to telecommunication, alternate print publications, physical ac-
cess, transportation, interpreters forthe deaf and hearing-impaired, or any other disability-related
issues, please contact the ADA Compliance Office at (352) 392-7056 (SC 622-7056) (TDD/TTY
711), Building 179 Newell Drive, orvisitwww.ada.ufl.edu.

The University of Florida is committed to providing equal opportunity in all university practices,
programs, policies, and procedures. Any applicant or employee who believes that he or she has
been discriminated against may file a complaint with the Equal Employment Opportunity office. All
complaints shall be investigated in accordance with the procedures set forth by university regula-
tions and policies or law.

UF seeks to maintain a safe and comfortable workplace and academic environment. The Office of
Human Resource Services provides several sexual harassment seminars each semester for employ-
ees and students. Sexual harassment of employees, students, or visitors will not be tolerated by
the university. Call the Equal Employment Opportunity office with your questions or concerns about
sexual harassment, including information about reporting procedures.

Transportation & Parking Services

Hours: Mon. Fri., 8:00 a.m. to 4:30 p.m.
Phone: (352) 392-2241 (until 5:00 p.m.)

Gator Lift

Gator Lift provides fast, dependable, and
comfortable on-campus transportation to
members of the UF community with permanent
or temporary disabilities. To schedule a ride on
Gator Lift, please call 374-6547 and dial 482.
For more information about Gator Lift, call
Transportation and Parking Services at 392-8048.

Equal Employment Opportunity

903 West University Ave.
PO Box 115010
Phone: (352) 392-1075 (SC 622-1075)

To register to attend a sexual harassment seminar
sponsored by Human Resources Services, visit
Training and Organizational Development's web
site at www.hr.ufl.edu/training.

In case of emergency

The University of Florida collects employees'
personal contact information for the sole purpose
of disseminating information quickly to as many
sources as possible in the event of an emergency
or disaster affecting campus. You will be asked to
provide this information when you obtain your
Gatorlink ID.

Please know that your personal emergency
contact, personal cell phones, and personal e-mail
addresses will not be used for any other purpose
or shared with parties outside the university.
Additionally, this information is exempt from
the Sunshine Law. For more information on
UF's Emergency Management plans, please visit

myUFL Toolkits

The myUFL Toolkits provide a range of resources
designed to assist you in using the myUFL
system, including online simulations, instruction
guides, and contact information. Visit www.
to learn more

Computing Policies

and Guidelines
The Office of Information Technology (OIT), including Computing & Network Services (CNS), Academic
Technology (AT), High Performance Computing (HPC), and Web Administration, provides resources,
technical assistance, and equipmentto assist University of Florida faculty, staff, and students. The
three general divisions of Academic Technology include support for classrooms and instructional
technology, Course Management Systems, electronic course delivery (WebCT and instructional
development), help desk, and training. For more information abouttechnology resources on campus
visit www.it.ufl.edu.

GatorLink is an individual's computer authentication atthe University of Florida. Every student, faculty,
and staff member is expected to have a GatorLink ID. Your UFID (employee ID#) is your unique identity
in all electronic systems and is linked to your GatorLink ID.

A GatorLink account provides a username@ufl.edu e-mail address. Official university communications
are sentto this e-mail address. Free GatorLink services include e-mail and web space. Many campus
services require a GatorLink signon, including ISIS, WebCT, computer lab and network connections,
print services, online training, the myUFL system, and the download of university-licensed software.

Your GatorLink username and password
Before you create your GatorLink ID, you will need to choose a username. This is not your password.
Your username must be 16 characters or fewer, begin with a letter, and consist of only letters and
numbers (no symbols). It is recommended that you choose an ID appropriate for both personal and
professional use. You will also need to specify a password that must be at least eight characters
long and contain a combination of three of the four following elements: uppercase letters, lowercase
letters, numbers, and punctuation. Finally, you are required to acceptthe Acceptable Use Policy (AUP)
specified by the university in order to have access to the UF systems.

How to create your account
Online: Visit www.gatorlink.ufl.edu.
In person: The UF Computing Help Desk in the Hub can help you create your GatorLink ID. Please bring
your UF Gator 1 card.

myUFL is the online system that UF uses for many administrative functions-including hiring, reporting
time and leave, budgeting, and more. The most common functions are outlined here. If myUFL
represents an essential job function for you, training is provided on all areas of the system. Visit
www.hr.ufl.edu/training for more information about myUFL courses.

View your earnings statement
Because the University of Florida typically does not issue paper paychecks, you can view and print
your earnings statement from myUFL. It is recommended that you regularly check your online earnings
statement for accurate deductions. To do this, visit my.ufl.edu and sign on with your GatorLink
username and password. Then click My Self Service > Payroll and Compensation > View Paycheck.
Other useful menu items under Payroll and Compensation include W-4 Tax Information, Compensation
History, and View Leave History.

You 0

In 1965, Gatorade was created in a
UF lab and is now sold worldwide in a
multitude of flavors.

Timekeeping guidelines To -"
Non-exempt employees, who are paid an hourly rate, should reporttime worked through myUFL's Psaoni
Time Reporting function, or via a time card, depending on their departments' protocols. While non- InyUFt I
exempt employees are required to "punch out" during lunch, they are not required to report breaks. /0.r .
To reporttime, sign on to my.ufl.edu with your GatorLink username and password. Then click My
Self Service > Time Reporting > Report Weekly Punch Time. Underthe blue bar, enterthe date and
time, punch type ("IN" or "OUT"), and click "Save." / I

Exempt employees and Academic Personnel are paid a salary and reporttime on an exception
basis-specifically, sick, vacation, and holiday time. All employees who accrue leave report such '.
absences through myUFL's My Self Service > Time Reporting > Weekly Time Elapsed function. ~ Ir- T ,'d ,

Keep your address up-to-date
The UF Directory is the sole authoritative source for employee addresses. If you need to update your
contact information, please do so via the UF Directory. Sign on to my.ufl.edu with your GatorLink aIe
username and password. Click on My Account > Update My Directory Profile. Employees are strongly
encouraged to list accurate home and campus mailing addresses. Your UF Business Mailing Address
refers to your campus MAILING address, not your physical location. The university regularly sends
important information related to your benefits to this address.

How to forward e-mail
Mail can be delivered to your GatorLink mailbox, or you can have it forwarded to another mail
service. If you use another college or non-campus e-mail service, it is importantto specifythat
address. To do so, sign on to my.ufl.edu with your GatorLink username and password, then
navigate to My Account > Set Gatorlink E-mail Forwarding, enter the e-mail address to which you
want GatorLink e-mail forwarded, and click "Set Forwarding."

Register for training
The University of Florida offers many opportunities for professional development. Online registration
fortraining provided through Human Resource Services is found within myUFL as well. Sign on to
myUFL and navigate to My Self Service > Training and Development. Click on "Request Training
Enrollment," then either search forthe name, description, or course number, or click "Search" to
view all available courses. More information about Training and Organizational Development, as well
as othertraining resources, may be found on HRS' web site atwww.hr.ufl.edu/training.

Many departments have centralized travel arrangements through a college or department
administrator. If you will be enteringtravel arrangements for yourself or those in your department, it
is expected that you attend a half-day training course on this function.

Help Desk
If you experience difficulties using myUFL and cannot troubleshootthe problem within your
department, contact UF's Help Desk for further assistance. The Help Desk can be reached by phone
at (352) 392-HELP or via e-mail at helpdesk@ufl.edu.

Please note...

This benefits summary is not a plan document
and therefore is not all-inclusive of the state
health insurance program. For additional
information, please call the People First Service
Center at (866) 663-4735. You may also contact
University Benefits and Retirement at (352) 392-
2HRS (SC 622-2HRS), or call or visit an HRS
satellite office.

When will my coverage begin?

Insurance coverage begins the first of the month
after your hire date, provided you have completed
benefits enrollment. If your hire date is near
the end of the month and you wish to request
coverage effective the first of the following
month, please call University Benefits and
Retirement immediately at 392-2HRS (622-
2HRS) for further guidance.

Part of what makes the University of Florida's benefits package so appealing is its insurance and
retirement plans. If you choose to enroll in the insurance plans availableto you, you must do so
within 60 days of your date of hire. After enrolling in health and basic life insurance, your effective
date-the date on which your coverage begins-will fall on the first day of the following month. The
effective date for other benefits will vary based on the plan and the payroll cycle.

New TEAMS and Academic Personnel employees are encouraged to attend either New Employee
Orientation (designed for staff) or Faculty Orientation (forAcademic Personnel) priorto enrolling in
benefits. New employees may sign up for benefits by one of two methods:
Enroll online through People First, the state of Florida's third-party administrator for "state-
sponsored" plans, by visiting its web site at https://peoplefirst.myflorida.com
or by calling (866) 663-4735.
Sign up for a Benefits Enrollment session offered through Human Resource Services. In this
group session, a UF benefits counselorwill assist you and other recently hired employees in
navigatingthe People First system to enroll online in your chosen "state-sponsored" plans.
In either case, to complete your enrollment, you will need a People First ID (not your UFID), which
is assigned by People First upon your being hired at UF. Your People First ID will be mailed to your
home address with information on howto establish a password.

You also may enroll in "University-sponsored" plans, which are not found in the People First system,
by completing any necessary forms and returningthem to the University Benefits and Retirement
office or any HRS satellite office. Forms may be found online atwww.hr.ufl.edu/forms.

We encourage you to attend an orientation session and review the benefits information found on our
web site atwww.hr.ufl.edu/benefits before attending a Benefits Enrollment session. If you
are not ableto attend an orientation session, please consider viewing our onlinetutorial, found at
www.hr.ufl.edu/benefits/tutorial.htm, which may help with your benefits decisions.

UF's Open Enrollment, a time duringwhich employees are ableto elect or make changes to an
insurance or supplemental plan, is held duringthe fall of each year (usually September or October).
Enrollments and changes made duringthe Open Enrollment will become effective January 1.
Depending on the plan, payments may begin one month in advance, and when applicable, eligibility
documentation for dependents must be provided within 60 days.

Many of the premiums deducted from your paycheckto pay foryour benefit elections are deducted
on a pre-tax basis. Pre-tax means the premiums are deducted before federal income tax and FICA
(Social Security) taxes have been calculated, thus eliminatingtax on the portion of salary used for
the premiums, which provides a tax advantage to you.

Changes in any pre-tax program may be made only during Open Enrollment or within 31 days
following a qualifying status event. The pre-tax option for health insurance and the Basic State of
Florida Term Life Insurance may be waived. Waivers must be requested by completing a form and
returning itto People First.

IRS regulations state that changes to pre-taxed benefits can only be made during Open Enrollment
or if there is a "qualifying status change." Qualifying status changes include marriage, divorce, birth,
adoption, change in legal guardianship, death of a spouse or dependent, change to full- or part-time
employment, change in a spouse's employment, unpaid leave of absence of more than 31 days for
an employee or spouse, or change in a dependent's eligibility.

In addition, upon your eligibility for Medicare or at age 70, some supplemental insurance coverage
stops. Please seethe specific supplemental insurance brochure for details.

All qualifying status changes must be reported to University Benefits and Retirement no laterthan 31
days after the date of the event. Most changes will be effective on the first day of the month following
the requested change and the necessary payroll deduction. IMPORTANT: If the change is
not made within 31 days, you must wait until the next Open Enrollment period
to change your elections. For more information about qualifying status changes, contact a
UF benefits counselor at (352) 392-2HRS (SC 622-2HRS) or visit the "Work & Life Events" section at

An eligible employee whose spouse works in a benefits-eligible position for a state of Florida
government agency (including UF) may enroll in the health insurance Spouse Program. This program
combines the state's matching portion of each member's insurance premium, providing health
insurance at no costto these employees provided both employees are in full-time, benefits-eligible
positions. Should one spouse terminate employment with the state of Florida-or in the event of a
divorce, change in FTE, or leave of absence-University Benefits and Retirement must be notified.

Employees with domestic partners who work forthe University of Florida and are in benefits-eligible
positions are ableto enroll in UF's Partner Program. Coverage underthe Partner Program is provided
at no costto both full-time employees. However, due to IRS regulations, the value of the benefit is
considered income for purposes of calculating federal taxes. This impact will be assessed to the
primary partner (i.e., the individual who has been employed longer).

UF employees may choose from several different health insurance plans including preferred provider
organization (PPO) plans and health maintenance organization (HMO) plans. Both of the PPO plans
use preferred provider care networks and provide worldwide coverage. The HMOs available are based
throughout Florida, and each designates its own specific coverage area. Premiums forthe State PPO
and HMO plans are the same.

The Health Investor PPO and HMO plans have lower premiums than the State PPO and HMO plans
but have much higher deductibles. The high deductible associated with these plans means you
will pay more money out-of-pocket before coverage begins. We strongly encourage you to review
the plan booklets for all health plans before you make your final choice. The plans have significant
differences, and the amount you pay for coverage and services provided varies greatly.

No matterwhich plan you choose, health insurance premiums are deducted on a pre-tax basis
unless you request after-tax deductions through a pre-tax waiver.


Eligible dependents include:
your spouse
your unmarried children*
children placed in your home for the
purpose of adoption
stepchildren you can claim as an
exemption on your federal income tax
any children for whom you have
established legal guardianship
foster children
other unmarried children for whom
you have been granted court-ordered
temporary or other custody

*If between ages 19 and 25-specifically,
through the end of the calendar year in
which the child turns 25-the child must be
unmarried and meet the following criteria to be
dependent on you for greater than 50%
of his or her financial support and lives
with you
is a full- or part-time student

Eligibility may also be extended, upon approval
by the plan, beyond the limiting age for
children who are mentally or physically disabled
if they were included as a dependent at the time
of initial enrollment of the employee. Newborn
children of an eligible child are eligible for
coverage for up to 18 months after birth.

Specific information about plans

For more detailed information, including web
sites created by the providers specifically for
state and/or university employees, please visit

BlueCross BlueShield of Florida is the servicing agent for both the State PPO and Health Investor PPO
plans. Its responsibilities include health claims processing, customer service, utilization review, and the
provision of a preferred provider organization (PPO) for enrollees.

PPO providers have agreed to charge no more than a negotiated, pre-set allowance for all covered services.
That allowance is generally lower than the provider's normal charge, and the provider cannot bill you more
than that amount. With a non-PPO provider, you are subjectto higher basic charges plus the difference
between what the plan will pay the provider and what the provider charges. It is to your advantage to use a
PPO provider. A copy of the PPO Provider Directory for your area can be reviewed online at

The State Employees' PPO Plan has a "6-month/12-month" pre-existing condition exclusion for new
members. This means that if you and/or any of your dependents have received diagnostic treatment
or services for any covered accident or illness within the six months priorto coverage taking effect, it is
considered a pre-existing condition.

S* g individual coverage $25, Family $90 Network: 20% of allowance
SDeductible Non-Network: 40% of allowance
Network: $250/year for individual Office Visits:
$500/year for family Primary $15, Specialist $25
Non-Network: $750/year for individual Emergency Services:
$1,500/year for family $50 co-pay (waived if admitted)
Inpatient Hospital Charge: $250

A'v U le h r* Individual coverage $25, Family $90 Office Visits:
lgia l r Ca Primary $15, Specialist $25
HV3s[ a *HeMO none Emergency Services:
$50 co-pay (waived if admitted)
Inpatient Hospital Charge: $250

Individual coverage $7.50, Family $32.15 Office Visits (PPO & HMO):
Deutil* 20% co-insurance, subjectto deductible
NDeductible Emergencies (PPO & HMO):
j 0ii Network: $1,250/year for individual 20% co-insurance, subjectto deductible
$2,500/year for family Inpatient Hospital Charge
Non-Network: $2,500/year for individual PPO: $250 plus 20% co-insurance,
$5,000/year for family subjectto deductible
HMO (Network): $1,250/year for individual HMO: 20% co-insurance, subjectto
$2,500/year for family

g- 1

Services related to the care and treatment of this pre-existing condition will not be covered for 12 months
after the effective date of coverage. You and your dependents may be eligible to receive full or partial
credit toward the State Employees' PPO Plan pre-existing condition exclusion if you have satisfied the full
or partial pre-existing exclusion period under prior health insurance coverage and have not had a loss of
coverage that exceeds 63 days. The pre-existing condition exclusion is automatically waived for members
transferring from an HMO contracted underthe State Employees' Health Insurance Program.

Prescriptions for up to a 30-day supply can be filled through the card program. Caremark Prescription
Service is the provider forthis program. A copy of the directory of participating pharmacies is available for
review by calling (800) 378-4408 or online at www.caremark.com.

Pharmacists will only fill prescriptions with a brand-name drug if your doctor specifies they are "medically
necessary." In all other instances, prescriptions will be filled generically if available in that form. If you
request a brand-name drug for personal reasons, and the generic drug is available, you must pay the cost
difference between the generic equivalent and the submitted charge of the brand-name drug, plus the
preferred or non-preferred brand name co-payment.

Mail-order prescriptions

Caremark Prescription Service also offers a mail-
order program. Prescriptions for up to a 90-day
supply can be filled through the mail-order
program by completing a patient profile and order
form and mailing your prescription to Caremark
Prescription Service. Your prescription will be
mailed to your home.

Network Coverage Area: Pre-tax: yes
United States
A six-month pre-existing condition applies.
Network Coverage Area:
Worldwide For a comparison of Network/Non-Network preferred provider care co-payments and
deductibles, visitthe insurance section found atwww.hr.ufl.edu/benefits.
Please direct questions regarding specific procedures to BlueCross BlueShield of Florida
at (800) 825-2583.

Regional coverage area No pre-existing condition provision.

If outside of coverage area, must be life- or For a listing of HMOs and their coverage areas, visitthe insurance section found at
limb-threatening www.hr.ufl.edu/benefits.

*United Healthcare Nationwide coverage
area with assistance from member services

Network Coverage Area: United States A six-month pre-existing condition applies.
Network Coverage Area: Worldwide For a comparison of Network/Non-Network preferred provider care co-payments and
HMO deductibles, visitthe insurance section found atwww.hr.ufl.edu/benefits.
Regional coverage area Please direct questions regarding specific procedures to BlueCross BlueShield of Florida
at (800) 825-2583.
If outside of coverage area, must be life- or
limb-threatening HMO:
No pre-existing condition provision.
For a listing of HMOs and their coverage areas, visitthe insurance section at

S S .1 I I I 1 S 1 S I. S

You .

In 2005, UF became the first university
in the world to be designated a Certified
Audubon Cooperative Sanctuary for
environmental and wildlife management.

HMOs may not be available in all areas ofthe state. If one is not available in the county in which you
live or work, the only state-sponsored health insurance option available is the State Employees' PPO
Plan. For more information regardingthe HMOs available in each county, please see ourweb site at

Each HMO is a self-administered, pre-paid, direct-service health plan that provides health services
to people who live or work within the HMO's service area. Most HMOs provide limited or no coverage
for services outside their service areas except in the case of life- or limb-threatening emergencies. It
is importantto understand the HMO's policy, especially if any covered dependents do not live in the
service area. However, HMOs serving employees in more than one service area will provide coverage
to dependents residing in a different county if it is part of the HMO's service area.

Because HMOs emphasize early detection and treatment of illness to reduce expensive and
inconvenient hospital stays, they tend to offer a range of benefits that may include preventative
health care and additional services.

HMOs do not have a pre-existing condition exclusion. In addition, the prescription drug program,
including a mail order program, is administered by the HMO.

In addition to the standard HMO plan designs, many of the HMO providers also offerthe Health
Investor HMO option.

All benefits-eligible faculty and staff may enroll in domestic partner health insurance. It is available
to both same- and opposite-sex partners as well as children of the employee and partner as long as
the eligibility criteria are satisfied. The plan is sponsored through AvMed and is an HMO plan design.
Coverage is available outsidethe local AvMed network; however, plan benefits are less generous for
services provided outside of its network. The monthly premiums for domestic partner insurance is
$180.00 forthe employee. Of that amount, the UF employee's portion is deducted pre-taxwhile the
domestic partner's portion is deducted after taxes. Please call University Benefits at392-2HRS or
visit www.hr.ufl.edu/benefits/domesticpartner for more information.

As part of selecting an HMO plan, you may be required to select a participating primary care
physician (PCP) from those in the HMO's provider network. The PCP will authorize all medical care
including referrals to specialists and hospital admissions. Participants will not be allowed to refer
themselves to a specialist or hospital.

PCPs and other medical service providers will vary among HMOs. Employees may contactthe
HMO and request a provider list or go online to review the contracted physicians. When selecting a
plan, employees should rememberthatthe selection should not be made because of a particular
physician. If the physician decides to discontinue association with the plan orthe contract is not
renewed, participants will need to choose a new PCP from the provider network. Please contact your
HMO to determine if you are required to select a PCP

Employees who elect health insurance coverage under either the Health Investor PPO plan or HMO
plan are eligibleto participate in a health savings account (HSA). The state will contribute $500
per year ($41.66 per month) to the HSA forthose with individual coverage, and $1,000 per year
($83.33) forthose with family coverage. Part-time employees will receive prorated contributions
based on FTE. In addition, employees may contribute their own additional pre-tax money into HSAs.

Funds in the HSA can be used to pay medical expenses incurred while meetingthe higher deductible
associated with these health plans. HSA reimbursements are for medical expenses including
co-pays and deductibles. Non-medical costs, such as dental and vision, are not eligibleto be
reimbursed bythis plan. Funds in the HSA earn interest and can be carried over from year to year,
unlike flexible spending accounts (see below) which must be used by year-end or all balances will
be forfeited. Please note that there are monthly service fees charged by the bank that maintain the
HSA. Please seethe plan brochure and HSA election form for more details. Online enrollment is
available through People First.

Three types of flexible spending accounts are available: a Medical Reimbursement Account, a
Dependent Care Reimbursement Account, and a Limited Purpose Medical Reimbursement Account.

The Medical Reimbursement Account allows you to set aside pre-tax dollars through
payroll deduction to pay for eligible out-of-pocket medical expenses not covered by insurance.
Examples include health and dental deductibles, co-payments, eyeglasses, and certain over-the-
counter drugs. The full amount of your election is available on the first day of the calendar year.

The Dependent Care Reimbursement Account offers an advantage forthose who need
to provide daycare or elder care fortheir dependentss. This type of account is payroll deducted on a
pre-tax basis. The amount of reimbursement available for eligible expenses is limited to the amount
that has been contributed to the account; i.e., the full amount of your election is not available on the
first day of the calendar year.

The Limited Purpose Medical Reimbursement Account is intended to partner with
the Health Savings Account (HSA) and sets aside pre-tax dollars to pay for eligible expenses. IRS
regulations do not allow an employee to have both an HSA and a Medical Reimbursement Account.
Therefore, the state has created the Limited Purpose Medical Reimbursement Accountto allow for
reimbursement of eligible expenses not covered bythe HSA. In general, eligible expenses payable
from this account would be non-medical expenses like vision and dental expenses. Deductibles and
co-pays are not eligible reimbursements with this plan. Only employees who elect eitherthe Health
Investor PPO or HMO and the Health Savings Account should considerthe Limited Purpose Medical
Reimbursement Account.

Funds in all of these accounts must be used by the end of each calendar year-any funds remaining
at year-end will be forfeited. Enrollment for reimbursement accounts must be completed during
the first 60 days of your employment period. Medical and dependent care reimbursement account
salary reductions carry forward from one calendaryearto the next unless stopped or changed during
the fall open enrollment period. Online enrollment is available through People First.

Premium amounts listed are calculated
biweekly. Rates are effective January 1,
2008. "Yes" under the "Pre-Tax" heading
indicates premiums are paid on a pre-tax
basis. For plans with pre-tax premiums,
changes may only be made during the
annual fall Open Enrollment period or
within 31 days of a qualifying status event.

American Dental Plan
Pre-paid / HMO

American Dental Plan

Supplemental Plans

Supplemental insurance plans are offered to provide coverage for dental expenses and additional
coverage for charges and deductibles related to hospitalization, intensive care, cancer, and short-
term disability dueto an accident or sickness. Please refer to the company brochures for more
details. All premiums are deducted on a pre-tax basis unless otherwise specified; this pre-tax benefit
cannot be waived.


Moeino ww cm beeft. com/cstom


Bieel Prmu: $.2fremlyei88 go epoe pue
$ g15 fogmlye+cidrn,$ 60 o m lye+fml
Pr-tx yeg

Dedutibl: $5 perperon pr beefityea
Co-payment:~~~~ va ieswt rcdr;sv u-fpce ihaPOpoie

Coverage: ~ ~ ~ ,I vaiswt rcdr;sepyetshdl
Comment: maximumbenefit er yearis ,0 prpro

may- us n et st --------u---------

inlue limie coeaeo iincr

onin enolm n aalbetruhPo eFirst

Ameritas Indemnity
with PPO Choice

Assurant/ DentiCare
Pre-paid / HMO

Assurant/ DentiCare

Cigna Dental Plan

UnitedHealthCare /
Dental Pre-Paid


Biweekly Premium: $11.73 for employee, $21.07 for employee + spouse,
$24.80 for employee + childrenn, $30.09 for employee + family

Pre-tax: yes

Deductible: none

Co-payment: va ri es with p ro ced u re

Coverage: routine cleaning 2 times per year at no charge
free x- rays
free silver fillings
no maximum limits

Comment: must select a Cigna dentist
pays for a second opinion
no annual or lifetime limits
no per visit charge
online enrollment available through People First

More info: www.cigna.com/dental

Biweekly Premium: $5.46 for employee, $11.98 for employee + spouse,
$ 14.95 for employee + childrenn, $20.99 for employee family

Pre-tax: yes

Deductible: none

Co-payment: varies with procedure
no primary care dentist selection required

Coverage: examinations no charge
x-rays no charge
routine cleaning no charge
silverfillings no charge
fluoride treatment no charge
25% discount for procedures not listed

Comment: must select a UHC dentist
please read limitations and exclusions
online enrollment available through People First

More info: www.myuhcdental.com/statefl


Biweekly Premium: check with company
premium is payable via payroll deduction

Pre-tax: no

Deductible: automobile, boat, personal umbrella

More info: for information about automobile insurance, contact:

Hilb, Rogal, and Hobbs Agency
PO Box 357400
4880 Newberry Road, Suite 100
Gainesville, FL 32607
(352) 378-2511 or (800) 825-1652

Hanover Insurance Company


Biwekly remim: ceckwth cmpan

Pre-tx: ye

Deductible: none

Co-payment: nonelI~II

enrollment must be done through an agen

More info: call(32)33-516fo a aponten


Biweely Prmium: refero copany rochue forpremim oncoverge leel seecte

Pre-tax: no ~ IllllI1111~11.

Deductible: non

Co-payment: none1

Coveage 24hou coerae fr ijures ausd b acidets n o of th

jo.Pan oer aiosbneistoicud cidna dah

Colonial Life & Accident

American International Group
(AIG) Personal Accident

CNA Insurance Companies

Basic State of Florida Group
Insurance Plan (Minnesota
Life) Level Term Life

Optional State of Florida
Group Insurance Plan
(Minnesota Life)
Level Term Life

Group Term Life
(Jefferson Pilot Financial


[ogg I I1 ,,m

I*I I I. .g .1"

B I*PiIsaps0orIumI basId on
Pre-tax: yesIWI~I14 IIC~~.I
Coveage: 11/2time annal alar; ifyou re 7 yers o oldr, cverae i


Coeae 40$,00 pe 0ot 0codnt 0noe lee 0fcvrg


Colonial Life and Accident

UNUM Long-Term Disability
90-day elimination period

UNUM Long-Term Disability
30-day elimination period

American Family Life
Assurance Company (AFLAC)

Specified-Disease Rider (SDR)

Building Benefit Rider (BBR)


family, $15.25 family, $27.95III
Pre-tax: yesIC^^I^^l^II^^^^^1 1m1 ^^II^^^^
Deductible: InoneIIIIRII^^^^^^^^^1^^^KW.S^^^^^^^^^^^
Co-payment: none^^^^^^^^^^^^^^^^

Coverage: $ 1,00-$5,00 firs-occurnce beefit baed on evel o
coverage; $200-$30 each day of hopital confinemen
^^^^^^^^Bincrreae o $400-$600 ach ayo te31tcoscuie a

of confinementbased on levelof coverage; $00-$300 cance

tr^^^^^^^eatmet baed o levl ofcoveage;$40-75 pr caendayea

for cancerscreening ellness bnefit base on level f coverage
^^^^^ Commet: bnefit var according levl ofinK^^^^^^^^^^^surance roecio;some^^^^^^^

variatin in tyes of teatmentamongthtwo levls; asssts wih


Bieel grmu : $ .7fre poe, g90 gofml

Coeae 1000 fis 0curec 0eei fo mlye50 fir 0
occurrece benef it fr depedent; $80/dayorfirst10 day
of hosital onfineent ad $220forth next 0 coninuou
day; u t $10/dy or rivtedut nusig i a osita; u t

$30/dy fo attndin phyicia othrtha you sureon;up t
$5,000/yea for radition and cemotherap

Colonial Life and Accident

Cancer with Hospital
Intensive Care


American Family Life
Assurance Co. (AFLAC)
Hospital Intensive Care

Biweekly Premium: $4.35 for employee, $8.32 for family

Pre-tax: yes

Deductible: none

Co-payment: none

Coverage: $600 per day for days 1-7 of confinement
$ 1,000 per day for days 8- 15

Comment: pays for confinement in hospital intensive care or neonatal
intensive care units; no lifetime maximum; requires both a
company application and enrollment through People First

More info: Call 1-800-780-3100 or visit vAvw.capita1ins.com

ALTA Preferred Provider
Plus (PPP)

ALTA State Insurance
Supplement (SIS)

ALTA Hospital Confinement
Indemnity (365 Plus)


Illll^BBS H Hi'ljI1liSHJBBl
Biweekly Pemium: vaiiiiesi88ii( based o age an coverae leve

Cove^Blrrage: $250/hospiial admissfion 0 f is 2500o eiil

in-hopitalexpenes ad wal-in srgica ceners o ambuator
centes; $50 mximu inpaientemerencybeneft pe accdent

up t $ 00 mbuanc beefi pe inatint onfnemnt;als

provies lmite visin coerag

Comment: asssts pament f dedutibleand copaymet of pimaryhealt

insurance reverts o 30/20 lus proviion if hspital cofined du


*I g, ggI


Biwekl Premium vaie base on ag and coerg lee

Pretax yes ,g
Deucibe none,

ALTA Hospital Supplement

Philadelphia American Life
Hospital Income

Option 1 with Expanded
Coverage Rider

SUSORP Providers

(800) 892-5558 ext. 87260

ING North America Insurance Corporation
(352) 372-1802

Jefferson National Life Insurance Company
(352) 372-1802

MetLife Investors USA Insurance Company
(352) 371-7638 or 219-0835

(877) 267-4510


New faculty* and certain TEAMS employees may choose between the State University System
Optional Retirement Program orthe Florida Retirement System, which includes the
Florida Pension Plan (FPP) and the Florida Investment Plan (FIP). Please note that
each eligible employee may enroll in only one of thesethree state retirement plans.
* Health Science Center faculty must join the SUSORP.

The SUSORP is a defined contribution plan, in which the university will contribute a percentage of an
employee's biweekly earnings. Eligible employees must enroll within 90 days from the date of their
appointment, orthey will automatically be enrolled in the Florida Pension Plan. SUSORP enrollment
is complete when a contract has been issued by an SUSORP Provider Company, and when the proper
State of Florida enrollment forms have been submitted to the Division of Retirement. The SUSORP
is a 403(b) Tax Sheltered Annuity Program, and enrollees are immediately vested. Participants may
also chooseto contribute up to the maximum allowed by current IRS guidelines.

TEAMS employees who are not eligible forthe SUSORP will be enrolled in the Florida Pension Plan.
The FPP is a defined benefit plan. After six years of service, an employee has vested rights in the
FPP and may retire at age 62 with full benefits, or at an earlier age with reduced benefits. (Special
Risk normal retirement is age 55, or 25 years of special risk service, whichever comes first.) Annual
benefits are calculated on an average of the five years of highest earnings multiplied by a percentage
factorthat is based on age or years of service with the state. Thirty years of service also entitles
an employee to full benefits upon retirement, regardless of age. The FPP includes provisions for
retirement income; disability income; credit for wartime military service priorto state employment
if employed before January 1, 1987; beneficiary options; and 3% annual cost-of-living increases.
These provisions may be supplemented by contributions to one or more of the various tax-deferred
annuities plans availablethrough UF payroll deduction.

Employees who reach the normal retirement date-age 62, or 30 years of service at any age (age
55, or 25 years of special risk service, for Special Risk normal retirement)-may retire and have
their FPP benefits accumulate in the Deferred Retirement Option Program (DROP). These benefits
earn interest while the employee continues to work for an FRS employer for up to five years. (Special
Risk normal retirement date is age 55, or 25 years of special risk service, whichever comes first.)
When the designated DROP period ends, the employee must terminate employment, at which time a
distribution of the accumulated DROP benefits may be taken before monthly FRS retirement pension
benefits begin.

All employees (unless mandated) are eligibleto consider enrollment in the Florida Investment Plan.
It is a defined contribution plan, wherebythe university will contribute a percentage of an employee's
monthly earnings. The employee may enroll within five months from his or her date of appointment.
The FIP vesting period is one year. Formal counseling forthis plan is conducted by the MyFRS
financial guidance counselors.

One way to meet long-term financial goals is to participate in a tax-deferred program. Because these plans
are designed for long-term retirement planning, employees should use another method to save to meet
more immediate needs. Contributions to all retirement savings plans are made via payroll deduction.

403(b) Plans
The 403(b) is a tax-deferred retirement plan availableto all employees. Contributions and investment
earnings in a 403(b) plan grow with tax deferred until withdrawal, presumably at retirement, when they are
taxed as normal income. The companies listed at right are approved UF providers.

457(b) Plans
The 457(b) plan is a non-qualified tax-deferred compensation plan that works very much like other
retirement plans like the 403(b). Employees set aside money for retirement on a pre-tax basis through
a salary deferral agreement with their employer. The money is directed into an investment company
offered by the state. The 457 (b) contributions grow tax-free until withdrawal at retirement ortermination
of employment. This plan is administered by the Florida Bureau of Deferred Compensation. Please visit
www.myfloridadeferredcomp.com for more information and a list of investment providers.

ROTH 403(b) PLAN
Unlike a traditional 403(b) plan, the Roth 403(b) enables individuals to contribute after-tax dollars to
an accountthatwill grow tax-deferred. Employees paytaxes as contributions are made and do not lower
theirtaxable income forthe contribution year. However, tax-free treatment of distributions and earnings
is provided to qualified distributions-i.e., those made five years or more from the date the first Roth
contribution was made and the participant reaches age 59/2, he or she becomes disabled, or upon the
participant's death. AIG Valic currently is the only provider of this plan, but more vendors will be approved
soon. Please call University Benefits and Retirement at 392-2HRS (SC 622-2477) for the most current list.

The FICA Alternative Plan is a defined contribution plan authorized under Section 401(a) of the Internal
Revenue Code. BENCOR Inc. is the plan administrator forthe University of Florida. Adjunct faculty, post-
docs, house staff, and hourly and exempt OPS employees (except for phased retirees, rehired retirees,
current recipients of OASDI) are eligibleto participate in the FICA Alternative Plan. The plan is mandatory
for eligible employees, who will be automatically enrolled or un-enrolled based on their salary plan status
duringthe affected pay period. There is no minimum age or service requirement. Participants contribute
7.5% of their wages to an investment account in their name. Medicare contributions at 1.45% will continue
to be withheld and matched by the employer. Please note that recipients of OASDI (Old Age, Survivors, and
Disability Insurance), which is not paid by the participant orthe University, are exempt from Social Security
taxes and do not qualify forthe FICAAlternative Plan.

Throughoutthe year, University Retirement offers workshops and seminars on a variety of subjects that
provide valuable information regardingfinancial matters. Social Security and Medicare, FRS Pension Plan
and DROP Overview, Estate Planning, BuildingYour Financial Future, and Roth 403(b) vs Pre-Tax Deferrals
are some of the presentations offered. All faculty and staff are invited to take advantage of this benefit.
More information is available online atwww.hr.ufl.edu/retirement.

Tax-Sheltered 403(b) Providers

(800) 892-5558 ext. 87260

Fidelity Investments
(800) 343-0860

ING North America Insurance Corporation
(352) 372-1802

Jefferson National Life Insurance Company
(352) 372-1802

Merrill Lynch
(352) 374-1000 or (352) 374-1037

MetLife Resources
(352) 371-7638 or 219-0835

Nationwide Investments
(352) 373-1927 or (352) 375-7977

(352) 3763941

Smith Barney
(800) 342-9627

(877) 267-4510

Sick Leave Pool

The university's Sick Leave Pool enables
employees to combine a portion of their accrued
sick leave for collective use. Employees who join
the Sick Leave Pool may be able to draw upon
the pool because of personal catastrophic illness
or injury.

If transferring from a State of Florida agency,
contact Leave Administration at 392-5732 (622-
5732) or central-leave@ufl.edu as soon
as possible for Sick Leave Pool information.

For further details and an application, visit

Leave and Holidays

Vacation leave is earned each pay period and credited on the last day of that pay period, and accrual
begins upon your hire date. Academic Personnel on 12-month appointments and full-time TEAMS
employees typically will accrue vacation leave at a rate of 6.769 hours biweekly, approximately 22
days per year. Upon separation from UF, they will be paid for up to 352 hours of any unused vacation
leave. If you transferto a vacation leave-accruing position within UF, your vacation leave balance will
be transferred.

All eligible employees earn four hours of sick leave from thetimethey are employed; it is credited on
the last day of each pay period. There is no waiting period for using sick leave. Sick leave for part-
time employees is earned in proportion to the amount of time in pay status during each pay period.
There is no limitto the amount of sick leave employees may accrue.

Earned sick leave may be approved fortime off from work because of exposureto a contagious
disease that may endanger others; for personal visits to doctors or dentists; and for personal illness
that includes disability caused, or contributed to, by pregnancy. As an Academic Personnel or TEAMS
employee, you also may use your sick leave in reasonable amounts for illness, injury, or death within
your immediate family pending supervisory approval. In instances of a serious medical condition of
you or a member of your family, you may be eligible for an extended medical leave of absence under
the Family and Medical Leave Act (FMLA). Parental leave is also available.

Under a new Florida law, Florida employers must provide employees up to three days of leave in
a twelve-month period if the employee or a family or household member is a victim of domestic
violence. The fiscal year of July 1to June 30 is considered the 12-month period. Except in cases
of imminent danger to the health or safety of an employee, orto the health or safety of a family or
household member, an employee seeking leave from work underthis section must provide his or her
employer advanced notice of the leave. More information may be found online at

The following are official UF holidays for 2008:
* NewYear's Day: Tuesday, January 1
* Martin Luther KingJr. Day: Monday, January 21
* Memorial Day: Monday, May 26
* Independence Day: Friday, July 4
* Labor Day: Monday, September 1

* UF Homecoming: Friday, October 24
* Veterans Day: Tuesday, November 11
* Thanksgiving: Thursday and Friday,
November 27 and 28
* Christmas: Thursday, December 25

Personal Leave Days
Academic Personnel on 12-month appointments and TEAMS employees are eligible for four personal
leave days per year (32 hours assuming full-time status). Personal leave days are intended to give
flexibilityto enable units to close duringthe period of December 26 to 31 when possible.

For more information about vacation, holidays, and sick leave at UF, please visit Leave Administra-
tion's web site at www.hr.ufl.edu/leave or contact central-leave@ufl.edu.

Awards Programs

Teacher/Scholar of the Year is the highest honor bestowed upon a faculty member by UF. The award
is presented to a faculty member who demonstrates excellence in both teaching and scholarly
activity. The individual receives a cash award and the Presidential Medallion. For more information,
please visit www. aa.ufl.edu/aa/facdev/career/awards.shtml.

UF recognizes its outstandingteachers and advisors from throughoutthe campus by awarding
Teaching/Advising Awards, which are available to all colleges offering undergraduate instruction.
These awards encourage and reward excellence, innovation, and effectiveness in teaching or
advising. For more information, visit www.aa.ufl.edu/aa/facdev/career/awards.shtml.

The Distinguished Alumni Professor award, given bythe UFAlumni Association, recognizes superior
and highly influential teachers whose contributions to the community, state, and nation have brought
distinction to the university.

This annual awards program recognizes UF faculty and staff who contribute outstanding and
meritorious service, efficiency and/or economy, orto the quality of life provided to students and
employees. Division-level award recipients receive cash awards of $200 each and are then eligible
for university-level awards. Eight $500 and six $2,000 cash awards are made atthe university-
wide level. Award categories include clerical/office support, support services, scientific/technical,
administrative/supervisory, administrative/professional, and academic personnel. For more
information, please visit www.hr.ufl.edu/awards/saa.

Ajoint effort of the Florida TaxWatch, the Florida Council of 100, and the State of Florida, the Davis
Productivity Awards are presented annually to honor state government employees throughout Florida
who have significantly increased productivity in delivering state services and products. The program
presents cash awards ranging from $250 to $2,500 as well as commemorative plaques, certificates
of commendation, and letters of honorable mention. For more information, please visit

This award is designed to recognize the outstanding service of long-time employees retiring from the
University of Florida. To be eligible forthis award, employees must have at least ten years of service
with the university, be nominated by a letter from the supervisor or department chair, and have
the nomination letter signed bythe appropriate vice president. For more information, please visit

Incentive Efficiency Program

Academic Personnel, TEAMS, USPS, and OPS
employees may submit proposals for cost-saving
or revenue-producing enhancements through
the Incentive Efficiency Program (IEP). The
purpose of the IEP is to improve the quality of
the university through the reallocation of existing
resources or the realization of improved or new
revenue opportunities. The eligibility of the
suggestion or the suggestor, the amount and type
of award, and policies and procedures pertaining
to the IEP are determined within the guidelines
and procedures established by the University of
Florida IEP committee. For more information,
visit www.hr.ufl.edu/awards/iep.

For more on university awards

Visit the Awards and Recognition section of
Human Resource Services' web site, found at

How to register for courses

Sign on to myUFL at my.ufl.edu and navigate
to My Self Service > Training & Development.
Select "Request Training Enrollment," then search
and register for courses by date, title, or course
number. Clicking "Search" without entering any
criteria will return all currently available courses
offered through HRS.

To register employees via Manager Self Service,
you must have the security role of UFEL
manager. Please work with your department
security administrator to request this role via the
Access Request System. Note that Next Level
Leadership and the UF Academy are year-long
programs that require an application process
instead of registration.

Organizational Development

Organizational Development services include
strategic planning, retreat facilitation, and
workplace assessments. Many teams at UF have
worked with T&OD to develop a meaningful
organizational plan. Contact T&OD at (352)
392-4626 (SC 622-4626) for a consultation.
Some fees apply.

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Training and Organizational Development (T&OD) provides employees with opportunities to learn new
skills and polish existing ones. In addition to gaining improved skills, faculty and staff acquirethe kind
of confidence that translates into greater on-the-job efficiency and productivity. Most courses are free
to employees and considered "time worked." To learn more about T&OD's offerings, please visitthem
on the web at www.hr.ufl.edu/training.

Next Level Leadership
Next Level Leadership is designed for UF assistant directors and aboveto explore and develop skills to
enable them to contribute at high levels in the organization for many years to come. A unique offering,
the program sends 20 to 25 members through 4 quarterly events, each 2 to 3 days in length, including
seminars, assessments, and access to key leaders in the organization. The program also is appropriate
forthose makingthe "academic" to "administrator" transition. There is a fee forthis program.

The UF Academy
The UFAcademy is a program created for emerging leaders at our university. Designed for exempt
employees up to and includingthe assistant director level as well as interested faculty, the UF Academy
prepares employees for higher-level responsibilities atthe University of Florida. Exempt employees with
at leasttwo years of supervisory or decision-making experience, up to and including assistant director
level, are eligibleto participate. Employees atthe assistant director level may applyto participate
with fewerthan two years atthe university. The UF Academy is based on the successful UF Finance and
Administration Academy.

The Supervisory Challenge is designed to provide UF supervisors with meaningful information about
successfully addressingthe ultimate challenge: managing people for peak performance. Employees
interested in takingthe Supervisory Challenge and workingtoward certification attend four established
core courses and at least two electives of choice (in any order). Training modules address such issues
as providing feedback; interviewing and hiring; supervisory style; difficult employee situations;
planning, setting priorities, and delegating; and maintaining a fair and legal work environment.

The Pro3 series is designed to increase the knowledge and skills of administrative professionals in
three key areas: fiscal management, human resources/payroll, and academic department support.
Linked directly to identified competencies for UF employees, this series focuses on cultivating skills
and knowledge in areas such as accounting, budget development, fund and spending knowledge,
completing hiring and appointments, problem solving, and analytical thinking. Expected outcomes
of the series include an improved ability, on the part of administrative professionals, to support the
university's strategic objectives. Learn more by visiting www.hr.ufl.edu/training/pro3.

Designed to provide employees with a consistent foundation, these hands-on training workshops
address topics associated with human resources, payroll, financial, and sponsored-program
applications in the myUFL system. All employees who have access to the applications should attend
the associated workshops, which are offered on a monthly basis. The myUFLtoolkits, found online at

www.hr.ufl.edu/training/myUFL/toolkits, include simulations, updated instructional
guides, security role and training information-along with links to other helpful web sites-for many
of the myUFL subsystems. There are currently 15 myUFL toolkits, with more than 80 simulations and
closeto 150 instruction guides. Questions? Contact T&OD at training@ufl.edu.

T&OD offers a variety of workshops devoted to computer software skills. Microsoft and Adobe are
among the products for which training is available. Other information technology training providers
also are available on campus. Please see www.training.ufl.edu for a complete list.

Beyond programs offered as part of the Supervisory Challenge, other available workshops deal with
a vast array of subject matter-all designed with the UF employee in mind! From technical and policy-
driven issues at our university to programs dealingwith personal and professional development, you
can expectto find a program that is right foryou. Be Your Best courses are designed to enhance
polish, poise, and perspective. The Business Communication series is devoted to helping
employees learn howto communicate more effectively in our environment-from basic grammarto
listening skills and more. The Project Management series focuses on the critical skills needed
for managers and coordinators to execute projects thoroughly and on-time.

Employee Education Program
UF provides tuition assistance for full-time employees to take college courses atthe state
university closest to their work location. Some employees may also be eligible to attend
classes at a local community college.You must be employed for six months priorto the EEP
deadlineto qualify. For more information on this benefit, please visit

Higher Education Opi
Each year, UF selects 50 ch
receive undergraduate tuiti
Children who are not accept
attend any public communi
For more information about
please visit www.hr.ufl.

For more information on thi
Florida's education program

New Employee Program

Training and Organizational Development co-
ordinates New Employee Orientation for newly
hired TEAMS employees. Academic Personnel
and TEAMS employees also are encouraged to
visit UF's New Employee Program web page at
www.hr.ufl.edu/training/neo for an
overview of their benefit and retirement options
as well as some helpful resources as they become
familiar with their new roles.

Additional training on campus

For a complete list of UF training resources,
please visit www.training.ufl.edu.

3ortunity Leadership at UF
ildren of full-time TEAMS (staff) employees to
on assistance atthe University of Florida. UF Academy
ted at UF may use the benefitto
ty college in the state of Florida. Managing at UF
[the HEO application process,
edu/education/heo. Pro3 Series

e University of myUFL Systems
ns, please visit

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Courtesy of IMG Artists

Arts and

Take advantage of UF's extensive musical, theatrical, and dance performances broughtto you by
UF Performing Arts. UFPA regularly presents a variety of programs in the Phillips Center, University
Auditorium, and the Baughman Center, as well as the Stephen C. O'Connell Center. You can also
participate in pre- and post-performance discussions, which are typically held for most UFPA-
presented performances. Attendees have the opportunityto learn more aboutthe artists, composers,
pieces, and influences on the works. Discussions are led by the artists themselves, tour members,
directors, choreographers, UF faculty, community members, and UFPA staff.

You can find detailed performance schedules, virtual tours of the facilities, seating charts, and other
information online at www.performingarts.ufl.edu or by calling (352) 392-1900. Be sure to
sign up forthe mailing listto receive information on upcoming performances and events!

The Nadine McGuire Theatre and Dance Pavilion, a 46,000-square foot facility, is the home of the
School of Theatre and Dance, the renovated 415-seat Constans Theatre, and a 200-seat Black
Box Theatre. The exquisitely beautiful building features a soaring glass atrium at its center which is
surrounded by classrooms; three dance and four acting studios; large scene and costume shops with
natural lighting; computer, design and lighting labs; physical therapy and dressings rooms; and offices
for faculty and staff.

The University Auditorium is a historic hall on the UF campus which is suitable for musical concerts,
special lectures, convocations, and less technically-demanding dance concerts and pageants. The
Auditorium is one of several university buildings included in the National Register of Historic Places.
It was completed in the mid 1920s and renovated and expanded as a bicentennial project in 1976.
The facility includes a concert stage, seating for 867 guests, as well as the Friends of Music room,
a tastefully designed and decorated room used for receptions. The Auditorium is also home to the
Anderson Memorial Organ. Donated in 1925, the organ has since been expanded and improved with
the installation of additional pipes and a five manual console, making it one of the major instruments
of its kind in the Southeast. More information, as well as a virtual tour of the University Auditorium,
can be found atthe UFPA website, www.performingarts.ufl.edu.

The Stephen C. O'Connell Center (SCOC) is a multi-purpose facility that is the site of various academic,
athletic, recreational, and entertainment activities. Users/clients include university departments,
student and campus organizations, the University Athletic Association, as well as the Gainesville and
surrounding communities. In addition to hosting daily educational classes, basketball, volleyball,
gymnastics, swimming/diving events, and track meets, the building is the site for concerts,
family activities, trade shows, lectures, and the University of Florida and community high school
commencement ceremonies. The SCOC employs one of the largest part-time student workforces on
campus. For more information and event calendars, orto sign up forthe mailing list, please visit the
O'Connell Center web site at www.oconnellcenter.ufl.edu.

The Florida Museum of Natural History is Florida's official state museum of natural history, chartered
bythe Florida Legislature in 1917. The museum and its staff are dedicated to understanding,
preserving, and interpreting biological diversity and cultural heritage. The Florida Museum is one
of the largest natural history museums in the United States, with more than 26 million specimens
of amphibians, birds, butterflies, fish, mammals, mollusks, reptiles, vertebrate and invertebrate
fossils, recent and fossil plants, and associated databases and libraries.

With a diverse range of changing exhibits on everything from chocolate to dinosaurs, as well as
Florida wildlife and ecology, everyone can find something of interest atthe Florida Museum of
Natural History. The museum also offers a variety of events, lectures, and workshops to enhance the
learning experience and enjoyment of its visitors. The museum sponsors field trips, movie nights,
children's classes, and many community-based events such as fossil digs and home-school classes.

Admission to the museum is free, though fees are charged for admission to special exhibits and the
Butterfly Rainforest. For more information, please visit www.flmnh.ufl.edu/.

One of the largest university museums in the Southeast, the 86,800-square-foot Har Museum has
cared for UF's diverse collections of art since 1990. Currently numbering more than 7,000 objects,
the collection includes contemporary art, featuring significant artists including Andy Warhol, Robert
Rauschenberg, El Anatsui and Louis Bourgeois; Asian art, with a particularly strong collection of
Chinese ceramics; one of the finest African collections in the Southeast, including a strong selection
of works from west Africa and a large number of works by named artists; modern art, featuring
significant names like Claude Monet, Childe Hassam, Herman Herzog, and Georgia O'Keefe; and
photography, the Ham's newest collection area. In addition to five collection installations, exciting
temporary exhibitions advance themes, artists, and cultures related to the permanent collection. The
Har Museum also originates exhibitions fortravel to other institutions as part of its commitmentto
contribute to the field through original research.

The Harn Museum provides free guided tours forthe public at 2 p.m. each Saturday and Sunday;
no reservations are necessary. A number of educational opportunities and classes for adults and
children also are offered. Visitthe Camellia Court Cafe as well as the Har Store, where you can find
unique gifts from all overthe world and a fine selection of works by local artists. The Harn Museum
is located atthe UF Cultural Plaza, and admission is free. You can find detailed information about all
aspects of the Har Museum and sign up for the mailing list atwww.harn.ufl.edu.

For more information on the UF Cultural Plaza, which includes the Florida Museum of Natural His-
tory, the Har Museum of Art, and the Phillips Center for Performing Arts, please visit

Butterfly Rainforest

Come face-to-face with exotic, vibrant butterflies
fluttering atop a lush tropical canvas of foliage
and flowers as you experience the Florida
Museum of Natural History's Butterfly Rainforest

The screened vivarium houses subtropical and
tropical plants and trees to support 55 to 65
different species and hundreds of free-flying
butterflies. Guests can stroll through the Butterfly
Rainforest on a winding path and relax to the
sounds of cascading waterfalls year-round.
Inside, the McGuire Center public exhibits
gallery showcases the "Wall of Wings," which
captures the eye with thousands of preserved and
photographed butterfly and moth specimens.
The wall is a stunning tribute to the research
and collections mission of the McGuire Center
for Lepidoptera and Biodiversity. Also, for the
first time at the Florida Museum, visitors may
now view scientists at work in the world's largest
research facility devoted to Lepidoptera.

Samuel P. Harn Museum of Art

Baughman Center

Gallery Information

Admission to UF galleries is free to the public.
More information on these galleries can be found
at www.arts.ufl.edu/galleries.

The University Gallery is an essential component of the teaching, research, and service mission of
the School of Art and Art History. Located on the east end of the Fine Arts Campus Complex, the
University Gallery's six yearly exhibitions bring current ideas in contemporary artto both students
and the community of Gainesville. These exhibitions are designed to enhance and challenge the
bodies of knowledge in the various studio disciplines offered in the School of Art and Art History as
well as to provide an additional opportunity forthe community to experience fine art. The University
Gallery is located atthe intersection ofSW 13th Street and SW 4th Avenue in Building B of the Fine
Arts complex.

The Focus Gallery is an 850-square-foot space that presents curated exhibitions of student and
invited artists' work, with a new show on display every month. It offers cutting edge artwork and
provides opportunities for curatorial experience to faculty members and graduate students in the
museum studies graduate program. This is a fun and vibrant venue, located in the main lobby of Fine
Arts Building C.

The Grinter Gallery of International Art is a unique location on the UF campus. Established by an
endowment from Linton and Constance Grinter, the first floor of the Grinter Hall is the venue for
exhibitions of art created by international students and area artists, as well as a location fortraveling
exhibits of internationally based art. Exhibitions are educational and are installed for several months
at a time. A museum studies graduate student serves as curator forthis space. Input from many
multicultural campus organizations guides the planning for Grinter Gallery. It is located on the first
floor of Grinter Hall, just east of the University Auditorium.

Located on the 2nd floor of the Reitz Union, "the gallery" features artwork by UF students, faculty,
staff, and alumni. The exhibitions and performances presented are intended to advance public
awareness of contemporary art as an educational, cultural, and inspirational adventure. Also a part
of the gallery is Art Underground, a gift shop featuring ethnic crafts and jewelry from developing
countries around the world as well as the work of local students and professional artists. On the
ground floor of the Reitz Union is The Studio, a facility that offers a variety of artistic opportunities to
its guests. Please visit www.union.ufl.edu/gallery.asp for more information.

The Baughman Center is a non-denominational space open for private contemplation on weekdays.
On weekends, it often hosts private events such as weddings and memorial services. The center
consists of two separate buildings: a 1,500-square-foot pavilion and a 1,000-square-foot
administrative building. The pavilion has fixed-bench seatingthat accommodates 96 people.

You K

The Libraries of the University of Florida form the largest information resource system in the state of
Florida. Collections cover virtually all disciplines and include a wide array of formats-from books
and journals to manuscripts, maps, and recorded music. Increasingly, collections are digital and are
accessible on the Internet via the library web page orthe library catalog. The George A. Smathers
Libraries provide primary supportto all academic programs exceptthose served by the Health
Science Center Library and the Lawton Chiles Legal Information Center. Libraries and collections are:

Library West
Smathers Library
Marston Science Library
Architecture and Fine Arts Library (201 Fine Arts BuildingA)
Education Library (1500 Norman Hall)
Allen H. Neuharth Journalism and Communications Library (1060 Weimer Hall)
Music Library (231 Music Building)
UF Digital Collections atwww.uflib.ufl.edu/UFDC
Health Science Center Libraries
Lawton Chiles Legal Information Center atthe Fredric G. Levin College of Law

Established in 1945, the University Press of Florida ranks within the top third of publishing houses in
the Association of American University Presses (AAUP) and is the second largest university press in
the Southeast in new titles published. With 1,563 books currently in print, 554 volumes available in
electronic editions, 98 titles in production, and an additional 222 manuscripts under contract, the
press has been an important element in enhancingthe scholarly reputation and worldwide visibility
of Florida's state universities. The press is a member of the AAUP, the Association of American Pub-
lishers, and the Society for Scholarly Publishing.

The press participates in the missions of Florida's state universities through a publishing program
that seeks to maintain the professional excellence of American university presses in general and to
present the finest national and international scholarship in those academic areas in which it pub-
lishes. The press publishes scholarly books in the arts, humanities, and natural and social sciences-
more specifically, in the areas of fine arts, American religion, southern history, Latin American and
Caribbean studies, literary criticism, Middle Eastern studies, environmental studies, archaeology,
anthropology, natural history, horticulture, natural science, and space and technology. In recognition
of our state universities' educational outreach and public roles, the press also publishes books of
general interest and significance for our region and our state.

As a nonprofit publishing house, the Press operates as both a Type 1 Research Center and a publish-
ing business. In its latter role, the Press recognizes the need to operate the business and financial
dimensions of its publishing activities in a responsible manner so it may continueto generate in-
creased revenues that help sustain its program and support its growth and development. To this end,
the Press defines its programs to include vigorous and imaginative promotion, sales, and distribu-
tion, both domestically and internationally, in orderto achieve maximum dissemination of its books.
To learn more about the press, please visit www.upf.com.

UF's Oral History program houses 4,000
interviews, making it the largest oral
history archive in the South and one
of the major collections in the country.
Interviews include materials collected
about Native Americans, Florida's 2000
Presidential Election Recount, and the
citrus industry.

Health, Fitness, and


A healthier Gator Nation Living Well is a fully supervised workout facility availableto UF faculty and staff for either
annual or six-month membership fees. Living Well also is available for employee spouses and
A comprehensive list of campus health-related partners. Instructors perform assessments designed to estimate body composition, flexibility,
services, resources, and events for faculty, staff, cardiorespiratory fitness, and muscular endurance. In addition, members have access to group
and students is at your fingertips. Visit
www.healthygators.hhp.ufl.edu exercise classes, student aerobic programs, walking clubs, and exercise incentive programs. For
to learn more about the Healthy Gators 2010 more information orto download an application, visitwww.hhp.ufl.edu/depts/livingwell.
coalition, chaired by UF First Lady Chris
Machen with representatives from more than 40 GATOR ATHLETICS
campus groups. Its mission is to create a campus Demand for Gator basketball and football tickets is very high. UF faculty and staff can purchase
environment supportive of the development season tickets without any additional contributions to the booster club. For information abouttickets
and maintenance of a healthy body, mind, and and event schedules, visit www.gatorzone.com. To purchasetickets to any Gator sporting
spirit for all members of the University of Florida event, call 1 (800) 34-GATOR.

The Department of Recreational Sports offers a multitude of programs and services within its 11
recreation facilities for University of Florida faculty and staff. A Recreational Sports membership
is required for access to some facilities, while others are free with a valid Gator 1 card. For specific
information about fees and hours of operation, visit www.recsports.ufl.edu.

A variety of fitness opportunities and programs are available. These include strength training
seminars, more than 120 group fitness classes each week, personal training packages, fitness
assessments, and a multitude of special events and competitions. As members, faculty and staff can
take advantage of these programs as well as three strength and conditioning facilities housed in the
Southwest Recreation Center, Student Recreation & Fitness Center, and the O'Connell Center. The

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In 2006, The University of Florida
became the first school in NCAA
Division I history to capture national titles
in football and men's basketball during
the same calendar year.

Southwest Recreation Center and the Student Recreation & Fitness Center both have weight rooms,
basketball courts, group fitness classes, and racquetball courts. In addition, outdoor field space and
basketball courts are available around campus, as well as free-play opportunities atthe Broward
Outdoor Recreation Complex.

Located just eight miles south of campus on Highway 441, Lake Wauburg offers UF students, faculty,
and staff a placeto relax and enjoy the great outdoors. Many activities are available, including
boating, volleyball, disc golf, a challenge course, wall climbing, and more. Admission and activities
are free with a Gator 1 card, and a card-holder may bring up to four guests.

UF's Department of Recreational Sports offers a number of differentteam and individual activities Discounts to Florida Attractions
for faculty and staff. Year-round programs are offered in both individual and team sports. These
include flag football, basketball, soccer, volleyball, softball, tennis, racquetball, 3-point contests, Discount offers to a variety of Florida attractions
bowling, whiffleball, and sport competitions. For a complete list by semester, please visit are available through UF For more information,
tfld .contact University Benefits and Retirement at
www.recsports.ufl.edu. Participation in Intramural Sports is currently freeto faculty and staff contact University Benefits and Retirement at
(352) 392-2HRS (SC 622-2HRS) or
with a valid Gator 1 card. benefits@ufl.edu.

The largest occupied "bat house" in North America, and perhaps the world, resides on UF's campus
across from Lake Alice on Museum Road. Each evening at dusk, you are sure to find visitors lined
up alongthe street awaiting the exodus of more than 100,000 free-tailed bats. This "bat house"
provides free pest control forthe university and Gainesville-removing between 10 and 20 million
insects each night! Assumingthat each bat consumes 500 to 1,000 insects, 1,000 pounds of
leafhoppers, moths, midges, winged ants, beetles, and mosquitos are removed from ouryards,
gardens, and farms on a daily basis.

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Gainesville, Florida

120,919 of Alachua County's total population of over 243,779

Average highs between 76 and 820 F in the spring and fall, between 89 and 910 F in the summer, and as
high as 690 F in the winter. Rainfall for 2003 measured 35.25 inches. There were 255 sunny or partly sunny
days in 2003.

6.25% Retail Sales Tax (food & medicine exempt)
Homestead Exemption $25,000
No state personal income tax
No state inheritance tax
No franchise tax
No inventory tax

27.0% is age 15-24
27.5% is age 25-44
19.6% is age 45-64

Cities within two-hour drive: Jacksonville, Orlando, Tallahassee, Tampa, Ocala, Lake City, St. Augustine,
Cedar Key, Live Oak

Gainesville Chamber
of Commerce

Gainesville Visitors &
Convention Bureau

Alachua County Schools


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