Title: University of Florida regulations : student affairs
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Permanent Link: http://ufdc.ufl.edu/UF00089352/00007
 Material Information
Title: University of Florida regulations : student affairs
Series Title: University of Florida regulations : student affairs
Physical Description: Serial
Language: English
Creator: Office of the Vice President and General Counsel, University of Florida
Publisher: Office of the Vice President and General Counsel
Place of Publication: Gainesville, Fla.
Publication Date: April 18, 2008
 Record Information
Bibliographic ID: UF00089352
Volume ID: VID00007
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.

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NOTICE OF PROPOSED REGULATION AMENDMENT


Date: April 18, 2008

REGULATION TITLE: REGULATION NO.:
Confidentiality of Student Records 6C1-4.007

SUMMARY: The amendments clarify current policy.

AUTHORITY: BOG Resolution dated January 7, 2003.

COMMENTS CONCERNING THE PROPOSED REGULATION SHOULD BE
SUBMITTED WITHIN 14 DAYS OF THE DATE OF THIS NOTICE TO THE
CONTACT PERSON IDENTIFIED BELOW. The comments must identify the regulation
you are commenting on.

THE PERSON TO BE CONTACTED REGARDING THE PROPOSED REGULATION
IS: Rebecca J. Holt, Administrative Assistant, 123 Tigert Hall, Post Office Box 113125,
University of Florida, Gainesville, Florida 32611, 352-392-1358 office, 352-392-4387 facsimile,
regulations@ufl.edu.

NAME OF PERSON WHO APPROVED THE PROPOSED REGULATION: Patricia
Telles-Irvin, Vice President for Student Affairs.

THE FULL TEXT OF THE PROPOSED REGULATION IS ATTACHED TO THIS
NOTICE:









REGULATIONSRPU4ES OF

UNIVERSITY OF FLORIDA


6C1-4.007 Student Affairs: Confidentiality of Student Records.

(1) The President delegates to each Vice President the responsibility for maintaining

the confidentiality of all student records within his area of responsibility. Each Vice President

may designate an individual in his or her area as the custodian of records for that area.

(2) All student records maiaincudin the Dean of Students Office, J. Wayne Reitz Union,

Office for Student Financial Affairs, Career Reseource Center, Depadrment of Housing and

Residence Education, and University Cousciplinary recnseliords Center, are deemed ctory infideatial. Oly thatdefined

inerfnmatin whiy be released withtot the consent of the stden t i nvoled unless a stent th



local telephone number, electronic mail (e mail) address, eonrollment status, most recent previous

educational institution attended, dates of attendance at the University of Florida, major, degree

earned, nature and place of employment at the University, honors and awards received,

participation in officially recognized or registered activities and sports, and weight and height of

members of athletic teams.

(2) All student records, including but not limited to academic records, cGounseling

records, and disciplinary records are confidential except that directory information as defined

herein may be released without the consent of the student involved unless a student has

completed a Request for Nondisclosure of Directory Information, which is available from the

Office of the University Registrar, 222 Criser Hallnot publi informant in.









(3) Directory information includes: name, class and college, local and permanent

addresses, listed telephone number, email address, enrollment status, most recent previous

educational institution attended, dates of attendance at the University of Florida, major, degree

earned, nature and place of employment at the University, honors and awards received,

participation in officially recognized or registered activities and sports, and weight and height of

members of athletic teams.

(43) Information contained in student records except that data which is directoryptbli-

information will be open for inspection only by the student, or parents of dependent students as

defined by the Internal Revenue Service, and designated members of the professional staff of the

University. _The department custodians of student records and their designees may release

information from such records only upon written authorization from the student or as otherwise

provided by law. Records which are created or maintained by the University Counseling Center

and used only in connection with treatment provided to a student are available only to persons

providing such treatment; provided, however, that such records can be personally reviewed by an

appropriate professional of the student's choice.

(54) EachThe Dean or Director of each unit in the Division of Student Affairs is the

official custodian of the records in his or her unit and will designate those staff members who

have access to student records. _The Dean or Director or the Dean or Director's designees has

responsibility for identifying those University agencies outside of the Division of Student Affairs

that shall have access to the particular student records involved.

(65) All requests for research dealing with data from records are referred to the

custodian of the records involved. Such requests should be in writing and should include









appropriate faculty approval. In addition, the researcher will guarantee that identifiable data

about any individual will not be published or made available to others.

(76) Traditional requests from scholastic honor societies (e.g., Phi Eta Sigma, Alpha

Lambda Delta) for membership eligibility based on grade point average shall be granted when

such requests are approved by the Dean of Students or designee.

(87) Counseling, disciplinary, and academic records are maintained separately.

(98) With the exception of pPlacement records, student conduct records, and records

required for audit purposes in the Office for Student Financial Affairs, student records in Student

Affairs offices are not maintained longer than four (4) years after departure from the University

unless such records reflect on the student's eligibility to return to the University.

(109) All policies and procedures governing the maintenance and release of student

records in Student Affairs offices are made public and are subject to review periodically by

appropriate student, faculty, and administrative groups.



Specific Authority: BOG Resolution dated January 7, 20031001. 74(4") S.

Law Implemented 1002.22, 1006.52(1) FS.

History--New 9-29-75, Amended 1-28-80, 8-4-80, Formerly 6C1-4.07, Amended 7-11-

94, 5-1-96, 6-21-00, 1-19-03, 12-31-03, 7-19-05,




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