NOTICE OF TECHNICAL CHANGE
Date: July 30, 2008
REGULATION TITLE: REGULATION NO.:
Direct Deposit Program 6C1-3.0422
SUMMARY: The changes to this regulation are technical in nature and do not include any
substantive changes that are required to be approved by the Board of Trustees.
AUTHORITY: BOG Resolution dated January 7, 2003
COMMENTS CONCERNING THE PROPOSED REGULATION SHOULD BE
SUBMITTED WITHIN 14 DAYS OF THE DATE OF THIS NOTICE TO THE
CONTACT PERSON IDENTIFIED BELOW. The comments must identify the regulation
you are commenting on.
THE PERSON TO BE CONTACTED REGARDING THE PROPOSED REGULATION
IS: Rebecca J. Holt, Administrative Assistant, 123 Tigert Hall, Post Office Box 113125,
University of Florida, Gainesville, Florida 32611, 352-392-1358 office, 352-392-4387 facsimile,
NAME OF PERSON WHO APPROVED THE PROPOSED REGULATION: Kyle
Cavanaugh, Sr. Vice President for Administration
THE FULL TEXT OF THE PROPOSED REGULATION IS ATTACHED TO THIS
UNIVERSITY OF FLORIDA
6C1-3.0422 Finance and Administratio;e Direct Deposit Program
(1) The following describes the direct deposit requirement for all University of
Florida employees. Direct deposit is the electronic transfer of net salary and travel expense
reimbursements into University of Florida employees' personal checking or savings account at
United States financial institution.
(2) All employees, including temporary hires and non-work study students, are
required to participate in the Direct Deposit Program as a condition of employment, regardless of
date of hire.
(a) Departments/eEmployees musthave 30 days from the date of their first pay heck
+to st up a savings or chocr;king account a+ a finance ial institution, and submit the University of
Florida Direct Deposit Authorization Form to the Human Resource Services or Student
EmploymentUniversity PDayroll Office as part of the original hire packet. The Direct Deposit
Authorization form, FA-PS-DDA, Rev. 03/200805/04, is incorporated herein by reference and
can be obtained from the websites of the University Payroll Office and Divisin -ef Human
(b) By Federal Regulations, Work-Study students are not required to participate in
the Direct Deposit Program, but strongly encouraged by the University of Florida to participate.
(c) The direct deposit data remains active in the University Payroll Office until it is
changed or one year after separation of employment.
(3) Employees who can demonstrate a hardship or that they have been unable to
establish an account at a financial institution mustmay request to have their salary applied to a
pay/debit card through a financial institution in partnership with the University. The University
will provide an application for this card upon request.exemptions from participating in direct
(a) Employees shallre required to submit a written request including sitpp Authing documentrization, to
the University Payroll Office eshouplaining the hardship within 1 days frncial the date f hire.
-(b) The University Payroll Office will make a written determination within 14 days to
the employee approving or denying the request.
(e) The University Payroll Office will print checks to those employees granted direct
deposit participation exemption.
(4) Direct Deposit Authorization forms are available in the offices and on the web
sites of the University Payroll Office and the Diviion of Human Resources Services.
(a) Employees are required to submit a new Direct Deposit Authorization to the
University Payroll Office should there be a change in their financial institution.
(b) Employees are not required to re-submit a Direct Deposit Authorization when
changing hiring authorities, pay plans, or job titles within the University of Florida.
Specific Authority 1001.74(4) FS.
Law Implemerted 110.113, 10m1.71d 19)
History--New 12-31-03, Amended 7-19-05
, (technical changes only).