NOTICE OF PROPOSED REGULATION AMENDMENT
Date: July 30, 2008
REGULATION TITLE: REGULATION NO.:
Registration and Student Fees 6C1-3.037
SUMMARY: The regulation has been amended to allow the deferment of registration and
tuition fees for students who have made formal arrangements with the University for payment.
AUTHORITY: BOG Resolution dated January 7, 2003
COMMENTS CONCERNING THE PROPOSED REGULATION SHOULD BE
SUBMITTED WITHIN 14 DAYS OF THE DATE OF THIS NOTICE TO THE
CONTACT PERSON IDENTIFIED BELOW. The comments must identify the regulation
you are commenting on.
THE PERSON TO BE CONTACTED REGARDING THE PROPOSED REGULATION
IS: Rebecca J. Holt, Administrative Assistant, 123 Tigert Hall, Post Office Box 113125,
University of Florida, Gainesville, Florida 32611, 352-392-1358 office, 352-392-4387 facsimile,
NAME OF PERSON WHO APPROVED THE PROPOSED REGULATION: Ed Poppell,
Vice President for Business Affairs
THE FULL TEXT OF THE PROPOSED REGULATION IS ATTACHED TO THIS
UNIVERSITY OF FLORIDA
6C1-3.037 Finance and Administration; Registration and Student Fees.
(1) Registration consists of two major components:
(a) Formal enrollment in one or more courses approved and scheduled by the
(b) Fee payment or other appropriate arrangements for fee payment (deferment, third-
party billing) for the courses in which the student is enrolled.
(2) A student is liable for all fees associated with all courses for which the student is
registered at the end of the drop/add period. The fee payment deadline is 3:30 P.M. of the last
day of the second week of classes.
(3) Late Registration Fee.
(a) A student is subject to a late registration fee of $100.00 if the student fails to apply
and qualify for admission prior to the late registration date published in the University calendar.
If the student qualifies to register during the late registration period, a "late registration"
appointment may be assigned and the student shall be required to pay the late registration fee.
(b) Any student who is assigned a regular registration appointment and who fails to
complete registration during the regular registration period will be subject to the $100.00 late
(4) Late Payment Fee -- Any student who fails to pay all fees due or obtain a written
deferral by the fee payment deadline will be subject to a late payment fee of $100.00.
(5) Waiver of Late Payment Fee -- The late payment fee shall be waived if the balance
due, excluding the late fee is less than $100. The late payment fee shall also be waived if the
balance due, excluding the late fee, is less than $100.00. The late payment fee shall also be
waived upon the petition of the student if:
(a) The University is primarily responsible for the delinquency; or
(b) Extraordinary circumstances prevented all conceivable means of paying fees prior to
the fee payment deadline. The University reserves the right to require documentation to
substantiate these circumstances.
(6) Cancellation of Registration and Reinstatement.
(a) The University shall cancel the registration of any student who has not paid any
portion of the fee liability by the established deadlines published by the University each
(b) The University shall temporarily suspend further academic progress of any student
who has not paid the entire balance of the fee liability by the established deadlines. This will be
accomplished by placing a financial hold on the student's record which will prevent the student
from receiving grades, transcript, and/or diploma and the student's registration will be denied for
future terms until the account has been paid in full.
(c) Reinstatement shall require the approval of the University and payment of all
delinquent liabilities, including the late registration and late payment fees.
(7) The University shall permit the deferral of registration and tuition fees for the period
not ending later than thirty (30) calendar days prior to the last day of classes, or for summer
terms A and B, not later than seven (7) calendar days prior to the last day of classes for the
reasons given in this section. Extension of this deadline shall be made on an individual basis by
term by the President or President's designee. In no case shall the deferment extend beyond the
last day of classes unless there is a formal arrangement with the University for payment by an
acceptable third-party donor. A deferment or an extension of a deferment shall be given for the
(a) Students whose state or federal financial assistance is delayed due to circumstances
beyond the control of the student;
(b) Veterans and other eligible students receiving benefits under Chapter 32, Chapter
34, or Chapter 35, of Title 38 U.S.C., and whose benefits are delayed; or
(c) Students for whom formal arrangements have been made with the University for
payment by an acceptable third party donor.
(8) Fee deferments must be established with University Financial Services, prior to the
fee payment deadline. Failure to establish the deferment will subject the student to payment of
the late payment fee and/or cancellation of registration.
(9) Tuition will be waived for Florida residents 60 years of age or older under the
conditions set forth in Section 1009.26(4), F.S. Persons paying full fees and University of
Florida employee and state employees taking classes on a space-available basis have priority
over any persons allowed a fee waiver under this paragraph.
(10) Sponsored institutes and programs Tuition and materials and supply fees will be
waived by the President or designee for participants in sponsored institutes and programs if
substantially all the direct costs are paid by the external sponsoring agency, where there is not
direct expenditure of Educational and General funds for the conduct of the programs, and where
no fees or other assessments are collected from students by the sponsoring agency, the
university, or any other entity. In determining whether the direct costs are paid by the
sponsoring agency, funds paid directly to the participants in a form such as, but not limited to,
stipends, travel or book allowances should not be taken into account. "Direct costs" refer to the
costs associated with the instruction or training which a participant receives. All funds collected
from sponsoring agencies for sponsored credit institutes will be remitted to the university's
contract and grants trust fund and/or auxiliary trust funds. Neither the number of participants nor
student credit hours in these institutes and programs may be counted for state-funding purposes.
(11) In collecting fees, the President or designee shall impose additional requirements, as
necessary, including advance payment or a security deposit, for the services to be provided by
the University of Florida.
Specific Authority: BOG Resolution dated January 7, 2003 1-01.74 (4-) S.
Law Implemented 1001.74(11), 1009.21, 1009.26 FS.
History--New 3-26-80, Amended 2-11-82, 3-6-85, Formerly 6C1-3.37, Amended 5-18-92,
5-1-96, 7-21-97, 3-12-03, 12-31-03,