• TABLE OF CONTENTS
HIDE
 University Financial Services
 Third-party donors
 Check cashing and bill paying;...
 Campus mail service
 Volunteers
 University Police Department
 Lost or abandoned property
 Traffic & parking; definitions
 Traffic & parking; parking...
 Traffic & parking; miscellaneous...
 Traffic & parking; bus system
 Traffic & parking; control...
 Traffic & parking; control...
 Traffic & parking; violations
 Traffic & parking; use of devices...
 Traffic & parking; fine schedu...
 Traffic & parking; jurisdiction;...
 Mailing lists and labels
 Purchasing
 Purchasing, sponsored research...
 Payment to vendors; payment processing...
 Lease of space
 Surplus university property
 Registration and student fees
 Fee refunds
 Student health, athletic, and activity...
 Material and supply fees
 Tuition cost
 Miscellaneous fees
 Guest admissions
 Employee recognition program
 Write-off of uncollectible accounts;...
 Employee debt collection
 Direct deposit program
 USPS predetermination and arbitration...
 Discipline, suspension and dismissal...
 USPS disciplinary procedures
 USPS and TEAMS performance...
 University grievance procedures...
 Appointment; TEAMS staff
 Resignation and non-reappointment...
 Workers' compensation, unemployment...
 University complaint procedure...
 Pay upon appointment and probationary...
 Personnel policy for TEAMS staff;...
 General personnel policy for TEAMS...
 Construction; acquisition of professional...
 Construction; acquisition of construction...
 Construction; construction contract...
 Construction; bid protests (contractor...
 Construction; evaluations of professional...
 Construction; procedures for payment...
 Construction; procedures to contract...






Group Title: University of Florida regulations : finance & administration
Title: University of Florida regulations : finance & administration. University Financial Services.
ALL VOLUMES CITATION PDF VIEWER THUMBNAILS PAGE IMAGE ZOOMABLE
Full Citation
STANDARD VIEW MARC VIEW
Permanent Link: http://ufdc.ufl.edu/UF00089351/00001
 Material Information
Title: University of Florida regulations : finance & administration. University Financial Services.
Series Title: University of Florida regulations : finance & administration
Physical Description: Serial
Language: English
Creator: Office of the Vice President and General Counsel, University of Florida
Publisher: Office of the Vice President and General Counsel, University of Florida
Place of Publication: Gainesville, Fla.
Publication Date: 2007
 Subjects
Subject: University of Florida.   ( lcsh )
Spatial Coverage: North America -- United States of America -- Florida
 Record Information
Bibliographic ID: UF00089351
Volume ID: VID00001
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved, Board of Trustees of the University of Florida

Downloads

This item has the following downloads:

all ( PDF )


Table of Contents
    University Financial Services
        Page 1
        Page 2
    Third-party donors
        Page 1
    Check cashing and bill paying; returned check service charge, and convenience fee
        Page 1
        Page 2
    Campus mail service
        Page 1
        Page 2
    Volunteers
        Page 1
        Page 2
        Page 3
    University Police Department
        Page 1
        Page 2
    Lost or abandoned property
        Page 1
        Page 2
        Page 3
        Page 4
    Traffic & parking; definitions
        Page 1
        Page 2
        Page 3
        Page 4
    Traffic & parking; parking regulations
        Page 1
        Page 2
        Page 3
        Page 4
        Page 5
        Page 6
        Page 7
        Page 8
        Page 9
    Traffic & parking; miscellaneous provisions
        Page 1
        Page 2
        Page 3
    Traffic & parking; bus system
        Page 1
        Page 2
    Traffic & parking; control of parking
        Page 1
        Page 2
    Traffic & parking; control of traffic
        Page 1
        Page 2
    Traffic & parking; violations
        Page 1
        Page 2
    Traffic & parking; use of devices to impound vehicles
        Page 1
        Page 2
    Traffic & parking; fine schedule
        Page 1
        Page 2
        Page 3
    Traffic & parking; jurisdiction; appeals
        Page 1
        Page 2
        Page 3
        Page 4
        Page 5
    Mailing lists and labels
        Page 1
    Purchasing
        Page 1
        Page 2
        Page 3
        Page 4
        Page 5
        Page 6
        Page 7
        Page 8
        Page 9
        Page 10
        Page 11
        Page 12
        Page 13
        Page 14
    Purchasing, sponsored research exemptions procedures
        Page 1
        Page 2
        Page 3
        Page 4
        Page 5
        Page 6
    Payment to vendors; payment processing guidelines
        Page 1
        Page 2
    Lease of space
        Page 1
        Page 2
        Page 3
        Page 4
        Page 5
        Page 6
        Page 7
        Page 8
        Page 9
    Surplus university property
        Page 1
        Page 2
        Page 3
    Registration and student fees
        Page 1
        Page 2
        Page 3
        Page 4
    Fee refunds
        Page 1
        Page 2
    Student health, athletic, and activity and service fees
        Page 1
        Page 2
    Material and supply fees
        Page 1
    Tuition cost
        Page 1
        Page 2
        Page 3
        Page 4
        Page 5
        Page 6
        Page 7
        Page 8
        Page 9
        Page 10
        Page 11
    Miscellaneous fees
        Page 1
        Page 2
        Page 3
        Page 4
    Guest admissions
        Page 1
    Employee recognition program
        Page 1
        Page 2
        Page 3
    Write-off of uncollectible accounts; settlement of delinquent accounts
        Page 1
    Employee debt collection
        Page 1
        Page 2
        Page 3
    Direct deposit program
        Page 1
        Page 2
    USPS predetermination and arbitration appeal procedures for employees with permanent status
        Page 1
        Page 2
        Page 3
        Page 4
        Page 5
        Page 6
        Page 7
        Page 8
        Page 9
    Discipline, suspension and dismissal for cause of TEAMS staff
        Page 1
        Page 2
        Page 3
        Page 4
    USPS disciplinary procedures
        Page 1
        Page 2
    USPS and TEAMS performance evaluations
        Page 1
        Page 2
        Page 3
    University grievance procedures for TEAMS staff: general information, resort to other procedures, time limits, procedures, and arbitration appeal
        Page 1
        Page 2
        Page 3
        Page 4
        Page 5
        Page 6
        Page 7
        Page 8
        Page 9
        Page 10
        Page 11
        Page 12
        Page 13
    Appointment; TEAMS staff
        Page 1
        Page 2
        Page 3
        Page 4
        Page 5
    Resignation and non-reappointment of TEAMS staff
        Page 1
        Page 2
        Page 3
        Page 4
    Workers' compensation, unemployment compensation and drug testing
        Page 1
        Page 2
    University complaint procedure for USPS employees
        Page 1
        Page 2
        Page 3
        Page 4
    Pay upon appointment and probationary status after promotion; USPS employees
        Page 1
        Page 2
        Page 3
    Personnel policy for TEAMS staff; recruitment and selection
        Page 1
        Page 2
        Page 3
        Page 4
    General personnel policy for TEAMS and USPS employees
        Page 1
        Page 2
    Construction; acquisition of professional and design/build services
        Page 1
        Page 2
    Construction; acquisition of construction management services
        Page 1
    Construction; construction contract bidding and award (contractor)
        Page 1
        Page 2
        Page 3
    Construction; bid protests (contractor only)
        Page 1
    Construction; evaluations of professional service providers, design/builders, construction managers and contractors; disqualification procedure
        Page 1
        Page 2
        Page 3
        Page 4
    Construction; procedures for payment under unbonded construction projects
        Page 1
        Page 2
        Page 3
    Construction; procedures to contract for construction service
        Page 1
Full Text





RULES OF

DEPARTMENT OF EDUCATION

DIVISION OF UNIVERSITIES

UNIVERSITY OF FLORIDA



6C1-3.002 Finance and Administration; University Financial Services.

(1) Students whose accounts are delinquent with the University of Florida may be

denied release of transcripts, the awarding of diplomas, the granting of loans and/or registration,

the use of University facilities and/or services, and admission to University functions, including

Athletic Association events.

(a) Delinquency is defined as having a financial obligation to the University which has

been billed to the student and has not been paid by the established due date.

(2) A student may not be granted a loan through the University's student financial aid

system when:

(a) The student is not currently enrolled;

(b) The student's history with the University reveals that the student on more than one

occasion failed to repay prior loans within eleven to thirty days after due date, or on one

occasion failed to make the required payment within thirty-one days after the due date.

(3) When a check written by a University of Florida student is returned uncollected and

is not redeemed within seven days, it is considered to be a delinquent account with the

University and the student's academic progress will be suspended and no transcripts will be

released or diplomas awarded to the student until the account has been paid in full.









Specific Authority 240.227(1) FS.

Law Implemented 240.291 FS.

History--New 9-29-75, Amended 3-9-76, 2-11-82, Formerly 6C1-3.02, Amended 5-21-89,

5-18-92, 4-30-95, 7-15-97, 6-28-98.









RULES OF

DEPARTMENT OF EDUCATION

DIVISION OF UNIVERSITIES

UNIVERSITY OF FLORIDA



6C1-3.0021 Finance and Administration; Third-Party Donors.

(1) The University of Florida will not release transcripts or diplomas to students whose

third-party donor is more than one term delinquent in paying their fees.

(2) The University of Florida will not accept any new students to be billed to a third-

party donor if the third-party donor is more than two terms delinquent in making any payments

for which it has indicated it will be responsible.

(3) The University of Florida will not accept any additional fee charges for current

students to be billed to a third-party donor's account if the account is more than two terms

delinquent.

(4) The University of Florida may directly assess a student and pursue collection

therefrom for any fees or charges due the University which the third party donor has failed to

pay within a reasonable period. This action will take place after the University determines that

collection from the third-party has failed and further action against same is deemed unwarranted.



Specific Authority 240.227(1) FS.

Law Implemented 240.227(1), 240.291 FS.

History--New 2-11-82, Formerly 6C 1-3.021.









RULES OF

DEPARTMENT OF EDUCATION

DIVISION OF UNIVERSITIES

UNIVERSITY OF FLORIDA



6C1-3.0022 Finance and Administration; Check Cashing and Bill Paying; Returned

Check Service Charge, and Convenience Fee.

(1) The University reserves the right to require all delinquent accounts to be paid only

in cash, cashiers check, or money order.

(2) The University reserves the right to refuse to cash two-party checks, altered checks,

and checks that will not photocopy.

(3) For international checks, the University of Florida will assess any additional charges

necessary to cover any foreign bank processing charges or differences in currency exchange

rates. At no time will the total amount received by the University in current U.S. dollars exceed

the total of the original amount owed in U.S. dollars.

(4) When a check is returned uncollected and is not redeemed within seven (7) days, it

is considered to be a delinquent account with the University and if a student check, the student's

registration will be suspended until the account has been paid in full. A minimum service charge

of $25.00 will be charged. Thirty ($30.00) dollars will be charged if the check is greater than

$50.00 but less than $300.00, and $40.00 will be charged for returned checks of $300.00 or

more.



Specific Authority 229.0081(2) FS.









Law Implemented 215.322(3)(b), 240.289, 240.291, 832.07 FS.

History--2-11-82, Formerly 6C1-3.022, Amended 5-18-92, 5-1-96, 7-15-97, 10-7-99, 6-

27-02.









RULES OF

DEPARTMENT OF EDUCATION

DIVISION OF UNIVERSITIES

UNIVERSITY OF FLORIDA



6C1-3.003 Finance and Administration; Campus Mail Service.

(1) The Campus Mail Service posts and delivers United States mail. United States mail

will be delivered to University groups and organizations, University persons, and University

related groups and organizations on campus through the Campus Mail Service or by the Postal

Service in accordance with existing agreements with the Postal Service.

(2) Official University mail to be consigned to the United States Postal Service will be

processed through the Campus Mail Service, including application of postage, when a postage

charge for the mail has been authorized in advance by the mailing department and chargeable to

a University account. Personal mail will not be handled by the Campus Mail Service. United

States mail may be posted with the branch post office at the J. Hillis Miller Health Center.

(3) The Campus Mail Service maintains an interdepartmental communications system.

Free services are restricted to official interdepartmental communications originating from

departments and/or organizations which receive funding from the University and have a

budgetary account. In addition, the Office of Finance and Administration will approve the use of

campus mail service on a limited basis for communications of commercial companies that have

been chosen to provide employee fringe benefit programs through payroll deductions when these

communications deal directly with these fringe benefit programs. Upon payment of an

appropriate fee in an amount sufficient to cover costs and overhead as approved by the Vice









President for Finance and Administration, campus mail services also will be provided to non-

university entities for delivery to on-campus housing students only as long as the items to be

delivered are not directed to a specific person or address.



Specific Authority 240.227(1) FS.

Law Implemented 240.227(5), (12), (13), (19) FS.

History--New 9-29-75, Amended 10-14-85, Formerly 6C1-3.03, Amended 10-7-99.










RULES OF

UNIVERSITY OF FLORIDA

6C1-3.0031 Finance and Administration; Volunteers.

(1) Purpose and Definition.

(a) This rule provides general guidelines for the recruitment, screening, training,

responsibility, utilization and supervision of volunteers rendering services to the University.

(b) A volunteer is any person who, of his or her own free will, provides services to

the University with no monetary or material compensation, on a continuous, occasional, or one-

time basis.

(2) Responsibilities of Colleges, Schools, and Divisions.

(a) Each college, school, division, and operational unit is authorized and encouraged

to utilize volunteers to assist in carrying out its programs. Deans, directors, and department

chairpersons must coordinate the use of volunteers in their respective units. The responsibility

for the recruitment, screening, training, utilization, and/or supervision of volunteers may be

delegated to department chairpersons and heads of operational units.

(b) Each department/operational unit shall record the number, location and duties of

volunteers, and the total number of annual hours of volunteer service provided to the department.

Such information must be maintained on file by each department/operational unit unless

determined otherwise by the appropriate dean or director.

(3) Screening, Acceptance and Benefits.

(a) Each person wishing to become a volunteer shall furnish to the appropriate

department/operational unit such personal and professional information as may be necessary for

the determination of his or her suitability as a volunteer. The department/operational unit seeking

1










volunteer services shall be responsible for the screening and selection of volunteers. All

volunteers shall be at least 14 years of age.

(b) Volunteers shall be advised that they are entitled to workers' compensation and

state liability protection under the same conditions as state employees. Volunteers shall be

eligible for the other benefits listed in sections 110.502 and 110.504 of the Florida Statutes only as

approved by the college, school, division or operational unit.

(4) Training, Utilization and Supervision.

(a) Upon selection, the department/operational unit shall ensure that it has on file a

completed Record of Volunteer Service for each volunteer. This form shall be completed by the

volunteer and the University's representative prior to the volunteer receiving any training and/or

performing any services for the University. Record of Volunteer Services, Form DHR-RVS1,

Rev. 10/02, incorporated herein by reference and are available from the Workers' Compensation

Office, Division of Human Resources, 433 Stadium, Post Office Box 115008, Gainesville,

Florida 32611.-

(b) Each department/operational unit shall provide in writing to each volunteer the

specific tasks and/or duties to be performed and provide the volunteer with all appropriate work

and safety training.

(c) Each department/operational unit shall ensure that it has on file a completed

Parental/Guardian Authorization for Treatment of Minors, Form DHR-PGAT, Rev. 10/02, for

volunteers under the age of 18 years which is incorporated herein by reference. This form shall

be completed prior to such a volunteer receiving any training and/or performing any services for

the University. Department/operational unit shall further ensure that all provisions of the State's

Child Labor Laws are adhered to for volunteers under the age of 18 years. Forms are available

2










from the Workers' Compensation Office, Division of Human Resources, 433 Stadium, Post

Office Box 115008, Gainesville, Florida 32611.

(5) Responsibilities of Volunteers -- Termination.

(a) Volunteers shall be expected to perform their services in a professional manner

and in accordance with the policies and procedures of the University.

(b) Volunteer services may cease, at any time, at the request of the volunteer or at the

discretion of the University. A notice stating the effective date of the termination shall be

provided to the volunteer.



Specific Authority 1001.74(4) FS.

Law Implemented 1001.74(19) FS.

History--New 10-14-85, Formerly 6C1-3.031, Amended 4-30-95, 1-7-03.









RULES OF

UNIVERSITY OF FLORIDA



6C1-3.005 Finance and Administration; University Police Department.

(1) The University of Florida Police Department shall protect the University's

population, buildings, grounds and equipment, preserve the peace, provide general police

services to the university community and enforce the laws of the State of Florida, the ordinances

of the City of Gainesville and County of Alachua, and the rules and regulations of the University

of Florida.

(2) University police shall meet the minimum standards established by the Police

Standards and Training Commission and Chapter 943 and the rules and regulations promulgated

thereunder.

(3) Each university police officer shall, before entering into the performance of his

duties, take the oath of office established by the university and the university shall enter into a

good and sufficient bond on each officer, payable to the Governor and his successors in office, in

the penal sum of $5,000.00 with a surety company authorized to do business in this State as

surety thereon, conditioned on the faithful performance of the duties of said university police

officer.

(4) Each university police officer shall be provided with a uniform set of identification

credentials.

(5) University police officers occupy positions under the University of Florida Board of

Trustees and are subject to the rules and regulations governing the appointment, status, removal

and other employment conditions of employees of the University of Florida; except that a









university police officer appointed with probationary status shall be required to serve a

probationary period of 12 months of satisfactory service before attaining permanent status.

(6) Each university police officer shall be provided with the "University of Florida

Police Manual" updated December 11, 2002, developed by the University of Florida Police

Department to familiarize the officer with the policies and procedures of the department and to

guide the officer in the execution of his or her official duties as prescribed by 1012.97(6), F.S.



Specific Authority 1001.74(4), 1012.97(6) FS.

Law Implemented 1001.74(19), 1012.97 FS.

History--New 11-11-79, Formerly 6C1-3.05, Amended 1-9-03.









REGULATIONS OF

UNIVERSITY OF FLORIDA



6C1-3.0051 Lost or Abandoned Property.

(1) For the purposes of this regulation, the following definitions shall apply:

(a) "University campus" or "campus" shall include those lands located in the City of

Gainesville, Florida, occupied or controlled by the University of Florida, and bounded generally

by 13th Street on the east, University Avenue on the north, 34th Street on the west and Archer

Road on the south, along with any other educational or residential facilities occupied or

controlled by the University within Alachua County, Florida.

(b) "Date of notification" is defined as the date on which an identified owner of lost

or abandoned property is notified by the Property Custodian that such property is in custody and

informed of the location and means by which the property may be released. If notification is by

mail, the date of notification is five business days after the date the letter is mailed.

(c) "Date of receipt" is defined as the date lost or abandoned property comes into the

custody of the Property Custodian as recorded by the Property Custodian.

(d) "Discarded items" are defined as tangible personal property and other personal

objects left on campus that have no identifiable owner, no appreciable value, and no apparent

intrinsic value to the rightful owner. Discarded items are not subject to the procedures set forth

in this rule.

(e) "Lost or abandoned property" is defined as tangible personal property with some

appreciable value or apparent intrinsic value to the rightful owner that has been mislaid or

deposited on campus and left unattended, including vehicles that are deemed abandoned in









accordance with subsection (2) of this rule. Lost or abandoned property may or may not have an

identifiable owner.

(f) "Notice of impoundment" is defined as a letter sent by the University of Florida

Police Department (University Police Department) to the registered owner of an impounded

vehicle via certified mail or a notice posted on the vehicle pursuant to Regulation 6C1-3.0131

notifying the registered owner that the vehicle has been impounded and stating the place and

means by which the vehicle's release may be secured.

(g) "Property custodian" is defined as the individuals) designated by the University

President to manage the transfer, storage, and disposal of property lost or abandoned on campus

in accordance with Section 705.18, F.S.; persons designated by the Property Custodian to carry

out any of these duties.

(2) Property Deemed Abandoned. A vehicle that has been impounded pursuant to

Regulation 6C1-3.013 will be deemed abandoned if not claimed and released pursuant to

subsection 6C1-3.015(9) within thirty (30) calendar days from the date of impoundment or

fifteen (15) days from the date of receipt of the notice of impoundment, whichever is later, or, if

the impoundment has been appealed pursuant to subsection 6C1-3.015(9), within thirty (30)

calendar days from the date of the probable cause hearing, or if the probable cause determination

is appealed, within thirty (30) calendar days from the date of the final determination. The date

the vehicle is deemed abandoned in accordance with the above shall be recorded by the Property

Custodian as the date of receipt of abandoned property for purposes of this regulation. Property

deemed abandoned shall be treated as abandoned property under the procedures set forth in

subsection (3) of this regulation.

(3) Procedures.









(a) All reports pertaining to missing, lost, stolen, or abandoned property that is or

may be located on campus shall be made to the University Police Department.

(b) All lost or abandoned property found on campus shall be delivered to the Property

Custodian who shall record the date of receipt of the property and retain custody of the property

until disposed of in accordance with this regulation.

(c) If the rightful owner of the property is identifiable, the Property Custodian shall

make reasonable efforts to contact and notify the rightful owner of the location and means by

which the property may be released.

(d) In determining whether the rightful owner is identifiable, the Property Custodian

shall compare outstanding reports made to the University Police Department of missing, lost, or

stolen property to the property in custody. Property that appears to be recovered stolen property

may be retained by the University Police Department as necessary for evidentiary and/or

investigative purposes.

(e) If lost or abandoned property is not claimed by the rightful owner within thirty

(30) calendar days from the date of receipt recorded by the Property Custodian, or a longer

period of time as may be deemed appropriate by the Property Custodian, such property will be

sold at public auction in accordance with Section 705.18, F.S. The rightful owner of such

property may reclaim the property at any time prior to sale.

(f) Notice of the auction shall be provided in accordance with Section 705.18(1),

F.S., and shall be published no less than two (2) weeks prior to the auction and shall include a

description of the items to be auctioned.

(g) Any lost or abandoned property claimed by the rightful owner shall be released

subject to any applicable liens, fees, fines, and reasonable costs of transport, storage and sale.









(h) If lost or abandoned property that is made available for sale at auction pursuant to

Section 705.18 and this Regulation is not sold at such auction, the Property Custodian shall

either retain the property for university use, donate it to a charitable organization, or discard it.



Specific Authority 1001.74(4) FS.

Law Implemented 705.18 FS.

History--New 7-19-05, Amended 3-30-07.









REGULATIONS OF

UNIVERSITY OF FLORIDA



6C1-3.006 Traffic & Parking; Definitions.

(1) The operation and parking of a motor vehicle on the University of Florida campus is

a privilege granted by the University rather than a right. All vehicles parked on campus during

hours of restriction must properly display a University parking decal or permit. A parking decal

is not a guarantee of a parking space. Each vehicle operator is responsible for finding a legal

parking space. Lack of a space is not a valid excuse for violating any parking regulation.

Parking meters are located throughout the campus for visitors to the University. Transportation

and Parking Services operates a pay parking facility for campus visitors at the Welcome Center

Garage for and adjacent to Shands Hospital for use by patients and visitors to Shands Hospital

and the J. Hillis Miller Health Center. The University assumes no liability for damage to

vehicles operated or parked on the campus. Any such damage is a risk assumed by the owner or

operator of the motor vehicle.

(2) The following are definitions of words and phrases used in the regulations

governing traffic, parking and registration of vehicles on the University of Florida campus.

(a) Bicycle Includes every vehicle propelled solely by human power and every

motorized bicycle as defined in Section 316.003(2) of the Florida Statutes.

(b) Business Days All days except weekends and official University Holidays.

(c) Campus Includes all of the property of the University of Florida located in

Gainesville or adjacent areas.









(d) Decal Sticker affixed to the vehicle allowing parking in designated areas when

space is available.

(e) Employee Any employee of the University of Florida including faculty, TEAMS,

University Support Personnel System staff and Other Personnel Services (non-student) staff. For

the purpose of these regulations, employees of University direct support organizations and non-

University organizations contracted to provide services to the University shall have the same

parking privileges as University employees.

(f) False Registration Applying for, receiving or displaying a parking permit or decal

by showing or giving false information or by other fraudulent means which shall include

reproducing, altering or defacing a decal, a permit or any other document used for registration or

used in lieu of a valid registration.

(g) Impound To tow a vehicle away from the place in which it is parked or to seize

and hold legal custody.

(h) Moped Includes all vehicles described in Section 316.003(77) of the Florida

Statutes.

(i) Motorcycle and Motor Scooter Includes all motor vehicles with two or three

wheels.

(j) Motor Vehicle Includes all vehicles other than bicycles and mopeds.

(k) Parking Space Areas governed by the University of Florida parking regulations

with parking spaces delineated by white, yellow or blue striping, a parking meter or physical

barriers delineating parking parameters.

(1) Permit A card temporarily displayed in the vehicle allowing parking for a limited

period of time in designated areas as space is available.









(m) Registration Obtaining authorization to operate and park a vehicle on campus by

receiving an appropriate decal or permit for a specified areass.

(n) Restricted Area An area within which an automobile may be parked if it bears the

appropriate decal or permit for that area.

(o) Reserved Space An individual parking space, as approved by the President,

appropriately marked for a particular license tag number, individual or position.

(p) Restricted Hours The hours between 7:30 A.M. and 5:30 P.M., Monday through

Friday, unless otherwise indicated.

(q) Service Area or Drive Parking areas reserved only for properly identified service

or emergency vehicles, commercial vehicles, or vehicles bearing proper authorization from

Transportation and Parking Services. Service Areas or Drives are delineated by signs or

pavement markings.

(r) Student Includes all persons, not classified as faculty or staff, carrying one or more

credit hours of graduate or undergraduate work. This includes Santa Fe Community College

students who enroll in courses on campus.

(s) Student Classification The student's classification as established by the University

of Florida Registrar.

(t) Transportation and Parking Services The University unit responsible for issuing

decals and permits for parking on campus and for collecting parking fees and parking fines. It is

located on campus at 115 Gale Lemerand Drive, (352) 392-8048 (voice) and (352) 392-1007

(facsimile), and the mailing address is P.O. Box 112325, University of Florida, Gainesville,

Florida 32611-2325. Its hours of operation are Monday through Friday from 8:00 A.M. to 4:30

P.M. except on University holidays.











Specific Authority: BOG Resolution dated January 7, 2003.

History--New 9-29-75, Amended 8-15-78, 8-19-79, 8-26-81, 8-12-82, 3-6-85, Formerly

6C1-3.06, Amended 5-14-87, 4-27-88, 4-23-89, 4-17-90, 5-7-92, 5-19-93, 4-30-95, 5-1-96, 6-7-

00, 5-22-01, 3-31-06 (technical changes only), 3-30-07 (technical changes only), 3-14-08

(technical changes only).









REGULATIONS OF

UNIVERSITY OF FLORIDA



6C1-3.007 Traffic & Parking; Parking Registration.

(1) Transportation and Parking Services is responsible for issuing decals and permits for

parking on campus and for collecting parking fees.

(2) To purchase a decal, students and employees must present a current title or motor

vehicle registration certificate issued to the individual, his or her guardian, or to some person in

his or her immediate family and a valid University identification card. Students must also

present a current proof of address document.

(3) Students and employees may purchase no more than one (1) decal at any one time

except as provided in subsections 6C1-3.007(9)(g)(12).

(4) Any person applying for or receiving a parking permit or decal by showing or giving

false information or by other fraudulent means, which shall include reproducing, altering or

defacing a decal, a permit, or any other document, shall be guilty of false registration.

(5) The registrant must park in accordance with his or her decal assignment and the

decal is not transferrable and may only be used by the registrant. The receipt of a parking permit

or decal does not guarantee that a parking space will be available at all times.

(6) Annual, semester, monthly, weekly or daily decals may be purchased. For faculty

and staff, annual decals shall be effective from May 1 through April 30 of the year for which

purchased. For students, annual decals shall be effective from September 1 through August 31

of the year for which purchased. Semester-term decals shall be effective for one of the following

semesters for which purchased:









(a) Summer -- May 1 through August 31.

(b) Fall -- September 1 through December 31.

(c) Spring -- January 1 through April 30.

(NOTE: Registration fee may be higher when purchased by semester, month, week or day. All

fees include the required 6.25% state sales tax.)

(7) Reserved spaces: Employees who register to park at the University and have a valid

Official Business or a Restricted Area decal may purchase an individually reserved parking

space, as approved by the President, upon payment of the appropriate fee shown below.

Annual Semester

$570.00 $190.00

(8) Annual or semester decals for reserved parking areas may be purchased upon

payment of the appropriate fee shown below. (NOTE: Health Science Center reserved parking

decals are not valid in other Blue lots.)



Annual Semester

Reserved Gated

Decals $828.00 $276.00



Official Business

Reserved Gated

Decals $924.00 $308.00



Medical Resident









Reserved Area

Decals $360.00 $120.00



(9) Parking decals are sold under the following guidelines:

(a) Faculty, Technical, Executive, Administrative, and Managerial Support (TEAMS)

and University Support Personnel System (USPS) employees are eligible for an Official

Business decal, authorizing parking in Green and Restricted Area lots except where signs

prohibit it. An Official Business decal is issued upon payment of the appropriate fee shown

below:

Annual Semester

$342.00 $114.00



(b) Faculty, TEAMS and USPS employees are eligible for Restricted Area Orange and

Blue decals, authorizing parking in designated restricted and Green lots. A Restricted Area

decal is issued upon payment of the appropriate fee shown below:

Annual Semester

$258.00 $86.00



(c) Disabled employees possessing a State of Florida issued Disabled Persons Parking

Placard are eligible for a University of Florida Disabled Parking decal upon approval and

payment of the appropriate fee shown below. This decal is required to park in any designated

disabled space on campus. This decal also will allow parking in any Restricted Area parking lot









or garage on campus. If requested, the disabled employee is eligible to receive a reserved

parking space near their work site at no extra charge.

Annual Semester

$258.00 $86.00



(d) Any employee is eligible for commuter parking. A Staff Commuter decal is issued

upon payment of the appropriate fee shown below:

Annual Semester

$132.00 $44.00



(e) Any student of the University of Florida is eligible to register for parking as

authorized on campus upon payment of the appropriate fee shown below.

Annual Semester

$122.00 $61.00



(f) Disabled students possessing a State of Florida or out-of-state Disabled Persons

Parking Placard are eligible for a University of Florida Disabled Parking decal upon approval

and payment of the appropriate fee shown below. This decal is required to park in any

designated disabled space on campus. This decal will also allow parking in any Restricted Area

parking lot or garage on campus.

Annual Semester

$122.00 $61.00









(g) In cases where an individual lives in family housing and also works for the

University, he or she may purchase two decals for the same vehicle. In these cases, the full price

for the higher-priced decal must be paid, and the price for the second decal is $5.00.

(h) Individual monthly, weekly and daily parking permits may be sold to those requiring

parking privileges on a short term basis upon approval of Transportation and Parking Services

and payment of the appropriate fee shown below:

Monthly Weekly Daily

Staff Restricted Area $50.00 $20.00 $5.00

Staff Commuter $20.00 $7.00 $3.00

Student $20.00 $7.00

Commercial $60.00 $25.00

(i) Additional parking policies affecting students include the following:

1. Eligibility requirements for the various student decals will be established each year

by Transportation and Parking Services prior to May 1st.

2. Eligibility for student decals will be determined by an annual analysis of the

capacity of parking facilities, projected enrollment levels of students, the anticipated mix of

students by class and credit hour designations, and the appropriate demand/supply ratios that will

occur from the proposed eligibility standards.

3. Eligibility requirements will be established with the goal of providing the most

efficient and effective management of student parking facilities. Assignment of parking

eligibility for facilities close to the core of campus will be made to graduate and professional

students up to the level that those parking facilities can provide reasonable accommodation.









4. Officials of University groups and organizations, as defined in paragraph 6C1-

2.004(3)(a), may be issued Restricted Area permits during their terms of office upon request and

approval by the Parking and Transportation Committee.

(10) Decal sales and refunds:

(a) The purchase price of a staff decal will be prorated on a bi-weekly basis over the

term of the decal. The prorated price will be determined at the time of purchase.

(b) A full refund is issued on parking decals when requested within fifteen (15) calendar

days from the purchase or effective date.

(c) One twenty-fourth (1/24) of the annual price for each unused payroll deduction

period may be given on an annual decal, based on when the decal is returned.

(d) For employees on payroll deduction, payments made in excess of the amount due

will be refunded.

(e) No refunds will be issued unless the decal or remains of the decal is returned to

Transportation and Parking Services.

(11) Any person may operate a bicycle on the University of Florida campus. Bicycles

may be registered with the University Police Department.

(12) Any student or employee having a valid operator's license- is eligible to register a

motorcycle, moped, or motor scooter and purchase a decal for parking in designated motorcycle

parking spaces only, upon payment of the appropriate fee shown below:



Annual Semester

$64.00 $32.00









(13) Any commercial visitor engaged in official business with the University of Florida

is eligible to register and purchase a Commercial decal for each vehicle brought on campus.

This entitles the holder to park in Green or Restricted Area lots. The decals may not be used by

the registrant or by members of the registrant's family or others to conduct personal business on

campus. A Commercial decal may be purchased upon payment of the appropriate fee shown

below:

Annual Semester

$351.00 $117.00



(NOTE: Students do not qualify for a Commercial decal and must register and purchase a

student decal in accordance with paragraph 6C1-3.007(9)(e). )

(14) Any appropriately marked vendor, delivery or commercial vehicle engaged in

official business with the University of Florida may be permitted to go about that business

without obtaining a permit or paying a fee. The vehicle must be clearly and permanently marked

on both sides.

(15) Designated parking spaces will be reserved for: (1) deans and assistant vice

presidents or higher positions when the employee's office is not near a gated parking lot, (2)

employees having sufficient medical reasons, and (3) full-time professional resident staff living

in the residence halls.

(16) Official Business parking permits are issued to University departments or other

appropriate administrative units upon approval of a written request submitted by the department

chairperson or unit director to Transportation and Parking Services and upon payment of the

appropriate fee shown below:









Annual

$50.00

These permits are to be used by employees who perform duties at several locations on campus,

and may also be used for parking to load and unload in Service Areas for up to one hour. A

decal may or may not be required, as specified on the permit.

(17) Temporary parking permits to employees and students, may be issued at no charge

upon approval of Transportation and Parking Services.

(18) The Parking and Transportation Committee shall have authority to approve special

parking requests as needed.

(19) Decals must be properly displayed on vehicles.

(a) A decal evidencing registration is issued to the registrant and must be immediately

affixed in accordance with the instructions supplied with the decal. No grace period is allowed.

(b) A vehicle bearing an illegal or improperly attached decal is not entitled to the

privileges normally afforded by such decal.

(c) Lost, misplaced, or defaced decals must be replaced immediately.

(d) Changes in affiliation or address affecting the validity of the decal issued must be

reported immediately to Transportation and Parking Services and a replacement decal purchased.

The former decal must be surrendered.

(20) A replacement decal is $20.00 regardless of whether the original was an annual or

semester decal.



Specific Authority: BOG Resolution dated January 7, 2003.









History--New 9-29-75, Amended 8-15-78, 8-19-79, 8-4-80, 8-26-81, 8-12-82, 3-6-85, 5-9-

85, 10-14-85, Formerly 6C1-3.07, Amended 5-19-86, 5-14-87, 4-27-88, 4-23-89, 4-17-90, 5-7-

92, 5-19-93, 4-30-95, 5-1-96, 7-15-97, 5-3-98, 5-10-99, 6-7-00, 5-22-01, 7-19-01, 5-20-02, 6-3-

03, 7-19-05, 4-13-06, 3-13-07, 3-14-08 (BOT Approval), 4-23-08 (BOG Approval).










REGULATIONS OF

UNIVERSITY OF FLORIDA



6C1-3.008 Traffic & Parking; Miscellaneous Provisions.

(1) The President may authorize decals to be issued without charge when the University

receives a benefit at no direct cost to the University.

(2) Upon payment of the appropriate fee, retired members of the faculty and staff are

eligible to register and obtain the same parking privileges as if still employed by the University.

A retired member of the faculty and staff honored with "emeritus" status is issued an Official

Business decal without charge.

(3) Houseparents, custodians, cooks, baby-sitters, etc., employed by private individuals

residing on campus may register and purchase a decal for the appropriate area, upon payment of

the fee contained in Regulation 6C1-3.007(9)(d).

(4) Students who are temporarily disabled may be eligible for a temporary Restricted

Area parking permit for up to thirty (30) days upon written request from a medical doctor.

(5) Visitors may utilize metered spaces and pay parking facilities, or may be issued

temporary visitor's permits by Transportation and Parking Services or attendants stationed at the

entrances to the central campus. Permits for longer periods may be requested from

Transportation and Parking Services. These permits authorize driving and parking in designated

areas only.

(6) Visitors on official business and visitors with ministerial, charitable or public

service missions may be issued temporary permits valid for extended periods of time of a stated

duration authorizing parking in designated areas only.

(7) Construction workers employed by contractors for campus construction may

purchase commercial decals, or if approved may be issued parking permits for parking at a

designated remote contractor parking area, or in approved fenced locations on or near the

construction site as determined by the University.

1










(8) Faculty, staff and students of Santa Fe Community College and other schools who

use University facilities, including the library, are treated in the same manner as University of

Florida faculty, staff and students.

(9) Special parking permits may be issued to outside agencies for use when making

official business trips to the University of Florida.

(10) The managers of the cafeterias and bookstores on campus may obtain Service Drive

parking permits for their locations.

(11) Permits may not be used by the registrant or members of the registrant's family or

others to conduct personal business on campus and are subject to revocation if the special

privileges are abused.

(12) Permits may be obtained from Transportation and Parking Services to authorize

parking in service areas.

(13) Students, Staff and Faculty of the University of Florida, Shands Hospital, and any

other entities located at the J. Hillis Miller Health Center may not use the Visitor Pay Parking

Facilities at the J. Hillis Miller Health Center during the posted hours of operation unless being

treated as a patient of a clinic or hospital or unless visiting a patient in a clinic or hospital.

(14) The University of Florida requires all University motor vehicles to have a current

safety inspection decal. To obtain the safety inspection decal, each University motor vehicle

must pass an annual safety inspection conducted by the University of Florida Motor Pool.

(15) The University of Florida requires all University motorized vehicles not eligible to

be titled or licensed by the State of Florida and which are intended to be operated on campus

roads to obtain a street-worthy inspection decal. All such vehicles must be certified to be street-

worthy by means of an annual inspection by the University of Florida Motor Pool.



Specific Authority: BOG Resolution dated January 7, 2003.










History--New 9-29-75, Amended 8-15-78, 8-19-79, 8-4-80, 8-26-81, 8-12-82, Formerly

6C1-3.08, Amended 5-14-87, 4-27-88, 4-23-89, 4-17-90, 5-7-92, 5-19-93, 4-30-95, 5-1-96, 7-1-

96, 3-31-06, 3-30-07, 3-14-08.










REGULATIONS OF

UNIVERSITY OF FLORIDA



6C1-3.009 Traffic & Parking; Bus System.

(1) Transportation and Parking Services supervises the operation of the campus shuttle

bus system (including Gator Lift). Use of the campus shuttle bus system is free to all faculty,

staff, students, and visitors. Use of the City of Gainesville Regional Transit System is free to all

University of Florida students, faculty and staff with a valid Gator 1 identification card.

(2) Effective Fall Semester 2008, a Transportation Access Fee of $6.11 per credit hour

is assessed upon all courses and fundable credit hours taken by individuals at the University of

Florida. Dental, medical and veterinary students must pay a semi-annual Transportation Access

Fee of $122.20 (One hundred twenty-two and 20/100 dollars). Pharmacy students must pay a

semi-annual Transportation Access Fee of $109.98 (One hundred nine and and 98/100 dollars),

Physical Therapy students must pay a semi-annual Transportation Access Fee of $119.14 (One

hundred nineteen and 14/100 dollars), Public Health and Health Professions MPH 2-Year

students must pay a semi-annual Transportation Access Fee of $73.32 (Seventy-three and 32/100

dollars), and Public Health and Health Professions MPH Accelerated Program students must pay

a semi-annual Transportation Access Fee of $64.15 (Sixty-four and 15/100 dollars). This fee is

used to help support the on campus shuttle bus system and the City of Gainesville Regional

Transit System.

(3) Students enrolled in a New World School of the Arts degree program in Miami are

exempted from paying the Transportation Access Fee. Students enrolled in an off-campus










course shall be assessed all, part, or none of the fee pursuant to the determination of the Office of

the Provost based on the location and type of the course.



Specific Authority: BOG Resolution dated January 7, 2003.

History--New 9-29-75, Amended 8-15-78, 8-26-81, 8-12-82, 5-14-85, Formerly 6C1-3.09,

Amended 5-14-87, 4-27-88, 4-23-89, 4-30-95, 5-10-99, 5-22-01, 5-20-02, 6-3-03, 11-25-03, 5-

30-04, 7-19-05, 4-13-06, 4-20-07, 3-14-08 (BOT Approval), 4-23-08 (BOG Approval), 9-5-08

(Technical changes only).










REGULATIONS OF

UNIVERSITY OF FLORIDA



6C1-3.010 Traffic & Parking; Control of Parking.

Parking is controlled on the campus under the following guidelines:

(1) No vehicle without a current decal or permit may be parked on campus during the

restricted hours. Normal hours of restriction begin at 7:30 a.m. and end at 5:30 p.m. each day

unless otherwise indicated except on Saturday, Sunday and University holidays. Designated

lots, areas or parking spaces may be restricted for longer periods (up to twenty-four hours a day,

seven days a week) as provided in this regulation.

(2) Designated areas of the campus are restricted to the use of motor vehicles having

decals or permits authorizing entrance to and parking in the particular area. No unauthorized

automobile may operate or park within such areas during restricted periods.

(3) Reserved parking spaces, parking spaces reserved for persons with disabilities, no-

parking zones, fire lanes, and service areas are restricted at all times unless otherwise indicated.

(4) Parking or leaving any motor vehicle in any space or area for a period of time longer

than is indicated by authorized signs is prohibited at all times.

(5) The University assumes no liability for damage to vehicles operated or parked on

the campus. Any such damage is a risk assumed by the owner or operator of the motor vehicle.

(6) Other parking restrictions include:

(a) Motor vehicles must be parked within the markers whenever provided. Parking on

or over a line or curb is prohibited.

(b) Parking on grass, sidewalks, crosswalks or in bike lanes is prohibited.

1










(c) Parking with the front of the vehicle facing traffic is prohibited.

(d) Parking in such a way as to obstruct traffic or to create a hazard is prohibited.

(e) Continuous parking for extended periods is prohibited.

(f) Family housing residents may purchase a decal to park trailers, boats, campers and

similar vehicles by paying the appropriate decal fee

(g) Designated parking areas may be set aside for pay parking or metered parking

during established hours and an appropriate fee shall be assessed regardless of the decal or

permit attached to the vehicle. Metered lots are enforced between the hours of 8 a.m. and 5 p.m.,

Monday through Friday except University holidays.

(h) Backing into parking spaces is not allowed when signs prohibit it.

(i) Motor vehicles must be parked in designated parking spaces/areas only.



Specific Authority: BOG Resolution dated January 7, 2003.

History--New 9-29-75, Amended 8-26-81, 8-12-82, 3-6-85, Formerly 6C1-3.10, Amended

5-14-87, 4-27-88, 4-23-89, 5-7-92, 5-19-93, 6-7-00, 3-31-2006 (technical changes only), 3-14-08

(BOT approval).










RULES OF

DEPARTMENT OF EDUCATION

DIVISION OF UNIVERSITIES

UNIVERSITY OF FLORIDA



6C1-3.011 Finance and Administration: Traffic & Parking; Control of Traffic.

(1) Each area of the campus is posted with a speed limit appropriate to the area. The

main campus (teaching and residential areas and streets adjacent to family housing areas) is

posted with a legal speed limit of 20 miles per hour. Streets wholly within the family housing

areas are posted with 10-miles-per-hour speed limits. Driving any vehicle in excess of posted

speed limits is prohibited.

(2) City, University and State traffic regulations, rules and directive signs govern the

use of motor vehicles on campus and must be observed at all times. Violators are subject to a

Uniform Traffic Citation which must be paid at the Alachua County Courthouse and for which

points may be assessed on their State of Florida Drivers License.

(3) Motorists must also operate under the following guidelines:

(a) Motorists must give right-of-way to pedestrians crossing at designated, marked

crosswalks.

(b) Unnecessary noise from horns and mufflers or any other noise device is prohibited

at all times.

(c) Driving on grass and paths or sidewalks is prohibited except in those instances where

sidewalks are designated for the use of bicycles.











(d) Making a U-turn on campus is prohibited except where designated (some dead-end

streets).

(e) Failing to observe a stop sign or stop light while operating a motor vehicle is

prohibited.

(f) Operating a motor vehicle against authorized signs indicating the direction in which

traffic should flow is prohibited.

(g) Failure to yield right-of-way while operating a motor vehicle is prohibited.

(h) Operating a motor vehicle from one lane of traffic to another without first

ascertaining if such movement can be made with safety is prohibited.

(i) Traffic laws and regulations are in effect 24 hours a day except as limited in these

regulations.



Specific Authority 240.227(1), 240.264 FS.

Law Implemented 240.227(1), 240.263(2), 240.264, 240.265 FS.

History--New 9-29-75, Formerly 6C1-3.11, Amended 5-14-87.










REGULATIONS OF

UNIVERSITY OF FLORIDA



6C1-3.013 Traffic & Parking; Violations.

(1) Any person operating or parking a vehicle in violation of these rules and regulations

may be issued a citation and/or becomes subject to arrest. In addition, the vehicle may be

subject to impoundment.

(2) The person in whose name the decal or vehicle is registered may be issued a citation

in the event such vehicle is found parked or standing in violation of these rules and regulations

and such vehicle is unattended by a driver. (NOTE: decals must be removed if the vehicle is

sold.)

(3) The University of Florida police have the authority to cause motor vehicles to be

removed and impounded or impounded in place when left unoccupied on the University of

Florida campus under any of the following circumstances:

(a) when parked or left standing illegally in a no-parking zone, service area, fire lane, or

in a space reserved for disabled persons;

(b) when parked or left standing illegally in an individually-reserved parking space or

any reserved or restricted parking area;

(c) when parked or left standing illegally in a manner so as to obstruct traffic or create a

hazard to safety;

(d) when parked or left standing illegally in any bus stop or bicycle lane;

(e) when parked or left standing continuously for an extended period of time;










(f) when the use of the vehicle is in violation of the decal registration regulations of the

University of Florida;

(g) when a motor vehicle against which there is one or more citations in default as

provided in subsection 6C1-3.014(3), is parked or left standing on campus; or

(h) when the motor vehicle of a person whose driving and parking privileges have been

suspended under the provisions of subsection 6C1-3.014(4), is parked or left standing on

campus.

(4) All University vehicles shall pass an annual safety inspection conducted by the

University of Florida Motor Pool. The University of Florida Police have the authority to

impound any University of Florida owned vehicle that does not have a current University safety

inspection decal.

(5) Any and all charges or fees involved in impounding a motor vehicle are charged

against the vehicle and the owner, and such fees and all unpaid fines must be paid before the

vehicle is released unless it has been determined pursuant to subsection 6C1-3.015(9), that the

motor vehicle must be released without payment of such charges. In the case of University of

Florida owned vehicles, the charges or fees shall be paid by the department to which the vehicle

is assigned.

(6) The maximum impound fee shall be $50.00.



Specific Authority: BOG Resolution dated January 7, 2003.

History: New 9-29-75, Amended 3-6-85, Formerly 6C1-3.13, Amended 5-14-87, 4-27-88,

4-23-89, 5-19-93, 4-30-95, 5-1-96, 6-28-98, 6-3-03, 3-14-08 (BOT approval).










RULES OF

DEPARTMENT OF EDUCATION

DIVISION OF UNIVERSITIES

UNIVERSITY OF FLORIDA



6C1-3.0131 Finance and Administration; Traffic & Parking; Use of Devices to Impound

Vehicles.

(1) University of Florida police are authorized to impound a vehicle without removal

through use of a mechanical device only if the vehicle is subject to removal and impoundment as

provided in 6C1-3.013, and the following conditions are present:

(a) The vehicle is located in a place which would not pose a hazard to traffic;

(b) Application of the device would not damage the vehicle; and

(c) Notice that such device has been placed on the vehicle is posted in a prominent

location on the window or windshield of the vehicle where the operator of the vehicle would

reasonably be expected to observe it.

(2) The notice to be posted on the vehicle shall state

the place and/or means by which the vehicle's release may be secured. The vehicle shall be

released in accordance with 6C1-3.015(9), F.A.C.

(3) The immobilizing device used to impound vehicles is the property of the University

of Florida and any damage to it shall make the offender liable for the destruction of University

property. Removing the device, tampering with the device, or moving the vehicle by any means

before the device is removed by the University of Florida Police constitutes a separate and

additional offense.













Specific Authority 240.227(1), 240.264 FS.

Law Implemented 240.227(1), 240.263(2), 240.264, 240.265 FS.

History--New 8-12-82, Amended 3-6-85, Formerly 6C1-3.131, Amended 4-27-88, 4-23-

89, 5-7-92, 4-30-95.









REGULATIONS OF

UNIVERSITY OF FLORIDA



6C1-3.014 Traffic & Parking; Fine Schedule.

(1) The schedule of violations, and the accompanying fines are:

(a) No or expired decal or permit -- $30.00;

(b) Parking out of assigned area -- $30.00;

(c) Parking in a restricted area -- $30.00;

(d) Parking in a reserved parking space -- $30.00;

(e) Overtime Parking -- $15.00;

(f) Parking over lines -- $20.00;

(g) Parking on grass -- $30.00;

(h) Parking facing traffic -- $30.00;

(i) Parking on sidewalk -- $30.00;

(j) Parking obstructing traffic -- $30.00;

(k) Parking illegally in a service area -- $30.00;

(1) Parking in No Parking Zone -- $30.00;

(m) Decal improperly attached -- $10.00;

(n) False registration -- $150.00 plus the cost of the equivalent parking decal;

(o) The use of an unauthorized duplicate or lost or stolen decal -- $150.00 plus the cost

of the equivalent parking decal;

(p) Unauthorized use of decal or permit -- $30.00;

(q) Driving/parking on campus while eligibility is suspended -- $100.00;









(r) Failure to pay parking lot fee -- $30.00;

(s) Unauthorized operation of a vehicle in a restricted area -- $50.00;

(t) Backed into parking spaces where prohibited -- $30.00;

(u) Parking without a permit in a parking space reserved for persons with disabilities --

$250.00;

(v) Bicycles parked out of assigned area -- $10.00;

(w) Tampering with or unauthorized removal of, an immobilizing device -- $200.00 plus

the purchase price of the device if not returned to the University undamaged.

(2) The above schedule covers all motor vehicles, mopeds and bicycles, as appropriate,

and applies to all offenders. All listed fines are maximums and may be reduced at the discretion

of the University Traffic Authority.

(3) Any individual who receives a citation must pay the fine or file a statement of

appeal with the University Traffic Authority as provided in Regulation 6C 1-3.015. Failure to

pay the fine or to file a statement of appeal within thirty (30) calendar days from the date of the

citation constitutes a default and the citation will be considered delinquent. The appropriate

penalty, plus an additional $5.00 administrative fee shall be imposed. Failure to respond to a

citation may result in the impoundment of the vehicle at the owner's expense. The vehicle will

not be released until all fines and fees are paid.

(4) If any vehicle is cited for violations as provided for in this rule more than five (5)

times during the period September 1 through August 31, each additional violation may result in

impoundment of the vehicle. Any individual who accumulates more than 10 citations during the

period September 1 through August 31 may have his or her campus driving and parking

privileges suspended for one year. In all cases in which parking privileges have been suspended,









the University Police Department is authorized to remove the decal, impound the vehicle, and

issue a citation.



Specific Authority: BOG Resolution dated January 7, 2003.

History--New 9-29-75, Amended 8-12-82, 3-6-85, 5-9-85, Formerly 6C1-3.14, Amended

5-14-87, 4-27-88, 4-23-89, 4-17-90, 5-19-93, 4-30-95, 6-28-98, 6-7-00, 5-22-01, 1-11-05, 3-30-

07, 3-14-08 (BOT Approval), 4-23-08 (BOG Approval).









REGULATIONS OF

UNIVERSITY OF FLORIDA



6C1-3.015 Traffic & Parking; Jurisdiction; Appeals.

(1) The Alachua County Court has jurisdiction over all criminal traffic violations and all

traffic infractions as defined in Florida Statutes, Chapter 316.

(2) The University Traffic Authority, which consists of the Student Traffic Court, the

Staff and Faculty Traffic Authority, the University Hearing Authorities, and the Suspension

Appeals Authority, as described in this regulation, has jurisdiction over all violations of the

University rules and regulations governing traffic, parking and vehicle registration on campus.

(3) No person who is delinquent in the payment of a penalty is permitted to register

his/her vehicle for operation on the campus. No student who is delinquent in the payment of a

penalty is permitted to register at the University, to receive a degree, or to obtain an academic

transcript during such delinquency.

(4) CITATION APPEALS PROCEDURE:

(a) Persons who wish to appeal the citation of a parking violation must file a Statement

of Appeal with Transportation and Parking Services within thirty (30) calendar days from the

date of the citation. Failure to file an appeal within the thirty (30) calendar days of the date of

the citation will result in forfeiture of the right to appeal the citation. A Statement of Appeal

shall include the appellant's name, mailing address, University identification number (if

applicable) and citation number and should include all information concerning the circumstances

of the cited offense as well as the basis claimed for requesting dismissal of the charges.









(b) An Administrative Hearing Officer who is a member of the Student Traffic Court

(for students) or the Staff and Faculty Traffic Authority (for all faculty, staff or visitors) will

adjudicate the initial appeal of a parking citation.

(c) If the initial ruling by the Administrative Hearing Officer is unacceptable to the

appellant, a second appeal may be requested before a University Hearing Authority. The

Statement of Appeal to a University Hearing Authority must be filed with Transportation and

Parking Services within thirty (30) calendar days from the date of the decision of the

Administrative Hearing Officer. Failure to file the appeal within thirty (30) calendar days will

result in forfeiture of the right to appeal the citation to a University Hearing Authority.

Transportation and Parking Services will place the Statement of Appeal on the agenda of the

earliest possible scheduled meeting of a University Hearing Authority and shall give the

appellant written notice of the date, time and location of the hearing at which the Authority will

consider the case. During the course of the hearing by the Authority, the appellant shall have an

opportunity to present evidence in support of the information contained in the Statement of

Appeal. Prior to requesting a hearing, the appellant will be required to pay the parking citation.

This payment will be refunded to the individual if the University Hearing Authority rules in the

appellant's favor.

(d) Requests for continuances of the scheduled hearing date are discouraged, but will be

granted only once upon written notification to the chair of the assigned University Hearing

Authority of extenuating circumstances justifying a continuance at least 24 hours prior to the

scheduled hearing time. Persons failing to obtain a continuance and who do not appear for their

scheduled hearing will forfeit their right to a hearing and shall have their appeal adjudicated

upon the record before the Authority.









(5) STUDENT TRAFFIC COURT, through its duly appointed Administrative Hearing

Officer, shall have jurisdiction over the initial appeal of citations issued to students. The Student

Traffic Court, a division of Student Government, will consist of a Chief Justice and twelve other

student Administrative Hearing Officers appointed by the Student Body President with the

consultation of the Vice President of Student Affairs.

In those cases in which a student files an appeal, a Student Traffic Court Administrative

Hearing Officer determines whether such student is guilty or innocent of the charge. The

Administrative Hearing Officer may reduce the monetary or restrictive penalty if he or she finds

that the violation does not represent a repeated pattern of behavior by the violator, full

imposition of the monetary or restrictive penalty would result in unnecessary hardship or burden,

or reduction would be in the best interest of the University.

(6) THE STAFF AND FACULTY TRAFFIC AUTHORITY shall have jurisdiction

over the initial appeal of citations issued to all employees and visitors. The Staff and Faculty

Traffic Authority will consist of employee (as defined in Regulation 6C1-3.006) Administrative

Hearing Officers appointed by the President of the University or the President's designee.

In those cases in which an employee or visitor files an appeal, an Administrative Hearing

Officer from the Staff and Faculty Traffic Authority determines whether such person is guilty or

innocent of the charge. The Administrative Hearing Officer may reduce the monetary or

restrictive penalty if he or she finds that the violation does not represent a repeated pattern of

behavior by the violator, full imposition of the monetary or restrictive penalty would result in

unnecessary hardship or burden, or reduction would be in the best interest of the University.

(7) UNIVERSITY HEARING AUTHORITIES shall have jurisdiction over the second

appeal of all citations. Each University Hearing Authority shall consist of three (3) individuals









including a chairperson, one university employee and one student, all of whom are

Administrative Hearing Officers. Members of each University Hearing Authority will be

selected by the Vice President of Business Affairs or the Vice President's designee.

In those cases in which a person files an appeal of the decision of an Administrative

Hearing Officer, the person may choose to be present at the meeting of the University Hearing

Authority to which the appeal is assigned and shall have the opportunity to present evidence in

support of the information contained in the Statement of Appeal. The University Hearing

Authority determines whether the individual is guilty or innocent of the charge. The University

Hearing Authority may reduce the monetary or restrictive penalty if it finds that the violation

does not represent a repeated pattern of behavior by the violator, full imposition of the monetary

or restrictive penalty would result in unnecessary hardship or burden, or reduction would be in

the best interest of the University. A simple majority of the University Hearing Authority will

constitute a quorum, and decisions of a majority of such quorum shall be final.

(8) THE SUSPENSION APPEALS AUTHORITY shall have jurisdiction over all staff,

faculty and students whose driving and parking privileges have been suspended pursuant to

Regulation 6C1-3.014(4). The Authority shall be appointed by the President or the President's

designee. It shall consist of three (3) individuals including a chairperson, one employee and one

student, all of whom are Administrative Hearing Officers. Three members of the Authority will

constitute a quorum and decisions of a majority of such quorum shall be final.

(9) IMPOUNDMENT APPEAL PROCEDURE

(a) A person whose vehicle has been impounded shall have the right to a Probable

Cause Hearing before an impartial hearing officer appointed by the President or the President's

designee provided a request is made within fifteen (15) calendar days from the date of









impoundment. The purpose of the hearing is to determine if there is probable cause for

continued detention of the vehicle. No hearing will be held unless requested in writing by the

owner of the vehicle or his/her agent at the University Police Department or Transportation and

Parking Services. The hearing shall be held within seventy-two (72) hours from receipt of said

written request. In lieu of the Probable Cause Hearing, or pending such hearing, or if probable

cause is found at such hearing, the owner of the vehicle or his/her agent may obtain release of

the vehicle by paying the impound charges and delinquent fines.

(b) If the hearing officer finds probable cause to impound the vehicle, the individual is

then given the prerogative of appealing the citation to a University Hearing Authority.

(c) If no probable cause is found to impound the vehicle, it shall be released without

requiring the owner to pay impound charges. If the vehicle was previously released upon

payment, as provided in paragraph (9)(a) above, such payment shall be refunded.

(d) Failure to request a Probable Cause Hearing within fifteen (15) calendar days from

the date of impoundment constitutes a waiver of said hearing and the vehicle shall be released

only upon payment of the impound charges and delinquent fines.



Specific Authority: BOG Resolution dated January 7, 2003.

History--New 9-29-75, Amended 8-19-79, 8-12-82, 3-6-85, Formerly 6C1-3.15, Amended

2-9-87, 5-14-87, 4-27-88, 4-23-89, 5-7-92, 5-19-93, 7-11-94, 4-30-95, 6-28-98, 6-7-00, 1-11-05,

3-14-08 (BOT approval).










RULES OF

DEPARTMENT OF EDUCATION

DIVISION OF UNIVERSITIES

UNIVERSITY OF FLORIDA



6C1-3.017 Finance and Administration; Mailing Lists and Labels.

The names and addresses of faculty, staff and students are available in the form of mailing

labels and/or lists. Labels and lists will be prepared in response to written requests which must

state the purpose for which such labels/lists will be used. Requests from registered student

organizations are to be submitted to the Office of Student Affairs, 159 Tigert Hall. All requests

for faculty and staff information are to be submitted to the Information Systems Office, 33 Tigert

Hall. All requests for student information are to be submitted to the Registrar's Office, 222

Criser Hall. Appropriate charges covering production costs will be assessed for labels/lists

which are to be used for purposes other than in conjunction with the official operation of the

University of Florida.



Specific Authority 240.227(1) FS.

Law Implemented 240.227(7) FS.

History--New 9-29-75, Amended 3-6-85, Formerly 6C1-3.17, Amended 6-28-98.









REGULATIONS OF

UNIVERSITY OF FLORIDA

6C1-3.020 Purchasing.

(1) Statement of Intent. It is the intent of the University to acquire quality goods and

services within reasonable or required time frames, while promoting fair and open competition in

the public procurement process. Responsible purchasing officials shall be protected from

improper pressures of external political or business interests. The process shall reduce the

appearance and opportunity for favoritism, ensure that contracts are awarded equitably and

economically, and establish effective management oversight in the acquisition of commodities

and contractual services, in order to preserve the integrity of public purchasing and contracting.

The opportunity to bid on University contracts is a privilege, not a right.

(2) Definitions.

(a) Artistic Services -- Services provided by an individual or group of individuals

who profess and practice a skill in the area of music, dance, drama, folk art, creative writing,

painting, sculpture, photography, graphic arts, web design, craft arts, industrial design, costume

design, fashion design, motion pictures, television, radio or tape and sound recording or in any

other related field.

(b) Commodity -- Any of the various supplies, materials, goods, merchandise, food,

equipment or other personal property, including a mobile home, trailer or other portable

structure, which are purchased, leased, lease-purchased or otherwise contracted for by the

University. "Commodity" also includes interest on deferred-payment contracts entered into by

the University for the purchase of other commodities.









(c) Competitive Bid/Proposal -- The response submitted to an Invitation to Bid,

Invitation to Negotiate, or a Request for Proposal by responsive and qualified bidders or offerors.

(d) Competitive Negotiation -- The establishment of a contract through deliberation,

discussion or conference on the specifications, terms and conditions of a proposed agreement.

(e) Competitive Solicitation -- An Invitation to Bid, Request for Proposal or

Invitation to Negotiate to competitively select a contractor.

(f) Contractor/Vendor -- A person or firm who contracts to sell commodities or

contractual services to the University.

(g) Contractual Service -- The rendering by a contractor of its time and effort rather

than the furnishing of specific commodities. The term applies only to those services rendered by

individuals and firms who are independent contractors. "Contractual service" does not include

labor or materials or selection of professional services for the construction, renovation, repair or

demolition of facilities.

(h) Extension -- An increase in the time allowed for the contract period.

(i) Independent Contractor -- A person or firm who provides a service to the

University, but does not have any employment or other relationship or connection with that

University, except as provided in s. 112.313, F.S.

(j) Invitation to Bid -- A written solicitation for competitive bids with the title, date,

and hour of the public bid opening designated and the commodity, group of commodities or

services defined, for which bids are sought.

(k) Invitation to Negotiate -- An invitation extended to prospective contractors by the

University, whether by advertisement, written solicitation, electronic media or any other form of

communication, to define the specifications, terms and conditions of a contract for commodities









or contractual services. Cost may or may not be a consideration in the initial stages of

negotiating.

(1) President -- The chief executive officer of the University, responsible for its

operation and administration.

(m) Public Entity Crime -- A violation of any state or federal law by a person in the

transaction of business with any public entity of any state or with the United States government

involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy or material

misrepresentation.

(n) Purchase -- An acquisition of commodities services obtained by purchase order or

contract whether by rent, lease, installment- or lease-purchase, outright purchase, or license.

(o) Purchases for Resale -- The purchase of commodities or contractual services

acquired for the purpose of selling them for the benefit of the University.

(p) Renewal -- Contracting with the same contractor for an additional period of time

after the initial contract term, provided the original terms of the agreement specify an option to

renew.

(q) Request for Proposal -- A written solicitation for competitive proposals for

commodities or contractual services with the title, date, and hour of the public opening

designated. The request for proposal may be used when the scope of work is not clearly defined.

(r) Responsive and Qualified Bidder or Offeror -- A contractor/vendor who has

submitted a bid or proposal that conforms in all material respects to a competitive solicitation.

(s) Term Contract -- An indefinite quantity contract for the purchase of commodities

or contractual services during a prescribed period of time.









(3) The University Board of Trustees has authority to establish a system of

coordinated procurement policies, procedures, and practices to be used in acquiring commodities

and contractual services required by the University. The Purchasing Department has the duty to:

(a) Canvass sources of supply and contracting for the purchase or lease of all

commodities and contractual services for the University, in any manner, including purchase by

installment- or lease-purchase contracts. Installment- or lease- purchase contracts may provide

for the payment of interest on unpaid portions of the purchase price.

(b) Remove any contractor from the University's competitive vendor list that fails to

respond to three (3) or more invitations or to fulfill any of its duties specified in a contract with

the University and to reinstate any such contractor when satisfied that further instances of default

will not occur. A "No Bid" is a response.

(c) Plan and coordinate purchases in volume and negotiate and execute agreements

and contracts for commodities and contractual services under which the University may make

purchases.

(d) Develop an Annual Certification List to serve as a waiver of the competitive

solicitation requirement for commodities/services that are frequently purchased and are

available from a single source.

(e) Evaluate and approve contracts let by any State of Florida agency or department,

the Federal Government, other states, political subdivisions, any independent college or

university or not-for-profitcooperative or consortium for the procurement of commodities and

contractual services, when it is determined to be cost-effective and in the best interest of the

University to make purchases under contracts let by such other entities.









(f) Award contracts for commodities and contractual services to multiple suppliers, if

it is determined to be in the best interest of the University. Such awards may be on a university,

regional or State University System -wide basis and the contracts may be for multiple years.

(g) Reject or cancel any or all competitive solicitations when determined to be in the

best interest of the University.

(4) Competitive Solicitations Required.

(a) All contracts for the purchase of commodities or contractual services exceeding

$75,000 shall be awarded pursuant to a competitive solicitation, unless otherwise authorized

herein.

(b) When only one response is received to a competitive solicitation for commodities

or contractual services exceeding $75,000, the University may review the solicitation response

and circumstances surrounding the solicitation to determine if a second call for a competitive

solicitation is in the best interest of the University. If it is determined that a second call would

not serve a useful purpose, the University will proceed with the acquisition.

(c) When multiple responses that are equal in all respects are received to a

competitive solicitation, the University will give preference to responses that include

commodities manufactured in the state, Florida businesses, businesses with a drug-free

workplace program, or foreign manufacturers located in the state to determine the contract

award, or, if these conditions do not exist or are the equivalent between two or more responses,

will use toss of the coin.

(d) The purchase of commodities and contractual services shall not be divided to

avoid the requirement of competitive solicitation.









(e) Advertisement. All competitive solicitations shall be advertised on the website of

the Purchasing Department. The Director of Purchasing, or a designee, shall determine if any

additional advertising or the direct solicitation of relevant vendors should be used based on the

nature and quantity of the commodities, contractual services and the availability and extent of

competitive solicitation lists.

(f) In the case of extension errors, the unit price will prevail.

(g) Withdrawal. A vendor may withdraw his or her bid or proposal in writing if done

within seventy-two (72) hours of the bid or proposal opening, if the bid or proposal is clearly

erroneous and it is withdrawn prior to final award or the purchase order being issued.

(5) Purchase of Commodities or Contractual Services. (a) Purchase of Private

Attorney Services. Written approval from the Attorney General is not required for private

attorney services acquired by the University.

(b) Purchase of Insurance. The University has the authority to purchase insurance as

deemed necessary and appropriate for the operation and educational mission of the University.

Examples of insurance coverage that may be acquired by the University include:

1. Physical damage on vehicles and boats;

2. Inland marine on property owned, leased, or loaned to or by the University;

3. Building and property damage;

4. Equipment losses due to theft;

5. Equipment subject to transportation;

6. Loss of rental income;

7. Commercial general liability insurance for scientific equipment;

8. Excess general liability coverage;









9. Camps insurance.

(c) Purchase of Printing. University purchases of printing are not subject to Chapter

283, F.S.

(d) Purchases from small and disadvantaged business enterprises. The University is

an equal opportunity institution and encourages procurement contracting with small and

disadvantaged businesses which includes minority business enterprises.

(e) Purchases from Contractors Convicted of Public Entity Crimes. The University

shall not accept a competitive solicitation from, or purchase commodities or contractual services

from, a person or affiliate who has been convicted of a public entity crime and has been placed

on the State of Florida's convicted vendor list for a period of 36 months from the date of being

added to the convicted vendor list. No federal funds may be used to pay any party who is listed

on the federal excluded parties list system.

(f) Purchasing actions that are not subject to the competitive solicitation process

include:

1. Emergency Purchases. When the President or President's designee determines in

writing, that a delay due to the competitive solicitation process is an immediate danger to the

public health or safety or the welfare of the University, including tangible and/or intangible

assets; or would otherwise cause significant injury or harm not in the best interest of the

University the University will proceed with an emergency purchase without a competitive

solicitation. The emergency purchase shall be limited to the purchase of only the type of items

and quantities or for a time period sufficient to meet the immediate danger and shall not be used

to meet long-term requirements.









2. Sole Source Purchases. Commodities or contractual services available from a

single source shall be exempted from the competitive solicitation process. The sole source

document shall be publicly posted by the Purchasing Office for three working days.

3. Purchases from competitively bid Contracts and Negotiated Annual Price

Agreements established by the State, other governmental entities, other universities in the State

University System, other independent colleges and universities, and not-for-profit cooperatives

and consortia are not subject to further competitive solicitation.

4. Construction Direct Purchase Program. Commodities to be incorporated into any

public work (as that term is defined in Fla. Admin. Code R. 12A-1.094) which are procured by

the University in accordance with the requirements of the University's direct purchase program

are not subject to any further competitive solicitation.

(g) Commodities and contractual services that are not subject to the competitive

solicitation process include:

1. Artistic services;

2. Academic reviews;

3. Lectures;

4. Auditing services;

5. Legal services, including attorney, paralegal, expert witness, appraisal, arbitrator

or mediator services;

6. Health services involving examination, diagnosis, treatment, prevention, medical

consultation or administration. Prescriptive assistive devices for medical, developmental or

vocational rehabilitation including, but not limited to prosthetics, orthotics, and wheelchairs, and

other related equipment and supplies provided they are purchased on the basis of an established









fee schedule or by a method that ensures the best price, taking into consideration the needs of the

client;

7. Services provided to persons with mental or physical disabilities by not-for-profit

corporations organized under the provisions of s. 501(c)(3) of the Internal Revenue Code or

services governed by the provisions of the Office of Management and Budget Circular A-122;

8. Medicaid services delivered to an eligible Medicaid recipient by a health care

provider who has not previously applied for and received a Medicaid provider number from the

Department of Children and Family Services. This exception will be valid for a period not to

exceed 90 days after the date of delivery to the Medicaid recipient and shall not be renewed;

9. Family placement services;

10. Training and education services;

11. Advertising;

12. Services or commodities provided by governmental agencies, another university

in the State University System, direct support organizations of the University, political

subdivisions or other independent colleges and universities;

13. Programs, conferences, workshops, continuing education events or other

University programs that are offered to the general public for which fees are collected to pay all

expenses associated with the program or event;

14. Purchases from firms or individuals that are prescribed by state or federal law or

specified by a granting agency;

15. Regulated utilities and government franchised services;

16. Regulated public communications, except long distance telecommunication

services or facilities;









17. Extension of an existing contract;

18. Renewal of an existing contract if the terms of the contract specify renewal

optionss;

19. Purchases from the Annual Certification List developed by the University;

20. Purchases for resale;

21. Accounting Services;

22. Contracts or services provided by not-for-profit support and affiliate organizations

of the University, including Shands Teaching Hospitals and Clinics, Inc., direct support

organizations, health support organizations and faculty practice plans;

23. Implementation/programming/training services available from owner of copyrighted

software or its contracted vendor; and

24. Purchases of materials, supplies, equipment, or services for instructional or

sponsored research purposes when a director of sponsored research or designee certifies that, in a

particular instance, it is necessary for the efficient or expeditious prosecution of a research

project in accordance with sponsored research procedures or to attain the instructional objective.

(h) Vendors Excluded from Competition.

1. In order to ensure objective contractor performance and eliminate unfair

competitive advantage, contractors that develop or draft specifications, requirements, statements

of work, invitations for bids and/or requests for proposals shall be excluded from competing for

such procurements.

2. All persons taking part in the development or selection of criteria for evaluation,

the evaluation process, and the contract award process in any purchase shall follow all relevant









portions of the State of Florida Code of Ethics for Public Employees, Chapter 112, Part 3,

Florida Statutes, and the University's regulation on outside activities, Regulation 6C 1-1.011.

(i) A notice of decision or intended decision concerning a solitication, contract award, or

sole source purchase shall be electronically posted.

(6) Bonds.

(a) Payment and Performance Bonds. The University may require any contractor

contracting with the University to provide commodities, services or commodities which include

installation, to furnish a payment and performance bond, with good and sufficient securities, to

the University prior to the issuance of the contract when the total contract amount is greater than

$200,000. The bond must be in an amount equal to 100% of the response submitted to the

competitive solicitation.



(b) Solicitation Protest Bond. Any contractor that files an action protesting a

decision or intended decision pertaining to a solicitation, shall at the time of filing of the formal

protest, post with the University, a bond payable to the University in an amount equal to the

lessor of: (1) 10% of the estimated value of the protestor's bid or proposal; (2) 10% of the

estimated expenditure during the contract term; or (3) $10,000. The bond shall be conditioned

upon the payment of all costs which may be adjudged against the contractor filing the protest

action. In lieu of a bond, the University may accept a cashier's check or money order in the

amount of the bond. Failure of the protesting contractor to file the required bond, cashier's check

or money order at the time of filing the formal protest shall result in the denial of the protest.

(7) Contracts.









(a) Contracts for commodities or contractual services or licenses shall consist of a

purchase order or bilateral agreement signed by the President or designee prior to or within thirty

(30) days of the goods or services being rendered by the contractor.

(b) Any contract for the purchase of services or tangible personal property for a

period in excess of one fiscal year shall include the following statement: "The State of Florida's

and University's performance and obligation to pay under this contract is contingent upon an

annual appropriation by the Legislature."

(c) Extension of a contract shall be for a period not to exceed 12 months, shall be in

writing, shall be signed by both parties, and shall be subject to the same terms and conditions set

forth in the initial contract. There shall be only one extension of a contract.

(d) A contract may contain provisions for renewal. If the commodity or contractual

service is purchased as a result of a competitive solicitation, the cost of any contemplated

renewal must be included in the competitive solicitation. All contract renewals are subject to

sufficient annual appropriations.

(e) The President shall have the authority to enter into deferred payment agreements

utilizing the State of Florida Controller's Consolidated Equipment Financing Program. When a

commodity contract requires deferred payments and the payment of interest under that program,

the contract will be submitted to the State of Florida Controller for the purpose of pre-audit

review and approval prior to acceptance by the University. No agreement shall establish a debt

of the State or shall be applied to the faith and credit of the State; nor shall any agreement be a

liability or obligation of the State except from appropriated funds.









(f) In order to promote cost-effective procurement of commodities and contractual

services, the University may enter into contracts that limit the liability of a vendor consistent

with Section 672.719, F.S.

(g) The total value of the contract shall be the purchase price for the initial term plus

all renewal costs.

(8) Standard of Conduct. It shall be a breach of ethical standards for any employee of

the University to accept, solicit, or agree to accept a gratuity of any kind, form or type in

connection with any contract for commodities or services. It shall also be a breach of ethical

standards for any potential contractor to offer an employee of the University a gratuity of any

kind, form or type to influence the development of a contract or potential contract for

commodities or services.

(9) Purchase of Motor Vehicles.

(a) The term "motor vehicle" includes any automobile, truck, watercraft or other

vehicle designed primarily for transporting persons, and construction vehicles or farm

equipment.

(b) The University has authority to:

1. Establish standard classes of motor vehicles to be leased, purchased or used by

University personnel;

2. Obtain the most effective and efficient use of motor vehicles for state purposes;

3. Establish and operate facilities for the acquisition, disposal, operation,

maintenance, repair, storage, control and regulation of University-owned motor vehicles.

Acquisition may be by purchase, lease, installment-purchase, loan or by any other legal means









and may include a trade-in. All motor vehicles purchased or leased shall be of a class that will

safely transport University personnel and adequately meet the requirements of the University;

4. Contract for specialized maintenance services.

(c) Motor vehicles owned, leased or operated by the University shall be available for

official University business only.



Specific Authority: BOG Resolution dated January 7, 2003.

History--New 1-8-80, Amended 3-26-80, 8-6-81, 2-11-82, Formerly 6C1-3.20, Amended

5-18-92, 7-11-94, 4-30-95, 5-23-96, 6-28-98, 4-30-00, 7-25-02, 2-5-03, 3-30-07 (technical

changes only), 06-13-08.









RULES OF

UNIVERSITY OF FLORIDA



6C1-3.021 Finance and Administration; Purchasing, Sponsored Research Exemptions

Procedures.

(1) Section 1004.22(7), Florida Statutes, allows the University to exempt the purchase

of materials, supplies, equipment or services for research purposes from the general purchasing

requirements of Rule 6C1-3.020, Florida Administrative Code and the requirements of Chapters

215, 216 and 283, and Section 112.061, Florida Statutes. Such an exemptions shall be exercised

only when the Vice President for Research or the Vice President's designee certifies to the

President in each particular instance that the exemption is necessary for the efficient or

expeditious prosecution of a research project.

(2) Exemptions shall be granted only pursuant to the following conditions:

(a) Competitive bidding

1. The Principal Investigator must submit a memorandum to the Vice President for

Research requesting a sponsored research exemption. The memorandum must include:

a. A detailed justification for the request.

b. A written quotation from the requested vendor detailing the price, the FOB point,

responsibility for freight and insurance, and payment terms.

c. A statement and/or other evidence, that some form of price comparison or

determination of price reasonableness has been performed.

d. A written statement signed by the Principal Investigator certifying that he or she is

independent of, and has no conflict of interest in the entity(ies) evaluated and selected.









2. If the vendor is a governmental agency, the acquisition must be excluded from

competitive bid requirements as stated in Rule 6C1-3.020, F.A.C.

3. The following criteria shall be used to justify a request for a sponsored research

exemption from competitive bidding:

a. A certain vendor is specified in a prime contract or grant award.

b. A certain vendor is approved in writing by the prime contractor or granting agency

in accordance with the provisions of the prime contract or grant award.

c. The purchase of specific goods or services from a certain vendor can be

demonstrated to be more efficient or expeditious than any other vendor based on compatibility,

availability, or the current capabilities of the Principal Investigator and staff

d. The purchase of specific goods or services from a certain vendor can be

demonstrated to be necessary to meet the time requirements of the prime contract or grant award.

e. The purchase of specific goods or services from a certain vendor can be

demonstrated to be mandated by scientific or technical requirements.

f. The purchase of specific goods or services from a certain vendor can be

demonstrated to be at a cost below industry norms.

g. Other conditions which can be demonstrated to meet the statutory criteria of

"necessary for the efficient or expeditious prosecution of a research project." The specific

condition must be fully explained.

4. Any and all changes or corrections to a purchase order or contract issued on the

basis of a sponsored research exemption must also be approved by the Vice President for

Research or designee.

(b) Documentation and Advance Payments









1. An exemption from the requirements concerning the level of detail and

documentation for reporting and payment under Chapter 215, Florida Statutes, and related rules

and practices, shall be granted under the following conditions:

a. The level of detail and documentation for reporting and payment required by the

prime contractor or granting agency in the provisions of the prime contract or grant award (or

approved in writing by the sponsor) is less than that required by the State of Florida.

b. Subcontractors' invoices contain a level of detail that is, at a minimum,

commensurate with the level of detail and reporting required of the University by the prime

contract or grant award. It is not necessary for copies of receipts to be obtained or submitted

with the voucher for the payment of such invoices, if the invoice contains a statement certifying

that receipts in support of the itemized invoice are maintained in the contractor's records and

may be inspected by officials of the State of Florida.

2. An advance payment or payments shall be authorized under the following

conditions:

a. The subcontractor or vendor requests an advance payment, and it can be

demonstrated that the advance payment is necessary to fund extensive start-up costs, realize

discounts or cost savings, or create adequate cash flow in order to provide required goods or

services.

b. The University retains the documentation justifying such advance payments in the

Office of the Vice President for Research. The Principal Investigator is responsible for

determining that all goods/services for which an advance payment has been made are

satisfactorily received.









c. The Office of the Vice President for Research provides the Purchasing Department

the sponsored research exemption certification and specific payment details for inclusion in the

purchase order.

d. The University may require the subcontractor or vendor to secure some form of

liability protection to cover the amount of advance payment, as deemed appropriate.

3. When an exemption from the general provisions of Chapter 215, Florida Statutes,

and related rules and practices for documentation or advance payment is authorized, the

provisions of a contract between the University and the subcontractor or vendor must include

essentially the following language:

The Contractor agrees to return to the University any overpayments due to

unearned funds or funds disallowed pursuant to the terms of this Contract or by the

prime agency that were disbursed to the Contractor by the University. Such funds

shall be considered University funds and shall be refunded to the University within

forty-five (45) days following the time the overpayment and/or disallowance is

discovered unless otherwise authorized by the University in writing. In addition,

the Contractor agrees to exclude from its expenditure reports and any other claims

for reimbursement any amounts disallowed by the prime agency and the University

in accordance with the terms of this Contract.

(c) Travel. A subcontractor or vendor is allowed to be reimbursed for travel expenses

of non-State of Florida and non-University personnel performing travel under a sponsored

research subcontract in accordance with the provisions of the applicable prime contract or grant

and the travel allowances normally provided by the subcontractor or vendor. A copy of the

subcontractor's or vendor's written travel procedures must be submitted.









(3) Execution and Distribution

(a) If the request is for an exemption from the competitive bid requirements, the

Principal Investigator will submit the request for the sponsored research exemption to the Office

of the Vice President for Research, allowing sufficient time for adequate review of the request.

The request should be accompanied by the general requisition, the documentation listed in

section (2)(a) above and any other needed documentation.

(b) Requests for other sponsored research exemptions may be initiated by the principal

investigator, the Office of the Vice President for Research, or other University personnel, as

appropriate.

(c) The Office of the Vice President for Research will review the request for sponsored

research exemption. The certification will be prepared by the Office of the Vice President for

Research, signed by the Vice President for Research or his/her designee, and be forwarded to the

University President or President's designee.

(d) Prior consent to a sponsored research exemption by the Director of Purchasing is not

required. However, the Director's advice and counsel may be sought and the following steps

must be followed:

1. The Office of the Vice President for Research will send a copy of the sponsored

research exemption certification memorandum provided to the President, the general requisition,

and a copy of the other documentation listed in section (2)(a) above, to the Purchasing Division.

2. The Purchasing Division will be responsible for compliance with all other State of

Florida and University rules and regulations. Further, if after viewing the documentation

provided, the Purchasing Division has knowledge of any information that would impact the use









of a sponsored research exemption, the Office of the Vice President for Research should be

contacted prior to issuance of the purchase order.

3. Any purchase order issued under a sponsored research exemption will contain a

statement indicating that a sponsored research exemption was given.

4. The Purchasing Division will forward a copy of the certification- along with a copy

of the contract and/or purchase order to the University Controller's Office.

(3) A copy of the sponsored research exemption certification and any supporting

documentation will be maintained in the Office of the Vice President for Research.



Specific Authority 1001.74(4), 1004.22(13) FS.

Law Implemented 1001.74(8), 1004.22(5), (7) FS.

History--New 5-18-92, 3-12-03.









RULES OF

UNIVERSITY OF FLORIDA

6C1-3.022 Finance and Administration; Payment to Vendors; Payment Processing

Guidelines


(1) Documentation authorizing payment to a vendor of an invoice shall be approved

for payment by the University Controller after receipt of the invoice and receipt, inspection, and

approval of the goods or services, except that in the case of a bona fide dispute the voucher shall

contain a statement of the dispute and authorize payment only in the amount not disputed. All

payments shall be disbursed in an efficient manner consistent with professional business

practices.


(a) Travel and other reimbursements to University officers and employees must be

paid in the same timeframes and process as payments to vendors under this section.


(b) Invoices received from vendors that have failed to supply the University with a

complete and accurate W-9 or other form that provides all necessary data to determine 1099

status will be deemed insufficient for payment until such information is received.


(2) The University shall authorize advance payments for goods and services,

including, but not limited to, maintenance agreements and subscriptions when advance payments

are required by the vendor and it has been determined there is adequate protection to ensure that

such goods or services will be provided.


(3) All purchasing agreements between the University and a vendor shall include a

statement of the vendor's rights and the University's responsibilities under this rule. The vendor's









rights shall include being provided with the telephone number of the staff member acting as

vendor ombudsman within the Office of the Vice President for Finance and Administration.




Specific Authority 1001.74(4) FS

Law Implemented 1001.74(5), 1001.75(5), 1011.4105 FS

History--New 5-30-04.










REGULATIONS OF

UNIVERSITY OF FLORIDA



6C1-3.025 Lease of Space

(1) Purpose. This regulation implements the authority given to the University of

Florida to lease real property for the purpose of implementing approved programs of the

University.

(2) Definitions. For purposes of this regulation, a lease is a document containing the

terms and conditions establishing the relationship of landlord and tenant for real property,

including land and any improvements thereon.

(3) Approval. All leases shall be prepared in accordance with this regulation and

executed by the President or the President's designee. In addition, if a lease of real property is

being entered into for the benefit of a particular college and that college will have financial

responsibility for the lease, the Dean or Dean's designee for such college must authorize the

lease.

(4) Standard Lease. The University uses a standard lease, Form BCM 4054 (R5-01),

approved by the University's Office of the Vice President and General Counsel and incorporated

herein by reference. The standard lease may be obtained from the Purchasing Division, Elmore

Hall, Room 102, University of Florida. The University's lease form may be changed by deleting,

adding to or revising its terms, which shall remain consistent with the requirements of this

regulation as far as practical given the circumstances of the lease, with the prior approval of the

University's Office of the Vice President and General Counsel.










(5) Escalation Clauses Prohibited. A lease shall not contain a rental escalation clause or

an open rental rate that permits an adjustment in the amount paid by the University based on the

happening of a future event, such as a change in the Consumer Price Index or other economic

indicator, without also including a ceiling on the total amount the rent may increase. Any such

clause in a lease shall be null, void, and unenforceable. The final cost to the University for the

complete term of a lease, including all renewal periods, must be clearly set forth in the lease.

(6) Right-to-Terminate Clause Required. All leases for a term exceeding one (1) fiscal

year shall include the following provision: "The State of Florida's performance and obligation

to pay under this Lease is contingent upon an annual appropriation by the Legislature."

(7) Renewal of Leases. Any lease may contain options to renew and any renewal(s)

shall be made according to the terms and conditions of the lease.

(8) Code Compliance in Leased Space.

(a) Any privately-owned building or any part thereof to be leased to the University shall

comply with those portions of Chapters 553 and 633, F.S., including, but not limited to, fire

safety, life safety and disabled access standards, applicable to University buildings.

(b) No construction or renovation of any state-leased building may commence until the

University has ascertained that the proposed construction or renovation plan complies with those

portions of Chapters 553 and 633, F.S. applicable to University buildings.

(c) The cost of all modifications or renovations made for the purpose of bringing state-

leased property into compliance with the applicable portions of Chapters 553 and 633, F.S., shall

be borne by the landlord unless otherwise agreed in writing by the University.

(9) Leases of 5,000 Square Feet or More.










(a) The University shall not enter into a lease for 5,000 square feet or more of space in a

privately-owned building except upon advertisement for and receipt of competitive bids and

award to the lowest bid meeting specifications. The University shall not enter into, within any

12-month period, more than one lease for space in the same privately-owned facility or complex

except upon the solicitation of competitive bids. Exceptions to these requirements are as

follows:

1. This section shall not apply to the renewal of leases when the lease contains renewal

terms. The University may approve extensions of an existing lease of 5,000 square feet or more

of space if such extensions are determined to be in the best interest of the University but in no

case shall the total of such extensions exceed 11 months. If at the end of the 11th month the

University still needs space, it shall be procured by competitive bid. However, if the University

determines it is in its best interest to remain in space it currently occupies, the University may

negotiate a replacement lease with the landlord if an independent market analysis demonstrates

that the lease rates offered are within market rates for the space and the cost of the new lease

does not exceed the cost of a comparable lease plus documented moving costs. The term of such

replacement lease may not exceed the base term of the expiring lease. The decision to extend a

lease and to remain in space currently occupied shall be based on the following factors: the cost

of moving, the disruption of activities that will occur as a result of moving, the location of the

space, the suitability of the space, the proximity of services, the layout and type of space, and the

quality of space involved.

2. This section shall not apply to specialized research, medical or educational facilities,

if the President or the President's designee certifies in writing that said facility is available from a










single source and that compliance with competitive bid requirements would be detrimental to the

University.

3. This section shall not apply to any lease having a term of less than 120 consecutive

days for the purpose of securing one-time special use of the leased property.

4. This section shall not apply to buildings or facilities of any size leased for the

purpose of providing care and living space for persons.

5. This section shall not apply to emergency space needs in the event existing state-

owned or leased space is destroyed or rendered uninhabitable by an act of God, fire, malicious

destruction, or structural failure, or by legal action upon certification by the President or his

designee that other University controlled space is not available and the term of the lease does not

exceed 18 months, provided the University may modify the lease to extend month to month for

up to 6 additional months to allow completion of such construction or renovations.

6. This section shall not apply when leasing facilities in a research and development

park, a hospital, or other medical facilities, such as a medical office building, with which the

University is affiliated.

7. This section shall not apply to any lease for nominal or no consideration.

(b) The University shall not enter into a lease agreement in a privately owned building

when suitable space is available in a state-owned building located in the same geographic region

unless it is determined to be in the best interest of the University, such as when the cost of the

move from a private building to the state-owned building would exceed the rental savings

associated with the state-owned building.

(c) Solicitation.










1. A public solicitation for proposals will be publicized using newspaper

advertisements and/or contact with owners, developers or realtors in the city or area in which

space is desired.

2. The solicitation shall set forth, but not be limited to, the following:

a. Approximate net square footage required to be measured in accordance with

subsection 60H-2.003(2), F.A.C.

b. General area in which space must be located.

c. Date space must be available.

d. Name and address of location where specifications may be obtained.

e. Terms and conditions of lease.

(d) Specifications.

1. Specifications shall be written by the University in general terms and shall afford

each prospective landlord, interested in submitting a proposal, knowledge of the University's

space requirements. Specifications shall not be structured to favor any specific location or

landlord.

2. Specifications provided to each prospective landlord shall set forth, but not be

limited to, the following:

a. Approximate net square footage required; to be measured in accordance with

subsection 60H-2.003(2), F.A.C.

b. An approximate floor plan of space needed showing partitioning and other physical

requirements.

c. General location of required space.

d. Date space must be available.










e. Term of lease with option to renew, if desired.

f. Services required to include parking, dining and transportation requirements.

3. Specifications shall also set forth that the prospective landlord will agree to:

a. Enter into the University's standard lease.

b. Provide a scaled floor plan showing present configurations and measurements that

equate to net rentable square footage offered.

c. Be an Equal Opportunity Employer.

d. Provide Full Disclosure Statements of Ownership.

e. Validate the proposal for a minimum of forty-five (45) days following the public bid

opening date.

f. Propose a rental rate per square foot per year that will include all renovations and

other special requirements necessary to accommodate the program at the time of initial

occupancy, and clearly stating of that rental rate per square foot the amount allocated to (i) base

rent, (ii) the cost of tenant improvements or renovations necessary to make the space conform to

the University's specifications and (iii) operating costs, such as real property taxes and utilities,

being reimbursed by the University.

4. Specifications may provide that sealed proposals are to be submitted, in a titled

envelope, to a designated individual by a specified closing time and date, at which time all

proposals will be publicly opened.

(e) Proposals.

1. Proposals shall respond specifically but need not be limited to each item included in

the specifications.










2. Each proposal shall be signed by the ownerss, corporate officers, or legal

representativess. The corporate, trade, or partnership name must be either stamped, written or

typewritten, beside the actual signaturess. If the proposal is signed by an agent, written

evidence of his authority must accompany the proposal. If a corporation foreign to the State of

Florida is the owner, evidence of authority to conduct business in Florida shall be presented.

(f) Evaluation.

1. The University reserves the right to accept or reject any or all bids submitted and, if

the University deems it necessary, to reinitiate procedures for soliciting competitive proposals.

2. The University, in conjunction with preparing specifications, shall develop weighted

evaluation criteria. The criteria items most significant to the University's needs should bear the

highest weight. The cost of relocation, if any; consolidation of activities, if desirable; and any

other factors deemed necessary should be weighed.

3. Selection shall be made by the University and shall be publicly posted at the

location where the bids were opened and remain posted for seventy-two (72) hours, which shall

be interpreted as three (3) working days, not counting Saturdays, Sundays, and State of Florida

holidays.

5. Documentation to support the selection shall be maintained and shall include, but

not be limited to, the following:

a. A copy of all advertisements.

b. A copy of the proposal specifications.

c. A copy of all proposals received.

d. A synopsis of the University's findings for each proposal.










(g) Lease preparation and approval. After the selection has been awarded, a lease shall

be properly executed.

(10) Disclosure Statements -- Private Entities, Public Officials.

(a) The landlord shall provide the statements required pursuant to sections

255.249(4)(h) and (i), F.S., regarding ownership interests in the lease property.

(b) It is not necessary to make disclosure of any beneficial interest which is represented

by stock in any corporation registered with the Securities and Exchange Commission or

registered pursuant to Chapter 517, F.S., which stock is for sale to the general public. A

statement certifying the registration shall be provided by the landlord.

(c) It is not necessary to make disclosure under paragraphs (a) and (b) above of any

leasehold interest in property located outside the territorial boundaries of the United States.

(d) Each subsequent transaction pertaining to a lease for which a Disclosure Statement

has been provided, may be accompanied by a landlord's affidavit that the previous Disclosure

Statement submitted on (date provided) is still valid, if no change in the interest held or

individuals concerned has occurred.

(11) Certification of Compliance. The President or designee- shall certify that the lease

is in compliance with all leasing criteria provided by Chapter 255, F.S.

(12) Standard Method of Space Measurement. Space measurement shall be based on

usable space as defined in Department of Management Services subsection 60H-2.003(2), F.A.C.

(13) Space Allocation. Space allocation shall be based on the formula provided in the

publication "State Requirements for Educational Facilities, 1999 Volume I-Process and Rule and

Volume II-Building Code."










(14) Rental Rates. The rental rate for space shall be within rental rate guidelines

established by the University.

(15) Leases Not Requiring Competitive Bidding. In any leasing of space that is

accomplished without competition, the individuals taking part in the development or selection of

criteria for evaluation, in the evaluation, and in the award processes shall attest in writing that

they are independent of, and have no conflict of interest in, the entities evaluated and selected.

Specific Authority: BOG Resolution dated January 7, 2003.

History--New 1-28-80, Formerly 6C1-3.25, Amended 2-9-87, 5-18-92, 4-30-95, 5-23-96,

7-27-98, 1-12-00, 07-25-02, 6-3-03, 3-14-08 (BOT approval).










RULES OF

UNIVERSITY OF FLORIDA



6C1-3.030 Finance and Administration; Surplus University Property

(1) Purpose. The purpose of this rule is to implement the authority received by the

university presidents in accordance with Section 1001.75(18), F.S., with respect to those

functions and duties heretofore performed by the Department of Management Services in

accordance with Chapter 287, F.S. (Chapter 79-222, Section 13, Laws of Florida).

(2) Definitions.

(a) Accountable Officer The Department head or Director or his or her designee is the

person entitled to lawful custody of property owned or controlled by the University.

(b) Property Manager -- Any individual assigned by the University President to manage

the assignment, accountability, transfer and disposal of property for which the University has

custodial responsibility under the Florida Statutes.

(c) Tangible Personal Property -- All personal property acquired and belonging to the

University. Real estate, buildings and infrastructure are not considered personal property except

as noted in subsection (4).

(d) Exchange Property -- Property being offered as a trade-in on the purchase of a new

item.

(e) Property Survey Board -- A body appointed by the President to oversee surplus

property practices and to review and ratify disposition actions. There shall be representation

from each budgetary unit on the Board.

(3) Reporting Requirements for Surplus, University-Owned Tangible Personal Property.

(a) Tangible personal property which is determined to be surplus because it is excess,

obsolete, uneconomical or inefficient for continued use shall be certified as surplus by the

Accountable Officer for the property to the Property Manager. A Report of Survey form, FA

Form FA-P-M-RS/11-99, incorporated herein by reference and available from the Finance and

1










Accounting office shall constitute the certification from the custodian. If a use for the property

exists elsewhere within the University, the Property Manager is authorized to transfer

accountability to a subsequent custodian in the area where it will be used. The Property

Manager will agenda the certification for ratification of disposition action by the Property

Survey Board.

(b) In instances of loss, theft, or fire, such surplus property should be reported to the

Property Survey Board.

1. Lost/Stolen When a loss is discovered, the Accountable Officer must forward an

approved Report of Survey Lost/Stolen Form FA-P-M-RS2/11-02, incorporated herein by

reference and available from the Finance and Accouting office, Post Office Box 113200,

Gainesville, Florida 32611.

2. Destroyed When destruction is discovered, the Accountable Officer must forward

an approved Report of Survey Form FA-P-M-RS/11-99.

(4) Buildings & Infrastructures. Buildings, infrastructures and other items of a semi-

permanent or permanent nature shall be considered tangible personal property, if and when they

are severed from the real property upon which they reside, and shall be reported in the same

manner as all other surplus property. In addition, the legal description of the location, size, type

of construction, and reason for removal shall be noted.

(5) Procedures for Disposal of Surplus Property. Certified surplus property shall not be

sold, transferred, donated, cannibalized, or scrapped without prior written authority from the

University Property Manager. The Property Survey Board can itself or can delegate to the

Property Manager the authority to dispose of such property determined to be surplus as follows:

(a) Transfer to a State Agency, political subdivision or to any private non-profit agency.

A non-profit agency is defined as an agency considered exempt from Federal Income Tax under

section 501(c)(3) of the Internal Revenue Code.

(b) Scrap or cannibalization of equipment.










(c) Abandoned equipment in place upon determination that cost of return or repair

exceeds the value of the property.

(d) Public Sale.

1. All public sales shall be conducted on a set date and time which shall be advertised

in a local newspaper of general circulation no less than two weeks prior to the sale.

2. Sales will be conducted as public auction or sealed bid sales, whichever is in the

best interest of the University.

(6) The university president has the authority to adjust property records for the

disposition of University-owned tangible personal property.

(7) Exchange Property. If University property will be used as a trade-in for the

purchase of new property, an approved Report of Survey (FA Form FA-P-M-RS 11-99), shall

constitute certification from the Accountable Officer.

(8) Non-University Funded Property. All property originally purchased with non-

university funds, such as contracts or grants, shall be managed in a form consistent with the

applicable rules and regulations of the funding authority.

(9) Disposition of Monies. All monies received from the sale of such surplus property

shall be deposited as directed by the University Controller and will be used for all necessary

operating expenses of the surplus property program and for acquisition of tangible personal

property.



Specific Authority 1001.74(4) FS.

Law Implemented 1001.74(5), (6), 1001.75(18) FS.

History--New 3-26-80, Amended 8-4-80, Formerly 6C1-3.30, Amended 5-18-92, 4-30-95,

5-1-96, 6-28-98, 5-22-01, 3-12-03, 6-3-03.









REGULATIONS OF

UNIVERSITY OF FLORIDA



6C1-3.037 Registration and Student Fees.

(1) Registration consists of two major components:

(a) Formal enrollment in one or more courses approved and scheduled by the

University, and

(b) Fee payment or other appropriate arrangements for fee payment (deferment, third-

party billing) for the courses in which the student is enrolled.

(2) A student is liable for all fees associated with all courses for which the student is

registered at the end of the drop/add period. The fee payment deadline is 3:30 P.M. of the last

day of the second week of classes.

(3) Late Registration Fee.

(a) A student is subject to a late registration fee of $100.00 if the student fails to apply

and qualify for admission prior to the late registration date published in the University calendar.

If the student qualifies to register during the late registration period, a "late registration"

appointment may be assigned and the student shall be required to pay the late registration fee.

(b) Any student who is assigned a regular registration appointment and who fails to

complete registration during the regular registration period will be subject to the $100.00 late

registration fee.

(4) Late Payment Fee -- Any student who fails to pay all fees due or obtain a written

deferral by the fee payment deadline will be subject to a late payment fee of $100.00.









(5) Waiver of Late Payment Fee -- The late payment fee shall be waived if the balance

due, excluding the late fee is less than $100. The late payment fee shall also be waived if the

balance due, excluding the late fee, is less than $100.00. The late payment fee shall also be

waived upon the petition of the student if:

(a) The University is primarily responsible for the delinquency; or

(b) Extraordinary circumstances prevented all conceivable means of paying fees prior to

the fee payment deadline. The University reserves the right to require documentation to

substantiate these circumstances.

(6) Cancellation of Registration and Reinstatement.

(a) The University shall cancel the registration of any student who has not paid any

portion of the fee liability by the established deadlines published by the University each

semester.

(b) The University shall temporarily suspend further academic progress of any student

who has not paid the entire balance of the fee liability by the established deadlines. This will be

accomplished by placing a financial hold on the student's record which will prevent the student

from receiving grades, transcript, and/or diploma and the student's registration will be denied for

future terms until the account has been paid in full.

(c) Reinstatement shall require the approval of the University and payment of all

delinquent liabilities, including the late registration and late payment fees.

(7) The University shall permit the deferral of registration and tuition fees for the period

not ending later than thirty (30) calendar days prior to the last day of classes, or for summer

terms A and B, not later than seven (7) calendar days prior to the last day of classes for the

reasons given in this section. Extension of this deadline shall be made on an individual basis by









term by the President or President's designee. In no case shall the deferment extend beyond the

last day of classes unless there is a formal arrangement with the University for payment by an

acceptable third-party donor. A deferment or an extension of a deferment shall be given for the

following:

(a) Students whose state or federal financial assistance is delayed due to circumstances

beyond the control of the student;

(b) Veterans and other eligible students receiving benefits under Chapter 30, Chapter

32, Chapter 34, Chapter 35, Chapter 1606 or 1607 of Title 38 U.S.C., and whose benefits are

delayed; or

(c) Students for whom formal arrangements have been made with the University for

payment.

(8) Fee deferments must be established with University Financial Services, prior to the

fee payment deadline. Failure to establish the deferment will subject the student to payment of

the late payment fee and/or cancellation of registration.

(9) Tuition will be waived for Florida residents 60 years of age or older under the

conditions set forth in Section 1009.26(4), F.S. Persons paying full fees and University of

Florida employee and state employees taking classes on a space-available basis have priority

over any persons allowed a fee waiver under this paragraph.

(10) Sponsored institutes and programs Tuition and materials and supply fees will be

waived by the President or designee for participants in sponsored institutes and programs if

substantially all the direct costs are paid by the external sponsoring agency, where there is not

direct expenditure of Educational and General funds for the conduct of the programs, and where

no fees or other assessments are collected from students by the sponsoring agency, the









university, or any other entity. In determining whether the direct costs are paid by the

sponsoring agency, funds paid directly to the participants in a form such as, but not limited to,

stipends, travel or book allowances should not be taken into account. "Direct costs" refer to the

costs associated with the instruction or training which a participant receives. All funds collected

from sponsoring agencies for sponsored credit institutes will be remitted to the university's

contract and grants trust fund and/or auxiliary trust funds. Neither the number of participants nor

student credit hours in these institutes and programs may be counted for state-funding purposes.

(11) In collecting fees, the President or designee shall impose additional requirements, as

necessary, including advance payment or a security deposit, for the services to be provided by

the University of Florida.



Specific Authority 1001.74(4) FS.

Law Implemented 1001.74(11), 1009.24, 1009.26 FS.

History--New 3-26-80, Amended 2-11-82, 3-6-85, Formerly 6C1-3.37, Amended 5-18-92,

5-1-96, 7-21-97, 3-12-03, 12-31-03, 9-5-08.










RULES OF

DEPARTMENT OF EDUCATION

DIVISION OF UNIVERSITIES

UNIVERSITY OF FLORIDA



6C1-3.0371 Finance and Administration; Fee Refunds.

(1) Tuition and registration fees will be refunded in full in the circumstances noted

below:

(a) If notice of withdrawal from the University is approved prior to the end of the

drop/add period and written documentation is received from the student.

(b) Credit hours dropped during the drop/add period.

(c) Courses cancelled by the University.

(d) Involuntary call to active military duty.

(e) Death of the student or member of his/her immediate family (parent, spouse, child,

sibling).

(f) Illness of the student of such severity or duration, as confirmed in writing by a

physician, that completion of the semester is precluded.

(g) Exceptional circumstances, upon approval of the University President or his/her

designee(s).

(2) A refund of 25% of the total fees paid is available if written notice of withdrawal of

enrollment from the University is approved prior to the end of the fourth week of classes for full

semesters or a proportionately shorter period of time for shorter terms, and written

documentation is received from the student.










(3) Refunds must be requested at University Financial Services. Proper documentation

must be presented when a refund is requested. A waiting period for processing may be required.

Refunds will be applied against any University debts.

(4) The University reserves the right to set minimum amounts for which refunds will be

produced for overpayments on student accounts.



Specific Authority 240.227(1) FS.

Law Implemented 240.227(1), 240.209(3)(e), (r), 240.235 FS.

History--New 2-11-82, Formerly 6C1-3.371, Amended 5-18-92, 7-27-98.









REGULATIONS OF

UNIVERSITY OF FLORIDA



6C1-3.0372 Student Health, Athletic, and Activity and Service Fees.

(1) Effective Fall Semester, 2008, dental, medical and veterinary students must pay a

semi-annual fee of $439.00 (four hundred thirty-nine and 00/100 dollars) which includes the

health, athletic, and activity and service fees. Pharmacy students must pay a semi-annual fee of

$395.10 (three hundred ninety-five and 10/100 dollars) and Physical Therapy students must pay

a semi-annual fee of $428.02 (four hundred twenty-eight and 02/100 dollars), and Public Health

and Health Profession MPH 2-Year students must pay a semi-annual fee of $263.40 (two

hundred sixty-three and 40/100 dollars), and Public Health and Health Profession MPH

Accelerated Program students must pay a semi-annual fee of $230.47 (two hundred thirty and

47/100 dollars) which includes the health, athletic, and activity and service fees. All other

students must pay the health, athletic, and activity and service fees on a per credit hour basis as

indicated below:

Health Fee: $9.89

Athletic Fee: $1.90

Activity and Service Fee: $10.16

(2) Notwithstanding the foregoing, University of Florida students enrolled in a New

World School of the Arts degree program in Miami shall pay the following fees per credit hour:

Health Fee: $8.32

Athletic Fee: $0.00

Activity and Service Fee: $11.26









(3) Notwithstanding the foregoing, the Office of the Provost will set the above fees for

University of Florida students enrolled in off-campus course degree programs. The fees, which

shall be limited by the amounts set forth in subsection (1), will be determined using the

following factors: the location of the course, the type of courses and degree program, and the

services provided to the student.

(4) Half-time graduate research and teaching assistants enrolled for eight (8) or more

credit hours during the Fall or Spring Term and all other students enrolled for nine (9) or more

credit hours (except students enrolled in a New World School of the Arts degree program and

other students not required to pay the athletic fee) are eligible to purchase football tickets at the

student rate.



Specific Authority: BOG Resolution dated January 7, 2003.

History--New 2-11-82, Amended 8-12-82, 9-15-83, 3-6-85, 10-14-85, Formerly 6C1-

3.372, Amended 2-9-87, 12-28-87, 5-21-89, 4-17-90, 7-15-91, 5-18-92, 5-19-93, 4-30-95, 5-1-

96, 7-15-97, 6-24-99, 6-21-00, 5-22-01, 5-20-02, 6-3-03, 11-25-03, 5-30-04, 7-19-05, 5-11-06,

4-20-07, 3-14-08 (BOT Approval), 4-23-08 (BOG Approval), 9-5-08 (Technical changes only).









RULES OF

UNIVERSITY OF FLORIDA



6C1-3.0374 Finance and Administration; Material and Supply Fees.

(1) Students will be charged a material and supply fee for all courses approved by the

University President. A list of approved courses and fees will be published in the Critical Dates

and Information brochure provided for each semester and referenced in the university catalog

and course schedule.

(2) Refunds and waivers for any such fees will be made pursuant to Rules 6C1-3.0371

and 6C1-3.037, F.A.C.



Specific Authority 1001.74(4) FS.

Law Implemented 1001.74(11), 1009.24(12)(g) FS.

History--New 4-17-90, Amended 4-30-95, 5-22-01, 1-19-03.









REGULATIONS OF

UNIVERSITY OF FLORIDA



6C1-3.0375 Tuition Cost.

(1) Tuition Cost shall be defined as tuition and fees assessed to students for

enrollment in credit courses at the University of Florida. Tuition Cost consists of the following

tuition and fees:

(a) Resident Tuition Cost, comprised of the following, shall be defined as the tuition

and fees charged an enrolled student who qualifies as a Florida resident as defined in Rule 6A-

10.044, F.A.C., as adopted by a Board of Governors Resolution dated April 21, 2005:

1. Resident Tuition;

2. Student Financial Aid Fee;

3. Capital Improvement Trust Fund Fee;

4. Building Fee;

5. Transportation Access Fee;

6. Health Fee;

7. Athletic Fee; and

8. Activity and Service Fee.

(b) Non-Resident Tuition Cost, comprised of the following, shall be defined as the

tuition and fees charged an enrolled student who does not qualify as a Florida resident as defined

in Rule 6A-10.044, F.A.C., as adopted by a Board of Governors Resolution dated April 21, 2005:

1. Resident Tuition;









2. Non-Resident Fee;

3. Student Financial Aid Fee;

4. Non-Resident Student Financial Aid Fee;

5. Capital Improvement Trust Fund Fee;

6. Building Fee;

7. Transportation Access Fee;

8. Health Fee;

9. Athletic Fee; and

10. Activity and Service Fee.

(2) Enrollment shall be defined as consisting of two components:

(a) Formal registration in one or more credit courses approved and scheduled by the

University; and,

(b) Payment of Tuition Costs, or other appropriate arrangements for payment

(deferment or third party billing) for the courses in which the student is registered as of the end

of the drop/add period.

(3) A student is liable for Tuition Costs associated with all courses for which the

student is registered at the end of the drop/add period. The Tuition Cost payment deadline is

3:30 p.m. Friday of the second week of class.

(4) The following Tuition Costs shall be levied and collected effective the 2008-2009

academic year for each student enrolled and will vary dependent upon the following categories:

(a) "Pre-Fall 2005 Continuing Student" is defined as a degree-seeking student

admitted prior to the Fall 2005 term and enrolled in the Summer 2005 term or Spring 2005 term.

However, any such student shall no longer be a "Pre-Fall 2005 Continuing Student" upon receipt









of a degree or upon the student's admission or readmission to a degree program requiring a new

application, whichever is sooner.

(b) "Fall 2005 Continuing Student" is defined as a degree-seeking student admitted

for, and enrolled in, the fall 2005 term, spring 2006, or summer 2006 term. However, any such

student shall no longer be a "Fall 2005 Continuing Student" upon receipt of a degree or upon the

student's admission or readmission to a degree program requiring a new application, whichever

is sooner.

(c) "Fall 2006 Continuing Student" is defined as a degree-seeking student admitted

for, and enrolled in, the fall 2006 term, spring 2007, or summer 2007 term. However, any such

student shall no longer be a "Fall 2006 Continuing Student" upon receipt of a degree or upon the

student's admission or readmission to a degree program requiring a new application, whichever

is sooner.

(d) "Fall 2007 Continuing Student" is defined as a degree-seeking student admitted

for, and enrolled in, the fall 2007 term, spring 2008, or summer 2008 term. However, any such

student shall no longer be a "Fall 2007 Continuing Student" upon receipt of a degree or upon the

student's admission or readmission to a degree program requiring a new application, whichever

is sooner.

(e) "Fall 2008 New Student" is defined as any student other than a "Pre-Fall 2005

Continuing Student", a "Fall 2005 Continuing Student," a "Fall 2006 Continuing Student", or a

"Fall 2007 Continuing Student" including any of the following:

1. any first-time-admitted degree-seeking student of the University of Florida

registered for the Fall 2008, Spring 2009, or Summer 2009 term;

2. any non-degree seeking student;









3. any current or past University of Florida student who through a new application is

admitted or readmitted to a degree program for the Fall 2008, Spring 2009, or Summer 2009

term; or

4. any University of Florida student who is readmitted after an absence of two or

more consecutive terms, excluding military withdrawals.

(e) For the purposes of defining a "Pre-Fall 2005 Continuing Student", "Fall 2005

Continuing Student," "Fall 2006 Continuing Student," "Fall 2007 Continuing Student," and a

"Fall 2008 New Student," a "term" shall mean: for the fall, the fall semester, for the spring, the

spring semester, and for the summer, any of the summer sessions.

(f) Undergraduate Courses Charged per Student Credit Hour 2008-09


Resident Tuition

Building
Capital
Improvement
Trust Fund
Student Financial
Aid
Activity and
Service
Athletic
Health
Transportation
Access

Resident Tuition
and Fees per
Credit Hour

Non-Resident
Fee
Non-Resident
Student Financial
Aid


Pre-Fall 2005
Continuing
Students
$ 82.03

$ 2.32
$ 2.44


4.10

10.16

1.90
9.89
6.11


$118.95



$510.44

$ 25.52


Fall 2005
Continuing
Students
$ 82.03

$ 2.32
$ 2.44


4.10

10.16

1.90
9.89
6.11


$118.95



$534.76

$26.73


Fall 2006
Continuing
Students
$ 82.03

$ 2.32
$ 2.44


4.10

10.16

1.90
9.89
6.11


$118.95



$534.76

$ 26.73


Fall 2007 Fall 2008


Continuing
Students
$ 88.99

$ 2.32
$ 2.44


4.10

10.16

1.90
9.89
6.11


New
Students
$ 88.99

$ 2.32
$ 2.44


4.10

10.16

1.90
9.89
6.11


$125.91 $125.91



$534.76 $534.76

$ 26.73 $ 26.73










Non-Resident $654.91 $680.44 $680.44 $687.40 $687.40
Tuition and Fees
per Credit Hour

(g) Notwithstanding the foregoing, the undergraduate resident tuition for a Fall 2007

continuing student or a Fall 2008 new student shall be reduced by $6.96 per credit hour (the

"tuition differential") if the student is a beneficiary having a prepaid tuition contract pursuant to

Section 1009.98(2)(b), Fla. Stat., which was in effect on July 1, 2007 and which remains in

effect, or if the student otherwise meets the criteria set forth for exemption from payment of the

tuition differential in Section 1009.24(16), Fla. Stat.

(h) Graduate Courses Charged per Student Credit Hour 2008-09


Pre-Fall


Fall 2005


2005 Continuing


Resident Tuition

Building
Capital Improvement
Trust Fund
Student Financial
Aid
Activity and Service
Athletic
Health
Transportation
Access

Resident Tuition and
Fees per Credit Hour

Non-Resident Fee
Non-Resident
Student Financial
Aid

Non-Resident
Tuition and Fees per
Credit Hour


Continuing
Students
$ 256.04

$ 2.32
$ 2.44

$ 12.80

$ 10.16
$ 1.90
$ 9.89
$ 6.11


$ 301.66


$ 619.39
$ 30.96



$ 952.01


Students

$ 280.43

$ 2.32
$ 2.44

$ 14.02

$ 10.16
$ 1.90
$ 9.89
$ 6.11


$ 327.27


$ 600.19
$ 30.00



$ 957.46


Fall 2006 Fall 2007


Continuing
Students

$ 293.79

$ 2.32
$ 2.44

$ 14.68

$ 10.16
$ 1.90
$ 9.89
$ 6.11


Continuing
Students

$293.79

$ 2.32
$ 2.44

$ 14.68

$ 10.16
$ 1.90
$ 9.89
$ 6.11


Fall
2008
New
Students
$293.79

$ 2.32
$ 2.44

$ 14.68

$ 10.16
$ 1.90
$ 9.89
$ 6.11


$ 341.29 $341.29 $341.29


$ 600.19 $600.19 $600.19
$ 30.00 $ 30.00 $ 30.00



$ 971.48 $971.48 $971.48











(i) College of Law (all law degrees) Charged per Student Credit Hour 2008-09


Pre-Fall
2005 C


Resident Tuition


Continuing
Students
$ 304.24


Fall 2005 Fall 2006
continuing Continuing
Students Students


$ 344.09 $ 360.46


Fall 2007 Fall 2008
Continuing New
Students Students

$ 360.46 $ 360.46


Building
Capital Improvement
Trust Fund
Student Financial Aid
Activity and Service
Athletic
Health
Transportation
Access

Resident Tuition and
Fees per Credit Hour

Non-Resident Fee
Non-Resident Student
Financial Aid

Non-Resident Tuition
and Fees per Credit
Hour


2.32 $
2.44 $


15.21
10.16
1.90
9.89
6.11


2.32 $
2.44 $


17.20
10.16
1.90
9.89
6.11


2.32
2.44

18.02
10.16
1.90
9.89
6.11


2.32 $
2.44 $


$ 18.02
10.16
1.90
9.89
6.11


$ 352.27 $ 394.11 $ 411.30 $ 411.30


$ 644.76
$ 32.23


614.76
30.73


$ 614.76
$ 30.73


$1,029.26 $1,039.60 $1,056.79


614.76
30.73


2.32
2.44

18.02
10.16
1.90
9.89
6.11


$ 411.30


614.76
30.73


$1,056.79 $1,056.79


Resider


(j) College of Pharmacy (PharmD) Degree Annual Charge 2008-09
Pre-Fall Fall 2005 Fall 2006 Fall 2007
2005 Continuing Continuing Continuing
Continuing Students Students Students
Students
nt Tuition $ 9,637.38 $10,830.58 $11,346.32 $ 11,346.32


Building
Capital Improvement
Trust Fund
Student Financial Aid
Activity and Service
Athletic
Health
Transportation
Access


83.52 $
87.84 $


481.86
365.76
68.40
356.04
219.96


83.52 $
87.84 $


541.52
365.76
68.40
356.04
219.96


83.52 $
87.84 $


567.30
365.76
68.40
356.04
219.96


83.52 $
87.84 $


567.30
365.76
68.40
356.04
219.96


Fall 2008
New
Students

$11,346.32


83.52
87.84

567.30
365.76
68.40
356.04
219.96


2




University of Florida Home Page
© 2004 - 2010 University of Florida George A. Smathers Libraries.
All rights reserved.

Acceptable Use, Copyright, and Disclaimer Statement
Last updated October 10, 2010 - - mvs