Group Title: University of Florida regulations : general
Title: University of Florida regulations : general. Community campaign.
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 Material Information
Title: University of Florida regulations : general. Community campaign.
Series Title: University of Florida regulations : general
Physical Description: Serial
Creator: Office of the Vice President and General Counsel, University of Florida
Publisher: Office of the Vice President and General Counsel, University of Florida
Place of Publication: Gainesville, Fla.
Publication Date: February 12, 2008
 Record Information
Bibliographic ID: UF00089349
Volume ID: VID00006
Source Institution: University of Florida
Rights Management: All rights reserved by the source institution and holding location.

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NOTICE OF PROPOSED REGULATION AMENDMENT


Date: February 12, 2008

REGULATION TITLE: REGULATION NO.:
Community Campaign 6C1-1.015

SUMMARY: The amendment removes the requirement that there be a representative of the
President's office from the University of Florida Community Campaign Planning Committee.
The President may select this member from other offices.

AUTHORITY: BOG Resolution dated January 7, 2003

COMMENTS CONCERNING THE PROPOSED REGULATION SHOULD BE
SUBMITTED WITHIN 14 DAYS OF THE DATE OF THIS NOTICE TO THE
CONTACT PERSON IDENTIFIED BELOW.

THE PERSON TO BE CONTACTED REGARDING THE PROPOSED REGULATION
IS: Rebecca J. Holt, Administrative Assistant, 123 Tigert Hall, Post Office Box 113125,
University of Florida, Gainesville, Florida 32611, 352-392-1358 office, 352-392-4387 facsimile,
regulations@ufl.edu.

NAME OF PERSON WHO APPROVED THE PROPOSED REGULATION: Jane Adams,
Vice President for University Relations

THE FULL TEXT OF THE PROPOSED REGULATION IS ATTACHED TO THIS
NOTICE.










REGULATIONS OF

UNIVERSITY OF FLORIDA



6C1-1.015 Universit of Florida; Community Campaign.

(1) The University of Florida has established one combined charitable fund-raising

drive for its Alachua County campus, known as the University of Florida Community Campaign.

The campaign is open to all University employees employed in Alachua County who wish to

participate and is held annually each fall. Payroll deductions may be utilized in fulfillment of

pledges or promised contributions to the University of Florida Community Campaign.

(2) The University of Florida Community Campaign Planning Committee shall be

composed of a total of ten persons, appointed annually by the President of the University. The

members shall be faculty and staff employees representing the diverse makeup of the University

community. The President shall appoint as members of the committee the chairperson of the

current campaign, the chairperson designated for the following year, and the executive director

of the campaign, and a representative of th President's Office. The other sevensi* members of

the committee shall serve for staggered three-year terms. A member of the General Counsel's

Office shall advise the committee. The Planning Committee, on behalf of the President, shall be

responsible for the development, implementation, and administration of procedures and

standards by which the campaign shall be conducted.

(3) The following are the requirements for a charitable organization that wishes to be a

participant in the University of Florida Community Campaign:

(a) The organization must be registered with the State of Florida, Division of

Corporations, pursuant to Chapter 617, F.S.

(b) The organization must be registered with the United States Department of the

Treasury and be recognized as a 501(c)(3) entity or the equivalent by the United States Internal

Revenue Service.










(c) The organization must be registered with the Florida Department of Revenue and

must receive a state tax exempt number pursuant to Section 212.08, F.S.

(d) The organization must be registered with the Florida Department of Agriculture and

Consumer Affairs, Division of Consumer Services, meet the requirements of Chapter 496, F.S.

and submit a copy of the organization's most recent IRS Form 990 regardless of whether or not

the IRS requires the organization to file this form. However, smaller organizations that file the

Form 990EZ may submit the Form 990EZ with pages 1 and 2 of the Form 990 attached.

Organizations claiming exemption from the provisions of Chapter 496, F.S., must provide

documentation supporting the exemption.

(e) The organization must be governed by a volunteer board of directors that meets

regularly and serves without compensation. Compensation shall not be deemed to include

payment of the reasonable expenses of service as a director, including liability insurance. The

board of directors must direct policy development and implementation, retain oversight of

program delivery, and exercise executive level supervision.

(f) The organization must have a recognized substantial program in the health and

human services area directly benefiting the Alachua County region. A program of health and

human services is one whose principal objective is to assist people to improve the conditions that

are necessary to achieve fundamental physical, social, and/or psychological well-being. Health

and human services include research directed toward the achievement of human physical, social

and/or psychological well-being and specific helping acts to individuals or groups that go

beyond the provision of information.

(g) The organization must have a written policy of non-discrimination and carry out an

affirmative action program that applies to volunteer governance, staffing, and clientele of the

organization

(h) The organization should maintain management and general and fund raising costs at

or below twenty-five per cent of total budget, a level established by the National Charities

Information Bureau (NCIB) and generally accepted by the non-profit community. Agencies that










exceed the twenty-five per cent level will be required to provide the committee with the rationale

for that level of costs.

(i) If the organization chooses to be represented by a federation (such as, United Way

or Community Health Charities), the organization itself must still meet all the criteria established

herein. If a federation applies, each organization represented must meet the criteria. Each

organization selected will be listed only once on the donor designation form.

(4) The procedures for application to and inclusion in the University of Florida

Community Campaign are as set forth in this section.

(a) By December 1 of each year, the Planning Committee shall have published in a

newspaper of general circulation in Alachua County a notice informing organizations of the

application procedures for participation in the University of Florida Community Campaign to be

held in the subsequent fall term.

(b) Upon request of an organization wishing to participate, the committee will provide a

copy of this policy and an application form. As a minimum, each interested organization will be

expected to submit an IRS Form 990 or an IRS Form 990EZ with the first two pages of the Form

990 attached, a roster of the board of directors, IRS Tax Exempt Ruling (letter), State of Florida

registration as a charitable organization, and current budget.

(c) An organization's application form with all necessary supporting documentation

must be delivered or sent to the address stated on the form. The application form with all

necessary supporting documentation must be delivered or postmarked by February 1 (or the next

business day following if February 1 falls on a Saturday, Sunday, or holiday) to be considered

for inclusion in the campaign. All application materials and proceedings are subject to the

Florida Public Records and Sunshine Laws.

(d) The Planning Committee will notify each applicant of the meetings) at which

applications are to be reviewed. Notification will include the date, time, and location of the

meeting or meetings. The Planning Committee shall determine the format of the meetingss.










(e) If an organization's application is rejected for failure to meet any of the criteria as

set forth in this rule, the organization may request a hearing before the Planning Committee in

order to present additional information on its behalf. The committee shall make a

recommendation to the President or the President's designee as to the inclusion of the applicant

in the campaign. The decision of the President or designee shall be final. All such hearings and

final decisions are expected to be completed by the close of the University's spring term.

(5) The Planning Committee may revoke approval to participate in the campaign at any

time in the event that: the organization violates a policy or rule of the University of Florida

concerning the campaign, or false and misleading information is submitted to the University at

the time of application for admission to the campaign or pursuant to any subsequent request by

the University.

(6) The fiscal agent for the University of Florida Community Campaign shall be an

organization that has the experience, expertise, and resources to conduct and coordinate a local

community campaign in Alachua County. The Planning Committee will select the fiscal agent.

The fiscal agent will distribute funds to designated organizations. Funds not specifically

designated by the employee for a specific organization shall be allocated as follows:

participating organizations shall receive the same percentage of undesignated funds as the

percentage of designated funds they receive, except that on an annual basis a federation may be

allocated the aggregate percentage of designated funds for federation organizations participating

in the University of Florida Community Campaign.



Specific Authority: BOG Resolution dated January 7, 2003.

sLaw Implm5-ntd9ed 110.18,1(5), FS.

History--New 5-19-93, Amended 11-6-96, 1-11-98, 7-20-04, 7-19-05, 3-30-07,




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