NOTICE OF PROPOSED REGULATION AMENDMENT
Date: February 12, 2008
REGULATION TITLE: REGULATION NO.:
Community Campaign 6C1-1.015
SUMMARY: The amendment removes the requirement that there be a representative of the
President's office from the University of Florida Community Campaign Planning Committee.
The President may select this member from other offices.
AUTHORITY: BOG Resolution dated January 7, 2003
COMMENTS CONCERNING THE PROPOSED REGULATION SHOULD BE
SUBMITTED WITHIN 14 DAYS OF THE DATE OF THIS NOTICE TO THE
CONTACT PERSON IDENTIFIED BELOW.
THE PERSON TO BE CONTACTED REGARDING THE PROPOSED REGULATION
IS: Rebecca J. Holt, Administrative Assistant, 123 Tigert Hall, Post Office Box 113125,
University of Florida, Gainesville, Florida 32611, 352-392-1358 office, 352-392-4387 facsimile,
NAME OF PERSON WHO APPROVED THE PROPOSED REGULATION: Jane Adams,
Vice President for University Relations
THE FULL TEXT OF THE PROPOSED REGULATION IS ATTACHED TO THIS
UNIVERSITY OF FLORIDA
6C1-1.015 Universit of Florida; Community Campaign.
(1) The University of Florida has established one combined charitable fund-raising
drive for its Alachua County campus, known as the University of Florida Community Campaign.
The campaign is open to all University employees employed in Alachua County who wish to
participate and is held annually each fall. Payroll deductions may be utilized in fulfillment of
pledges or promised contributions to the University of Florida Community Campaign.
(2) The University of Florida Community Campaign Planning Committee shall be
composed of a total of ten persons, appointed annually by the President of the University. The
members shall be faculty and staff employees representing the diverse makeup of the University
community. The President shall appoint as members of the committee the chairperson of the
current campaign, the chairperson designated for the following year, and the executive director
of the campaign, and a representative of th President's Office. The other sevensi* members of
the committee shall serve for staggered three-year terms. A member of the General Counsel's
Office shall advise the committee. The Planning Committee, on behalf of the President, shall be
responsible for the development, implementation, and administration of procedures and
standards by which the campaign shall be conducted.
(3) The following are the requirements for a charitable organization that wishes to be a
participant in the University of Florida Community Campaign:
(a) The organization must be registered with the State of Florida, Division of
Corporations, pursuant to Chapter 617, F.S.
(b) The organization must be registered with the United States Department of the
Treasury and be recognized as a 501(c)(3) entity or the equivalent by the United States Internal
(c) The organization must be registered with the Florida Department of Revenue and
must receive a state tax exempt number pursuant to Section 212.08, F.S.
(d) The organization must be registered with the Florida Department of Agriculture and
Consumer Affairs, Division of Consumer Services, meet the requirements of Chapter 496, F.S.
and submit a copy of the organization's most recent IRS Form 990 regardless of whether or not
the IRS requires the organization to file this form. However, smaller organizations that file the
Form 990EZ may submit the Form 990EZ with pages 1 and 2 of the Form 990 attached.
Organizations claiming exemption from the provisions of Chapter 496, F.S., must provide
documentation supporting the exemption.
(e) The organization must be governed by a volunteer board of directors that meets
regularly and serves without compensation. Compensation shall not be deemed to include
payment of the reasonable expenses of service as a director, including liability insurance. The
board of directors must direct policy development and implementation, retain oversight of
program delivery, and exercise executive level supervision.
(f) The organization must have a recognized substantial program in the health and
human services area directly benefiting the Alachua County region. A program of health and
human services is one whose principal objective is to assist people to improve the conditions that
are necessary to achieve fundamental physical, social, and/or psychological well-being. Health
and human services include research directed toward the achievement of human physical, social
and/or psychological well-being and specific helping acts to individuals or groups that go
beyond the provision of information.
(g) The organization must have a written policy of non-discrimination and carry out an
affirmative action program that applies to volunteer governance, staffing, and clientele of the
(h) The organization should maintain management and general and fund raising costs at
or below twenty-five per cent of total budget, a level established by the National Charities
Information Bureau (NCIB) and generally accepted by the non-profit community. Agencies that
exceed the twenty-five per cent level will be required to provide the committee with the rationale
for that level of costs.
(i) If the organization chooses to be represented by a federation (such as, United Way
or Community Health Charities), the organization itself must still meet all the criteria established
herein. If a federation applies, each organization represented must meet the criteria. Each
organization selected will be listed only once on the donor designation form.
(4) The procedures for application to and inclusion in the University of Florida
Community Campaign are as set forth in this section.
(a) By December 1 of each year, the Planning Committee shall have published in a
newspaper of general circulation in Alachua County a notice informing organizations of the
application procedures for participation in the University of Florida Community Campaign to be
held in the subsequent fall term.
(b) Upon request of an organization wishing to participate, the committee will provide a
copy of this policy and an application form. As a minimum, each interested organization will be
expected to submit an IRS Form 990 or an IRS Form 990EZ with the first two pages of the Form
990 attached, a roster of the board of directors, IRS Tax Exempt Ruling (letter), State of Florida
registration as a charitable organization, and current budget.
(c) An organization's application form with all necessary supporting documentation
must be delivered or sent to the address stated on the form. The application form with all
necessary supporting documentation must be delivered or postmarked by February 1 (or the next
business day following if February 1 falls on a Saturday, Sunday, or holiday) to be considered
for inclusion in the campaign. All application materials and proceedings are subject to the
Florida Public Records and Sunshine Laws.
(d) The Planning Committee will notify each applicant of the meetings) at which
applications are to be reviewed. Notification will include the date, time, and location of the
meeting or meetings. The Planning Committee shall determine the format of the meetingss.
(e) If an organization's application is rejected for failure to meet any of the criteria as
set forth in this rule, the organization may request a hearing before the Planning Committee in
order to present additional information on its behalf. The committee shall make a
recommendation to the President or the President's designee as to the inclusion of the applicant
in the campaign. The decision of the President or designee shall be final. All such hearings and
final decisions are expected to be completed by the close of the University's spring term.
(5) The Planning Committee may revoke approval to participate in the campaign at any
time in the event that: the organization violates a policy or rule of the University of Florida
concerning the campaign, or false and misleading information is submitted to the University at
the time of application for admission to the campaign or pursuant to any subsequent request by
(6) The fiscal agent for the University of Florida Community Campaign shall be an
organization that has the experience, expertise, and resources to conduct and coordinate a local
community campaign in Alachua County. The Planning Committee will select the fiscal agent.
The fiscal agent will distribute funds to designated organizations. Funds not specifically
designated by the employee for a specific organization shall be allocated as follows:
participating organizations shall receive the same percentage of undesignated funds as the
percentage of designated funds they receive, except that on an annual basis a federation may be
allocated the aggregate percentage of designated funds for federation organizations participating
in the University of Florida Community Campaign.
Specific Authority: BOG Resolution dated January 7, 2003.
sLaw Implm5-ntd9ed 110.18,1(5), FS.
History--New 5-19-93, Amended 11-6-96, 1-11-98, 7-20-04, 7-19-05, 3-30-07,