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 Title Page
 Table of Contents
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 Glossary
 Current season
 School of Theatre and Dance accident...






Group Title: Production policy manual, School of Theatre and Dance, College of Fine Arts, University of Florida
Title: Production policy manual, School of Theatre and Dance, College of Fine Arts, University of Florida. 2008-2009.
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Title: Production policy manual, School of Theatre and Dance, College of Fine Arts, University of Florida. 2008-2009.
Series Title: Production policy manual, School of Theatre and Dance, College of Fine Arts, University of Florida
Physical Description: Serial
Language: English
Creator: School of Theatre and Dance, College of Fine Arts, University of Florida
Publisher: School of Theatre and Dance, College of Fine Arts, University of Florida
Place of Publication: Gainesville, Fla.
Publication Date: 2008-2009
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Subject: University of Florida.   ( lcsh )
Spatial Coverage: North America -- United States of America -- Florida
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Bibliographic ID: UF00088989
Volume ID: VID00001
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved, Board of Trustees of the University of Florida

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Table of Contents
    Title Page
        Title Page 1
        Page 1
    Table of Contents
        Page 2
    Introduction
        Page 3
    Building
        Page 4
        Page 5
        Page 6
        Page 7
    School of Theatre and Dance productions
        Page 8
        Page 9
        Page 10
        Page 11
        Page 12
        Page 13
        Page 14
        Page 15
        Page 16
        Page 17
        Page 18
        Page 19
        Page 20
        Page 21
        Page 22
        Page 23
        Page 24
        Page 25
        Page 26
    Showcase and student productions
        Page 27
        Page 28
        Page 29
        Page 30
    Stephen C. O'Connell Center dance studio
        Page 31
        Page 32
    Glossary
        Page 33
        Page 34
        Page 35
        Page 36
        Page 37
    Current season
        Page 38
        Page 39
    School of Theatre and Dance accident report form
        Page 40
Full Text





University of Florida
College of Fine Arts



School of Theatre and Dance






PRODUCTION POLICY MANUAL

2008-2009


School of Theatre and Dance internet site: http://www.arts.ufl.edu/theatreanddance










































































1






Table of Contents



Introduction ............. ............................................................................... ....... 3
B u ild in g ........................................................ ......... ............................... . 4
B u ild ing S e cu rity .............................................. 5
Building Usage and Rules................................... ............ ......... 6

School of Theatre and Dance Productions....... ......... ........... ... .................8
Levels of Support.............................................................................. 9
Theatre Block Auditions ............... ......................... ....................... 11
Dance Auditions... ...... ............... ................ ................... ......... 12
Space A ssignm ents..................... ....................................... ....... ...... 13
Rehearsals..............................14
Performer Acknowledgement Form ......................................15
C ostum e Studio..................................................... 16
L ig h tin g .................................................1 8
S o u n d ....................................................... 1 9
S c e n ic S tu d io ...................................................................................... 2 0
P roperties..............................21
Design and Production Meetings .............................. ...... ... ........ 22
Tech W eek...................... ..................................................23
P h o to C a ll......................................................... 2 5
Strike ......................................................... ......... ......... ..................25
Complimentary Ticket Policy.............. ........ ..... ...................... 26
Showcase and Student Productions................ ............ ................ ........ 27
Acting and Dance Showcases, Readers Theatre, and Grad One Acts ...........28
Student Organization Productions .............. ... ..... ....... ........30

Stephen C. O'Connell Center Dance Studio. .............. .......... ................... 31

Glossary Definition of terms. ................ ... .......... ... ........... ........... ........ 33

Current Season..................................................... ......... .......... ...... ..38
School of Theatre and Dance Accident Report Form ............ ....................40







Introduction


The purpose of the Production Policy Manual is to define the policies and
procedures for events produced by the University of Florida School of Theatre and Dance.
These policies are effective beginning July 1, 2008 for the 2008-2009 academic year. Any
variance from these policies can only be made by the School Director.

The production policy manual is available from the Production Manager or online at
http://www.arts.ufl.edu/theatreanddance/pages/whatyouneed/down loads/downloads.asp.









Building






Building Security

In the event of an emergency call 911
Report any suspicious behavior or security issues to the University of Florida Police
Department at 392-1111
The building is closed 7 days a week from 11:00 pm-7:00 am.
The building is closed on University of Florida Home Football Games unless the
Director of the School gives express permission.
In the event that the University of Florida is closed, there are absolutely no
rehearsals, shows, or any other use of this building allowed.
All rooms are to remain locked when not in use.

Weekdays:
The building is open for use during normal academic business Monday through
Friday from 8:00 am-5:00 pm.
During that time, rooms are scheduled by the Production Manager and are available
on a first come first served basis unless they are already scheduled for academic
use.

After Hours on Weekdays:
The building is closed from 5:00 pm-11:00 pm to undergraduate students who are
not accompanied by a graduate student with keys.
Graduate students with keys may use the building from 5:00 pm-11:00 pm. They
must take responsibility to lock up. They are to make sure no one else is in the
building that does not have permission when they leave.

Weekends:
The building is available on weekends (except Home Football Game Days) from
8:00 am-11:00 pm to graduate students with keys and undergraduate students who
are accompanied by graduate students with keys.

School Productions:
Rehearsals can only be called during the times of 6:00 pm-11:00 pm on weekdays
and 8:00 am-11:00 pm on weekends.
Some dance productions rehearse during weekday hours.
At 11:00 pm the building must be vacated and locked.
o Any Directors notes or clean-up must be completed before 11:00 pm.
Stage Managers are responsible for clearing and securing the building on evenings
when they have a show in rehearsal or performance.
o In the event there is more than one show in rehearsal or performance, the
last Stage Manager in the building must clear and secure the building.
o Stage Managers must never clear and secure the building alone.
Each evening the Stage Manager must submit a Security Report to Production
Manager, School Director, and Technical Director.
o This report must include: time in and out of building, if all exterior doors were
locked, and who, if anyone, was still in the building when the Stage Manager
left.






Building Usace and Rules


* All rooms in the Nadine McGuire Theatre and Dance Pavilion are laboratories for use
exclusively by School of Theatre and Dance faculty, staff, and students.

* No external group, student, or otherwise, may use any of the School of Theatre and
Dance facilities without a Contract.

* All Rehearsal Spaces are to be booked through the Production Manager at least two
weeks prior to need. Scheduling is dictated by show or event needs with no Non-
School event having inherent priority. Scheduling conflicts are to be resolved by the
Production Manager with appeal to the School Director.

* Ric Rose must approve use of Dance Studios in addition to being booked through the
Production Manager.

* Absolutely no Street Shoes are allowed in any of the Dance Studios (G-006, G-010,
G011). Shoes designed for dance are only allowed in the Dance Studios.

* Aerial Dance equipment may not be used without a dance faculty member present.

* No activities are allowed that scar or mark the floor. This includes tap dance.

* No food or drink is allowed in the studios. Capped water bottles are permitted. Any
spills must be cleaned up immediately.

* Hair and body products that leave residue on the floor are not allowed in any of the
spaces.

* No tape or any other marks are allowed on any of the floors without the express
permission of the Scenic Studio Supervisor.

* No painting or building in any of the Studios.

* All furniture and other objects must be stacked and/or moved from the center of the
room towards the walls, in an organized manner, after every use.

* Pianos must be returned to their original placement and may not be moved between
rooms without the express permission of the Scenic Studio Supervisor.

* Injuries must be reported immediately to faculty or staff and an Accident Report
must be completed. Accident Reports are available at the Production Manager's
office.

* School Productions always have precedence. Spaces for Non-School Events are on
a first come, first serve basis. There is always the potential you will be asked to
leave because of School events and needs.

* See page 31 for information on the Stephen C. O'Connell Center Dance Studio
Room 2450











































































7







School of
Theatre and Dance
Productions






Levels of Support

Full Support
Designers are assigned to the following technical areas for this level of production:
o Scenery
o Lighting
o Sound
o Costumes
Design conferences are scheduled by the Design Coordinator and production
meetings are scheduled by the Production Manager.
This level of production provides a budget allocation for each technical area.

Minimal Support
Designers are not assigned to this level of production.
Support comes from individual shops and technical staff.
No budget is allocated to this level of production.

Scenery
o Two seating options are available in the Black Box Theatre (ground plan to
follow).
o Risers and chairs (if available) should be moved by the cast.
o Drapery should be hung by the cast.
o Any available black rehearsal cubes can be utilized.
o The Technical Director may approve use of stock furniture and props. These
may not be modified for the production.
o All furniture must be returned within 48 hours after the completion of the
performance by the Director or appointed person.

Properties
o A member of the cast should be designated Props Master.
o The Technical Director must approve the use of any School props.
o All School props must be returned to prop storage within 48 hours after the
completion of the production.

Lighting
o A basic repertory plot (based on the seating configuration) will be made
available for general lighting.
o A light board operator will be assigned to this level of production.

Sound
o Limited sound reinforcement may be available.
o If specific sound effects or needs arise, talk to the Sound Design Advisor to
see if there is a possibility for use.

Projections
o Limited projection equipment may be available for use including:
-One projector
-One standing projection screen
-One computer






-A projection operator will be assigned to this level of production.


Costumes
o A limited number of costumes are available for use with permission of the
Costume Supervisor. This should only supplement items from the cast's own
closet.
o All costume requests should be coordinated through 1 person who will be the
Costume Coordinator. That person may be the director or another person
selected by the director. That request should be made to the Costume
Supervisor no later than the production meeting 2 weeks prior to the show.
o The Costume Coordinator and Costume Supervisor will set a schedule for
when the costumes will be available for use. That date will be no later than
one week before the show.
o Washing and cleaning should be arranged with the Costume Supervisor.
o All items must be returned clean and in good condition within 48 hours of the
final performance.

Meetings
o Two weeks prior to the show a meeting will be conducted by the Production
Manager to discuss and clarify the seating and lighting plots and for the
Costume Coordinator to provide a list of costumes requested if it has not
already been provided.
o This is the only official meeting to be held for this level of production.






Theatre Block Auditions


* It is School practice to hold Block Auditions in order that shows, which have
overlapping rehearsal cycles, can be fairly cast.

* Block Auditions for 2008-2009 season:
Fall:
BFA/MFA August 25, 2008
BA/Open August 26, 2008
Spring:
BFA/MFA November 17, 2008
BA/Open November 18, 2008

* All participants are to report to the box office lobby of the Constans Theatre.

* Participants to audition are required to fill out an information sheet when they
arrive.

* Everyone is also encouraged to bring several copies of headshots and resumes.

* BFA/MFA Acting students will have 3 minutes to perform 2 contrasting
monologues.

* During the Fall Block Auditions; BFA/MFA Acting students may also perform 16
bars of music after their 3 minutes. BFA Musical theatre students are to perform
one monologue and 16 bars of music within the 3 minutes.

* BA/Open Block Audition participants will have 1 minute to perform 1 monologue.
During the Fall Block Auditions they may also perform 16 bars of music.

* All BFA/MFA theatre students must participate in theatre Block Auditions each
semester as these will also serve as their juries.

* Dance auditions for musicals or plays with dance will be held within Block Audition
Callbacks.

* Students must formally request, in writing, the desire to not audition during a
specific semester to the Director of the School.

* Non-students are cast only when appropriate student talent has not auditioned.
Professional Guest Artists are an exception to this policy.

* In most shows that involve a Guest Director and if he or she is not available, the
School Director, or designee, will cast on their behalf.

* A student may not be cast in 2 lead roles when the rehearsal schedules overlap

* Working as a Stage Manager is considered having a lead.







Dance Auditions


All students wishing to audition for dance productions will be required to fill out an
information sheet for each audition and are encouraged (but not required) to bring
headshots and resumes.

MOD (Modern Dance Project):
Call backs will be held Tuesday, August 26 at 12:50 pm in G-06.
o Additional callbacks will be held on August 28.
Membership is a year long-commitment with mandatory weekly rehearsals.
Dancers must be registered to attend modern technique class for the entire year
of company membership.
The audition will include contemporary technique, repertory, vocal work, and
improvisation.
For additional information see Kelly Drummond Cawthon (modproject@aol.com).


BFA Dance Showcase:
Auditions are held:
Fall Wednesday, August 27 at 10:40 am in G-06.
Spring Monday, November 24 at 6:30pm in G-06
All students interested in collaborating with BFA dance major choreographers are
encouraged to attend, including, but not limited to; designers, dancers,
musicians, actors, writers...
The audition may include movement, repertory, vocal work, and improvisation.








Space Assignments


* The Stage Manager or Rehearsal Director will give the proposed rehearsal schedule
to the Technical Director and Production Manager as soon as possible so that
rehearsal spaces may be assigned.

* Spaces will be assigned with regards to the rehearsal schedule within the week.

* All rehearsal spaces are subject to change at the discretion of the Production
Manager.

* Each evening the Stage Manager or Rehearsal Director must submit a Security
Report to Production Manager, School Director, and Technical Director. This report
must include: time in and out of building, if all exterior doors were locked, and who,
if anyone, was still in the building when the Stage Manager left. The building must
be vacated by 11:00 pm.

* The Stage Manager will monitor this policy and report to the Production Manager.

* School productions always take precedence over non school events. Spaces for
Non-School Events are on a first come, first serve basis. If one is using the space for
non-school events, there is always the potential they will be asked to leave because
of School events and needs.






Rehearsals
* Participation in a School production is considered a class, and the rehearsal
schedule is to be considered the same as a class schedule/syllabus distributed in
traditional lecture/lab courses.
* Student conflicts are to be given to the Stage Manager no later than 24 hours after
the first company meeting/read through.
* In the absence of a Stage Manager, as is the case with some dance rehearsals,
those duties will fall to the Choreographer/Director.
* Acceptable reasons for absence or tardiness are academic obligations published in
a course syllabus, illness, serious family emergencies, special curricular
requirements (e.g., judging trips, field trips, professional conferences), military
obligation, severe weather conditions (if 3/4 of the class is unable to make it to class
due to weather, the absence is excused), religious holidays and participation in
official University activities such as music performances, athletic competition or
debate. Obligations for court imposed legal obligations (i.e., jury duty, subpoena)
must be excused. Other reasons may also be approved. All other conflicts will be
considered scheduling requests and should be accommodated at the discretion of
the Stage Manager and Director.
* Scheduling requests or known conflicts must be submitted to the Stage Manager no
later than 24 hours after the first company meeting/read through for approval by
Director.
* TBA's must be converted to specific rehearsal obligations by 7 days prior to the
rehearsal slot. If not, non-published academic conflicts may take precedent. All
other changes to the published rehearsal schedule must have School Director
approval.
* In the event a rehearsal period spans two semesters, all new academic conflicts are
to be given to the Stage Managers within 24 hours of the first class meeting of the
new semester. If necessary, a revised rehearsal schedule will be published within
72 hours of the first rehearsal in the new semester.
* The Director must pre-approve any tardy/absence request. You are responsible for
informing the Stage Manager of approved tardy/ absence.
* Absence or tardiness is not excused simply by leaving a message for the Stage
Manager.
* Rehearsal spaces are to be booked through the Production Manager two weeks prior
to need. Scheduling is dictated by show needs with no show having inherent priority.
Scheduling conflicts are to be resolved by the Production Manager with appeal to the
School Director.
* All rehearsal schedules must permit students to view the other School productions.
* Individuals will be given a 5-minute Rest Period after no more than 55 minutes. If a
5-minute Rest Period is not given in a particular hour, a 10-minute Rest Period must
be given after no more than 1 hour and 20 minutes.






Performer Acknowledaement Form


By signing below I acknowledge and agree to the following:

I will be on time for all rehearsals and performance calls.
I will be on time for all fittings and other production related appointments.
I will notify the Stage Manager as soon as possible and certainly before my
call time, if ill or unable to reach the theatre on time.
I am aware that if I am tardy three (3) times that I may be removed from the
production and my role recast.
I will remember that, even though places for each act will be called, I alone
am responsible for all of my entrance cues.
I will cooperate with the Director, Stage Manager and Assistant Stage
Managers, Dance Captain and Fight Captain.
I will take proper care of and make no unauthorized changes to, my
costumes, props or make-up.
I understand that it is my responsibility to check my props (including stage
weapons), before rehearsals/performances and return them after
rehearsals/performances.
I am not to use or play with props that are not mine.
I will maintain my performance as directed.
I will appear at curtain calls in complete costume and make-up.
I will turn off and not use my cell phone and laptop computer during
rehearsals and performances.
I will be quiet backstage.


**Please note: You were chosen over many performers for this role, so respect yourself
and live up to everyone's belief in you.


Production

Name

Phone #

Email address

Emergency contact:
Name

Phone #


Signature

Date







Costume Studio


Hours of Operation
M-F 9:00 am-5:00 pm.
Or by appointment.

Measurements and Fittings
All measurement/fitting requests will be made to the Stage Manager no later than
24 hours in advance.
The Stage Manager will designate measurement/fitting schedule no later than 24
hours in advance. This information will be posted on the Call Board which is
located just inside the doors from the loading dock entrance.
Notification of rescheduling or cancellations by the performers must be given to the
Stage Manager no later than 24 hours in advance.

Treatment of Costumes
There is no smoking, eating, or drinking anything other than water in costume or in
the dressing rooms.
Costumes are not to be worn outside of the building, this includes the outside
loading dock area.
Avoid getting make-up on costumes.
The Costume Studio will, on occasion, rent costumes from professional costume
houses or theatres. Rented costumes require special care and handling.

Rehearsals
Rehearsal costumes, if necessary, may be requested.
If rehearsal costumes and/or footwear are provided, they should be worn at all
rehearsals.

Dress Rehearsals and Performances
Performers are responsible for taking care of their costumes.
If necessary the Stage Manager or Assistant Stage Manager is responsible for
coordinating quick costume changes with dressers to be made in the same place
and manner each performance.
Performers are in charge of returning costumes to the areas designated by the
Wardrobe Head immediately following the performance.
Any damages or alterations should be conveyed to the Wardrobe Head and written
on the "Current Production Repair" sheet that will be available backstage.

Photo Call
Correct costumes should be worn in regards to the Photo Call order.

Rental and Loan of Costumes
Costumes are rented and loaned to other theatres, organizations, and individuals at
the discretion of the Costume Studio Manager. This includes any costume needs for
school outreach, competitions, conferences, showcases, special events, non-school
performances, etc.






Requests for costumes must be made at least two weeks prior to the event and
should be submitted in writing to the Costume Studio Manager. Once a request has
been made, items will be pulled by the Stock Manager. An appointment must be
made with the Stock Manager to pick up the items or to look through stock for items.
Costumes may not be borrowed by students for class work.

Laundry
Laundry is done several times during the show or at the discretion of the Costume
Supervisor.

Use of Own Costumes
Students may be asked to bring their own clothing for approval by the Costume
Designer. This happens more frequently in dance.
All personal clothing to be used in a production should remain with all other
costumes and not be taken home until the Strike of the show.

Footwear
All performers will provide their own footwear unless otherwise specified.
Proper Footwear must be worn at all times, unless otherwise specified.

Make-up
Make-up should be applied in accordance with the Make-up and/or Costume
Designer.
The Costume Supervisor is available to assist in the purchase and application of
make-up.
Performers are responsible for providing their own make-up.
Performers are required to buy and apply their own make-up, unless otherwise
specified.
A protective garment should be worn when applying make-up.






Lighting


* The Faculty Lighting Advisor will contact the Lighting Designer at the beginning of
the semester to arrange lighting due dates.

* Lighting plots, sections, magic sheet and completed paperwork must be
delivered to the Faculty Lighting Advisor 48 hours before the lighting load-in for
approval.

* The Faculty Lighting Advisor, Master Electrician, and Lighting Designer will stay in
contact with each other to make sure all requirements and needs are being met.

* Lights will be focused, gelled, and ready for cueing by the first Technical Rehearsal.

* The Light Board Operator answers to the Lighting Designer, Stage Manager and
Faculty Lighting Advisor.

* Assigned personnel will perform dimmer check before every Technical Rehearsal
and performance.






Sound


The Sound Designer will present to the Faculty sound Advisor all plots, cue
samples, signal path diagrams, cues sheets and paperwork for approval 48 hours
before the sound load-in.

All sound requirements will be ready for the first Technical Rehearsal.

Some dance productions may require sound earlier than first technical rehearsal.

It is the Sound Operator's job to mix and reinforce the show per the Sound
Designer's instructions. The Sound Operator answers to the Stage Manager, Sound
Designer and Sound Design Advisor.

Sound check will be performed by the Sound Operator before every Technical
Rehearsal and performance.

Microphone Reinforcement and Etiquette

Microphone Check must take place prior to House opening.

All reinforced performers need to be available at the beginning of microphone check
with body microphones in place and in costume.

The Sound Operator is responsible for distributing and checking batteries of all
wireless microphones.

Body microphones:
o Body microphones are delicate, do not drop, mangle, step on, or otherwise
abuse them.
o Anything said on a body microphone may/can be heard by the Sound
Operator.

After the show:
o Performers will return the microphone to the Sound Operator.
o The Sound Operator will then finish shutting down microphones for the night.






Scenic Studio

Hours of Operation

M-F 9:00 am -12:00 pm and 1:00 pm-5:00 pm

Staffing

All students planning on working in the Scenic Studio must attend a safety
orientation session the first two weeks of the semester.
Staffing consists of:
o Work Study Students
o Scene Design Graduate Students
o P and P Students
o Production Practicum Students

The Scenic Studio is overseen by the Technical Director and Scenic Studio Supervisor.






Properties

Pre-Rehearsal

The Stage Manager will make a Prop List in conjunction with the Director and Scenic
Designer. They will then be responsible for combining all lists to obtain one
properties list to be given to the Props Master and Technical Director.
Stage Managers must submit a rough prop list to the Prop Master on the same day
that final designs are due.
The Props Master will have read the play before the cast list is posted.
The Technical Director will have given the Props Master a Prop Cabinet that will also
be used by the Stage Manager.

Rehearsals

The Stage Manager will get Rehearsal Props for use in the early stages of rehearsal.
All Rehearsal Props should be clearly labeled.
The Props Master will sit in on the first run through to see how the props are being
used.
The Stage Manager will communicate to the Props Master through Rehearsal
Reports and updated lists, as well as checking in with them weekly.
The Stage Manager will keep a running list of props and will update the Prop List as
needed.
The Prop Cabinet will be kept clearly labeled and marked by the Prop Master.
Changes may be made to the list up to two weeks prior to opening. The Prop
Master will get any props added within this time.
Changes made after the two-week deadline are not guaranteed and the Prop Master
will determine if the request is possible.
All props will be ready for the first Technical Rehearsal.
The Prop Master will attend all Production Meetings and check rehearsal reports
daily for notes.
Borrowed, rented, perishable, or reusable props will only be used during Tech Week
and run.

After first tech

The Prop Cabinet must be checked after every performance to insure that all props
are present and in solid working condition. Any adjustments that need to be made
should be told immediately to the Stage Manager, who will inform Props Master.
Props that have been borrowed should be returned within 48 hours after Strike.
Exceptions to this policy can be made at the discretion of the Technical Director.






Design and Production Meetings


Design Meetings

All design meeting schedules are to be determined by the Design Faculty
Coordinator.
The purpose of these meetings is to discuss the vision of the Director in
collaboration with the Design Team.
These meetings are run by the Design Faculty Coordinator.
These meetings are to include the Director, the Design Team, Design Faculty
Advisors, and Stage Manager.
These meetings typically take place on Fridays at 3:00 pm in Design Lab 218.


Production Meetings

All production meeting schedules are to be determined by the Production Manager.
The purpose of these meetings is to discuss each technical area's progress towards
the realization of the show.
These meetings are run by the Stage Manager.
These meetings are to include the Director/Choreographer(s), the Design Team,
Design Faculty Advisors, Technical Director, Production Manager, Master
Electrician, Studio Supervisors, Stage Manager, Assistant Stage Managers, Prop
Master, Master Carpenter, and Publicity Representative.
These meetings typically take place on Wednesdays at 4:00 pm in the Conference
Room, 212.
In the event that two shows have production meetings in the same week, the show
with the later opening date will meet at 3:00 pm until the 4:00 pm meeting time
becomes available.






Tech Week

Tech Week is the week before the opening of the show when all the technical
elements are added into the production.
All Techs until the Second Dress are focused on the technical elements of the show
and not the performing.
When a Stage Manager says "HOLD PLEASE" everyone should stop and remain in
their location quietly while the situation that caused the hold is resolved. When
everyone is ready, the Stage Manager will tell everyone where they are to restart.
Performers should wear all black to any tech until costumes are introduced.
The type and scheduling of techs depends on a particular show's needs.

Typical Tech sequence (subject to change per show):

Friday: Paper Tech
Saturday: Dry Tech/Lighting Tech/Wet Tech/Cue-to-Cue
Sunday: Cue-to-Cue/Wet Tech/ Wandelprobe
Monday: Wet Tech
Tuesday: First Dress Tech
Wednesday: Second Dress Tech
Thursday: Final Dress Tech/Preview
Friday: Opening Night

Brief descriptions of possible types of tech:

Paper Tech: This tech is to allow the Stage Manager to place all of the Designers' cues
into their script. Involves: Stage Manager, Designers, sometimes the Director.

Dry Tech: This tech is for a run through (with holds) of the show with only the technical
elements. Involves: Stage Manager, Director, Crew, Designers, No Performers

Lighting Tech: This tech is to run through (with holds) the lighting cues of the show and
adjust levels usually with people to stand on stage. Involves: Stage Manager, Director,
some Crew, some Designers, sometimes Performers.

Cue-to-Cue: This tech is to jump from one cue to the next, skipping the dialogue in
between. The Stage Manager will prompt the performers to speak the first few lines before
a cue, then after the cue has passed the Stage Manager will call "Hold" and will prompt for
the next cue or repeat the previous cue. Involves: Stage Manager, Director, Crew,
Designers, sometimes Performers.

Wet Tech: This tech is a stop and go run through (with holds) of the show to adjust, fix,
and add technical elements to the show. Involves: Stage Manager, Director, Crew,
Designers, Performers.

Wandelprobe: This is the first music tech rehearsal (with holds) involving both singers and
orchestra. The singers go through the motions of their acting while the orchestra plays the
music. Involves: Stage Manager, Director, Music Director, Crew, Designers, Performers,
and Orchestra.






First Dress Tech: This tech is to run through the show (with holds) with the added
element of costumes. During this tech, attention will be paid to the flow and coordination of
costume changes. Involves: Stage Manager, Director, Crew, Designers, Performers.

Second Dress Tech: This tech is to run through the show with as few holds as possible.
Involves: Stage Manager, Director, Crew, Designers, Performers.

Final Dress/ Preview: This tech is to run through the show without holds and with show
conditions. Involves: Stage Manager, Director, Crew, Designers, Performers, possible
audience.

Opening Night: This is the opening night of the show with ticketed audience members.
Involves: Stage Manager, Crew, Performers, House Manager, Ushers, and audience.

**Once a production opens; no changes to the blocking or design elements should
be made. This includes: structures of lighting, sound, or projection cues. No
scenic, properties, or costume changes or any other dynamic actions of the
performance should be altered.**






Photo Call

* The purpose of Photo Call is to take archival and portfolio photographs for Directors,
Designers, and the School.
* Typically, Photo Call takes place on the first Sunday following the opening of the
show, immediately following the performance.
* Photo Call is run by the Stage Manager in conjunction with the Designated
Photographer.
* Once each scene is set, photographs can be taken by anyone other than the
Designated Photographer. Once the Designated Photographer is finished with each
scene, all other photography must stop so the next scene can be set.
* Designers and Directors must submit a list of no more than 10 requested shots to
the Stage Manager by 12:00 pm, two days prior to Photo Shoot.
* A list of the order of photos will be placed backstage for the performers and crew.
* Typically, a Photo Shoot starts at the end of the show working backwards.
* All photo shoots require the presence of Performers, Crew, Stage Manager,
Director, Designers, and Designated Photographer.



Strike

* Strike is the restoring of the stage to its original condition. This mainly consists of
the breakdown of technical components of the production.
* Strike typically takes place immediately following the final performance of the
production.
* Strike is run by the Technical Director or Scenic Studio Supervisor.
* Safety is of the utmost importance! Proper footwear and clothing must be worn.
Additional Safety Equipment may be required depending on the task.
* The Strike requires the presence of all undergraduate performers involved in the
show and crew, Props Master, Master Electrician, and Technical Director or Scenic
Studio Supervisor.







Complimentary Ticket Policy

For all Faculty, Staff and Graduate Students
(or Undergraduate students working on a given production) this policy applies to you.

In order to obtain Complimentary Tickets you must first request your tickets
(two per production) in person at the Box Office, in advance.

Please allow 24 hours for processing.

You then may pick up your tickets from the Box Office in person with a picture ID.
Please arrive early to avoid any lines or delays.

You must sign for your tickets; no one else can pick them up for you.

Please be advised that ALL tickets go up for public sale at 12 pm on the opening day
of the show (generally Friday's). Request your comp's before then in order to
guarantee your tickets.

The Box Office is not open on the weekend (except 45 minutes prior to a show).

Tickets for the Saturday and Sunday must be requested by the preceding Friday.






showcase and


Student


Productions


S








BFA/MFA Acting and Dance Showcases, Readers Theatre and Grad One Acts

Front of House
No tickets are sold for these performances.
A sign-up sheet for all performances should be posted on the Callboard.
Lobby doors will open 1 hour before the performance.
House will open approximately /2 hour before the performance.
NO SEATS MAY BE RESERVED. Please ask your family and friends to arrive on
time to see the production.
Students are responsible for the compiling and publishing of the program. If the
students have questions about the program, they should talk to the Publicity
Coordinator.

Scenic
Any of the available black rehearsal cubes may be used for the project.
The Technical Director must approve the use of other furniture and props.
All furniture must be returned 48 hours after the completion of the performance by
the Director or appointed person.

Lighting
If a lighting class is being taught the semester of the performance, it is possible that
the lighting class may be available to light the show. This is not a guarantee.
If a lighting class is not being taught that semester, the students may ask a designer
to help them. However, final approval of this assistance is up to the Lighting Design
Faculty.
If no one is available and qualified, then only minimal lighting will be available.
(i.e., lights up, light down)

Properties
A member of the cast should be designated Props Master.
The Technical Director must approve the use of any School props.
All School props must be returned to prop storage 48 hours after the completion of
the production.

Costumes
A limited number of costumes are available for use with permission of the Costume
Supervisor. This should only supplement items from the cast's own closet.
The Director should designate one person as a Costume Coordinator who will be
responsible for the actual borrowing of costumes.
Costumes should be borrowed during the regular Costume Studio hours or by
appointment.
Items may be may be requested two weeks prior to the show.
Washing and cleaning should be arranged with the Costume Supervisor.
All items must be returned clean and in good condition with 48 hours of the final
performance.






Sound
Limited sound reinforcement may be available.
However, if specific sound effects or needs arise, talk to the Sound Design Advisor
to see if there is a possibility for use.

After every rehearsal and/or Show
Each evening the Stage Manager must submit a Security Report to Production
Manager, School Director, and Technical Director. This report must include: Time in
and out of building, if all exterior doors were locked, and who, if anyone, was still in
the building when the Stage Manager left. The building must be vacated by
11:00pm.

The Stage Manager will monitor this policy and report to the Production Manager.

These policies are intended to keep showcase and student productions manageable for
the facility and keep the focus of the evening on the talent of the student performers or
designers showcasing their work.






Student Orcanization Productions


Any Student Organizations who wish to use any of the School facilities, rooms, theatre or
dance spaces, or property must have a Contract with the School. Contracts are available
through the Production Manager.

Front of House
No tickets are sold for these performances.
A sign up sheet for all performances should be posted on the Callboard.
Lobby doors will open 1 hour before the performance.
House will open approximately /2 hour before the performance.
Students are responsible for the compiling and publishing of the program. If the
students have questions about the program, they should speak with the Publicity
Coordinator.

Scenic and Properties
Any of the available black rehearsal cubes may be used for the project.
The Technical Director must approve the use of other furniture and props.
All furniture and props must be returned 48 hours after the completion of the
performance by the Director or appointed person.
Review your contract for further information.


Lighting and Sound
Review your Contract for details about availability of equipment.

Costumes
Review your Contract for details about availability of School Costumes.

After every rehearsal and/or Show
Each evening the Stage Manager must submit a Security Report to Production
Manager, School Director, and Technical Director. This report must include: time in
and out of building, if all exterior doors were locked, and who, if anyone, was still in
the building when the Stage Manager left. The building must be vacated by
11:00pm.

The Stage Manager will monitor this policy and report to the Production Manager.

These policies are intended to keep showcase and student productions manageable for
the facility and keep the focus of the evening on the talent of the student performers or
designers showcasing their work.






Stephen C. O'Connell Center Dance Studio, Room 2450 (only)
Rules and Guidelines for Studio use for Student Groups

The Dance Studio is operated by the Stephen C. O'Connell Center and they have allowed
the School of Theatre and Dance to schedule the space. Contact Ric Rose, the SoTD
liaison, if you have questions. email rarose@ufl.edu

1. The studio is to be used for dance meetings and rehearsals only. Groups should be
affiliated with Student Government.
2. The group will assign one person to be the contact with the School of Theatre and
Dance liaison. The person will be responsible for all communication with the group.
3. The group is responsible for the actions of its members in regards to the use of the
studio, its maintenance, and care. Failure to follow these rules will adversely affect the
group's ability to utilize the space. All members should receive a copy of these rules.
4. There will be a master schedule (available in the studio within the first two weeks) that
will contain a schedule for the full semester. This schedule contains the agreed upon
times the group will be allowed to use the studio. Any cancellation of rehearsal times
or changes in personnel must be notated in this book at least a full week prior to the
event. Any group wishing to use the cancelled times are free to notate this in the
schedule.
5. It is the group's responsibility to keep track of who is using the space and when.
6. The groups are responsible to read the SCOC schedule of events and plan their
meetings/ rehearsals accordingly. SCOC schedules are posted throughout the facility.
Weekends, game days, and holidays will affect the schedule please be aware of
these changes. Groups may also request a schedule be sent to them via campus mail
please contact the SCOC.
7. Report any security issues or suspicious behavior to the Stephen C. O'Connell Center
(392-5500), as well as to the UFPD (392-5447 for non-emergency, 392-1111 for
emergency)
8. During certain sporting or ticketed events, the groups are responsible to check with the
SCOC for permission to meet. If given permission, the group should enter through
Gate 1 only.
9. All groups must exit the building according the SCOC schedule usually by 10:00pm
on weekdays.
10. Groups may be asked to suspend activities for events sponsored by either the Stephen
C. O'Connell Center or the School of Theatre and Dance. Proper notice will be given.
11. Please leave the space clean and reorganized after leaving the studio suitable for
class work.
12. No street shoes allowed on the dance floor. Shoes designed for dance only are
allowed.
13. No food or beverages. Capped water bottles/containers are fine. Spills must be
cleaned up.
14. Groups may not put tape or marks on the dance floor without permission from the
School of Theatre and Dance liaison. When given permission, the tape used must be
spiking tape (no masking or clear tape), one inch or less in width and no lengths longer
than six inches. Mark only the corners and wings as needed.
15. Groups may not store set pieces or costumes in the studio.
16. No activities are allowed that scar or mark the floor. The group assumes responsibility
for all damages.






17. No tap, unless sound-boards are used to protect surface. There are several 4x8
plywood boards available in the studio.
18. No glitter of any kind is allowed in the studio especially glitter on costumes.
19. Injuries must be reported to the Stephen C. O'Connell Center.
20. Report any security issues to the Stephen C. O'Connell Center, as well as UFPD.
21. Sound system and orange cabinets are for use of the School of Theatre and Dance.
22. No painting in the dance studio.
23. Do not use studio as a dressing room. (Remember there are now cameras in the
studio!)
24. Hair or body products that leave residue on the floor are not allowed.
25. Paid events, such as master classes with guest artists that will include participants
from the community require SCOC approval.
26. Groups may be asked to volunteer help with studio maintenance.
27. For safety reasons: Be sure your members watch over each other as they leave the
building and parking lot.
28. Thank you for your help in making the studios clean and safe.








Glossary






Glossary


School of Theatre and Dance: (also referred to as School) Is part of the College of Fine
Arts. Its offices are located in the Nadine McGuire Theatre and Dance Pavilion (building
number 687), on the University of Florida campus.


School Personnel:

Director of the School: (also referred to as School Director) Professor Kevin Marshall

Assistant Director of the School: Professor Joan Frosch

Design Faculty Coordinator: Paul Favini

Faculty Costume Advisor: Paul Favini

Faculty Lighting Advisor: Stan Kaye

Faculty Sound Advisor: Patrick Pagano

Faculty Scenic Advisor: Mihai Ciupe

Production Manager: Sarah White

Technical Director: Zak Herring

Costume Supervisor: Stacey Galloway

Master Electrician: Todd Bedell

Scenic Studio Supervisor: TBA


Other Personnel:

Professional Guest Artists: Artists who are not enrolled or employed by the University of
Florida but are invited to teach or participate in an event or show.

Stage Manager: In charge of many logistical and organizational duties having to do with a
show, including safety and well being of the cast and crew and the calling of shows. The
stage manager is also responsible for maintaining the artistic integrity of a show once the
show opens.

Assistant Stage Manager: Assists the stage manager.






Choreographer: Responsible for composing and/or directing the movement and structure
of the dance.

Director: In charge of artistic direction of a show.

Design Team: Consists of the Scenic, Sound, Lighting, Costume, Projection, Make-up,
and any other designers that are required for a particular show.

Rehearsal Director: In charge of keeping the rehearsal going when the choreographer or
stage manager is not present (usually with dance).

Scenic Designer: In charge of the design of all scenic elements, including the set and
props, for a particular show.
Sound Designer: In charge of the design of all sound elements, including effects,
reinforcement, and underscore, for a particular show.

Lighting Designer: In charge of the design of all lighting elements for a particular show.

Costume Designer: In charge of the design of all items worn by the performers, including
clothing, footwear, wigs, etc., for a particular show.

Make-Up Designer: In charge of the design of all make-up worn by the performers for a
particular show.

Wardrobe Head: The head of the costume crew for a particular show. This person
reports to the Stage Manager, Costume Designer, and Costume Supervisor.
Light Board Operator: Runs the light board and performs all required checks and
maintenance for a particular show. This person reports to the Stage Manager, Lighting
Designer and Master Electrician.
Sound Operator: Runs the sound board and performs all required checks and
maintenance for a particular show. This person reports to the Stage Manager, Sound
Designer, and Master Electrician.
Props Master: In charge of building and repairing all props for a particular show. This
person reports to the Scenic Designer, Technical Director, and Scenic Studio Supervisor.
Master Carpenter: In charge of overseeing the construction of the set as directed by the
Scenic Designer, and Technical Director. This person reports to the Technical Director and
the Scenic Studio Supervisor.
Publicity Representative: Represents the publicity area for a particular show. This
person reports to the Publicity Coordinator.
Publicity Coordinator: In charge of coordinating all aspects of publicity for the School.
Costume Coordinator: In charge of all aspects of costumes for student productions in the
absence of a Costume Designer. This person reports to the show Director.
House Manager: In charge of overseeing all front of house activities.
Ushers: Responsible for assisting the House Manager.

Crew: Any person who is given a position or responsibility for a particular show.







Other Terms:

Acting Studios: Rooms G-012, G-013, G-014, G-015.

Additional Safety Equipment: This includes, but is not limited to, eye protection, gloves,
face shields, dust masks, ear plugs, welding helmets, etc.

Block Auditions: Auditions for all shows in a given semester.

Call Board: A designated board for a show where things such as sign in sheets,
schedules, fittings, and other information are posted.

Contract: An agreement obtained through the Production Manager.

Costume Studio: Room-238.

"Current Production Repair" Sheet: A form identifying needed repairs for costumes.

Dance Studios: Rooms G-006, G-009, G-010, G-011.

Design Meetings: Meetings to discuss the design concept of a particular show.

Designated Photographer: A photographer designated by the Design Faculty
Coordinator.

Front of House: Areas accessible to the audience including the lobby and seating area.

House: Audience seating area.

Microphone Check: A check of the operation and levels of microphones used in a
particular show.

Non-School Events: Events not produced by the School of Theatre and Dance.

Photo Call: An event to take archival and portfolio photographs for Directors, Designers
and the School.

Prop Cabinet: A lockable cabinet used to store all props for a particular show.

Prop List: A list of all properties to be used in a particular show.

Proper Clothing: No loose fitting or dangling articles.

Proper Footwear: Closed-toed, closed-healed shoes.

Rehearsal Costumes: Costume pieces to be worn during the rehearsal process.






Rehearsal Props: Temporary props used during the rehearsal process until the final props
are available.

Rehearsal Reports: A document sent by the Stage Manager of a particular show
containing a summary of each night's rehearsal.

Rehearsal Spaces: Rooms G-006, G-009, G-010, G-011, G-012, G-013, G-014, and G-
015.

Rest Period: A period of personal time for a performer during a rehearsal.

Scenic Studio: Room G-017.

School Costumes: Any costumes owned by the School of Theatre and Dance.

School Productions: Any production produced by the School of Theatre and Dance.

Security Report: A report submitted by the Stage Manager each night to the Production
Manager, Director of the School, and Technical Director that includes time in and out of
building, if all exterior doors were locked, and who, if anyone, was still in the building when
the Stage Manager left.

Showcase: A production organized by BFA/MFA Theatre and Dance students overseen
by a Faculty Advisor.

Street Shoes: Any footwear worn outside.

Strike: The restoring of the stage to its original condition. This mainly consists of the
breakdown of technical components of the production.

Student Production: Any production organized or overseen by an individual student or
student organization.

Studio Environment: Referring to shoes worn only inside and never worn outside.

Studios: Rooms G-006, G-009, G-010, G-011, G-012, G-013, G-014, and G-015.

Tech Week: The week before the opening of a show consisting of Technical Rehearsals.

Technical Rehearsal: Rehearsals where technical elements are added to a production.






School of Theatre and Dance 2008-2009 Performance Schedule


Fall

George Washington's Boy
By Ted Lange
Directed by Mikell Pinkney
Constans Theatre
September 19-20 at 7:30 pm
September 21 at 2:oo pm
September 23-26 at 7:30 pm
September 28 at 2:oo pm

Cloud Nine
By Caryl Churchill
Directed by Kathy Byrne
Nadine McGuire Black Box Theatre
Octoberio at 7:30 pm
October 12 at 2:oo pm
October 14-18 at 7:30 pm
October 19 at 2:oo pm

The Rocky Horror Show
By Richard O'Brien
Directed by Tony Mata
Constans Theatre
November 7-8 at 7:30 pm
November 9 at 2:oo pm
November 11-14 at 7:30 pm
November 16 at 2:oo pm

BFA Dance Showcase
McGuire Pavilion Studio G-6
October 30th November 2nd

Agbedidi Dance and Drum
Directed by Mohamed DaCosta
Constans Theatre
December 5-6 at 7:30 pm
December 7 at 2:oo pm









Electronic City
By Falk Richter
Translated by Daniel Brunet
Directed by Ralf Remshardt and
Kelly Drummond Cawthon
Nadine McGuire Black Box Theatre
January 30-31 at 7:30 pm
February 1 at 2:oo pm
February 3-7 at 7:30 pm
February 8 at 2:oo pm

Glengarry Glen Ross
By David Mamet
Directed by Tim Altmeyer
Constans Theatre
February 27-28 at 7:30 pm
March 1 at 2:oo pm
March 3-7 at 7:30 pm
March 8 at 2:oo pm

How I Learned to Drive
By Paula Vogel
Directed by David Young
Nadine McGuire Black Box Theatre
March 20-21 at 7:30 pm
March 22 at 2:oo pm
March 24-28 at 7:30 pm
March 29 at 2:oo pm

Pride and Prejudice
By John Jory
Based on Jane Austen's novel
Directed by Judith Williams
Constans Theatre
April 10-11 at 7:30 pm
April 14-18 at 7:30 pm
April 19 at 2:oo pm

BFA Dance Showcase
McGuire Pavilion Studio G-6
April 16th- 19th

Tickets available
at the University Box Office,
by calling 352-392-1653 or at www.ticketmaster.com







School of Theatre and Dance

Accident Report


Name of Injured Party:
Person Filling Out Report:
Date: Time:

Location:

Class or Production:

Supervisor or Stage Manager:
Witnesses:


UFID:_


Briefly Describe Injury:


Please Explain Accident in Full Detail (Use Additional Pages if Necessary)


Action Taken:




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