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 Title Page
 Table of Contents
 Preface
 Classroom, curriculum & commun...
 Faculty committee handbook
 Evaluation of faculty performance...
 Travel policies
 Information technology policie...
 Natural disaster/hurricane emergency...
 Addenda






Group Title: Faculty policy manual, University of Florida, College of Fine Arts, School of Theatre and Dance
Title: Faculty policy manual, University of Florida, College of Fine Arts, School of Theatre and Dance. 2007-2008.
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 Material Information
Title: Faculty policy manual, University of Florida, College of Fine Arts, School of Theatre and Dance. 2007-2008.
Series Title: Faculty policy manual, University of Florida, College of Fine Arts, School of Theatre and Dance
Physical Description: Serial
Language: English
Creator: School of Theatre and Dance, College of Fine Arts, University of Florida
Publisher: School of Theatre and Dance, College of Fine Arts, University of Florida
Place of Publication: Gainesville, Fla.
Publication Date: 2007-2008
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Subject: University of Florida.   ( lcsh )
Spatial Coverage: North America -- United States of America -- Florida
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Bibliographic ID: UF00088987
Volume ID: VID00001
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved, Board of Trustees of the University of Florida

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Table of Contents
    Title Page
        Page 1
    Table of Contents
        Page 2
        Page 3
    Preface
        Page 4
        Page 5
        Page 6
        Page 7
        Page 8
    Classroom, curriculum & communication
        Page 9
        Page 10
        Page 11
        Page 12
        Page 13
        Page 14
        Page 15
        Page 16
        Page 17
        Page 18
        Page 19
        Page 20
        Page 21
        Page 22
        Page 23
        Page 24
        Page 25
        Page 26
    Faculty committee handbook
        Page 27
        Page 28
        Page 29
        Page 30
        Page 31
        Page 32
    Evaluation of faculty performance in the School of Theatre and Dance
        Page 33
        Page 34
        Page 35
        Page 36
        Page 37
        Page 38
        Page 39
        Page 40
        Page 41
        Page 42
        Page 43
        Page 44
        Page 45
        Page 46
    Travel policies
        Page 47
        Page 48
        Page 49
        Page 50
        Page 51
        Page 52
        Page 53
        Page 54
    Information technology policies
        Page 55
        Page 56
    Natural disaster/hurricane emergency plan
        Page 57
        Page 58
    Addenda
        Page 59
        Page 60
        Page 61
        Page 62
        Page 63
        Page 64
        Page 65
Full Text









UNIVERSITY OF FLORIDA
COLLEGE OF FINE ARTS
SCHOOL OF THEATRE AND DANCE









FACULTY POLICY MANUAL
2007-2008


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TABLE OF CONTENTS


PREFACE p 04
I. CLASSROOM, CURRICULUM, & COMMUNICATION p 09
Attendance Policies p 10
Course Syllabi p 14
Academic Honesty p 15
Confidentiality of Student Records p 19
Student Evaluation of Faculty p 20
Unauthorized Commercial Sales of Notes from Faculty Lectures p 20
Helpful Web Sites p 20
Guidelines for Submitting Course Proposals p 21
CFA Faculty Responsibilities p 23
Communications p25
CFA Publicity Related Services p 26
II. FACULTY COMMITTEE HANDBOOK p 27
Committee Guidelines p 28
Standing Committees p 28
Sample Committee Membership Nomination Form p 29
Administrative Appointments and Major Committees p 30
Ad Hoc Committees p 31
Search Committees p 31
Faculty Position Vacancies/Faculty Toolkit p 32
III. EVALUATION OF FACULTY PERFORMANCE IN THE p 33
SCHOOL OF THEATRE AND DANCE
UF Policy on Mentoring p 34
School of Theatre and Dance Mentoring Policy p 34
Faculty Assignment p 34
Evaluation of Faculty Performance in the School of Theatre and Dance p 36
Criteria for Promotion and Tenure p 43
CFA Criteria for Promotion and Tenure p 44
Guidelines and Information Regarding the Tenure, Permanent Status and p 44
Promotion Process for 2007-2008 p 44
Association of American Universities p 46
IV. TRAVEL POLICIES p 47
Travel Policies and Faculty Travel p 48
Faculty Time Away from Campus p 50
Faculty Travel Report p51
Faculty Request for Travel Funds p 52
Policy Statement on Alcohol and Other Drugs p 53
Student Travel Forms p 54
V. INFORMATION TECHNOLOGY POLICIES p 55
Technology Policies (CFA and UF) p 56
Web Policies p 56
Help Desk p 56


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VI. NATURAL DISASTER/HURRICANE EMERGENCY PLAN p 57
VII. ADDENDA p 59
Sabbatical Leave and Application p 60
Incomplete Grade Contract p 61
Graduate Assistant Evaluations p 63
Faculty Office Hours/Schedule p 63
Fax Sheet Form p 64
Critical Dates p 65


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PREFACE


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ASSOCIATION FOR THEATRE IN HIGHER
EDUCATION

ETHICS TASK FORCE REPORT:

A CODE FOR TEACHERS OF THEATRE IN HIGHER EDUCATION

CAROLE BRANDT, CONVENER
RHONDA BLAIR
DEBORAH W. HOLTON
KEVIN MARSHALL
GERALDINE MASHCIO
KENT NEELY
JAMES STEFFENSEN

MARCH 1997


MUTUAL RESPECT AND INTEGRITY

Individuals, departments, and programs are guided by the principles and obligations that derive
from our common membership in the community of teaching and that exemplify the collegiality
essential to the collaborative process of theatre practice. Our lives and work are based on personal
and professional integrity, responsibility, and consideration. We must be sensitive to and
respectful of the rights and human dignity of all individuals. We recognize that each individual is
different from all other individuals and both respect and are responsive to these differences. We
strive to appreciate the diversity of society and the theatre community as providing opportunities
for learning, new perspectives, and creative growth. Committed to the principles of equal
opportunity and treatment of all students, faculty, staff and applicants for admission, casting of,
employment, we do not discriminate on the basis of race, color, religion, gender, age, sexual
orientation, national origin, or disability.

As persons engaged in the common enterprise of education, scholarship, and practice in theatre,
we are responsible to and mutually supportive of colleagues and associates regardless of rank,
title, position, or level of responsibility in department, program, or production project. We do not
discriminate against or harass associates. We respect and defend the free inquiry and creative
practice of colleagues. We acknowledge the value of different approaches to the discipline and
performance of theatre. We encourage the free expression of support and of criticism of these
approaches as realized in production, publication, and instruction while striving to be objective in
our professional judgment of colleagues and showing due respect for the opinions of others. We
encourage and practice civility in discourse and reliance on persuasion rather than coercion. We
neither encourage nor join divisive interest groups or factions within our theatre organization,
educational unit, or production team. We advocate and cooperate in communication models and


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conflict intervention strategies as appropriate ways to avoid or resolve such divisions. In our own
work with students, staff, or faculty we strive to avoid fostering any cult of personality that
promotes self at the expense of deprecating colleagues or inappropriately influencing students.
Faculty and staff have responsibility to model behavior for students.

As colleagues collaborating in a profession that depends on intellectual and creative freedom for
its health and integrity, we accept a particular obligation to promote conditions of free inquiry and
creative exploration and to further public understanding of academic and artistic freedom.


FREEDOM OF EXPRESSION

As theatre educators, we espouse freedom of speech, equal access, and diversity. We seek to
create responsible learning environments in which any idea may be explored. We insist that these
learning environments are sensitive and responsive to differences in religion, race, ethnicity,
gender, physical ability, or sexual orientation. We expect to foster engagement that leads to
awareness, understanding and respect of self and other, and courage to push boundaries in learning
about and making theatre.


REHEARSAL/PRODUCTION, LABORATORY TEACHING, AND SAFETY
GUIDELINES

Administrators, faculty, and staff are responsible for the physical and emotional safety,
supervision, and integrity of the rehearsal/production and studio teaching environments. We are
faced with situations and demands which regularly go beyond those faced by educators who work
solely in classroom or seminar environments. Our work with young students requires us to
engage them intimately in emotional and physical terms, as well as intellectual ones, as a crucial
part of their development as artists and in making of their art. We require students, faculty, and
staff--for reasons integral to the process of making theatre--to work in settings, such as in the shop
or rehearsal hall, involving potential physical risk beyond that found in a classroom. Often there
is a delicate balance between producing challenging art and keeping students safe emotionally and
physically.

Administrators, faculty, and staff should respect different approaches to performance/production
and laboratory teaching training. The philosophy behind approaches used should be
communicated to the community at large; the goal should be to provide a common understanding
of the principles, values, and objectives of the performance/production and laboratory
teaching/training components of the program. We should also teach students clear standards of
professional conduct and behavior.

Administrators and faculty must support students in having balanced lives beyond the production
or studio space. Accordingly, we must build balance into our programmatic structure, e.g., in
terms of course/credit hour loads and parameters for rehearsal and production. Concomitantly, we


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must set a high standard for achievement, discipline, and professionalism for our students. For
each production or project, we must clearly define each person's responsibilities, and the nature
and duration of the rehearsal/production process. We should enable and encourage students to
take advantage of performance and employment opportunities outside of the program. Faculty
must not monopolize students' creative energies.

Teachers must create studio/rehearsal/production environments free from any form of harassment
and abuse, and which allow expression and inquiry. We must not be abusive and must not
condone abuse among students. We are obliged to employ our knowledge, training, experience,
and insight fully to help students grow; this will require us pedagogically and artistically to
challenge the student.

The use of physical touch is a routine teaching practice in acting, voice, touch in the classroom or
in rehearsal. Whenever a teacher uses physical touch in the classroom or in rehearsal, he or she
must ensure that: its use proceeds from the teaching or rehearsal objective at hand; the physical
contact with a student in class or rehearsal is specific and restricted, and involves no element of
coercion; the student clearly understands the purpose of the physical contact; and the student is
asked for consent for the touching in a non-coercive manner and has the right to refuse.

Administrators and supervisors must provide clear and specific expectations and job descriptions
to staff involved in the mounting of productions or in the maintaining of production and rehearsal
spaces. They must ensure that staff work within the scope of theirjob descriptions.
Administrators, faculty, and staff must provide a physically safe workspace that complies with
generally accepted health and safety laws, and in which work-related stress is kept to a minimum.
This means we must:
Follow all local, state, and federal fire, health, and safety regulations;
Adhere to hazard communication (right-to-know) laws for those working in potentially
hazardous situations;
Provide workers with access to inventories and data sheets for potentially hazardous
chemicals in the workplace and with formal training for handling potentially toxic
chemicals;
Equip shop areas properly in terms of well-maintained machinery and tools;
Provide an appropriate amount of space for building activities;
Provide appropriate space, ventilation, and equipment whenever people are using hazardous
substances (e.g., sprays, foams, dyes, etc.);
Dispose hazardous substances properly and in accordance with environmental protection
laws;
Train and appropriately supervise faculty, staff, and students in production, construction,
running crew, and strike activities;
Enforce safety precautions and use of protective equipment, especially for eye, respiratory,
and noise-level protection;
Maintain appropriate and healthy work schedules.


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Administrators, faculty, staff, and students are collectively responsible for keeping rehearsal and
performance spaces physically safe. While we all share this responsibility, the administration,
faculty, and staff are ultimately responsible both to oversee spaces and equipment and to model
appropriate behavior on decision-making in these matters.

FACULTY PRODUCTIVITY AND DEVELOPMENT GUIDELINES

Administrators, faculty, and staff must stay current in their fields and be productive, contributing
members of the academic theatre community throughout all stages of their careers.

Administrators must:

Encourage and support professional development for individuals, providing release time
and financial assistance whenever possible;
Articulate clearly and carefully their expectations for professional productivity, face-to-
face and in writing;
Inform individuals of evaluation principles and procedures, and indicate their impact on
tenure and promotion decisions and on annual or periodic reviews;
Engage in constructive and purposeful evaluation that leads to the further positive
development and improvement of colleagues, according each person respect and due
process.
Insure that faculty obligations are fairly and equitably assigned and workloads are
reasonable;
Balance time spent in shops and studios against class time, class size, and other creative
and scholarly activities and expectations;
Assign service activities, especially committees, in a fair and equitable manner, mindful of
the impact that such work has on tenure and promotion (committee work must not
consume an undue and unrecognized portion of a person's time).
Review should occur and mentoring should be available for all members of the faculty at
all ranks. Annual merit reviews should not preclude faculty mentoring and formal periodic
peer reviews based on established criteria in support of an individual's pursuit of tenure,
promotion, or contract renewal.
Senior faculty and staff members are responsible to assist in the development of junior
faculty members, serving as mentors, advisors, and role models. They must guide junior
colleagues through the steps leading to tenure and promotion, inspiring them to lifetime
excellence in teaching, research and creative activity, and university and professional
service.
When professional development involves release time and/or periods of time away,
administrators may require other faculty and staff to fulfill the duties of the person on
leave; they must make these assignments fairly and reward them appropriately. Students
must not be penalized if a leave results in the cancellation of courses and/or other
requirements necessary for graduation.
Administrators and other members of the theatre faculty must respect the individual's right
to a personal life outside the theatre.


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I. CLASSROOM, CURRICULUM &
COMMUNICATION


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ATTENDANCE POLICIES FOR REGISTERED STUDENTS


University of Florida regulations stipulate that "Students are not authorized to attend class unless
they are registered officially or approved to audit with evidence of having paid audit fees.
Following the end of the drop/add period, the Office of the University Registrar provides evidence
of proper registration to instructors through distribution of class rolls and class roll addenda."

After official class rosters are produced by the Office of the University Registrar, any student not
included on the roster should be directed to the Registrar's Office and should not be permitted to
return to class without presenting evidence of registration and fee payment.

Students are responsible for satisfying all academic objectives as defined by the instructor.
Absences count from the first class meeting.

In general, acceptable reasons for absence from class include illness, serious family emergencies,
special curricular requirements (e.g., judging trips, field trips, professional conferences), military
obligation, severe weather conditions, religious holidays and participation in official university
activities such as music performances, athletic competition or debate. Absences from class for
court-imposed legal obligations (e.g., jury duty or subpoena) must be excused. Other sound
reasons may be offered.

Students may not attend classes unless they are registered officially or approved to audit with
evidence of having paid audit fees. Following the end of drop/add, the Office of the University
Registrar provides official class rolls/addenda to instructors.

Students who do not attend at least one of the first two class meetings of a course or laboratory in
which they are registered, and who have not contacted the school to indicate their intent, may be
dropped from the course. The school will notify students dropped from courses or laboratories by
posting a notice in the school office. Students may request reinstatement on a space-available
basis if documented evidence is presented.

Students must not assume that they will be dropped if they fail to attend the first few days of
class.

The university recognizes the right of the individual professor to make attendance mandatory.
After due warning, professors may prohibit further attendance and subsequently assign a failing
grade for excessive absences.


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Religious Holidays


The Board of Regents and state law govern university policy regarding observance of religious
holidays:

Students, upon prior notification of their instructors, shall be excused from class or other
scheduled academic activity to observe a religious holy day of their faith.
Students shall be permitted a reasonable amount of time to make up the material or
activities covered in their absence.
Students shall not be penalized due to absence from class or other scheduled academic
activity because of religious observances.

If a faculty member is informed of or is aware that a significant number of students are likely to be
absent from his or her classroom because of a religious observance, a major exam or other
academic event should not be scheduled at that time.

Further, a student who is to be excused from class for a religious holy day is not required to
provide a second party certification of the reasons for the absence. Finally, a student who believes
that he or she has been unreasonably denied an education benefit due to religious beliefs or
practices may seek redress through the student grievance procedure.

Illness Policy

Students who are absent from classes or examinations because of illness should contact their
professors. The student should contact his or her college by the deadline to drop a course for
medical reasons. After the college petition deadline, students may petition the University Senate
Committee on Student Petitions to drop a course for medical reasons. The University's policy
regarding medical excuse notes can be found in the Student Affairs section of the catalog under
Student Health Care Center.

Medical Excuse Subcommittee of the Curriculum Committee:
"The Student Health Center will only write excuse notes for illnesses or injuries that have
resulted, or will result, in an absence of three or more days of class. Any shorter term
absences will not receive notes. If an instructor requires a note for an absence of fewer
than three days, one can be written upon the written request of the instructor." 4/20/99


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Twelve-Day Rule


Students who participate in athletic or extracurricular activities are permitted 12 scholastic day
absences per semester without penalty. (A scholastic day is any day on which regular class work
is scheduled.) Instructors must be flexible when scheduling exams or other class assignments.

The 12-day rule applies to individual students participating on an athletic or scholastic team, for
example. Consequently, a group's schedule that requires absence of more than 12 days should be
adjusted so that no student is absent from campus more than 12 scholastic days.

Students who previously have been warned for absences or unsatisfactory work should not incur
additional absences, even if they have not been absent 12 scholastic days. It is the student's
responsibility to maintain satisfactory academic performance and attendance.


Problems with Attendance

Sample syllabus statement:
Class Attendance is required of all students. Students are required to attend each class
and will be responsible for all information presented or assigned. Attendance will be
taken. Participation during the class is greatly encouraged. Predicted absenteeism should
be discussed with the instructor no less than one week prior to the event. Any student
missing a class for any reason is responsible for getting notes and handouts from a
fellow student, not the instructor. Students are required to enter class on time and stay
through the entire lecture. Tardiness and leaving early will also effect attendance record.
On certain days, some class meetings will not be in the regular classroom, so be sure to
listen to announcements and check the web site. Please do not bring food or drinks into
the classroom

DROPPING COURSES

Courses may be dropped or added during the drop/add period (first 4-5 days of classes) without
penalty. (Classes that meet for the first time after the drop/add period may be dropped without
academic penalty or fee liability by the end of the next business day after the first meeting. This
does not apply to laboratory sections.) After drop/add, a course may be dropped up to the date
established in the university calendar. A grade of W will appear on the transcript and students will
be held fee liable for the course.

All drops after the drop/add period must be submitted to the Office of the University Registrar by
the deadline and are subject to the following restrictions:
Students get two (2) drops in their first sixty (60) credit hours attempted at UF
(hours carried plus S/U credits, not counting full-term withdrawals from all courses.)
Students get two (2) more drops beginning the term after the first 60 hours attempted.


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READING DAYS


The two days prior to the start of examinations in the fall and spring semesters, generally a
Thursday and Friday, are designated reading days. No classes or exams are held on these days;
instead, students are encouraged to use these days for study and review. There are no reading
days in the summer terms because examinations are given during regular class periods.

EXAMINATION POLICIES

Faculty or instructors shall not schedule final or comprehensive examinations or assign projects or
term papers during the final five days of classes of the regular academic terms. Take home
examinations shall not be due prior to the regularly scheduled examination period. Written papers
and/or oral presentations and periodic testing announced in the course syllabus distributed at the
first class meeting may be collected or presented during the final five days of classes provided
they do not serve as a final examination.

Final examinations are determined by course meeting times, except for certain large courses. No
student is required to take more than three exams in one day. Should that occur, assembly exams
take priority over time-of-class exams. All changes in the published examination schedule must
be approved by the University Curriculum Committee via the Office of the University Registrar.

During-term examinations may be held during the regular class time or Monday-Friday
(M,T,W,R,F) from 7:00-9:45 p.m. (periods E1-E2) for the summer terms and Monday-Friday
from 8:20-10:10 p.m. (periods E2-E3) for the fall and spring terms. If other classes are scheduled
during an exam time, instructors must provide make-up class work for students who miss class
because of an assembly exam.

If two exams are scheduled at the same time, assembly exams take priority over time-of-class
exams. When two assembly exams or two time-of-class exams conflict, the course with the higher
number will take priority. Instructors giving make-up exams will make the necessary adjustments.


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UNIVERSITY OF FLORIDA POLICY ON COURSE SYLLABI


To facilitate clear communication about courses between students and faculty, the University of
Florida has adopted this policy requiring departments and faculty to publish for each course a
syllabus containing specific information about the structure of the course.

Please note this policy is not course-content oriented. What individual professors deem important
as technical information in their courses and syllabi is a matter of academic freedom and best
determined by that faculty member. This university policy relates only to information that must
appear in common in all course syllabi, independent of course level or discipline.

All UF course syllabi must contain:
1. course title, professor's contact information including office location and telephone
number; TA contact information if applicable
2. office hours for the Professor (and TA if applicable) during which students may meet with
the Professor
3. course objectives and/or goals
4. a topical outline (at least tentative) of subjects to be covered
5. methods by which students will be evaluated and their grade determined
6. policy related to class attendance
7. policy related to make-up exams or other work
8. a statement related to accommodations for students with disabilities such as:
"Students requesting classroom accommodation must first register with the Dean of
Students Office. The Dean of Students Office will provide documentation to the student
who must then provide this documentation to the Instructor when requesting
accommodation."

Suggested additional information:
1. critical dates for exams or other work
2. class demeanor expected by the professor (late to class, cell phones, etc)
3. the university's honesty policy regarding cheating and use of software
4. phone numbers and contact sites for university counseling services and mental health
services

Faculty are reminded that any use of students as subjects in research projects MUST receive
clearance from the "human subjects" board PRIOR to beginning the project. This policy also
includes any survey research.

Instructional faculty are expected to post their course syllabi to a student accessible website and
submit copies of course syllabi to the school office to document compliance with this policy.


Recommended elements:
oInstructor's (and TA, if applicable) e-mail address
oTime and place of class


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oText(s) and/or reading list
*Exam and/or critique policies, requirements, and criteria
*Assignment policies, requirements, and other criteria
oCritical dates, including date & time of final exam (that matches the UF
schedule)
oThe university's honesty policy regarding cheating and use of copyrighted
material
oClass demeanor expected by the professor of students during class (late
arrivals, cell phones/pagers, etc)
oPhone numbers and contact sites for university counseling services and
mental health services

All SoTD must submit a copy of your syllabi to Fran Jones within two weeks of the beginning of
the semester

ACADEMIC HONESTY

The University's guidelines on academic honesty for student can be found at
http://www.dso.ufl.edu/judicial/procedures/honestvbrochure.php as well as the Student Conduct
Code at http://www.dso.ufl.edu/studentguide/
The sanctions for those students who are found in violation of these policies can be found at
http://www.dso.ufl.edu/studentguide/studentconductcode.php#sccsanctions

Sample Syllabus statement:
As a result of completing the registration form at the University of Florida, every student
has signed the following statement: "I understand that the University of Florida expects
its students to be honest in all their academic work. I agree to adhere to this
commitment to academic honesty and understand that my failure to comply with this
commitment may result in disciplinary action up to and including expulsion from the
University."

The instructors of this course fully support the intent of the above statement and will not
tolerate academic dishonesty.

We, the members of the University of Florida Community, pledge to hold ourselves and
our peers to the highest standards of honesty and integrity.

Recommended Procedures for Examinations
Suggested precautionary measures against cheating
1. Use proctors for ALL exams. Classes which utilize proctors show significantly fewer
cases of reported cheating than those classes without proctors. The UF Proctoring
Committee will provide proctors to those instructors so desiring them. They will not
administer the exam, but have proven to be excellent proctors. You need to contact the
Student Honor Court at least TWO WEEKS PRIOR to the exam. Contact Carol Rinaldi,
at 392-1665, ext. 364, or by email at crinaldi@sg.ufl.edu.
2. NEVER use the same test form more than once. This rule should always be followed


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whether the previous test was given in a different semester or earlier that day.
3. When administering tests in a class where students sit in close proximity to each other, use
at least two different test forms and alternate these different test forms down different
rows of seats. In addition, print these different test forms on different colors of paper.
This way, no two students sitting next to each other should have the same test form. As a
further measure try to separate students so there is at least one empty space between each
of them.
4. Number your exams. You will then know exactly how many tests were handed out. Also,
if you suspect a student of cheating, numbering exams will allow you to know who sat
around the suspected.
5. Require the students to show some form of identification when submitting their tests. This
will prevent a student from having someone else take the test for them.

Turnitin

Turnitin is a Web-based service designed to help identify and prevent instances of plagiarism.
Turnitin can compare a submitted document against literally billions of other documents from
sources like the Internet, proprietary databases, and other submitted documents. When a paper is
submitted to Turnitin.com it is fingerprinted using proprietary digital algorithms, and the
fingerprint is then compared to the other fingerprints in the Turnitin database. In a few moments,
the result is an Originality Report, which identifies any portions of the submitted work that appear
in other documents. Links to the original source are clearly displayed and the matching sections
are highlighted and color coded.

Learn more about the services at: http://lss.at.ufl.edu/services/turnitin/

Judicial Processes for Academic Honesty Violations

Instructors should meet with the student to explain the nature of their suspicions and listen to the
student's account of the incident. If the instructor still believes the student is responsible for
cheating, plagiarism, misrepresentation, bribery, conspiracy, or fabrication, then he/she can
recommend a sanction to the student. This sanction can include a grade penalty and an educational
seminar. If the student accepts the grade penalty and sanction, then he/she will admit
responsibility and complete the Faculty Adjudication Form (FAF) as appropriate. (Form is
available at:
http://www.dso.ufl.edu/iudicial/documents/facultya.pdf) The instructor should send the FAF
with recommended sanction to Student Judicial Affairs in 202 Peabody Hall within 24 hours of
being completed. A disciplinary file will be created for that student. If the student does not accept
responsibility for your sanction, he/she may choose to have the case heard by the Student Conduct
Committee or the Student Honor Court. Again, the instructor should send the FAF and all original
documentation to Student Judicial Affairs in 202 Peabody Hall within 24 hours, so that a
disciplinary file can also be created. The student must schedule an appointment with the Assistant
Dean and Director of Student Judicial Affairs or his/her designee within 48 hours to discuss the
hearing options. The instructor will be asked to be a witness at either type of hearing.

Students found responsible for a first offense violation at a hearing will generally receive a grade
penalty, conduct probation, an educational sanction or any combination thereof. A formal hearing


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is required for a second offense. Please contact Student Judicial Affairs at 392-1261 to determine
if the student has a prior academic honesty violation. A finding of responsibility for a second
offense typically results in suspension from the University of Florida for a period of time.

While a student is under review for academic dishonesty it is important for him/her to continue
class until the matter is resolved. The student cannot drop a class in which there is an unresolved
allegation. If the student is found responsible, he/she may not withdraw from the class. A student
who does withdraw from the class will be reinstated. If the student is found responsible for
academic dishonesty, the faculty member is accountable for adjusting the student's grade to reflect
the grade penalty agreed upon when grades are due at the end of the semester.

Why report every incident of cheating or plagiarism to Student Judicial Affairs?

All incidents of academic honesty should be reported to Student Judicial Affairs because:

It helps avoid any claim that a student's rights were violated by an instructor who did not
follow UF procedures.
Insisting on academic integrity is good educational practice. Following proper procedures
will decrease the likelihood of a challenge to the University and its faculty's/instructor's
judgments in dealing with an educational matter.
It communicates the seriousness of the violation and to his/her classmates and promotes
integrity.
Accurate records document the extent of academic dishonesty and repeat offenders can be
identified.

What sanction should you impose for an Academic Honesty violation?

The value that the University of Florida places on education should be reflected in our response to
academic dishonesty. In the absence of mitigating factors, we recommend that a grade penalty for
the course should be the minimum appropriate response for deliberate violations. An appropriate
supplement to the grade penalty you impose may be a referral to an educational or ethics seminar,
all of which may be arranged through our office. If it is a second offense, suspension or expulsion
could be considered as a sanction. This type of sanction can only be pursued through the
University of Florida's judicial system.


What about confidentiality?

It does not violate state or federal confidentiality laws to discuss the student's case with the
judicial affairs staff or your department chair or dean. It would violate confidentiality; however, to
reveal the charged student's name, charges, sanction imposed to other students, instructors/faculty,
or staff. You can seek the advice of colleagues about the nature of the incident without using the
name of the student. It would also be helpful to discuss cheating, in general terms, with the class at
the beginning of each semester.


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What happens to this form upon completion?


The form becomes part of the student's disciplinary file, which is kept in Student Judicial Affairs
for nine years from the year of the student's matriculation and then destroyed (unless there is a
suspension or expulsion). The student's disciplinary file is subject to the same laws as other
educational records, as this information can only be released within the University to those with a
legitimate educational need to know. Any information can not be released outside without the
student's permission. No notation of academic dishonesty appears on the printed academic
transcript.

What if there is disagreement with the student over this allegation?

In resolving a disputed case of academic dishonesty, the student and instructor must be treated
fairly. This means that:

The University's judicial procedures must be used to resolve the case.
A judicial committee can relieve you of being in the situation of resolving a dispute that
you are to close to.
The standard of evidence necessary is "more likely than not" in order to impose sanctions
for a violation.
The charges and hearing notice must be in writing to the student (our office will do that).

If it is apparent to us that your suspicions are supported by a preponderance of the evidence, a
student's meeting with us may clarify for him/her that a judicial committee will likely draw the
same conclusion. This meeting may avoid the necessity of a hearing. However, the student may
decide to resolve his/her case through a hearing. This meeting is not a trial; the format is informal.

Academic Honesty Process Checklist

1. Gather documentation of academic dishonesty.
2. Thoroughly complete Faculty Adjudication Form. Available at:
http://www.dso.ufl.edu/iudicial/documents/facultva.pdf
3. Call Student Judicial Affairs to determine if student has a prior academic honesty
violation.
4. Schedule a meeting with the student to discuss allegations. You may choose to have your
supervisor in the room with you when meeting with the student.
5. Share with student all documentation of academic dishonesty.
6. Have student sign FAF.
7. Give copy of the completed form to student.
8. Forward Faculty Adjudication Form to Student Judicial Affairs whether the student agrees
or not within 24 hours.
9. If the student disagrees with the allegations) brought forth, he/she will have an
informational meeting with Student Judicial Affairs to choose either an Honor Court or
Student Conduct Committee Hearing.
10. Have student sign forms that remain unsigned.
11. Follow up letters are sent to the student and faculty member referencing the outcome.


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12. If the student is found responsible for academic dishonesty, the faculty member needs to
submit the appropriate grade at the end of the semester to reflect the grade penalty.

CONFIDENTIALITY OF STUDENT RECORDS
www.circa.ufl.edu/comp.net/buckley.html

The university assures the confidentiality of student educational records in accordance with State
University System rules, state statutes and the Family Educational Rights and Privacy Act of
1974, known as the Buckley Amendment.

Directory information is that information which can be released to the public on any student. It is
limited to name, class, college and major; dates of attendance; degrees) earned; honors and
awards received; local, permanent and e-mail addresses; telephone number; most recent previous
educational institution attended; participation in officially recognized activities and sports; and the
weight and height of members of athletics teams. Currently enrolled students who wish to
withhold information in these categories should complete a Restriction of Directory Information
form, available from the Office of the University Registrar.

In general, present or former students have the right to review their own educational records for
information and to determine accuracy. A photo I.D. or other equivalent documentation or
personal recognition by the custodian of record will be required before access is granted. Parents
of dependent students, as defined by the Internal Revenue Service, have these same rights upon
presentation of proof of the student's dependent status.

Grade Posting Policy

The Office of Management in the U.S. Department of Education has issued a finding that the
public posting of student grades using the last four digits of social security numbers or university
student identification numbers violates the Federal Educational Rights and Privacy Act.
Consequently, faculty should not post student grades in this manner.

Several alternative methods to communicate grades to students may be employed, and three are
suggested below:

1. Institute a web-based system that allows students to look- up grades. The system should be
secured by Gatorlink username and password. Faculty using Web-CT may consult with
Doug Johnson (wanderer@ufl.edu) in the Office of Academic Technology for technical
assistance to accomplish this. Faculty using other course management systems should
consult with their designated technical support personnel. [Important note: Faculty may
not create web sites containing confidential student information that are not encrypted and
password-protected.]

2. Faculty may assign a unique and confidential identifier (such as a four-digit number) to
each student for use in a particular course. Faculty may post grades
using this identifier provided the posted list is in random, and not alphabetical,
order.


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3. Faculty may allow students to choose unique and confidential identifiers, provided the
students do as above.

Each term's grades, submitted by the Monday deadline, after commencement, are available to
students that same day, after 6:00 p.m. Students can simply call TeleGator, 37GATOR (374-2867)
or they can use the web Integrated Student Information System (ISIS) at http://www.isis.ufl.edu.
Official grades also are mailed to each student's permanent address beginning the Tuesday
following each commencement.

When returning papers or exams, you cannot leave them somewhere for students to pick up, such
as your office or the departmental office, where other students could have access to them. If
leaving them on a table or somewhere in a classroom for students to pick up during class, you
should not put the grade on the top sheet where others can see the grade.

STUDENT EVALUATION OF FACULTY
Evaluation Form
Due for every class, unless you are teaching a summer term class and have had Fall or
Spring evaluations. If summer term is your only class, then you need to do a summer
evaluation.
Conduct last week of class; allow at least 15 minutes at the end of a period
School Office Manager fills out header sheet
Faculty appoints a student to pick up packet from school office and to take back to the
Office Manager.

UNAUTHORIZED COMMERCIAL SALES OF NOTES FROM FACULTY LECTURES

To address concerns about local companies paying for students to take notes in class and then reselling
them, the University's General Counsel suggests that concerned faculty place the following statement in
their syllabus:

It is important to remind students that lectures given in this class are the property of the
University/faculty member and may not be taped without prior permission from the lecturer and
may not be used for any commercial purpose. Students found to be in violation may be subject to
discipline under the University's Student Conduct Code.

SOME HELPFUL WEBSITES
College of Fine Arts www.arts.ufl.edu
Table of Contents & Assistance for Facultv www.aa.ufl.edu/for facu.htm


Athletic Association
Tutorial/Mentor Program
Textbook Adoption
Office of the Registrar
Undergraduate Catalog
Graduate Catalog
American with Disabilities Act Office
Libraries
My UFL


www.uaa.ufl.edu
gatorzone.com/osl/?p=tutorial
www.textadoption.ufl.edu
www.registrar.ufl.edu
www.registrar.ufl.edu/catalog.html
www.gradschool.rgp.ufl.edu/students/catalog.html
www.ada.ufl.edu
www.web.uflib.ufl.edu
www.mv.ufl.edu


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COLLEGE OF FINE ARTS CURRICULUM PROPOSAL GUIDELINES
GUIDELINES FOR SUBMITTING COURSE PROPOSALS

Deadlines
All curriculum changes need to be submitted to CFA Associate Dean Schaefer by a date to be
announced. The CFA Curriculum Committee will meet on November 2 (or near that date.) All
CFA approved changes will be submitted to the University Curriculum Council Agenda by
November 13 for action at the November 27 meeting. Graduate changes will be submitted no later
than October 26 to the Graduate Council. Changes submitted after that may not be implemented
until 2008-2009 academic year.

University Curriculum Committee meeting dates
September 18, 2007
October 23, 2007
November 27, 2007
December 18, 2007
January 22, 2008
February 26, 2008
March 25, 2008
April 22, 2008

All meetings are held from 1:30 p.m. to 2:30 p.m. in 226 Tigert Hall.


Proposal Format

A proposal for the addition of a new course to the current offerings should be submitted according
to the following format:

1. Catalog Description: Course Title; hours of credit; prerequisites or other
restrictions if any; course type (lecture, lab, etc.); and exact catalog description.
Final proposal must be submitted on New Course Transmittal Form (UCC1).
You can find UCC 1 online at http://www.clas.ufl.edu/dean/forms/UCC .pdf
2. Detailed Course Outline/Course Syllabus: The outline/syllabus must include
sufficient information necessary to judge the quality, depth, and scope of the
course.
3. Justification: A compact statement covering the basis of the need for the course;
the enrollments expected, including the basis for prediction; the effect, if any, that
the addition of the course will have on the curriculum in a broader sense; and a
brief explanation of the relation of the course to the curriculum of which it will be
an immediate part.
4. Accreditation: Demonstrate how this course meets the most current version of
appropriate accreditation guidelines or why it is necessary to meet accreditation.
5. Support: An account of the availability of faculty, library resources, and any
equipment required to teach the course effectively; and of the availability of
funds for setting up and continuing the course.


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6. Graduate Student Requirements: All proposals for undergraduate courses to
which a graduate course number is also assigned should list the additional
requirements expected of graduate students over and above all requirements
expected of undergraduate students enrolled in the course.
7. Planned Frequency: (or schedule) of offering, and the term in which the course
is to be first offered.
8. Explanation of any duplications or overlapping of course content with any
other course currently offered in the University catalog. Proposals
that might infringe on the offerings of other schools should be accompanied by
letters from directors of the schools affected, stating their reactions to the proposed
changes, additions, etc. (This is very important, as the University Curriculum
Committee will return proposals if this is not done). Proposals which might
conflict with other school offerings should be accompanied by a statement from the
faculty of the area affected indicating their support of the proposal.

9. Other Appropriate Information: Textbooks, reading lists, source materials and
explanations of the type of source materials to be used. These items must be
current and up to date. (This is very important, especially for graduate-level
course proposals. The Graduate Curriculum Committee has often returned
proposals for which theses items are not up to date.)

Proposal Processing Steps

Flow Chart of the Proposal Processing Order for Undergraduate Course Proposals.
Area faculty approves and/or recommends to
Departmental Curriculum Committee, which approves and/or recommends to
Departmental Faculty, which approves and/or recommends to
College of Fine Arts Curriculum Committee, which approves and/or
recommends to
University Curriculum Committee.

Flow Chart of the Proposal Processing Order for Graduate Course Proposals

Area or Graduate faculty approves and/or recommends to
Departmental Curriculum Committee, which approves and/or recommends to
Departmental Faculty, which approves and/or recommends to
College of Fine Arts Graduate Coordinating Council, which approves and/or
recommends to
Graduate School/Graduate Council.


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COLLEGE OF FINE ARTS
FACULTY RESPONSIBILITY FOR EFFECTIVE EDUCATION

Syllabus: A contract between faculty and students, outlining clear expectations. We need to keep a copy
on file in the School office.
1. Should be distributed during the first day of class (drop/add deadlines);
2. Should contain course objectives and an outline of subjects covered;
3. Should note the methods by which students will be evaluated and the final grade determined;
4. Should note policies on class attendance, make-up exams or other work, requirements for disability
accommodations, and academic honesty;
5. Should have office hours and office contact information for the professor and teaching assistants;
6. May refer to class demeanor expected (tardiness, cell phones, etc.)

Office Hours: Every faculty member should be available for consultation outside of class on a regular
basis. Office hours should be listed on the syllabus, available in the School Office, and posted on faculty
office doors.

Feedback & Final Grades:
1. It's important to provide a minimal of mid-term grades so that students have some idea on
their progress in a course. More frequent feedback is desirable, particularly in a studio
course where coaching and frequent constructive criticism allows a student to develop as an
artist.
2. Final Grades are a basic requirement. Preparations should be made in advance for an
alternative computer site.

Supervising Graduate Teaching Assistants
1. The College has changed the policy to be in line with Graduate School minimal
requirement of 2 departmental faculty on the Supervisory Committees for Masters Students,
not 3.
2. Evaluation of student teaching assistants is important; we need your help in
assessing the quality and quantity of work they do for their assistantships. Evaluation is
required by the Collective Bargaining Unit for Graduate Assistants. The Dean's Office will
be sending letters with tips, but please be aware of your assigned graduate assistants and
their contractual responsibilities for their assistantship. Meet with them early on to make
sure there are clear expectations you have for them in meeting those responsibilities and
exactly what you will be evaluating them on.
3. Please work with supervised Teaching Assistants one week in advance of grades to see if
they have any questions or concerns about getting their grades in.


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GRADE-A-GATOR


To Enter Grades:
The system is web-based, so you can enter them from anywhere you have internet
access.
Go to http: http://www/isis.ufl.edu/ourgrades/
If you have completed the grades for a class successfully, you should receive a
message saying "Grades for this section have been successfully finalized and
submitted to the Office of the University Registrar."

Practice on the demo system is recommended for all first time faculty and assistants who
need to enter grades.

Demo System and Grades Input System Demo were deliberately made ugly so they cannot be
confused with the real thing. All screens are yellow. You can enter the grades the same but the
final result will not be kept indefinitely as the final grade sheet will be. Final grades will be kept
on-line indefinitely so that the instructor of the class may be checked by their school as needed.

If there are any problems with sign on, call 392-HELP (Gatorlink account) or e-mail:
helpdesk(iufl.edu

GRADE-A-GATOR Link: http://www.isis.ufl.edu/ourgrades/

COURSE SCHEDULING

In order to create a new course schedule for an upcoming semester, Area Coordinators will be
provided with the course schedule for the corresponding semester of the previous year. Based on
this previous schedule, area coordinators will work with area faculty to make appropriate course
additions or deletions or change when or where a section will meet for the future semester. Be
aware that all updates to the schedule prioritize the inter-connected nature of our degree programs
and the efficient delivery of the curriculum for the students. The area coordinators will submit a
list of schedule adjustments as requested on deadline to Office Manager, Fran Jones. Any
scheduling changes made after that deadline will require the approval of Joan Frosch.

OFFICE HOURS

University of Florida Policy (August, 1987) requires that faculty members designate office hours
by:
Notifying students in classes (to include lessons, productions, and ensembles), preferably
in writing at the beginning of the term.
Posting on office door.
Notifying School Director, in writing by submitting a copy of your schedule to the front
office no later than the second week of classes.
Office hours form located at: http://arts.ufl.edu/startup/Office Hours.doc


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COMMUNICATIONS


It is important to be continually aware of the need for good communications. Many of our
problems can be solved more readily when all pertinent information is shared fully at the right
time with all who have some responsibility for whatever the particular issue.

The general principle is that all persons involved with any concern should be aware of all
communications pertaining to that concern. Several examples come to mind:

1. The Director should receive copies of all memos, letters and other printed material relating
to the School of Theatre and Dance. This applies to communications internal to the School
as well as things going to other university offices or to the public. Formal memos from
faculty requesting special support/funding from other university units or officials must first
be approved in writing by the Director.

2. The Director should be informed in advance when an appointment has been made
with someone outside the School to discuss issues relating to the School. Faculty taking
part in such discussions should submit a brief written summary to the Director within the
following week.

3. When faculty members or students have concerns regarding classes, productions, policies
or other matters that relate to theatre and dance programs, these concerns should be
addressed directly to those responsible. This may be the instructor of a course, the director
of a production, the advisor or president of an organization, or the director of a committee
or the Director of the School.


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College of Fine Arts Marketing & Communications Procedures
2007-2008
Publicity Related Services

The following publicity services promote the image and mission of the College of Fine Arts, its Schools,
Center and Affiliates. Requests for services should be handled in concert with the unit or center director.
News tips are especially welcome and encouraged, but to promote healthy organizational communications,
it is important that your director is informed of any news that may gain media attention.

Writing
The CFA marketing and communications staff will write news and feature articles on behalf of College of
Fine Arts. News releases prepared within the schools, departments or centers should be routed to the
marketing and communications coordinator for editing and distribution. Not only will this practice alert
the dean's office in event that the media calls, it also will ensure that the College presents a unified and
consistent message.

Media Relations
The marketing and communications office will serve as the point of contact for members of the media as
well as distribute and pitch stories on behalf of the College of Fine Arts. If contacted by the media, please
call or e-mail the marketing and communications coordinator as a courtesy. If you are being contacted
about something controversial, do not avoid the media. Instead, the College marketing and
communications staff, Communications Coordinator, Denise Trunk Krigbaum (392-0207x245,
dtrunk@ufl.edu), will help you formulate a message and practice the interview. It is perfectly acceptable to
ask the reporter: "What's your deadline?" and "May I call you back in a few hours?" When the
controversy rises to the level of the University of Florida (beyond the College of Fine Arts), it is crucial
that you contact News and Public Affairs at 392-0186.

Photography
It is very important that the College of Fine Arts has high resolution, high quality images to use in various
publications. The College has a Canon Digital SLR that takes excellent photographs. Please contact the
marketing and communications office two weeks in advance to schedule a photo shoot.

Publication Design & Management
The Marketing and communications staff can assist you with choosing graphic designers and printers, as
well as proofreading and image selection. Publications that have a College-wide scope will, on occasion,
be managed by the marketing and communications office.

Web Site Design & Updates
Changes and requests for new pages or content to the College of Fine Arts web site should be submitted to
webmaster@,arts.ufl.edu. The webmaster will complete these submissions as soon as reasonably possible,
depending on the current workload and the scope of the requested change/project. Developing new content
or pages may necessitate a meeting with the webmaster.


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II. FACULTY COMMITTEE HANDBOOK


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COMMITTEE GUIDELINES


The guidelines that follow are meant to be of assistance to faculty in understanding the committee
structure and in discharging their committee responsibilities. As such, these guidelines are dynamic and
subject to revision on a periodic basis.

INTRODUCTION

1. All functions and activities of the School of Theatre and Dance will be governed by University
regulations and guidelines. Committee action my not be substituted for, or conflict with, policies
of the University, the College of Fine Arts, federal or state laws.

2. The process for staffing committees should include a mechanism for allowing faculty to express
their interest in serving on specific committees. Nominations for committee membership should
come from the faculty at large. Committee members are both elected and appointed. The Director
is a member ex-official of all School committees.

3. Normally, a faculty member should be expected to serve on no more than two standing
committees at one time.

4. Committee Chairs are expected to meet with their committees as stipulated in these committee
guidelines and/or as directed by the Director. All committees are expected to post agendas in the
school office within three working days prior to each meeting. Minutes should be posted in the
lobby on the faculty notice board within three working days of each meeting. Copies of agendas
and minutes are to be provided to the Director and Assistant Director at the times they are posted.
Minutes are not expected to provide detailed reports of discussion, but to summarize important
points of general interest.

5. During a Spring Faculty Meeting, forms will be distributed for committee preferences.


STANDING COMMITTEES

Faculty Performance Advisory Committee
All tenured Faculty members are eligible for election/appointment.


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SCHOOL OF THEATRE AND DANCE
COMMITTEE MEMBERSHIP NOMINATION FORM
(SAMPLE)






COMMITTEE PREFERENCE FORM

I am interested in serving on the following committees:

Executive

Curriculum


Production, Planning, and Programming

Faculty Performance Advisory Committee


NAME


DATE


SCHOOL OF THEATRE AND DANCE NOMINATION
COLLEGE TENURE AND PROMOTION COMMITTEE


NOMINEE


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ADMINISTRATIVE APPOINTMENTS AND MAJOR COMMITTEES
2007-2008

Administrative Appointments
Director: Kevin Marshall
Interim Director (Fall 07): Joan Frosch
Assistant Director: Joan Frosch
Undergraduate Advisor BA Theatre: Kevin Austin
BFA Acting Coordinator: Tiza Garland
Undergraduate Coordinator: RalfRemshardt
Graduate Coordinator: Mikell Pinkney
Area Coordinators: Rusti Brandman (Dance), Mikell Pinkney (Performance), Paul Favini
(Design and Production)
Diversity Coordinator: Mikell Pinkney
Musical Theatre Coordinator: Tony Mata
Library Liaison: Ralf Remshardt and Ric Rose
International Program Coordinator: Judith Williams

Committees Appointed by Director on Annual Basis
Executive: Kevin Marshall/Joan Frosch-Chair, Rusti Brandman, Paul Favini, Mikell Pinkney
Curriculum: Ralf Remshardt (Interim Chair Fall 07), Joan Frosch Chair, Ric Rose, Paul
Favini, Mikell Pinkney, Stacey Galloway, Tim Altmeyer, Kevin Austin, Kelly
Drummond Cawthon
*Graduate and Undergraduate students to be appointed

Production, Planning, and Programming: Paul Favini-Chair, Mikell Pinkney, Mihai Ciupe,
Ric Rose, Neta Pulvermacher, Tiza Garland, Ralf Remshardt, Patrick Pagano, Zak
Herring, Sarah White
Undergraduate student- Matt Gordon Martin
Graduate Students- Chip Perry and Kim Mead

Standing Committees
Faculty Performance Advisory Committee
Chair: Judith Williams
(3 elected by faculty for 3 year, staggered terms)
Stan Kaye, Mikell Pinkney, Ralf Remshardt
(Appointed by Director for 2 year, staggered terms)
Judith Williams and Tony Mata (2007-2009)
Promotion and Tenure Committee
All tenured members of the School faculty
College Level Committee:
Appointed by the Director: Judith Williams
Faculty nominated member: Mihai Ciupe


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AD HOC COMMITTEES


Whenever appropriate, ad hoc committees shall be appointed or elected.


SEARCH COMMITTEES

Search committees for faculty vacancies will be appointed by the Director of the School, with one
member appointed as committee chair. The committee will consist of the appropriate number of
faculty members of any rank, from within the area of the vacancy as well as from without. The
Director will insure mutual understanding and open communication, attend important meetings,
e.g., the first meeting, and at the times of reducing the number of candidates under consideration.
It is understood that search committees make recommendations to the Director of the School, and
that University guidelines and procedures will be followed. If you are appointed to a search
committee, read the search guidelines that follow in this section.


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FACULTY POSITION VACANCIES


Please refer to your FACULTY RECRUITMENT TOOLKIT that supersedes previous
guidelines.

The Toolkit is available on-line at:
http://www.aa.ufl.edu/aa/facdev/recruit/documents/Facultv Toolkit


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III. EVALUATION OF FACULTY
PERFORMANCE IN THE SCHOOL OF
THEATRE AND DANCE


- 33 -












UF POLICY ON MENTORING (effective May 2004)


The Director of the School will initially select a mentor or mentors for an untenured faculty
member. At the end of the untenured faculty member's first year, the faculty member and the
Director should discuss the relationship with the mentor(s) and whether a new mentor or mentors
might be more appropriate. Where appropriate, the Director should give strong consideration to
the preference of the untenured faculty member. The mentor(s) will write an annual assessment to
the untenured faculty member describing his/her progress toward tenure and that letter will be
shared with the Director. This assessment should be provided orally to the untenured faculty
member initially, and he/she should be given the opportunity to respond and for the assessment to
be modified as a result of this meeting if appropriate. The Director and the mentor (or mentoring
committee) should also meet to discuss the progress of the untenured faculty member on an annual
basis.

SCHOOL OF THEATRE AND DANCE MENTORING POLICY

The general purpose of the mentoring system in the School is to promote the retention of new
faculty members by creating a collegial atmosphere, a supportive working environment, and a
well-informed faculty.

The charge of the mentor is to assist the new faculty member in understanding the policies,
procedures and programs of the School of Theatre and Dance. The mentor shall meet with the
new faculty member at the beginning of the academic year and regularly thereafter as needed.

Upon the appointment of a new, tenure-accruing faculty member, the Director of the School of
Theatre and Dance, in consultation with the Faculty Advisory Committee, shall assign a senior
faculty member to serve as a mentor to that new faculty member during his/her first tenure
accruing year. In the second and subsequent years, up to and including the year of application for
tenure, a different senior faculty member may be assigned. If desired, the non-tenured faculty
member may choose his/her mentor in consultation with that faculty member.

Members shall be assigned/selected from a pool of mentors who have already indicated their
willingness to serve. The Director shall poll tenured faculty at the beginning of each academic
year regarding willingness to serve. Mentors may be assigned/selected from any area in the
School of Theatre and Dance.

FACULTY ASSIGNMENT

The following guidelines are tentative, working, rules-of-thumb. These are flexible and are not
intended to cover every situation.

A. BACKGROUND INFORMATION

1. These guidelines may not violate policies of the BOR/UFF Agreement or the


- 34 -









University of Florida and are intended only as interpretations within established policy.

2. Every faculty member in the School of Theatre and Dance is expected to be, first
of all, a teacher. In addition, creative activity (such as performance, design, or research)
and service to the School, College, and University are expected at some reasonable level,
appropriate for each person and his/her assignment.

3. Percentages and other numbers are approximations at best. Professional
productivity cannot be adequately quantified. Further, different people will have different
opinions about the value of any particular activity.

4. University regulations require that every full-time faculty member's Assignment
Report must total 100%. This is true whether the load is light or heavy for any particular
semester.

5. Authority to make assignments rests solely with the School Director.
Assignments will be reasonable and appropriate, and whenever possible, made in
consultation with the area coordinator and the faculty member. "Load Credit" is given
only for assignments made by the Director. In this regard, faculty are advised not to
augment or diminish their teaching responsibilities without first discussing the matter with
their area coordinator and the Director.

B. UF SEMESTER FACULTY ASSIGNMENT REPORT

Total load includes appropriate assignments for teaching, creative activity, and service. These
are recorded each semester in the UF Semester Faculty Assignment Report.

Until recently, the usual range of percentages of a normal load assignment as recorded on the
Faculty Assignment Report were as follows:

Teaching 70 80%
Creative Activity 10 20%
Service 5 10%

Total percentages for each area will vary from individual to individual and, to some extent,
from semester to semester. However, it is expected that the general overall balance for each
individual will remain somewhat stable, reflecting reasonably
balanced assignments that fit the person's abilities and interests, consistent with the
position description.

Since the fall of 1995, however, college guidelines have directed that faculty loads would
reflect the following percentages under normal conditions:

Teaching 75 85%
Creative/Scholarly Activity 5 15%
Service 0- 5%


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Adjustments in "load credit" given for any course or activity may be made based on such factors
as: whether the professor has taught the course for several years, class size, assistance with paper
grading, etc.

EVALUATION OF FACULTY PERFORMANCE IN THE
SCHOOL OF THEATRE AND DANCE

OUTSIDE ACTIVITY/CONFLICTS OF INTEREST

Outside Activity and Conflict of Interest are appropriate concerns of each faculty member and the
University. Faculty are encouraged to read Article 19 of the 1991-94 Collective Bargaining
Agreement.

Forms available at: http://arts.ufl.edu/startup/faculty resources.asp under Shared Governance
& Professional Responsibility, Disclosure of Outside Activities Guidelines & Form (UF)

School of Theatre and Dance procedures for the evaluation of faculty performance are
subject to University procedures and are in compliance with the terms and conditions of
the UFF Collective Bargaining Agreement.


A. ANNUAL REVIEW AND EVALUATION

1. Introduction

Faculty activity in the School of Theatre and Dance is multi-faceted. Virtually every member of
the faculty is active in two or more discrete areas, often including assignments outside the area of
specialization.

Formal evaluation of faculty performance in the School of Theatre and Dance occurs each year
though the annual review by the School Director (herein referred to as the Director). The process
of evaluation is predicated upon the individual faculty member's responsibility for involvement in
his/her own progress. In this regard, it is the responsibility of each faculty member to document
those activities to be considered by the Director in the evaluation process.

The annual evaluation process includes consideration of:
a. Faculty self-evaluation, including copies of publications, programs, etc.
b. Student evaluations
c. Evaluation by other faculty as appropriate


2. Cumulative Faculty Record (See sample CFR Form in Addendum)

The CFR is designed to provide the Director (and appropriate others) with a comprehensive view
of the professional activity of a faculty member, which is an essential resource of information for


- 36 -









the annual review process, the annual appraisal of progress toward promotion and tenure, and the
final review for promotion and tenure. The CFR also serves as the most useful reference to the
Director to consult in summarizing the accomplishments of the faculty and in promoting the
quality of the school both regionally and nationally. The form is available online at
http://www.arts.ufl.edu/faculty/cfr/login. asp

To clarify the CFR, please refer to the following as necessary.

a. Teaching

In the classroom:
1. Initiative and creativity in preparation and effectiveness in presentation of material.
2. Course load: number of courses taught, individual projects (for credit), contact
hours, work demands made on the individual faculty member.
3. Degree of success in developing new programs and/or courses.
4. Related activities: consulting, counseling, advising.
5. Maintenance of currency in the field and teaching improvement activities, which
may include additional graduate study and/or completion of the doctorate, post-
graduate work, and participation in workshops.
6. Teaching awards or grants.
7. Student teaching supervision.

In studio instruction:
1. Demonstrated ability to attract and develop students.
2. Effectiveness in studio classes, master classes, rehearsals, and performance
demonstrations.
3. Student preparation, ensemble programming and development.
4. Emphasis on high quality work.
5. Continued professional and personal growth.


In thesis direction:
1. Number of graduate committee memberships and directors.
2. Direction of theses, dissertations, and graduate individual projects (for
credit).

b. Research and Other Creative Activity

Publications:
A listing by category of publications: books (sole author, co-author, editor); monographs;
articles (refereed journals, non-referred journals, bulletins and newsletters); reviews;
compositions, arrangements; miscellaneous publications.
Performances:
A listing by category of creativity, (1) design; (2) choreography; (3) directing; and (4)
other performance work.
Compositions:


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A listing by category indicating whether commissioned or performed on or off campus.
Lectures, panels, workshops:
A listing by category showing degree of participation, scope of activity, and importance.
Grants and awards:
A listing by category showing grant activity to be carried out or awards received.

c. Service

To the institution:
School, College, University, duties, directors, or offices held.
To the profession:
A listing by category (School, College, University, state, regional, or national)
memberships, administrative duties, directors or offices held, and activities undertaken.
To the community:
A listing of activities, detailing the manner in which the aims of the School are furthered,
the visibility of the professional service, and the impact on the community.
To the public schools:
A listing of specific contacts with the personnel and programs of the public schools,
commenting on the instructional significance and curricular importance of the activity,
including workshops, adjudications, master classes, consultations, performances, and
lectures.


3. Evaluation of Tenured Faculty

Each year a timetable will be established for the annual review process, and will include time
periods for preparation of the CFR, planning meetings between the Director and individual area
coordinators, evaluation conferences, and preparation and submission of annual evaluation letters.
Faculty will be evaluated based on their performance and accomplishments as these relate to the
individual faculty member's normal assignment, as well as to any special goals that faculty may
have set for themselves. Area coordinators will be expected to demonstrate ways in which they
have provided the faculty leadership

expected of them. The annual review will be the primary driving force behind the goal-
setting process for the following year, as well as decisions concerning merit salary increases.

4. Evaluation of Non-Tenured Faculty

Non-tenured faculty are evaluated each year by the Director during the same general time period
as tenured faculty, but the process is somewhat more detailed, and includes, but is not limited to,
organized and systematically gathered data by the Director concerning a faculty member's
achievements from the Faculty Performance Advisory Committee, appropriate faculty, students,
and others.


- 38 -









In addition to the formal, on-going guidance provided by the Director through the annual review
process and other means, tenured faculty are encouraged to assist with a new faculty member's
adjustment during the probationary period, by helping them understand routine School procedures,
policies, and the like, and by serving as role models with respect to the level of quality and
performance that will be expected. Assisting non-tenured faculty in this manner, however, does
not minimize or substitute for the responsibility of new faculty to master the quality of their
performance as well as their own growth toward meeting the expectations of the position to which
they were appointed.

It is most important that confidentiality be maintained by all faculty in matters related to personnel
decisions in the School of Theatre and Dance. This confidentiality is essential in order to protect
the rights of our colleagues.

1. Introduction Earning Merit Increases, Tenure and Promotion

Earning merit increases, tenure and promotion in the School of Theatre and Dance:

is dependent on a faculty member's ability to demonstrate the quality of what
he/she has done rather than on the need for other faculty and
administrators to establish what the candidate has not done. Candidates must
master their own growth by accepting the responsibility for the quality of their
performance and the achievement of their goals,

relies on an evaluation process which reflects congruence between the assignment
and the types and quality of the activities upon which the promotion/tenure
decision is ultimately based,

requires demonstrated success in establishing strong visibility and respect,
especially as this relates to the recruitment of students, and,

is not based on popularity among colleagues or students.

The listings which follow, therefore, do not form a checklist of items to accomplish, but rather are
an indication of the types of evidence which the candidate may present in the packet and
supporting materials prepared for tenure or promotion decisions in the School of Theatre and
Dance, to document the activity.

Teaching effectiveness and accomplishments may be demonstrated by these and possibly by other
means:

1. Evidence of knowledge in teaching the subject field.
2. Evidence of remaining abreast of current issues and trends in subject field.
3. Evidence of teaching skills (include reports of class visitations by the
Director, area coordinators, and members of the Faculty Performance Advisory
Committee, as well as student evaluations, all of which are as provided by the
terms of the collective bargaining agreement).


- 39









4. Evidence of student success in auditions, job placement, or professional achievement.
5. Evidence of meritorious teaching activity or practices (e.g., initiation of or participation
in workshops, seminars, lectures, exhibits, conferences, field trips, etc.) which are
directly related to the area of specialization.
6. Evidence of innovation in reaching curriculum goals.
7. Evidence of significant contributions to the development of new or improved programs
of study.
8. Evidence of professional attitude and conduct.

Significant research or creative activity may be documented by some of the means:

1. Authorship of books or monographs.
2. Professional performances.
3. Other creative publications.
4. Authorship of articles in professional journals, clearly distinguishing between and
refereed and non-refereed publications.

5. Editorship of books or special collections.
6. Presentation of papers before professional societies.
7. Other appearances on programs of professional organizations.
8. Presentation of professional seminars, workshops, or master classes.
9. Applications for research grants, and successful administration of awards.
10.Evidence of other significant creative activity.
Notes on these items:
(a) The quality (not the quantity) of publications or creative activity shall be
considered in evaluating this area. Quality is considered to be more
important than variety of activity.
(b) Professional growth should be continuous in order to merit continuing
advancement.
(c) These activities shall be closely related to the primary area of specialization.

Meritorious service may be demonstrated through some of these means:

1. Contribution to knowledge or to the development of high standards of artistic
production, by extending individual expertise into the University and wider
communities through performances, workshops, lectures, reviews, exhibits, or
productions.
2. Active service as a member of School, College, and University committees and
special task forces.
3. Active participation in state, regional or national professional or governmental
organizations, and (to a lesser extent) local organizations.
4. Service as advisor to student organizations.
5. Leadership in professional organizations.
6. Service to the public schools of the State of Florida.


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2. The Tenure Review Process


a. The Annual Appraisal of Progress Toward Tenure
Each year, as part of the annual review, non-tenured faculty members will prepare all appropriate
supporting materials and submit them to the Director, who will forward them to the Committee on
Faculty Status. The Director may also seek input from area coordinators, faculty who are serving
in a mentoring capacity, and others as appropriate. The Faculty Performance Advisory Committee
will review the faculty member's materials and make a written report to the School Director. The
Director will counsel with the faculty member with respect to his/her progress toward tenure (and
promotion, if requested) and, in accordance with the provisions of University regulations, will
provide the faculty member with a written statement of evaluation.


b. The Mid-Point Appraisal of Progress Towards Tenure
At the midpoint in the probationary period (usually during the third year of tenure-accruing status) the tenured faculty
will be given the opportunity to examine the faculty member's

the non-tenured faculty member's materials, and following a formal discussion, they will be
polled by secret ballot concerning the faculty member, the Director will counsel with the faculty
member with respect to his/her standing and, in accordance with the provisions of University
regulations, will provide the faculty member with a copy of the Director's letter, which is required
to be included in the tenure application packet. The Director will inform the faculty eligible to
vote as to the outcome of the vote.

c. Review of Non-Tenure Accruing Faculty
The performance of non-tenure accruing faculty will be reviewed during the annual review period
each year by the Faculty Performance Advisory Committee, which will make a written report to
the Director regarding reappointment. The Director will counsel with the faculty member with
respect to his/her performance and, in accordance with the provisions of University regulations,
will provide the faculty member with a written statement of evaluation.

3. Evaluation for Promotion in Rank

Candidates for promotion are assessed in the light of meritorious performance of assigned duties
and initiative in perception and fulfillment of such other needs as may be considered appropriate
to the effectiveness of the School of Theatre and Dance and the University. Candidates shall also
be evaluated based on their dedication to maintain currency and personal growth in their particular
field. In order to affect a valid basis for evaluation of candidate by the Director, students, and peer
colleagues, the general time frames for time-in-rank for consideration for promotion are as
follows:

to Professor 7 years
to Associate Professor 7 years

Normally, promotion to Associate Professor occurs at the same time as the awarding of tenure.
After serving in the rank of Associate Professor for seven years, a faculty member may request an


- 41









appraisal of his/her progress toward promotion to the rank of Full Professor from the Faculty
Performance Advisory Committee, but is not required to do so. The Director may also request
such an appraisal by the Faculty Performance Advisory Committee.

The faculty member under consideration for promotion will prepare all appropriate supporting
materials and submit them to the Director, in accordance with the established timetable. Faculty
members holding the rank above that of the faculty member seeking promotion will be given an
opportunity to examine the faculty member's materials, and following a formal discussion, they
will be polled by secret ballot concerning the faculty member's application for promotion. The
Director will counsel with the faculty member with respect to his/her standing and, in accordance
with the provisions of University regulations, will provide the faculty member with a copy of the
Director's letter, which is required to be included in the promotion application packet. The
Director will inform the faculty eligible to vote as to the outcome of the vote.


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C. CRITERIA FOR PROMOTION AND TENURE


The University of Florida's criteria for the granting of promotion or tenure are relevant to the
performance of work which a faculty member has been specifically employed to do, as well as to
the performance of general duties and responsibilities as a member of the University community.
The institutional criteria recognize three broad categories of academic activity:

1. Teaching (including regular classroom and studio teaching, master classes, direction of
student ensembles, direction of theses and dissertations, academic advisement, and all
preparation for this work, including study to keep abreast of one's field)

2. Research or other creative activity (including grants)

3. Service (including public, professional, and University service)

In general, all of these types of academic activity are expected of faculty, although the ratios will
vary widely. Basic competency in all three areas is assumed to have been verified in the initial
hiring decisions. Performance in all three areas is noted in the successive annual letters of
assignment and evaluation, which form a record of this activity over the candidate's period of
employment. It is the responsibility of each faculty member to give evidence of his/her
achievement in all three areas.

To be awarded tenure and/or promotion, the candidate is required to provide substantial evidence
of achievement indicating that he/she is a professionally active and organized faculty member
whose accomplishments are clearly at a high level of excellence. The School of Theatre and
Dance expects the candidate to document outstanding performance in at least two of the three
areas of academic endeavor, in addition to very good performance in the third area. The
University language is:

distinction in at least two of the three categories, one of which should be that of
his/her primary responsibility... "distinction" here means appreciably better than
the usual college faculty member of the candidate's present rank and field, and
recommendations of promotion and tenure shall contain evidence that such a
comparative judgment has been made.

It is expected that all continuing faculty will hold the appropriate terminal degree or demonstrate
equivalent professional experience in their field. Faculty who serve in all categories of the
Graduate Faculty are expected to make an important contribution to their secondary area if they
have one. This contribution may include presentation of papers at professional conferences and
the membership and holding of office in professional organizations. The above expectations will
be considered in evaluations concerning promotion and tenure.


- 43 -









The School of Theatre and Dance and the College of Fine Arts are gaining national recognition for
study and creative achievement. It is, therefore, important that any faculty member being
considered for tenure, or for promotion to associate or full professor, have obtained a certain
degree of national recognition as a creative artist or as a scholar.

High quality in the performing arts is measurable both subjectively and objectively. Personnel
committees, with the Director and the Dean, will develop a consensus which indicates that the
work of the individual faculty member concerned is consistent with the high level of achievement
among those holding the same degree, or in the same rank, or with the same experience, or the
current level of faculty work. Included in such evaluations shall be a determination that the
artistic production or scholarship represents continuing activity, in terms of literature, techniques,
or new developments in the field.


- 44 -











COLLEGE OF FINE ARTS TENURE AND PROMOTION GUIDELINES
http://arts.ufl.edu/startup/CFA TP Criteria.doc

UNIVERSITY OF FLORIDA TENURE AND PROMOTION GUIDELINES
http://www.aa.ufl.edu/aa/aapers/

COLLEGE OF FINE ARTS CRITERIA FOR PROMOTION AND TENURE
http://arts.ufl.edu/startup/CFA TP Criteria.doc


- 45 -












ASSOCIATION OF AMERICAN UNIVERSITIES (AAU)


PUBLIC
United States:
University of Arizona, Tuscon (LG)
University of California, Berkeley
University of California, Davis
University of California, Irvine
University of California, Los Angeles
University of California, San Diego
University of California, Santa Barbara
University of Colorado
University of Florida (LG)
University of Illinois, Urbana (LG)
Indiana University, Bloomington
Iowa State University (LG)
University of Iowa
University of Kansas
University of Maryland, College Park (LG)
Michigan State University (LG)
University of Michigan
University of Minnesota, Minneapolis (LG)
University of Missouri (LG)
University of Nebraska (LG)
University of North Carolina, Chapel Hill
Ohio State University, Columbus (LG)
University of Oregon
Pennsylvania State University, Univ. Park (LG)
University of Pittsburgh
Purdue University (LG)
Rutgers, State University of NJ (LG)
State University of New York, Buffalo
State University of New York, Stony Brook
Texas A&M University (LG)
University of Texas, Austin
University of Virginia
University of Washington, Seattle
University of Wisconsin, Madison (LG)
Canada:
University of Toronto
McGill University


PRIVATE


Brandeis University
Brown University
California Institute of Technology
Carnegie-Mellon University
Case Western Reserve University
University of Chicago
Columbia University
Comell University (LG)
Duke University
Emory University
Harvard University
Johns Hopkins University
Massachusetts Institute of Technology (LG)
New York University
Northwestern University
University of Pennsylvania
Princeton University
Rice University
University of Rochester
University of Southern California
Stanford University
Syracuse University
Tulane University
Vanderbilt University
Washington University
Yale University


(LG) Land-Grant Institutions


- 46 -
























IV. TRAVEL POLICIES


- 47 -











TRAVEL POLICIES


The following guidelines are intended to assist all members of the faculty to further their own
professional development in the areas of teaching, research and other creative activity, and
service, as well as to enhance the academic programs of the University of Florida.

These policies are provided to assist the faculty in understanding the various criteria considered by
the director in making decisions in regard to funding for faculty travel. As it is the responsibility
of the Director to manage the faculty travel budget, and as travel needs may change during any
given year, the guidelines suggested are not binding on the Director, and may be modified by
him/her at any time.

A. FACULTY TRAVEL

1. General Approach to Funding

a. It is in the mutual interest of the individual and the School for faculty
member to take part in scholarly and other professional activities.
b. Every effort is made to provide some support at least once each year for any
faculty members who propose travel that meets these guidelines. Funds are
limited and it is usually not possible to provide full support.
c. These funding guidelines do not relate to travel for recruitment of students,
student teacher supervision, or to represent the University in other similar
ways.

2. Procedures

a. All faculty who ask to have funding in a given year must submit a request
in writing to the School Director no later than the end of September.
b. All appropriate requests for funding must be made in advance, according to
deadlines specified, using the College of Fine Arts Faculty Request for
Travel Funds form. Appropriate documentation, such as a photocopy of the
letter of invitation to present a paper or perform must be provided with the
request.
c. Requests for the academic year will be reviewed together insofar as
reasonable. Decisions on funding will normally be made on a continuing
basis throughout the fall semester, or as funds become available.
d. Requests for travel related to special creative/research activities must be
submitted along with the required proposals, and in accordance with
guidelines announced each year by the College of Fine Arts.


- 48 -









e. Faculty members who do not receive full funding may seek assistance from
other sources. This must be coordinated with the Director. It is suggested
that faculty members keep all records, as unfunded travel expenses may be
eligible as tax deductions.
f College of Fine Arts Faculty Request for Travel Fund forms must be
completed and filed with the Accountant in advance of any travel funded
and any non-funded. Travel must be reported to the Director, according to
appropriate university guidelines.

g. If reimbursement for travel is expected, completed forms must be submitted
at least six (6) weeks in advance. Reimbursement will not be authorized for
faculty who do not complete and submit appropriate travel paperwork
according to stipulated guidelines and deadlines.

Remember: It is for your own protection that these forms be signed and submitted well in
advance of the trip to properly activate insurance coverage and have the assurance the
travel is justified to the satisfaction of the Comptroller.


3. Funding Guidelines
Requests will be funded, as far as budget permits, based on the categories defined
above using the following guidelines. Expenses will be covered based on actual
expenditures, reconciled after the travel and following current UF policies.
Funding limits may be adjusted according to budget available in any particular
year.

Level I Presentation of a major invited paper or performance or
participation as an officer, at a national or international conference
or similar event.
Level II Presentation of an invited paper or performance, or participation as
an officer, at a regional conference.
Level III Participation on a panel or performance at a national or regional
conference.
Level IV Presentation of an invited paper or performance, at a state
conference.
Level V Attendance (only as funds are available).

4. Sharing Rides and Rooms
When feasible and appropriate, it is expected that faculty will share rides and
rooms.


- 49 -









5. Expense Reports
Expense reports will be handled in accordance with current UF policy. Reports,
with all required receipts will be filled out by the faculty member in pencil using a
blank form available in the School office. All required receipts (i.e. tolls, plane
tickets, etc.) must be attached in order for reimbursements to be processed. A
completed Travel Expense Report Form and receipts will be turned in not later than
five (5) working days after return.

B. FACULTY TIME AWAY FROM CAMPUS

The instruction of our students is the first priority in all considerations of professional time and
energy when school is in session. However, reasonable amounts of time away from campus may
be approved under the following guidelines:

1. All requests to be away from campus during regular instructional time should be
made in writing to the Director at least ten working days in advance.

2. Requests should specify if any class, lesson, or rehearsal time will be missed and, if
so, what arrangements for class coverage have been made.


- 50 -








FACULTY TRAVEL REPORT


Name of Traveler:

Source of funds (be specific, scholarship enhancement, Gatorade, department funds,
etc)

Dates of Travel: From to

Destination:

Purpose of Trip:

Description of research conducted during trip:


- 51 -














NAME

DEPARTMENT

TRAVEL TO

DATES OF TRIP

TIME OF DEPARTURE

PURPOSE OF TRIP


COLLEGE OF FINE ARTS
FACULTY REQUEST FOR TRAVEL FUNDS

DATE





THROUGH

RETURN


HOW WILL YOUR CLASSES AND OTHER RESPONSIBILITIES BE COVERED DURING YOUR ABSENCE?





ESTIMATED EXPENSES
Please check applicable items and provide estimated cost:

Airfare

Registration

Lodging

Meals (based on GSA Rates-- hlp \ \ \ .gsa.gov/)

Per Diem (based on GSA Rates-- hup \ \ \ .gsa.gov/)

Car Rental

Mileage (private vehicle)

Incidental Expenses

Other

TOTAL:

Amount recommended by Department


School Director Date

Please submit to Karen Adam, Accountant, a minimum of six weeks in advance of travel.


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UNIVERSITY OF FLORIDA
COLLEGE OF FINE ARTS

POLICY STATEMENT ON ALCOHOL AND OTHER DRUGS

The University of Florida is committed to providing on and off-campus environments free of the
abuse of alcohol and illegal use of alcohol and other drugs. The following summary of the
University's policies concerning the use of alcohol and other drugs is provided to you in response
to the Drug-Free Schools and Communities Act and Amendments of 1989.

The unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance
or the unlawful possession and use of alcohol and prohibited in and on property owned or
controlled by the University of Florida or any other UF facility. No employee or student is to
report to work, class, or any University activities (on or off-campus) while under the influence of
illegal drugs or alcohol.

The use of alcoholic beverages by members of the University of Florida community is at all times
subject to the alcoholic beverage laws of the state of Florida, city of Gainesville, county of
Alachua, or other applicable local regulations and the University Alcohol Policy, Rule 6C1-2.019,
Florida Administrative Code.

The possession and use of controlled drugs by members of the University of Florida community
must at all times be in accordance with the provisions of Florida law, the rules of the Board of
Regents, and the rules of the University of Florida including Rule 6C1-2.019, Florida
Administrative Code. Under Florida law, no person may possess substances regulated under the
provisions of Chapter 893, Florida Statutes (controlled substances and "designer drugs"), unless
dispensed and used pursuant to prescription or otherwise authorized by law. Sale and delivery of
such substances are prohibited unless authorized by law.

Under Statute 562.11, selling, giving, or serving alcoholic beverages to persons under age 21 or to
permit a person under 21 years of age to consume said beverages is unlawful. It is also unlawful
to misrepresent or misstate his or her age or any other person for the purpose of inducing any
licensee or his agents or employees to sell, give, serve, or deliver any alcoholic beverages to a
person under 21 years of age.

Violation of the policies and laws described above is grounds for disciplinary action up to and
including termination or expulsion in accordance with applicable University of Florida and Board
of Regents rules. Disciplinary action against a student or employee by the University does not
preclude the possibility of criminal charges against that individual. The filing of criminal charges
similarly does not preclude action by the University of Florida.

See University of Florida Student Guide for complete policy on alcohol and other drugs.


- 53 -









WAIVER OF LIABILITY AND HOLD HARMLESS AGREEMENT


http://arts.ufl.edu/startup/RELEASE%200F%20LIABILITY%20-
%20mandatorv%20student%20field%20trip%20-%20parentl.doc

WAIVER OF LIABILITY AND HOLD HARMLESS AGREEMENT FOR MINORS

http://arts.ufl.edu/startup/RELEASE%200F%20LIABILITY%20-
%20mandatorv%20student%20field%20trip%20-%20parentl.doc


COLLEGE OF FINE ARTS, UNIVERSITY OF FLORIDA
STUDENT TRAVEL TO UNIVERSITY SPONSORED EVENT

http://arts.ufl.edu/startup/CFAstudenttravelpolicy.doc


NEXT OF KIN FIELD TRIP LIST

http://arts.ufl.edu/startup/admin-
forms/NEXT%200F%20KIN%20FIELD%20TRIP%20LIST.xls


- 54 -





















V. INFORMATION TECHNOLOGY
POLICIES


- 55 -










TECHNOLOGY POLICIES (CFA)
http://www.arts.ufl.edu/help/policies.asp

TECHNOLOGY POLICIES (UF)
http://www.it.ufl.edu/policies/

WEB POLICIES (CFA)
http://www.arts.ufl.edu/resources/forms/CFA Web Policies.doc

HELPDESK (CFA)
http://www.arts.ufl.edu/help/


- 56 -




















VI. NATURAL DISASTER/HURRICANE
EMERGENCY PLAN


- 57 -












NATURAL DISASTER/HURRICANE EMERGENCY PLAN

McGuire Pavilion, McCarty C, Constans Theatre

Building Emergency Coordinator: Zak Herring
Alternate Coordinator: Todd Bedell

In addition to the guidelines established by the University of Florida and the College of
Fine Arts, the following Emergency Plan will be implemented.

1. The Building Emergency Coordinator shall notify at once the population of the
buildings upon the notification of the impending emergency.

a. McGuire Pavilion, Constans Theatre, and McCarty third floor, and
O'Connell Center evacuations will include notifying all students and
faculty in all areas, including studios, and rest rooms.

b. Persons will proceed to first floor.

c. Students and personnel will be evacuated to the closest emergency shelter
(Turlington Hall) or off campus.

d. Glass doors will be protected by masking tape by assistant appointed by
Emergency Coordinator or alternate.

2. A copy of this plan will be distributed to all faculty and personnel at the first
meeting of each semester and will be included in the faculty and student
handbooks.

3. Elevator use during a state of emergency is prohibited. The elevator will be shut
off by the Coordinator or alternate.

4. Other measures deemed necessary for the protection of persons and equipment
will be decided at the discretion of the Building Coordinator.


- 58 -
























VII. ADDENDA


- 59 -












Sabbatical Policy
http://arts.ufl.edu/startup/admin-forms/Sabbatical %20Leave Program 20007-

Sabbatical Application
http://arts.ufl.edu/startup/admin-forms/Sabbatical-PDL-ADolication-Form.Ddf


- 60 -










College of Fine Arts Incomplete Grade Contract

To be completed by student:

Student UFID# Instructor


Course # Course Title Section # Term




To be completed by instructor:

All of the following must be true for the student to be eligible to receive a grade of "I"

L The student has completed a major portion of the course with a passing grade ("C" or better)
O The student is unable to complete course requirements because of documented circumstances beyond
his or her control
O The student and instructor have discussed the situation prior to the final exam (except under
emergency conditions)
O The instructor will submit a final grade for the student on the date due (indicated below) whether or not
all work is completed

List all work to be completed:








1. If the above is to be done under the supervision of the current instructor, indicate after each item the
date work is due.
2. If work is to be evaluated by a different instructor, indicate:

A) New instructor work will be completed under:

B) Date by which it will be completed:

3. Final grade to be assigned if work not completed by above date:
(Remember to submit a change of grade form on that date)


Student signature: Date:

Instructor signature: Date:

Chair/Director signature: Date:


Additional notes, comments, or conditions:


- 61 -














Dear Chair/Director:


"I" grade should be assigned only after the instructor and the student have explicitly
arranged, before the final exam for the course, to have the student complete exams or
other required course work after the semester is over. The "I" arrangement should be
used only when the student is doing passing work ("C" or better) in the course at the time
of the arrangement.

**The deadline for making an "I" arrangement may be extended, at the instructor's
discretion, only if there is a valid, documented reason why it was not possible for the
student to meet the initial deadline. An "I" arrangement must still be completed as soon
as possible after the deadline. Poor performance on the final exam is not, in itself, a valid
reason for an "I" arrangement.

The "I" arrangement should stipulate all conditions for completing the course and earning
a letter grade, including a specific expiration date for the arrangement and designation of
the grade to be assigned if all the work is not completed by that expiration date.

Further, the instructor should make sure that he or she changes the "I" grade to the
appropriate grade after the arrangement has been fulfilled or has expired. "I"
arrangements should be recorded on a standard form, kept in a file in the department's
central office, and monitored by the staff, so that the appropriate grade changes will be
made in a timely fashion. This practice will be particularly useful if the instructor is on
leave or has left UF permanently.

The only time a letter grade should be changed to an "I" is when the instructor has made
an error in recording the grade for example, when he or she has an "I" arrangement on
file for the student but has forgotten and has recorded an "E" instead. The College will
approve such grade changes only when a clear instructor error has occurred and when the
grade change is submitted with a copy of the "I" arrangement dated prior to the final
exam period for the course.

Thanks for your cooperation in this matter.


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GRADUATE ASSISTANT EVALUATIONS

http://arts.ufl.edu/startup/SoTD%20Graduate%20TA%20Evaluations.doc

FACULTY OFFICE HOURS/SCHEDULE

http://arts.ufl.edu/startup/Office Hours.doc


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UNIVERSITY of

FLORIDA
College of Fine Arts
SCHOOL OF
THEATRE & DANCE

FALL
00oo7 Productions


The Cherry Orchard
September 28-October 7
Constans Theatre

BFA Dance Showcase
Octoberber 25-28
Dance Studio G-6

Agbedidi
November 30-December 2
Constans Theatre


Crumbs from the Table ofJoy
October 12-21
Black Box Theatre

West Side Story
November 9-18
Constans Theatre

Readers Theatre
December 3-4
Miles Wilken Acting Studio


SPRING
2oo8 Productions


Nadine McGuire

Theatre & Dance Pavilion
P.O. Box 1159oo
University of Florida
Gainesville, Florida 32611-5900
(352)273-0500 Phone, (352) 392-5114 Fax

FAX COVER SHEET
NUMBER OF PAGES
(INCLUDING THIS PAGE)

Prepared by:

TO:

FROM:


The Real Thing
February i-io
Constans Theatre

Twelfth Night
March 19-23
Black Box Theatre


Dance 2oo8
February 27-March 2
Constans Theatre

Rhinoceros
April 4-13
Constans Theatre


BFA Dance Showcase
April 10-13
Dance Studio G-6

MFA One Acts
April i8-zo
Miles Wilken Acting Studio


Dates and times subject to change.


Comments:


Notice: The information contained in this facsimile message is privileged and confidential information intended only for the use of
the individual or entity named above. If the reader of this message is not the intended recipient, you are hereby notified that any
dissemination, distribution, or copy of this communication is strictly prohibited. If you have received this communication in error,
please immediately notify us by telephone and return the original message to us at the above address via the U.S. Postal Service.
Thank you.


- 64 -


FAX#:

DATE:

RE:











CRITICAL DATES


Registrar's Office Dates:


FALL 2007 SPRING 2008
Registration January 6
Classes Begin January 9
Drop/Add January 9-12
Deadline to Drop by college petition only November 19 April 11
Fee Payment Due in Full September 7 January 18
Homecoming November 2
Spring Break March 8-16
Classes End December 5 April 26
Final Exams December 8, 10-14 April 26, 28-30, May
1-2
Commencement December 14-15 May 1-4

Holidays (observed by UF)

Independence Day July 4
Labor Day September 1
Veterans Day observed November 12
Thanksgiving November 22-23
Christmas December 25
New Years Day January 1
Martin Luther King's Birthday observed January 21
Memorial Day observed May 26


- 65 -




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