Title: OACR audit focus
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Permanent Link: http://ufdc.ufl.edu/UF00087344/00023
 Material Information
Title: OACR audit focus
Series Title: OACR audit focus
Physical Description: Serial
Language: English
Creator: Office of Audit & Compliance Review, University of Florida
Publisher: University of Florida Office of Audit & Compliance Review
Place of Publication: Gainesville, Fla.
Publication Date: 2008
 Record Information
Bibliographic ID: UF00087344
Volume ID: VID00023
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.

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UNIVERSITY!of
UF IFLORIDA


1...... .....
'R At* Focus

7? Audit Focus -r __


A quarterly newsletter from the Office of
Audit & Compliance Review


Nur Erenguc, Chief Audit Executive


Qusin To As Before Appovn Inoie S


Managers and fiscal staff who have
the responsibility for approving in-
voices should answer the following
questions prior to approval:
* How well do I know this vendor
or contractor?
* Do I know that they provided the
goods or services identified in
the invoice or billing statement?
* Do I know that they are using the
correct amounts for price, sales
tax, freight, and other variables
in the amount invoiced?
* On what basis do I know that the
prices are reasonable?
* Do the quantities make sense?


Inside this issue:















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We're on the Web at:
www.oacr.ufl.edu


* On what basis have we agreed to
purchase the stated quantities?
* How do I know that the invoice
and other documents are mathe-
matically correct?
* Do I know that this invoice has not
already been paid?
* Is the invoice consistent with the
purchase order if one has been is-
sued?

To avoid inadvertently paying ficti-
tious invoices or making inaccurate
payments, staff should ensure that
these questions are answered prior to
entering the voucher for payment.


Services Building (old Bell South Build-
ing) at 903 West University Avenue.
The PO Box, main phone number and
fax number remain the same. New
individual phone numbers are listed
on our web site, www.oacr.ufl.edu.

Office of Audit & Compliance Review
PO Box 113025
903 West University Ave., Room 217

Phone: 392-1391
Fax: 392-3149


Effective May 13, the Office of Audit
& Compliance Review moved from
Tigert Hall to the Human Resource






I r UNIVERSITY of
UF FLORIDA


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903troffWest university^
Ganev.l, FL
32611-302S

Te: QS[2" 392-1391


SWhen an employee termi-
nates employment with the
University of Florida, staff
responsible for processing
the termination must:

* Notify the Department Security
Administrator (DSA) so that the
roles providing the authority to
approve transactions can be de-
leted.
* Notify IT support staff so that
access to networks and office ap-
plications can be removed.
* Ensure that the employee returns
university property such as keys,
credit cards and computers to
the appropriate office manager.

Human Resource Services developed
the Employee Exit Checklist to assist


0 AC Audi Focu s Gon E Sctronic


As part of the campus-wide "print to
web" initiative, designed to help
meet budget reduction goals, the
Office of Audit & Compliance Review
will distribute the quarterly news-


letter, Audit Focus,
electronically starting
with the August news-
letter. Look for it in
your e-mail in-box.


departments in accomplishing these
objectives. The form is located at
www.hr.ufl.edu/emprelations/forms/
exit_checklist.pdf. We recommend that
departments use the Employee Exit
Checklist when processing termina-
tions.

An employee exit interview is also rec-
ommended as it allows supervisors to
assess the work environment and so-
licit input for potential improvement.

When effective procedures for termi-
nating employees are not imple-
mented, the risk of unauthorized ac-
cess to records and facilities may in-
crease and assets may be lost.

For more information, please contact
Employee Relations at 392-1072.


Think
Beforenk
YouinK


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