Title: OACR audit focus
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Permanent Link: http://ufdc.ufl.edu/UF00087344/00022
 Material Information
Title: OACR audit focus
Series Title: OACR audit focus
Physical Description: Serial
Language: English
Creator: Office of Audit & Compliance Review, University of Florida
Publisher: University of Florida Office of Audit & Compliance Review
Place of Publication: Gainesville, Fla.
Publication Date: 2008
 Record Information
Bibliographic ID: UF00087344
Volume ID: VID00022
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.

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UNIVERSITY of
^^ ^^^ U FLORIA


ICR Audit Focus

i


A quarterly newsletter from the Office of
Audit & Compliance Review


Nur Erenguc, Chief Audit Executive


Inside this issue:







































\Ve're on the \eb at:
www.oacr.ufl.edu


University of Florida Interl Cls


The University of Florida's fiscal and
administrative structure is based on
a decentralized model. Within this
structure, the deans, directors and
department heads are responsible
for unit procedures and internal con-
trols.

In order to develop an understanding
of university unit's control proce-
dures, OACR performed an audit
where we randomly selected 50 units
and validated the responses of se-


elected questions submitted through
the Control Self Assessment survey.
Each unit received a letter that in-
cluded the original survey responses,
responses after validation, and com-
ments explaining reasons for differ-
ences. The letter also included an at-
tachment identifying employees with
potentially inappropriate user roles.

The chart below summarizes the areas
where 25% or more of the units re-
flected improvement opportunities.


Control Procedures Where Improvement Opportunities Were Noted
80%
70%
60%
50%
40% Percentage
30% of Units
20%
10%






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UF FLORIDA


Stf Tetmoil abu the A


Off*e of Aui.


G ainesvile,


"This is an impressive and simple
solution to a complex problem. We
were pleased to participate in this
and using the system was a flawless
experience. Next step for us will in-
clude a preparation of an internal
control document college-
wide. Thank you for the opportu-
nity." Kim Sheffield, Business Man-
ager-College of Fine Arts.

"It was a very useful exercise and we
are very grateful not only for the op-
portunity to do this but also for the


Bugtr Controls I


OACR recently completed an audit of
the execution of state appropriations
budget by the Office of the Provost
and the 16 Colleges of the university.
As a result of this audit the Office of
the Provost created the following
budgetary guidelines:
* The Dean or Vice President
should physically sign-off on
budgetary allocations from the UF
Budget Office and approve how
these funds should be distributed
to the departments. Documenta-


tion for approval for initial budg-
ets, amendments, and budget
transfers should be maintained
by the unit Budget Officer.
*Budget monitoring should be
performed on an ongoing basis
and documentation should be
maintained.

Detailed budget guidelines can be
found at http://www.aa.ufl.edu/
budget/State-Appropriations-Budget-
Guidelines.pdf


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format which provided ready refer-
ences and comments to explain the
policies relating to each question.
These questions can be very effective
as the basis for training programs for
new staff in the various areas sur-
veyed. If there is a way to preserve
and use the web system for that pur-
pose I would like to do that in the
future." Steve Pritz-Office of the Uni-
versity Registrar.
The tool will remain available to cam-
pus through http://oacr.ufl.edu/
CSA.html




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