Title: OACR audit focus
ALL VOLUMES CITATION PDF VIEWER THUMBNAILS PAGE IMAGE ZOOMABLE
Full Citation
STANDARD VIEW MARC VIEW
Permanent Link: http://ufdc.ufl.edu/UF00087344/00020
 Material Information
Title: OACR audit focus
Series Title: OACR audit focus
Physical Description: Serial
Creator: Office of Audit & Compliance Review, University of Florida
Publisher: Office of Audit & Compliance Review
Publication Date: August 2007
 Record Information
Bibliographic ID: UF00087344
Volume ID: VID00020
Source Institution: University of Florida
Rights Management: All rights reserved by the source institution and holding location.

Downloads

This item has the following downloads:

News082007 ( PDF )


Full Text



S UNIVERSITY of
^^^ ^^^ UF FLORIA


4CR Audit Focus

i


A quarterly newsletter from the Office of
Audit & Compliance Review


Nur Erenguc, Chief Audit Executive


Inside this issue:







































\Ve're on the \eb at:
www.oacr.ufl.edu


Readfo th CATvstI


From April through
July 2007, selected
university departments
participated in the Uni-
versity's Control Self
Assessment initiative,
completing a survey using the web-
based Control Assessment Tool
(CAT).
As part of the 2007-2008 audit plan,
a member of our staff may contact
your department to validate the CAT
survey responses. A CAT team, com-
posed of two or three auditors will


conduct on-site interviews, review
documentation and perform walk-
throughs to obtain a general under-
standing of unit control procedures
related to the questions and confirm
the responses.
If your department gets selected and
you have questions or concerns, con-
tact Marilyn J. Velez, Manager of Advi-
sory Services at mivelez@ufl.edu or
by phone at 392-1391, ext. 38 or refer
to http://oacr.ufl.edu/
Control Self Assessment.htm.


Dearmet' Cotrl fo S S 3


In a decentralized environment
where over $76 million in transac-
tions are performed annually
through the use of Purchasing Cards
(PCards), effective controls are nec-
essary to
pro vide
reason -
able as-
surance
VISAt h a t
transac-
tions are appropriate, properly au-
thorized and accounted for. The
PCard provides more flexibility for
making purchases but increases the


department's responsibility to control
and monitor PCard use and expendi-
tures. Departments need to imple-
ment procedures to ensure that:
* Cardholders submit appropriate
receipts within three days.
* Approvers validate purchases
within eight calendar days.
* Accountability and authorizations
are properly documented, includ-
ing receipt verification by signa-
ture.
* The approved role is assigned to
the appropriate employee.
For more information please refer to:
http://www.purchasing.ufl.edu/
mainDurchasingcards.asp






r |UNIVERSITY of
UF FLORIDA


Checkingyr S P S yr I DeTpoisit


Off*ce of Audt. &

34 1 igetHal,

Gainesv i a g[ille,


University policy requires most UF
employees to have their paychecks
electronically deposited in a bank
account by submitting the Electronic
Funds Transfer (EFT) request to Pay-
roll.
Although we expect the payroll dis-
bursement system to function seam-
lessly, occasionally errors do occur.
Recently, an employee discovered
that his paycheck was not being de-
posited into his bank account but he
did not contact the Payroll Depart-
ment until several months after the
first missed disbursement. Had he


S We N w S


Stan Anders, Staff IT Auditor, joined
us on July 27. Stan came to us from
the UF Counseling Center where he
worked as a network administrator.
Stan has a BS from Embry-Riddle
Aeronautical University and is a Mi-
crosoft Certified Professional. He
can be reached at 392-1391, ext. 37
or email andersis@ufl.edu. See our
staff information at http://
oacr.ufl.edu/Staff.htm.


Roger Frank, Senior Audit Manager,
joined OACR on August 20. Roger, a
Certified Internal Auditor, has over
16 years experience in auditing
which includes development of au-
dit programs, Sarbanes-Oxley com-
pliance and client relations. He has
an MBA from the University of West
Florida. He may be reached at 392-
1391, ext. 30 or email at
refrank@ufl.edu.


II9ZE -I 'all!AsaU!39
SZOEITT xo 'O'd
IIBH MuaS!l TPE
Ma!AaH a3Uildu o:)3 2 l!pnv jo aaijjo


checked his bank account informa-
tion on a regular basis, the error
would have been discovered in a
more timely manner.
We would like to remind all UF em-
ployees to check their bank accounts
at least monthly and verify that the
paycheck was properly deposited.
Any discrepancies should be immedi-
ately reported to the Payroll Depart-
ment. One of the most important
controls for the payroll disbursement
system is the recipient employee.
For more information please refer to:
http://fa.ufl.edu/payroll/




University of Florida Home Page
© 2004 - 2010 University of Florida George A. Smathers Libraries.
All rights reserved.

Acceptable Use, Copyright, and Disclaimer Statement
Last updated October 10, 2010 - - mvs