Title: OACR audit focus
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Permanent Link: http://ufdc.ufl.edu/UF00087344/00016
 Material Information
Title: OACR audit focus
Series Title: OACR audit focus
Physical Description: Serial
Creator: Office of Audit & Compliance Review, University of Florida
Publisher: Office of Audit & Compliance Review
Publication Date: May 2006
 Record Information
Bibliographic ID: UF00087344
Volume ID: VID00016
Source Institution: University of Florida
Rights Management: All rights reserved by the source institution and holding location.

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'R Audit Focus ...


A quarterly newsletter from the Office of
Audit & Compliance Review


Nur Erenguc, Chief Audit Executive
May, 2006


Follow-up on Audit Recommendations


Professional standards prescribe that
our audit efforts include "follow-up"
on the actions planned by clients to
address the concerns we report. The
follow-up process, scheduled quar-
terly, typically involves renewed con-
tact with clients to evaluate whether
the audit concerns have been effec-
tively addressed. Our office also per-
forms follow-up for audits performed
by the State Auditor General.

Depending on the type of engage-
ment, it is not unusual to have find-
ings or comments. It is important
that internal and external audit find-


ings are addressed in a timely man-
ner. If issues are identified, deci-
sions to forego corrective action or
delay in implementation may gener-
ate additional risks to the unit and/or
the university.

The results of our follow-up review
are communicated to management
and the Board of Trustees Audit Com-
mittee. We are pleased that the uni-
versity continues to achieve timely
resolution, with nearly 80% of recom-
mendations addressed during the
current fiscal year.


ePAF I


Human Resources recently imple-
mented ePAF to simplify data entry
procedures for HR transactions in the
myUFL system. Forms are short and
easy to fill out. Built-in logic short-
ens data entry time and reduces data
entry errors. The system also pro-
vides a historical record of job ac-
tions. Departments can now hire,
edit existing jobs, change employ-
ment status, submit leave cash-outs
and enter additional pay with more
accuracy and efficiency. Please con-


tact the HR office to schedule training
or find out more information.
He an Employee




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Vehicle Logs


OACR Address:

Office of Audit &
Compliance Review
341 Tigert Hall,
P.O. Box 113025,
Gainesville,
FL 32611

Tel: (352) 392-1391
Fax: (352) 392-3149



Editor
Suzanne Newman
suzmcdcaufl.edu
Contributors
Joe Cannella
Craig Reed
Brian Mikell
Chris Bunn








We're on the Web
at:
OACR.UFL.EDU


The memo also defines two different
types of vehicle use records depend-
ing on the type of vehicle. The
forms, FA-UF-VUR and FA-UF-MVUR
can be found at http://fa.ufl.edu/
forms/.


Information Technology Security


We recently audited critical and sen-
sitive data at 25 university units.
While most areas had excellent IT se-
curity, one area of needed improve-
ment for the majority of areas was in
data backup/recovery procedures
and contingency planning. In the


event of a disaster, such as a hurricane
or fire, operations could be signifi-
cantly hampered. We recommend that
units adhere to the Office of Informa-
tion Technology policies and standards
found on the web at http://
www.it.ufl.edu/lDolicies/.


Office of Audit & Compliance Review
341 Tigert Hall
P.O. Box 113025
Gainesville, FL 32611


Departments are reminded that vehi-
cle logs are required when driving a
University vehicle. The only excep-
tions are some campus service vehi-
cles, farm equipment and golf carts.
All other vehicles require mainte-
nance of a vehicle use log to docu-
ment that the vehicle was used for
University business.

Controllers' Memorandum dated
March 30, 2000 (http://
www.admin.ufl.edu/ddd/default.asp?
doc=5.9.92.922) defines four vehicle
classifications as: 1) fixed route, 2)
fixed purpose, 3) assigned and 4)
general purpose.


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