Title: OACR audit focus
Full Citation
Permanent Link: http://ufdc.ufl.edu/UF00087344/00009
 Material Information
Title: OACR audit focus
Series Title: OACR audit focus
Physical Description: Serial
Creator: Office of Audit & Compliance Review, University of Florida
Publisher: Office of Audit & Compliance Review
Publication Date: August 2004
 Record Information
Bibliographic ID: UF00087344
Volume ID: VID00009
Source Institution: University of Florida
Rights Management: All rights reserved by the source institution and holding location.


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'R Audit Focus

A quarterly newsletter from the Office of
Audit & Compliance Review

Nur Erenguc, Chief Audit Executive
August, 2004

A New Era for the University of Florida *opeSoft

In idetiise

A NewEra fr U'I

Bridges Au it I

issues, assigned one position to the
Bridges team, scheduled and com-
pleted audits, and provided a transi-
tion certification letter supporting
implementation as required by Flor-
ida Statute. We expect the impact of
this change to be felt significantly
campus-wide during the next six
months and are prepared to continue
providing proactive assistance as well
as post implementation audits to pro-
mote good business procedures to-
gether with a reasonable level of con-

At bridges
integrity, accuracy and completeness
of University transactions. However,
needed reports and queries, assign-
ment of proper security roles, and
end user training had not been com-
pleted at the time of implementation.
Subsequent to our audits, Bridges
continues to provide training classes,
instruction guides, and web tutorials
on its website at http://www.bridges.
ufl.edu/training/ Bridges also issues
numbered advisories on its website at
least weekly with information on re-
cent updates including new reports
being made available in Enterprise

July 1, 2004 marked the beginning of
a new era for the University of Flor-
ida devolution from the State of
Florida's accounting and information
system and implementation of Peo-
pleSoft Enterprise Resource Planning
System (Bridges Project). The Univer-
sity's approved transition plan re-
quired the OACR's certification that
system components contain adequate
controls. As a result, the UF Bridges
project was OACR's primary focus for
2003-2004. We issued position pa-
pers addressing business procedure

Bridges Audits

The UF Bridges group is charged with
PeopleSoft implementation. Bridges,
a collaboration of key University em-
ployees and consultants, began im-
plementation in the Fall of 2002. Our
primary audit objective was to evalu-
ate whether the system components
would ensure the integrity and reli-
ability of system data. Bridges audits
included: General Ledger, Asset Man-
agement, Human Resources, Data
Conversion, and Vendor Relations ap-
plications. We found that critical
processes and functionalities were
designed and implemented utilizing
practices and controls to ensure the

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Self Audit Your Long Distance Bill

O^Bffice of Auit &^^^^

341 Tigert Hallt J
P.O fSBox 113025

Wllia Moon I
w9imoonmafl^d B
^^Suzanne NewmanQ~~s^^

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Each department should establish
procedures to ensure that only au-
thorized and official business tele-
phone charges are paid. Which
phones in your department need to
be long-distance enabled? Review
your bills to ensure that they include
only phones that are located in your
department. Here are some sugges-
tions to look for that may indicate
non-authorized usage: multiple calls
to the same number, lengthy calls,
outside geographic area, outside nor-
mal work hours or during lunch peri-
ods, or numbers that appear unre-
lated to official business. If you see

New Audit Manager at Health Center Office

Joe Cannella, III,
CPA, joined the
Office of Audit
and Compliance
Review as Audit
Manager for
Health Center
-and Clinical Ser-
vices on July 12. A UF alumnus, Joe

comes to us from Lakeland where he
was in public accounting for the last
10 years. He is located in the OACR
branch office in HSC room G1-001B.
Joe can be reached at 273-5087 or
Email at jciii@ufl.edu. See our organi-
zation chart on our web site at http://
oacr.ufl.edu/Organizational Chart.

Office of Audit & Compliance Review
341 Tigert Hall
P.O. Box 113025
Gainesville, FL 32611

suspect numbers, check m
the bill from the previous r
month, and the next bill
received, for a pattern. If
you need to verify a num-
ber, you can go to the fol-
lowing internet address, http://www.
anvwho.com/rl.html, and put in the
phone number to find a listing, or call
the suspect number and ask about
the relationship with your depart-
ment. For additional information
about you long distance bill go to the
UF Telecommunications website

4 L16IDA

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