Annual Coordinator Workshop
Let us know of any problems you have processing your student payrolls.
What topics would you like us to discuss at the workshop? Call in or mail
I inAr y your questions to P. O. Box 114025 by July 12, 2002.
WHEN: Monday, July 15, 1:30 p.m.
J u WHERE: (SFA) Conference Room, P-113B Criser Hall.
1 5 REGISTER BY JULY 15 by contacting Student Employment at
392-0296. If you can't attend, call to arrange a one-on-one training
use our WEB FORM to send JOB LISTINGS
Let us know what Federal Work-Study (FWS), Federal Community Service (FCS), or Other
Personnel Services (OPS) positions will be available in your department for student assistants in the
fall. June 28, 2002, is the deadline to submit fall positions for thejob list mailed to FWS students in
mid July. Please use our new online form to send us yourjob : I 11
L DIVERSITYY OF
For new employment coordinators, please
send us the following information for all staff
members in your department who process
student assistant appointment form
(SP/100). This procedure will eliminate
memoranda so often sent out to keep you
updated. We need their:
1. current e-mail address
2. all TKL's they are responsible for
3. telephone numbers with extensions
4. official department/offices
5. post office box numbers
Please e-mail the information requested to
the following e-mail address:
UF Employers' Handbook
and Forms on the Web
The University of Florida's (UF) Employers'
Handbook is available on SFA's website at:
Look under "Handbooks." If you need a paper
copy of the handbook, print one from the site.
We will distribute paper updates for off-campus
agencies that may not have internet access
Student employment forms, such as the SP-100,
are available for i.1.. 1,. and reference at:
Please contact us to walk you through
the student employment process via
telephone, or for a one-on-one session. If we
can serve you better, please let us know. Our
office number is 3920296. If you prefer,
contact us by fax at 392-2861 or send
an e-mail to Ruth Strawder at:
Update: UF Payroll Screen
Student Assistants' Office Phone No.
and P. O. Box No.
Keep your student assistant's office phone and
P. O. Box numbers current in the UF
Payroll/Personnel demographics screen. We
ask that you update this information
i-1/J-1 visa status
All foreign national employees with F-1 or J 1
visa status must complete a Foreign National
Tax Information Form (Wind Star) and forward
to Steve Saul, University Tax Services Office,
P. O. Box 113202. This process will ensure
that UF withholds the correct amount of
federal income tax from payments, which is
required by law, from non-resident alien
(NRA) students. Once processed, his office
will return to the Payroll Coordinator, Form
W-4, or Form W 9 (with standard Form W-4)
in addition to Form 8233, and Certification for
Withholding Exemption. The employee must
sign these forms before : ..iI i.... them to
Student Employment, P. O. Box 114025,
along with copies of the student 1 20 and 1I94.
We will not process payroll forms for these
students if all appropriate documents are not
We urge you to be sure that if these students
have an assistantship they are appointed for the
appropriate hours per week.
Guidelines for students with an F-1 visa
and an assistantship:
1/2 time assistantship-cannot work
1/4 time assistantship-20 hrs bi-weekly
1/3 time assistantship 13 hrs bi-weekly
F- visa students without an assistantship
may work for a maximum of 40 hours bi
J 1 visa students must get written
permission from Debra Anderson, International
Student Center Office, to work.
summer zuuz tmpioyment
Guidelines for working as a student employee
for summer are as follows:
1. Students must register at least half-time:
Undergraduates-6 credits (Summer A=3
credits plus Summer B 3 credits; or for
Summer C, Summer A only, or Summer B
only 6 credits)
Graduate students-4 credits (Summer
A=2 credits plus Summer B 2 credits; or
for Summer C, Summer A only, or
Summer B only 4 credits)
Students registered less than half time must
be appointed on temporary OPS i ....... i
University Personnel Services.
2. Students may petition to work more than 20
hours per week. However, students may not
work during scheduled classes or exams
without written approval using a Class
3. Students must have a cumulative GPA of 2.0
or greater, or they may petition for special
approval due to i. 1 i.....1.. circumstances.
Appreciation Week Observed
April 8-12, 2002
We hope each of you had a chance to show
your student assistants how much you
appreciate and value their service. We are very
fortunate that UF has such a high-caliber
student work force. However you expressed
your appreciation, we are sure your students
valued your efforts on their behalf.
O i f S d F a i A i Bx 4 17 i Hl G n v e L2 45I I 35i 321
campus job boards
Updated Daily: Criser Student
Services Center Courtyard, outside
SFA; and on SFA Web site (see
Updated Tues. & Thurs.: Norman
Hall, 1st Floor, NW end; McCarty
Hall, 1st Floor, NW end; 305 Reitz
Union and G 1 Reitz Union; Health
Science Center near Campus USA
Credit Union. The job lists are on the
Web at: www.sfa.ufl.edu/job.html
The Student Employment COORDINATOR is available on the WEB
on the SFA site under "Online Publications" at:
July 15 is the Mailing Date
for fall work permits and job lists
Fall FWS work permits and job lists will be mailed July 15 to students with fall
2002 FWS awards. Be sure to send us your falljobs by June 28th (see FRONT:
Use our Web Form to Send Us Your Job Listings) !
MORE WORK PERMIT INFO
Fall OPS work permits will be issued I I.. ... July 22. Students can come to
S-107 Criser to pick up a work permit, or call 392-0296 to request one by
phone. The first day students may work using fall work permits is August 16.
Be sure that students calling for a work permit know your correct
departmental P. O. Box No. Work permits will not be mailed if the student
does not know the P. O. Box No. Work permits will not be faxed or be mailed
to off-campus addresses. Work permits will not be issued if the student has not
preregistered for fall classes. This pertains to both OPS and FWS.
1. Do not allow students to work without a permit UNDER ANY
2. Be sure students sign their work permits il, r,, li... ii"' i-. them to payroll.
3. Urge supervisors to be sure students sign their time cards at the beginning of
each pay period.
4. Remind area supervisors that students can work only up to 20 hours a week.
They may NOT work 15 hours in week one and 25 hours in week two.
5. Monitor your students' FWS earnings,: i I I ... Federal Community Service.
6. When completing the Student Assistant Appointment Form (SP/100), be sure to
include the P. O. Box and complete telephone numbers) with ext. nos. of
the departmental contact person.
SThis document is available in alternative formats for individuals
with print-related disabilities. Call the Office for Student Financial
Affairs' telephone line for students with disabilities: (352) 392-1272
(V/TDD); or the Florida Relay Service: dial 711 or 1 (800) 392-3008 (TDD).
Things to Know
8:00 a.m.-5:00 p.m., M-F
Work Permits can be mailed to
students' hiring department. Callers
must provide a P. O. Box number for
the permit to be mailed. Non
Resident Aliens (F 1/J 1) must present
proper documentation for a permit to
Spring 2003 work permits cover the period December 20,
2002, toMay 8, 2003. The I 1.11-. time card is due
January 2, 2003. The first day of Spring classes is January 6,
2003. Spring classes end April 23, 2003. Graduation is May 3.
Pay Period Dates
Summer 2003 work permits cover the period May 09,
2003, to August 14, 2003. The first summer time card is
due May 22, 2003. The first day of summer classes is May 12,
2003. Summer classes end August 08, 2003.
Pay Period Dates
* Early payroll deadlines.
The Student Employment coordinator is produced by Student
Financial Affairs' Information/Publications Services. Direct
questions to: Student Employment Office, P. O. Box 114025,
(352) 392-0296/(352) 392-1272 (V/TDD).
The University of Florida is an affirmative action employer and offers equal employment without regard to race,
color, creed, sex, religion, age, national origin, marital status, veteran status, or disability.
Fall 2002 work permits cover the period August 16, 2002,
to December 19, 2002. The first fall time card is due
August 29, 2002. The first day of fall classes is August 26,
2002. Fall classes end December 11, 2002. Graduation
ceremony is December 21, 2002.
Paperwork Due Pay Period Dates