Title: Student employment coordinator
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 Material Information
Title: Student employment coordinator
Series Title: Student employment coordinator
Physical Description: Serial
Language: English
Creator: Office for Student Financial Affairs, University of Florida
Publisher: University of Florida Office for Student Financial Affairs
Place of Publication: Gainesville, Fla.
Publication Date: Summer 1998
 Record Information
Bibliographic ID: UF00087111
Volume ID: VID00002
Source Institution: University of Florida
Rights Management: All rights reserved by the source institution and holding location.

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Student Employment Coordinator, Summer 1997


Student Employment

Coord inatorsummer 1998



Office for Student Financial Affairs Lobby Hours: 8:00 a.m.--5:00 p.m.,
S-107 Criser Hall Monday through Friday.
Gainesville, FL 32611-4025 Switchboard Hours: 9:00 a.m.--5:00 p.m.,
(352) 392-1275 Monday through Friday.



Annual Coordinators Workshop
We need to know what problems you experience when processing student payrolls. What Ofi I
topics would YOU like us to address at the workshop? Call in or mail questions to P.O. Box
114025 by July 10, 1998.
When: Monday, July 13, 1:00 p.m. Please Attend! 3
Where: SFA Conference Room, P-113B Criser Hall.

REGISTER BY JULY 10 by contacting Student Employment at 392-0296. If you can't attend, you can call to
arrange a one-on-one training session.

Available Online
Sample forms here are available for reference in the UF Employers Handbook. To print, go to SFA Forms to
Print.


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Student Employment Coordinator, Summer 1997


News for 98
Employment Forms Computerized
In keeping with the new UF requirement that all students acquire or have access to a computer, Student
Employment is taking steps to computerize many of its forms and publications! Our UF Employers Handbook
is already available on Student Financial Affairs' website. Several forms in the handbook, such as the Pay Rate
Justification Form, can be printed for use directly from this handbook. We have also added print and use
versions of the SP-100 and the new Form UPS 50 (includes the Loyalty Oath, Intellectual Property Agreement,
Controlled Substance Questionnaire,and Florida Retirement Plan Form).

SP-100 on THE WEB
The Student Assistant Appointment Form (SP/100) will soon be available on the web in a format usable by UF
offices to appoint student assistants to payroll online. We are excited about implementing this new format and
will let you know as soon as it is available. We see this as a step towards computerizing employment
processing!

20-Hour Work Week Lifted
Under new guidelines received from the Internal Revenue Service, the restriction limiting student employees to
20 hours of work per week to qualify for FICA tax exemption has been lifted. Effective since May 3, 1998, student
assistants are no longer limited to working 20 hours weekly. In some cases, they may work up to 40 hours
weekly. UF policy is that the number of hours a student may work is based on the number of credit hours for
which they are enrolled. Some students who wish to increase their work hours will need to petition. For more
information, see the Deans, Directors, and Department Chairmen memo dated April 6, 1998, or call Student
Employment at 392-0296 for a copy of the memo.

Student Employment Week (April 5-11, 1998)
We hope that during UF's first participation in National Student Employment Week this April you recognized
your student employees by showing them how much you appreciate them--how valuable they are to your
department and the university. Please share with us the type of activities, gift, ceremonies, or acts of
appreciation you planned for your students during this week. In 1999-2000, we hope to widen participation and
nominate a UF student for "student of the year" with the Student Association for Southern Education
Association.
Let us know how you recognized your students. Contact: Gordon Andrews, Assistant Director, at P. 0. Box
114025, S-107 Criser Hall.


Form Hot Spots
SP-100--Appointing Student Assistants
Clearing Accounts: FWS no, OPS yes
When appointing student assistants on the SP-100, please be sure to use your department's position
number and to verify that the position number and account number match. Federal Work-Study (FWS)
students cannot be appointed on "clearing accounts," but rather must be appointed on your department's
stateor grantaccounts. Clearing accounts may be usedwhen appointing students on Other Personnel Services
(OPS). Please verify that all updates sent to Student Employment are applied to the UF Employee
Information File correctly.

Contact Person Info
In Section #8, enter your complete phone number (392-0296), P. O. Box, room number, and building. If located
off campus, use your complete off-campus address.

Account No. Info
In Section #9, use your department's name and nine-digit account number. Be sure to sign and date. Be sure
the position number and account number match. For law students, send theSP/1OOto P. O. Box 117628, 161
Holland. The department contact person should always be the person who completes the form.

W-4 Cards
Be sure your students claim a withholding allowance (00 or 01) when they complete their W-4cards.

Monitor FWS & FCS Earnings
Please monitor your students' Federal Work Study (FWS) earnings, including Federal Community Service
(FCS) earnings. A sample "Record of Money Earned" is provided for your use in the UF Employers'


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Student Employment Coordinator, Summer 1997


Work Permit Request Line (352) 392-0296
Work Permits can be mailed to students' hiring departments or to their campus address. Students with resident
alien cards or 1-20's or who are requesting dual employment must come to the office to pick up permits.

Campus Job Boards
Updated Daily: Criser Student Services Center Courtyard, outside SFA; and on SFA Web site (see below).
Updated Tuesday & Thursday: Norman Hall, 1st Floor, NW end; McCarty Hall, 1st Floor, NW end; 305 Reitz
Union and G-1 Reitz Union; Health Science Center near Your Campus Federal Credit Union.
Online: http://www.ufsa.ufl.edu/sfa/programs/employframe.html


Do NOT allow students to work during scheduled classes!


Work Permits/Job Listsmailed July 13
Fall FWS work permits and job lists will be mailed July 13 to students awarded fall '98 FWS. Fall OPS work
permits will be issued starting July 20. Students can come to S-107 Criser to pick up a work permit, or call 392-
0296 to request one by telephone. The first day students may work using fall permits is August 9th. Please be
sure students calling for a work permit know your correct departmental P.O. Box No.

Reminders:

1. Do not allow students to work without a permit.
2. Be sure students have signed their work permits before you appoint them to payroll.
3. Be sure students sign their time cards at the beginning of each pay period.

Scholarshipsand work requirements
Scholarships cannot have a work requirement and should not require any kind of service. Students who are
compensated in exchange for service must be paid for that service through the University Payroll/Personnel
system!

1998-99 Employers' Handbook Online
The UF Employers' Handbook is available on Student Financial Affairs' website. Departments can print a paper
copy directly from the online version of the Handbook. We are therefore discontinuing distribution of paper
updates except by special request.

CRITICAL DATES/ PAYROLL DEADLINES

Fall 1998
Fall 1998 work permits cover the period August 9, 1998, to December 24, 1998. The first fall time card is due
August 20, 1998. The first day of fall classes is August 24, 1998. Fall classes end December 9, 1998.
Paperwork Due Pay Period Dates Pay Dates
08/14/98 08/07/98 08/20/98 08/28/98
08/26/98* 08/21/98 08/26/98 09/11/98
09/11/98 09/04/98 09/17/98 09/25/98
09/25/98 09/18/98- 10/01/98 10/09/98
10/09/98 10/02/98 10/15/98 10/23/98
10/23/98 10/16/98 10/29/98 11/06/98
11/04/98* 10/30/98 11/12/98 11/20/98
11/18/98* 11/13/98 11/26/98 12/04/98
12/04/98 11/27/98 12/10/98 12/18/98
12/14/98* 12/11/98 12/24/98 12/31/98
* Early payroll deadlines.


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Student Employment Coordinator, Summer 1997


Spring 1999
Spring 1999 work permits cover the period December 25, 1998, to May 1, 1999. The first spring time card is due
January 7, 1999. The first day of Spring classes is January 5, 1999. Spring classes end April 21, 1999.
Paperwork Due Pay Period Dates Pay Dates
12/28/98 12/25/98 01/07/99 01/15/99
01/15/99 01/08/99 01/21/99 01/29/99
01/29/99 01/22/99 02/04/99 02/12/99
02/12/99 02/05/99 02/18/99 02/26/99
02/26/99 02/19/99 03/04/99 03/12/99
03/12/99 03/05/99 03/18/99 03/26/99
03/26/99 03/19/99 04/01/99 04/09/99
04/09/99 04/02/99 04/15/99 04/23/99
04/23/99 04/16/99 04/29/99 05/07/99
05/07/99 04/30/99 05/13/99 05/21/99


Summer 1999
Summer 1999 work permits cover the period May 2, 1999, to August 19, 1999. The first summer time card is
due May 13, 1999. The first day of summer classes is May 10, 1999. Summer classes end August 6, 1999.
Paperwork Due Pay Period Dates Pay Dates
05/07/99 04/30/99 05/13/99 05/21/99
05/21/99 05/14/99 05/27/99 06/04/99
06/04/99 05/28/99 06/10/99 06/18/99
06/18/99 06/11/99 06/24/99 07/02/99
07/02/99 06/25/99 07/08/99 07/16/99
07/16/99 07/09/99 07/22/99 07/30/99
07/30/99 07/23/99 08/05/99 08/13/99
08/13/99 08/06/99 08/19/99 08/27/99


About the STUDENT EMPLOYMENT COORDINATOR
This newsletter is produced by the publications section of the Office for Student Financial Affairs. Please direct
questions to: Student Employment Office, S-107 Criser Hall, P. O. Box 114025, (352) 392-0296/(352) 392-1272
(V/TDD).


This document is available in alternative formats for individuals with print-related disabilities. Call
the Office for Student Financial Affairs' telephone line for students with disabilities: 392-1272 (V/
TDD).



The University of Florida is an affirmative action employer and offers equal employment without regard to race, color, creed,
sex, religion, age, national origin, marital status, veteran status, or disability.


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