Title: Student employment coordinator
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 Material Information
Title: Student employment coordinator
Series Title: Student employment coordinator
Physical Description: Serial
Language: English
Creator: Office for Student Financial Affairs, University of Florida
Publisher: University of Florida Office for Student Financial Affairs
Place of Publication: Gainesville, Fla.
Publication Date: Summer 1997
 Subjects
Subject: University of Florida.   ( lcsh )
Spatial Coverage: North America -- United States of America -- Florida
 Record Information
Bibliographic ID: UF00087111
Volume ID: VID00001
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved, Board of Trustees of the University of Florida

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Student Employment Coordinator, Summer 1997


Student Employment

Coordinator summerl997



Office for Student Financial Affairs Lobby Hours: 8:00 a.m.--5:00 p.m.,
S-107 Criser Hall Monday through Friday.
Gainesville, FL 32611-4025 Switchboard Hours: 9:00 a.m.--4:45 p.m.,
(352) 392-1275 Monday through Friday.




Annual Coordinators Workshop .T --
We need to know what problems you experience when processing student payrolls. What topics Montday
would you like us to address at the workshop? Call in or mail questions by July 11.
When: Monday, July 14, 1:00 p.m. Please Attend! JJ U!y
Where: SFA Conference Room, P-113B Criser Hall.

PRESENTERS:
* Peggy Myers on "Athletes Working on Campus"
* Gordon Andrews on "Expanding Federal Community Service to Alachua County Schools"
* Linda Lilly of University Accounting on "Distributions"

REGISTER BY JULY 11 by contacting Student Employment at 392-0296. If you can't attend, you can call to
arrange a one-on-one training session.



Minimum Wage Rises this Fall
-- $5.15 per hour --
Effective September 1, 1997, the minimum wage for all student employees will be $5.15 per hour. The
University will automatically raise the pay rate of any employee under the minimum as of this date. The pay
rates of other employees may be adjusted accordingly.

A Deans, Directors, and Department Heads memo has been issued with suggested pay ranges for employees,
based on job responsibilities and the abilities and skills required. Six classifications have been established
listing typical jobs in each class along with suggested pay ranges.

Rates of Pay ABOVE $8.00 per Hour Must Be Justified
Class 6 employees starting at $8.00 and up will be approved by existing evaluation procedures. Hiring
supervisors must submit a Pay Rate Justification Form to Student Employment. The letter of justification must
include the specific duties and responsibilities of the position and the student's qualifications, experience, and/
or education. See the sample Pay Rate Justification form in your Student Employers' Handbook.



President Clinton's "America Reads"
Program Comes to UF
Federal Community Service continues to expand at UF. Plans are currently underway with the College of
Education and the Alachua County District Schools to participate in the President's "America Reads" program.
This is a new program promoted by the federal government to use university students eligible for Federal Work-
Study (FWS) as reading tutors to help all children read well by the end of the third grade.

UF plans to create a local program to use approximately fifty FWS students as reading tutors in county schools.
If you know students who may benefit, have them check with Student Financial Affairs in S-107 Criser Hall about


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Student Employment Coordinator, Summer 1997


eligibility for FWS for fall 1997, and with the College of Education, G-315 Norman Hall, for information on
participating in the "America Reads" program.



NCAA Gives Student Athletes More Work Flexibility
New NCAA legislation has expanded student athletes' eligibility to work during the school year. Effective fall
1997 the NCAA will allow student athletes to earn employment income through FWS OR OPS during the school
year up to the cost of attendance, with the following restrictions.
1. Students must have been in attendance for one academic year.
2. Students must be academically eligible to compete.

Eligibility for FWS and OPS will be monitored by financial aid coordinator Peggy Myers. Employment
coordinators should contact her at 392-1275, ext. 3367, to determine eligibility for either program. Off-campus
employment (other than off-campus FWS) will be coordinated and monitored by the University Athletic
Association.



Clearing Accounts: OPS yes, FWS no
Federal Work-Study (FWS) students cannot be appointed on clearing accounts, but rather must be appointed on
your department's state or grant accounts. Clearing accounts may be used when appointing students on Other
Personnel Services (OPS). Please check to verify that all updates sent to student employment have been
applied to the UF Employee Information File correctly.



F-1 & J-1 Visa Holders ...

Are NOT eligible for a Social Security Number (SSN) for banking purposes.
Are NOT eligible for an SSN to apply for an ID card.
Are NOT eligible for an SSN for the purpose of attending school.
Are NOT eligible for an SSN for a driver's license unless they provide a letter from the Department of Motor
Vehicles (DMV) that states they must have a Social Security number to obtain a driver's license. The letter
must be on DMV letterhead and must have the student's name printed on the letter.
ARE eligible for an SSN if they provide documentation from the University or employer that they are working
and need the SSN to be paid. The letter must be on University or employer's letterhead and must show the
name of the employer and the date the student will begin working; OR, this must be shown on the
student's 1-20.



Work-Permit Request Line 392-0296
Work Permits can be mailed to students' hiring departments or to their campus address. Students with resident
alien cards or 1-20's or who are requesting dual employment must come to the office to pick up permits.

Campus Job Boards
Updated Daily: Criser Student Services Center Courtyard--outside SFA.
Updated Tues. & Thurs.: Norman Hall, 1st Floor, NW end; McCarty Hall, 1st Floor, NW end; 305 Reitz Union and
G-1 Reitz Union; Health Science Center near Your Campus Federal Credit Union.


Do Not Allow Students To Work
During Scheduled Classes!




Work Permits & Job Lists Mailed July 14
Fall FWS work permits and job lists will be mailed July 14 to students awarded fall '97 FWS. Fall OPS work
permits will be issued starting July 21. Students can come to S-107 Criser to pick up a work permit, or call 392-


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Student Employment Coordinator, Summer 1997


0296 to request one by telephone. The first day students may work using fall permits is August 10th. Please be
sure students calling for a work permit know your correct departmental P. O. Box No.
Reminders:
1. Do not allow students to work without a permit.
2. Be sure students have signed their work permits before you appoint them to payroll.



Scholarships and Work Requirements
Scholarships cannot have a work requirement and should not require any kind of service. Students who are
compensated in exchange for service must be paid for that service through the University Payroll/Personnel
system!



1997-98 Employers' Handbook
Addendum pages for the Employers' Handbook will be distributed at the annual employment workshop or
mailed to those who don't attend on July 14. If you don't receive yours, call Student Employment at 392-0296.



CRITICAL DATES & PAYROLL DEADLINES

Fall 1997
Fall 1997 work permits cover the period August 10, 1997, to December 20, 1997. The first fall time card is due
August 21, 1997. The first day of fall classes is August 25, 1997. Fall classes end December 10, 1997.
Paperwork Due Pay Period Dates Pay Date
08/15/97 08/10/97 08/21/97 08/29/97
08/27/97 08/22/97 -- 09/04/97 09/12/97
09/12/97 09/05/97 -- 09/18/97 09/26/97
09/26/97 09/19/97 10/02/97 10/10/97
10/10/97 10/03/97 -- 10/16/97 10/24/97
10/24/97 10/17/97 10/30/97 11/07/97
11/05/97* 10/31/97 --11/13/97 11/21/97
11/17/97 11/14/97 -- 11/27/97 12/05/97
12/05/97 11/28/97 --12/11/97 12/19/97
12/15/97* 12/12/97 -- 12/25/97 01/02/98
* Early payroll deadlines.

Spring 1998
Spring 1998 work permits cover the period December 21, 1997, to May 2, 1998. The first spring time card is due
December 22, 1997. The first day of Spring classes is January 6, 1998. Spring classes end May 2, 1998.
Paperwork Due Pay Period Dates Pay Date
12/15/97 12/21/97 -- 12/25/97 01/02/98
01/02/98 12/26/97 -- 01/08/98 01/16/98
01/16/98 01/09/98 --01/22/98 01/30/98
01/30/98 01/23/98 --02/05/98 02/13/98
02/13/98 02/06/98 -- 02/19/98 02/27/98
02/27/98 02/20/98 -- 03/05/98 03/13/98
03/13/98 03/06/98 03/19/98 03/27/98
03/27/98 03/20/98 -- 04/02/98 04/10/98
04/10/98 04/03/98 -- 04/16/98 04/24/98
04/24/98 04/17/98 -- 04/30/98 05/08/98
05/08/98 05/01/98 -- 05/14/98 05/22/98


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Student Employment Coordinator, Summer 1997


Summer 1998
Summer 1998 work permits cover the period May 3, 1998, to August 8, 1998. The first summer time card is due
May 14, 1998. The first day of summer classes is May 11, 1998. Summer classes end August 7, 1998.
Paperwork Due Pay Period Dates Pay Date
05/08/98 05/01/98-- 05/14/98 05/22/98
05/22/98 05/15/98 -- 05/28/98 06/05/98
06/05/98 05/29/98 -- 06/11/98 06/19/98
06/15/98* 06/12/98 -- 06/25/98 07/02/98
07/01/98 06/26/98 --07/09/98 07/17/98
07/17/98 07/10/98 --07/23/98 07/31/98
07/31/98 07/24/98 -- 08/06/98 08/14/98
08/14/98 08/07/98 -- 08/20/98 08/28/98
* Early payroll deadlines.



About the STUDENT EMPLOYMENT COORDINATOR
This newsletter is produced by the publications section of the Office for Student Financial Affairs. Please direct
questions to: Student Employment Office, S-107 Criser Hall, P. O. Box 114025, (352) 392-0296/(352) 392-1272
(V/TDD).


This document is available in alternative formats for individuals with print-related disabilities. Call
the Office for Student Financial Affairs' telephone line for students with disabilities: 392-1272 (V/
TDD).



The University of Florida is an affirmative action employer and offers equal employment without regard to race, color, creed,
sex, religion, age, national origin, marital status, veteran status, or disability.


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