Title: Data-LINCC
Full Citation
Permanent Link: http://ufdc.ufl.edu/UF00085465/00001
 Material Information
Title: Data-LINCC
Alternate Title: Data lincc
Physical Description: v. : ill. ; 28 cm.
Language: English
Creator: College Center for Library Automation (Fla.)
Publisher: The Center,
The Center
Place of Publication: Tallahassee Fla
Publication Date: November-December 2005
Frequency: bimonthly
Subject: Community college libraries -- Automation -- Periodicals -- Florida   ( lcsh )
Genre: government publication (state, provincial, terriorial, dependent)   ( marcgt )
periodical   ( marcgt )
Statement of Responsibility: CCLA.
Dates or Sequential Designation: Vol. 1, no. 1 (Nov. 1991)-
Numbering Peculiarities: Vol. 1 consists of no. 1 only.
General Note: Description based on: Vol. 12, no. 9 (Nov.-Dec. 2002); title from caption.
 Record Information
Bibliographic ID: UF00085465
Volume ID: VID00001
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.
Resource Identifier: oclc - 26992078
lccn - 2003229061

Full Text


College and University Libraries Meet
For Annual Joint Meeting-1
Executive Director's Message-2
Preparation for Aleph Version 17
Remains CCLA Focus-3

eBooks, New Search Interface Highlight
LINCCWeb Development-3

LINCC-Related Developments-3
Executive Committee Appoints New
Standing Committee Members-4

Regional Advisory Board Meetings-4

LINCCLearn: Regional LINCC User
Meetings a Success-5
LINCCLearn: LINCC Learning Needs
News From LINCC Libraries: Gulf Coast
CC Digitization Project-6
CCLA Staff News-7
LINCCWeb Statistics-7

Calendar of Events

DATA LINCC is published as a service of the
College Center for Library Automation Editor:
Mark Adams, e-mai: modoms@cclaoflorido.org

College and University Libraries

Meet For Annual Joint Meeting
Members of CCLA's Executive Committee and the Florida Center for Library Automation's
(FCLA) Advisory Board met December 2 on the campus of New College in Sarasota,
marking the ninth year that the college and state university library directors have met to
share information and discuss local and statewide issues affecting Florida's higher edu-
cation library community. FCLA is system administrator for the Aleph software-based
library management system used by the state's 11 public universities.
Ex Libris Products: Information Sharing
The meeting's primary discussion topic was the continued integration of Aleph, MetaLib
and SFX applications in use by community college and university libraries. The suite of
products is provided by software vendor Ex Libris. CCLA activated its new Aleph software-
based LINCC system at Florida's
28 community colleges in Janu-
ary 2004. FCLA has used a
phased approach in activating the
state's eleven public universities on
the new software. Four universities
remain as part of that phased ap-
proach, and are scheduled for ac-
tivation in summer 2006. Pictured (I-r): Richard Madaus, Executive Director CCLA; Pat
Profeta, Indian River CC, CCLA Advisory Board Chir; Derrie
FCLA Director Jim Corey and Perez, University of South Florida, FCLA Advisory Board Chair;
CCLA Executive Director Richard Jim Corey, Director FCLA.
Madaus provided extensive updates on the status of their respective library systems,
fielding questions from the group on topics ranging from system architecture to lilbr.:r,
workflow to new software development.
"For our two advisory groups to meet together and discuss library issues common to both
academic environments particularly the new software environments in which both
shared systems now operate is a valued opportunity and one that we eagerly look
forward to each year," said Madaus. "We and the community colleges now have two
years of Aleph operation under our belts and will be upgrading to Aleph version 17 this
summer. Most of the state's university libraries have now been activated on Aleph, and
the others are scheduled for activation within the coming year.
"Because the colleges and universities are at different junctures in terms of experience
with the new software, there is a lot of broad information sharing during our joint meet-
ings," added Madaus. "We all have an opportunity to ask questions and learn how other
("Joint Meeting" continued on page 6)


Executive Director's Message

As noted on the previous page, CCLA's Executive Committee met for its quarterly meeting in Decem-
ber. In past years, the committee's March meeting has included the selection of new members to
existing standing committees. However, this year that traditional activity took place in December as
the Executive Committee appointed 36 new standing committee members and liaisons to serve in a
newly reorganized committee structure effective January 1, 2006. (See page 4.) In 2005, the Execu-
t .ive Committee reorganized its standing committees based on a task force report that recommended
closer alignment between standing committees and the major subsystems and modules of LINCC's
library management system (LMS). The task force was appointed by CCLA's Advisory Board to exam-
ine the overall advisory process and identify opportunities for its continued improvement. The task
byJ. RichardMadaus, force was headed by Brian Kelley, Library Learning Resources Center Director at Palm Beach Com-
Executive Director munity College and past Advisory Board chair. A similar standing committee restructuring occurred in
2002 as community colleges and CCLA began preparation for the activation of a new Aleph software-based LINCC system.
The new committee structure that resulted from the task force's recommendations is one that I am personally excited about, and one
which I strongly feel captures both the present and future environments in which LINCC will operate. Standing committees will
focus on LINCC's Aleph software-based library management system (LMS), LINCCWeb and information resources, current and
future considerations for accessing services particularly web-based services and issues in the broader library marketplace that
may impact LINCC services, or which present opportunities to enhance its benefit to students. The Executive Committee was
diligent in its appointments, selecting librarians who are well positioned to provide valuable input regarding the information and
library needs of users on a statewide level. Liaisons from both the Executive Committee and CCLA will serve on each committee to
ensure smooth communication between the committee and those external groups.

CCLA Advisory Committees: A Legacy of Outstanding Service
Since CCLA's creation in 1989, the knowledge, experience and expertise of our advisory groups has helped shape the LINCC
programs and services now enjoyed by more than one million community college students, librarians, and faculty statewide. The
close relationship that we share with our Advisory Board, Executive Committee and standing committees has been a key factor in
the success of LINCCWeb, LINCC's LMS and related services. CCLA and LINCC programs and services continue to be shaped by
collaborative input from the 28 community colleges and guided by the strategic priorities of the Department of Education and the
Community College Council of Presidents, and by priorities and direction received from the Division of Community Colleges and
Workforce Education, to which CCLA reports.
Throughout LINCC's history, the CCLA advisory process has played a part in the development and implementation of nearly every
new service. The charter advisory groups those which served in the early and mid-i 990's -faced perhaps the greatest challenges
in the system's history. During those first years, the advisory committees not only helped lay the groundwork and initial foundation
upon which nearly two decades' worth of LINCC services would be built, but they also helped shape CCLA as an organization,
providing support for our role as system provider. These were not trivial tasks, and we in the LINCC community owe much to their
In the latter part of the 1990's, and into early 2000, advisory committees worked diligently to refine the legacy LINCC system and
witnessed the final community college activation on all LINCC LMS modules. Those committees also ushered in LINCCWeb as an
indispensable resource for searching the library holdings of all 28 colleges and information-rich online resources.

In 2001, CCLA's advisory committees embarked upon the latest milestone in LINCC's history: Migration to new library manage-
ment system software. Unprecedented collaboration between community college libraries and their university counterparts resulted
in the selection of Ex Libris' Aleph software, which CCLA simultaneously activated at all community colleges in January 2004.
Since that activation, our advisory process has played a key role in the continued smooth transition of LINCC services and, by
relying upon the proven practices that has served it well for 15 years, has assisted CCLA in significantly improving this next-
generation LINCC system for all users.

CCLA applauds the dedicated efforts of its past advisory committees and looks forward to the many future successes that these
collaborative relationships will surely provide.


Preparation for Aleph Version 17 Remains CCLA Focus
CCLA continues to focus the majority of its resources on the and OPAC development, accompanied by the development
development and testing of Aleph software version 17 in of instructional and product documentation to be used for
preparation for its activation this summer. Notable developments training library staff on version I 7 this spring
: CCLA reindexed LINCC's Title Keyword data in November
* Development of functionality that will allow for statewide in preparation foracti.aton of new brief title keyword search
request of books and other materials between LINCC libraries options in the LINCCWeb catalog CCLA accomplished the
continues. Such request functionality is the initial phase of reindexing by means ot a ne. parallel indexing process that
a broader LINCC interlibrary loan capability and remains a enables the LINCC database to be reindexed while e users
key development area. CCLA plans to prototype the new are still on the system. Previously, the process required that
LINCC ILL functionality with libraries in Region IV in early CCLA temporarily disable user access to the database until
2006, followed by activation at all Florida community reindexing was complete.
colleges. This new, enhanced indexing capability will play a key role

* While testing of LINCC data in the Aleph version 17 soltrare in expediting database changes before, during and following
environment continues. CCLAsstocus is squarely on module migration to Aleph .ersion 17.

eBooks, New Search Interface Highlight LINCCWeb Development
Students can now search locally-purchased eBooks from LINCC's online catalog. CCLA successfully loaded nearly 390,000
eBook holdings into LINCC in November.

Following a preview by library staff, a number of enhancements to the LINCC catalog were activated in December. Enhance-
ments included changes to call number location and keyword search headings.

* All annual licensing agreements for electronic databases
available through LINCCWeb are effective January 1,2006.
CCLA negotiates licensing agreements on behalf of LINCC
libraries, configures all new and renewed databases, and
provides user authentication capability for more than 160
unique databases offered by 33 commercial vendors, in-
cluding premier content providers such as EBSCO, Thomson-
Gale and ProQuest.
* Activation of new MetaLib software in LINCCWeb will occur
system-wide in late January. In December CCLA launched a
preview period for library staff to familiarize themselves with
the new database search interface, which offers LINCCWeb
users a more lireamhirned interface and improved e-journal
searching. Beginning in early January, community colleges
will have the option to migrate their users to the new inter-
face in advance of its system-wide activation.
* Miami Dade College, along with Gulf Coast and Valencia
community colleges, are prototyping new Course Reserves
functionality that will enable LINCCWeb users to search the
online catalog for course materials.

* CCLA is working on a new web demo to familiarize library
staff with LINCCWeb's SFX and MetaLib functionality. CCLA
will prototype the web demo in late February.

LINCC-Related Developments
* CCLA recently released nine new or enhanced LINCC
statistical reports. The customized reports give library staff
access to valuable statistical information that assists them
in managing their collections and LINCC-related activi-
ties. A complete list of LINCC reports is available from
CCLA's web site at www.cclaflorida.org/docs/

* In an ongoing effort to improve availability of LINCC ser-
vices, CCLA recently increased its network bandwidth ca-
pacity by an additional 50 percent. This upgrade enhances
LINCC's network infrastructure and bandwidth availabil-
ity for all web-based services, including LINCC's library
management system and LINCCWeb.
* Software vendor Infotrieve announced availability of its en-
hanced document delivery software, Ariel version 4.1.1,
in December. CCLA has installed the new version of Ariel
software in its test environment. Following testing, CCLA
will work with interested LINCC libraries to activate the
software locally.

To facilitate document sharing between libraries, CCLA
provides Ariel software and Service Desk support free of
charge to all interested LINCC libraries.


Executive Committee Appoints New Standing Committee Members

Among the highlights of the December 2005 meeting of CCLA's
Executive Committee was the election of members to serve on a
new four-committee structure effective January 1, 2006. During
its September 2005 meeting, the Executive Committee
unanimously voted to dissolve its legacy Information Portal,
Library Programs and Services, and Library Management Systems
committees and adopt a new committee structure that is more
closely aligned with LINCCWeb and LINCC's library
management system modules.

At that September meeting, the Executive Committee agreed
that its new Access, Technical Services, and Information
Resources standing committees will be comprised of seven LINCC
library staff. Similarly, the Cooperation and Development
Committee will be comprised of seven LINCC library staff, but
will also include representation from both the state university
libraries and the State Library of Florida.

Appointment Criteria
The primary criteria for standing committee appointment were
the applicant's expertise and experience relative to the committee
purpose and responsibility. Twenty of Florida's 28 colleges are
now represented on at least one standing committee, with
thorough distribution of LINCC library staff from the three college
size groups and five regions throughout the state. Standing
committee members serve staggered three-year terms, with
possibility for reappointment. Each standing corn-rntee will
determine the staggered terms for its members after January 1.

In addition to library practicioners, the Executive Committee
also appointed one liaison to each standing committee to
represent Executive Committee issues and facilitate enhanced
communications between the advisory groups. Additionally, a
CCLA staff liaison will serve on each standing committee to
address technical and other issues related to LINCC/CCLA
products and services.

Committee Resources
For more information regarding the entire CCLA advisory
process, including committee reports, meeting minutes, and
more, visit CCLA's Advisory web page: www.cclaflorida.org/

advisory, asp.

("Appointments" continued on page 5)

Regional Advisory Board Meetings
CCLA visited all five Florida regions from October through
December for annual Advisory Board meetings. The annual
meetings provide an opportunity for communication about
matters of concern to library administrators, and local input
into the LINCC planning process.
Page 4

Assists and advises the Executive Committee and CCLA
regarding opportunities for collaboration and innovation
that can be supported ..ithn the LINCC en. ronment. Scope
of con-mmilee work includes, but is not limited to: identifying
technologies suitable for adoption in the LINCC
env.ronrnernt assessing the progress made toward achieving
the recommendations contained in Dii-).o~i no Boundoare:
Florida's Community College Libraries and the information
Age; data gathering, and reports and training related to
any of these issues.

Deborah Keeler
Lydia LaCava
Chad Maim
Jenna ;'.lller
Myra Sterrett

Linda Sutton
Dixie Yeager
Ann Armbrister

Miami Dade College
Broward CC
St. Petersburg College
Santa Fe CC
Santa Fe CC
Executive Committee Liaison
Seminole CC
St. Johns River CC
CCLA Staff Liaison

In addition, representatives from the state uni'.erstry
libraries and State L;broar of Florida will be appointed to
this cor-nmrrtee

Assists and advises the Executive C..:rnrn tee and CCLA
regarding circulation and related services in a statewide
environment. Scope of committee work includes, but is
not limited to: circulation, course reserves, electronic reserve
systems, inventory, interlibrary loan and media booking,
and reports and training related to any of these issues.

Sandra Block
Amber Brock
Kristen Faulkner
Sue Hatfield

Suzanne Lynch-Johnson
Kristina Neihouse
Carole Thompson
Christal Wood
Brenda Rutten

Broward CC
Tallahassee CC
Polk CC
Gulf Coast CC
Executive Committee Liaison
Valencia CC
Florida Keys CC
Central Florida CC
Brevard CC
CCLA Staff Liaison

I .......~__......._........._.__. .....,............. ..__._.__.. _~11 111_ 11111

I_ ._ ._ I -- ------------

Regional LINCC User Meetings a Success
Community college libraries and CCLA wrapped up a very successful round of regional LINCC
User Meetings in November. The meetings, which drew 199 session participants from around
the state, served as forus for LINCC library staff to exchange information, LINCC tips, library
news, and to discuss system-related issues specific to their region. Executive Committee repre-
sentatives collaborated with other LINCC libraries in their region to develop their respective
meetings' agendas. Each meeting's format featured sessions on public services and technical
services, and was tailored to address issues affecting that region and its colleges. Representatives collected input from library
administrators and staff at each library to ensure issues relevant to that region were addressed. Key CCLA staff attended each
meeting to gather input on system-related issues.

Special thanks go out to the meetings' host institutions: Broward Community College, Gulf Coast Community College, Manatee
Community College, Santa Fe Community College, and Seminole Community College.

Detailed coverage of each meeting, including agenda topics, meeting notes and photographs, is available online from CCLA's
LINCCLearn web page.

LINCC Learning Needs Assessment
The 2005 Learning Needs Assessment for community college library staff was completed in December. CCLA distributed the
annual survey to library administrators and frontline staff to assess present and future learning needs at the local library level to
ensure that library staff have the knowledge, tools and training necessary to effectively and efficiently deliver LINCC ser. ices to
library patrons.

CCLA is currently compiling the results of the survey and will report its findings to libraries when complete. CCLA All use the
information provided from library staff through the assessment to help guide its planning, development and deli .rry of LINCC
training in advance of this summer's activation of Aleph version 17 and related LINCC and LINCCWeb enhancements.

CCLA extends its thanks the entire LINCC library community for participating in the 2005 Learning Needs Assessrent

Appointments (continued from page 4)

Assists and advises the Executive Committee and CCLA
regarding direct services to library users including the online
public access catalog and elec-tronic resources. Scope of
committee work includes, but is not limited to: LINCCWeb,
database/eBook licensing and bibliographic records, the
OPAC, other digital content, SFX, MetaLib, and reports and
training related to any of these issues.

Susan Anderson

Kay Boatright
Jacqueline Druash
Shelly Mudgett
Jeremy Norton
Bianca Rodriguez
Jennifer Saxton
Helen Schmidt
Lisa Close

St. Petersburg College
Executive Committee Liaison
North Florida CC
Tallahassee CC
Brevard CC
Lake-Sumter CC
Indian River CC
Miami Dade College
Polk CC
CCLA Staff Liaison

Assists and advises the Executive Committee and CCLA
regarding technical services issues in a statewide
environment. Scope of committee work includes, but is
not limited to: cataloging, serials, acquisitions, inventory,
technical services reports and training related to technical

Kusum Rosy Aneja
Linda Broyles
Melanie Cooksey
Marta Kendrick
Jan Rothhaar
Wynona Saddler
B. Jean Sibley
Dustin Weeks

Dave Whisenant

Valencia CC
Pensacola JC
Pasco-Hernando CC
Indian River CC
Broward CC
Florida CC at Jacksonville
Gulf Coast CC
Daytona Beach CC
Executive Committee Liaison
CCLA Staff Liaison


Gulf Coast CC Library Taking Archives Digital

Patrons of Gulf Coast CC library will soon have access to a vast
archive of historical materials preserved digitally and search-
able from the library's web site -thanks to a grant from the Gulf
Coast Community College Foundation. GCCC Library Direc-
tor, Sue Hatfield, and her staff are quickly turning the vision of a
digital archive into reality.

"The GCCC Foundation generously awarded the library a grant
in early 2005 to establish our first ever digital library collec-
tion," said Hatfield. "The grant enabled us to plan our new
collection, research how other libraries have successfully imple-
mented digital materials into their collections, assess the variety
of digital management software now on the market, and select
and install software that fits the scale of our project and our
college's needs. It's an exciting project that our library staff is
delighted to be a part of!"

Building the Collection
Utilizing CONTENTdm digital collection software, Hatfield and
her staff have already digitized 1,000 of the nearly 8,000 items
that the library identified for digitization. Four staff three stu-
dent assistants and one librarian -work full-time on the project.

"Going into it, we knew that an undertaking of this magnitude
would take some time to complete but we're making great head-
way toward our goal," said Hatfield, adding, "This is a new way
of preserving items and providing them to our patrons. There
will always be new items to add to the collection we're identi-
fying new items for addition all of the time and with that in
mind, this is a project that has no defined end date."

While the project may have no end determined, Hatfield is eye-
ing the college's 50th anniversary, in August 2006, as a great
opportunity to unveil the new collection. "We plan to make a
large portion of the collection available for our college's anni-
versary celebration. Many of the items that will be part of that
initial offering have unique ties to the college's history. We've
digitized announcements and pictures from the college's first
graduation, the college's first student newspaper and catalog
of classes, and notes from the first faculty meeting held at GCCC
to name a few. "

"We are uncovering new items all the time," said Hatfield. "Fac-
ulty, staff and alumni have really gotten behind this project and

have been great in offering items that they find in their offices,
file cabinets, classrooms, and homes. There is no shortage of
potential material to add to our digital archives."

Helpful Advice for Colleges
Hatfield offered some helpful advice for other colleges looking
to start their own digital collections.

"Our library has had a great experience up to this point; we're
very fortunate. I know other libraries are interested in establish-
ing digital collections. Based on our experience I'd recommend
that, before libraries begin looking at software, they invest some
time into simply figuring out what they have. I say 'simply,' but it
is anything but a simple task!"

"Before we researched and selected CONTENTdm, we spent
several months examining our collection, determining which of
the items that we have would comprise the initial collection,
organizing those items, and determining the resources it would
require to get the project off the ground. If a library takes the
time to do those things, they'll be ahead of the game-in a
much better position to then match the right software to their
unique needs. Learn and plan as much as you can before you
get started."

When it comes to selecting software, Hatfield also advises li-
braries to check with local consortia for licensing opportunities,
and to consider how the collection will be made available to
patrons, such as whether it will be available to the public through

"If a library has the opportunity and desire to establish a digital
archive collection, I'd strongly suggest it," added Hatfield. "I
think our patrons will find it a tremendous, invaluable resource."

For more information, contact Sue Hatfield at:

LINCC libraries with news to share in Data_LINCC may e-mail
their news and digital photoss, if available, to Mark Adams at:
madams@cclaflorida.org. You may also fax your news to (850)
922-4869, or by mail to College Center for Library Automation,
1753 W. Paul Dirac Drive, Tallahassee, FL 32310.

Joint Meeting (continued from page 1)
libraries are delivering these new services locally. It's an invaluable event." The groups also discussed activities of the combined
college-university Aleph Implementation Steering Committee and the emerging Large Scale Shared Systems Initiative (LaSSSI).

The next joint meeting will be held in December 2006 on the campus of Indian River Community College.
Page 6

I I 1~1 II

CCLA Staff News

Sabrina Dickey, Library Support Technician
III, has earned certification as Help Desk
Analyst from the Help Desk Institute (HDI),
the world's largest membership association
for the service and support industry.
Sabrina has been a member of CCLA's
Service Desk since 1995.

Another longtime member of CCLA's
Service Desk, Sharon Moskowitz, Library
Support Technician III, recently received
Help Desk Manager certification from
HDI. Sharon joined CCLA's Service Desk
in 1997.

Both Dickey's and Moskowitz's
certifications required completion of exams
focused on the application and delivery
of quality customer support, along with
business and management strategies
related to a Support Center.

LINCCWeb Searches
LINCC Library Holdings
Gale Group
TOTAL User Searches

TOTAL Circulation



CCLA's Executive Director, Richard Madaus, presented, "Stay-
ing Ahead of the Technology Curve," at the Tampa Bay Library
Consortium (TBLC) annual meeting on November 4, 2005.

Meetings and Conferences
Key CCLA staff represented LINCC and CCLA at the following
meetings and conferences during November and December:
Community College Business Officers' meeting; Learning
Resources Standing Committee meeting; Community College
Council of Instructional Affairs meeting; Florida Distance
Learning Consortium quarterly meeting; Gartner Data Center
Conference; Florida Association of Community Colleges (FACC)
annual convention; Virtual Reference Desk Conference; Large
Scale Shared Systems Initiative (LaSSSI) meeting.

CCLA also hosted a meeting of the Sunshine State Library Lead-
ership Institute in November.

LINCCWeb Statistics
As of December 31, 2005

December 2004



December 2005


Jul Dec 2004 '


Jul- Dec 2005 *
13,018,867 "


* Y'e-ri.- ld.re LINCC '.'eb ralhi.c, a~re. rep:,.rild or. I..-i ,. .ar boa .*, Ju..l, I rhroug.h June .0
** /-~ rp.-e.ried v si...ppl,ing .er..jrj Rielleci-. sendc.r mo emientl .. Ihe i..n rnraic.on l Counhng Oi nine Lliage o.l NeT.,orked ,El>re.n..- Reo: urces'"
(COLINTER) ,rard.]r.,zed rep.rilng .n.ioarn.

LINCC Database Statistics
As of December 31, 2005
Item Records 4,403,867
MARC holdings records 3,640,017
iMARC bibliographic records 1,285,043
MARC authority records 404,490
Circulation borro,.,er records 961,803

Page 7

.. _~~ __I _I~~ "~~I__ egacga

VOICE: 850.922.6044 SUNCOM 292.6044 FAX: 850.922.4869 SUNCOM 292.4869 E-MAIL:

02 1A $ 00.282




Dale Canelas
Director of Libraries, George A. Smathers Lib.
University of Florida
204 Library West, Box 117001
Gainesville FL 32611

2006 Calendar of Events

Holiday period, CCLA offices closed
Martin Luther King Jr. holiday, CCLA offices

CCLA Executive Committee meeting, Tallahassee

LINCC User Forum at the Florida Library
Association annual conference, Orlando

22-23 CCLA Executive Committee meeting, Tallahassee
29 Memorial Day holiday, CCLA offices closed

6 CCLA Advisory Board meeting, Location: TBA

7 CCLA Executive Committee meeting, Fort Pierce
8 FCLA-CCLA joint meeting, Fort Pierce

For an up to the date listing of all CCLA and LINCC events, including library staff ed-c:at.:.,.:lI opportunities,
visit CCLA's online calendar at www.cclaflorida.org/calendar.asp.


*' *'\, 4 .




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