Title: Boys' 4-H club officers and their duties
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Title: Boys' 4-H club officers and their duties
Physical Description: Book
Creator: Blacklock, R. W.
Publisher: Agricultural Extension Service, University of Florida,
Copyright Date: 1930
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Bibliographic ID: UF00084549
Volume ID: VID00001
Source Institution: University of Florida
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Resource Identifier: 214278350 - OCLC

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COOPERATIVE EXTENSION WORK IN
AGRICULTURE AND HOME ECONOMICS
(Acts of May 8 and June 30, 1914)
AGRICULTURAL EXTENSION SERVICE, UNIVERSITY OF FLORIDA,
FLORIDA STATE COLLEGE FOR WOMEN,
AND UNITED STATES DEPARTMENT OF AGRICULTURE
COOPERATING
WILMON NEWELL, Director.


BOYS' 4-H CLUB OFFICERS
AND THEIR DUTIES
By R. W. BLACKLOCK,
State Boys' Club Agent.
A number of people gathered together without organization
and leaders is a mob. It can accomplish nothing because it has
no way of making up its mind what to do. As soon as the same
number deliberately form an organization and elect officers the
useless mob becomes a unified group with ability to make plans
and put them into execution. The reason that the organization
works is because it has officers elected to act in its name. The
mob does not become a working body until officers have been
elected; it has no one to act for it. To enable club work to func-
tion properly an organization is necessary and this organization
must have officers.
THE RESPONSIBILITY OF AN OFFICER
The work to be done by each officer is set forth in the consti-
tution and by-laws of the club. The rules laid down govern the
work an officer is required to do. This is but a small part of the
responsibility which falls upon the officer of a good 4-H club.
The success of the club rests with its officers. They were chosen
by the members to direct and guide the affairs of the organization
for a time. They must not only do the work required by the by-
laws but must be the dynamo which supplies the power and light
to keep their club moving. Lazy, shirking officers will kill an
organization while interested, working officers can make a good
club out of a poor one. Of course the members must help out but
if the officers are doing their part the others will be likely to do
theirs.
The first thing an officer must do is perform the duties laid
down in the by-laws and do them well. Then he must give much
thought to how his club can be made better. The officers must


Circular 18


May, 1930







cooperate among themselves if they are to expect cooperation
from the others. To sum it up, the responsibility of the officers
is to be an example both in carrying on their projects and in doing
their part in club affairs.
I. President. The President is the executive head of the club.
His set duties are to preside at meetings, appoint committees and
otherwise to direct the activities of the club.
The President is selected because the members consider him
a fit person to lead them in their year's work. The President has
the greatest responsibility of any man in the club. He must see
that the meetings are conducted in the right way, that every
officer does his work, that all reports are made, that the program
for the year is made and carried out. He must keep a step ahead
of the club in everything and must be a real leader in his project
work.
The President should do the following things:
1. Study his job.
2. Keep the club meetings orderly and interesting.
3. Keep his project in fine shape.
4. Be fair and courteous in conducting meetings.
5. Help the local leader.
6. Think of new ideas to make his club better.
The President must watch the following points:
1. Don't be too "bossy".
2. Don't miss meetings.
3. Don't let a few boys do all the talking.
4. Don't expect any member to do anything he (the President)
cannot or will not do.
5. Don't try to do everything himself.
II. Vice-President. The set duties of the Vice-President are
not many or difficult. Presiding at meetings in the absence of the
President is all that is required of this officer under the average
by-laws. Of course he becomes President in case that officer re-
signs for any reason.
The Vice-President's responsibility lies in the fact that he may
be called upon to take the President's place at any time, so he
must be prepared to take charge of a meeting and carry it on. As
second in charge he must do everything he can to help the Presi-
dent keep up enthusiasm for club work. In some club by-laws
the Vice-President is given a special duty, such as checking record
books. Whatever he is given to do he should do the best he can.
A good Vice-President helps the President in many ways.
III. Treasurer. This office is often combined with that of Secre-
tary. In most cases there are no dues or finances connected with
the club. In such a case the office of treasurer is useless and no
one should be elected.







In case the club is raising money for any purpose, the Treas-
urer becomes of importance. As the years go by more 4-H clubs
will have a financial plan and this office will be one of importance.
The Treasurer should be chosen carefully. He must be honest
and should be old enough to handle money and keep his accounts
straight. He must never use a cent of the club's money for any-
thing else, thinking that he will use some of it and put it back.
That will never do. He should work out a way to handle the
club's money with the leader and the County Agent. He should
keep his records straight and insist that the local leader and
County Agent check his books at least twice a year. He cannot
be too careful when handling money.
IV. Secretary. This office is one of great importance in a 4-H
club. To the Secretary goes the responsibility of keeping the
records of all meetings, making out reports and handling all cor-
respondence.
The Secretary must keep the chapter roll and write the minutes
of the meetings. This is very important as the Secretary's record
book will have much to do with the club winning a gold seal.
Study the Secretary's record book, also the sample minutes in
the back of this bulletin.
V. News Reporter. The people of the county are interested in
what the 4-H clubs are doing. The newspapers will print almost
any item of real news that a reporter will send. Club work needs
more good publicity, as it will make the people understand its
aims and ideals.
It will take some study and a great deal of pains to learn how to
be a good reporter. One good way is to write the story and have
your teacher correct it as a part of your English lesson. Many
teachers give a boy credit for this work. The local leader and
County Agent will help you. The responsibility of advertising
4-H club work rests upon the Reporter. Unless he does his work,
other boys and their parents will not have a chance to find out
about club work.
In writing the news story, give names and facts. If any mem-
ber has done anything unusual, tell about it. The sample Re-
porter's story in the back of this bulletin may give you some ideas
as to how a good report should be written.
PARLIAMENTARY RULES FOR 4-H CLUB-MEETINGS-MEANING
OF TERMS COMMONLY USED
1. The House-The 4-H Club, the organization.
2. The Chair-The presiding officer.
3. The Quorum-Number members stated in by-laws as necessary to carry
on business.







4. Minutes-Official report of business done in a meeting.
5. Motion-The proposal that a certain action be taken by the club.
6. Second the Motion-Approval of a motion by a member other than one
making it.
7. Amending a Motion-Changing the form of the motion.
8. The Question-The business before the club as stated in a motion made
and seconded.
9. Unfinished Business-Business carried over from a previous meeting.
10. New Business-Business which originates in the meeting now in session.
11. Standing Committee-Committee provided in by-laws to carry on some
special activities of the club for the year.
12. Special Committee-Committee to have charge of a special occasion or
special work.
13. Pro-tem--Acting for time being in place of a regular officer.
14. Address the Chair-Secure attention of presiding officer.
15. Obtain the Floor-Secure permission to speak.
16. Put the Question-Take the vote on a motion.
17. Refer to Committee-Place certain work in hand of a committee. Their
action to be reported at a future meeting.
18. Lay on the Table-To defer action in a motion until a future time.
19. To Adjourn-To close the meeting.
20. Order of Business-The order in which the business of the club is to be
handled at a meeting.
POINTERS IN CONDUCTING PARLIAMENTARY MEETINGS
1. Always address the presiding officer before making any re-
marks in meeting by rising and saying, "Mr. President."
2. The President must recognize the person who speaks by say-
ing John, or Bill or Mr. Brown. In case of several trying to speak
at once the chair must decide upon the one who addressed him
first. No one should be allowed to talk who has not been recog-
nized by the President. In case a member tries to speak while
another has the floor the President should tell him that he is out
of order as John or Bill has the floor.
3. In making a motion, member rises, addresses the chair by
saying, "Mr. President," when the chair recognizes him he says,
"I move -" then states the motion.
4. If no one seconds the motion, the President says, "Is there a
second to this motion?" If no second is made the question is
dropped and the meeting goes on with other business. When the
motion is seconded the President says, "It has been moved and
seconded that President states the motion. "Is there any
discussion?" The maker of the motion is generally given first
chance to speak in favor of it.
In discussing a motion the President should try to keep the dis-
cussion on the action called for in the motion. If a member starts
talking about something else, the President says, "John, or Bill,







you are out of order, we are discussing -- states subject of
motion but not necessarily the entire motion.'
It is best not to allow one or two members to do all the talking.
Unless there is a special reason a member should be allowed to
speak but once on a motion.
After the motion has been discussed by all who wish, the Presi-
dent puts the motion as follows: "All in favor of (states the
motion) say, 'Aye'." Waits a few seconds then says "All opposed,
'No'." If the President is certain that he is right he says the
motion is passed or lost. If the President is not certain he can
ask all in favor to stand so they can be counted. In this way there
can be no argument as to the vote.
Only one motion can be before the house at a time. This is very
bportant and the President should insist that one motion be dis-
posed of before another is introduced.
If a motion is made it can be amended, for instance, if a motion
is made to hold a special meeting on the following night it can be
amended to read Thursday night. When a motion is amended the
amendment must be seconded and the amendment discussed and
voted upon. If the amendment is passed then the motion as
amended is voted upon.
When the club becomes proficient in holding meetings a copy of
Roberts' Rules of Order can be bought and the club members can
learn many of the finer points of parliamentary law.

SAMPLE MEETING
The time for meeting having arrived, the President rises and
calls the meeting to order and something like the following pro-
cedure will be followed:
Pres.-The Community Boys' 4-H club will please come to order.
Pres.-The Secretary will now call the roll.
Sec.-Calls the roll and each member rises and tells what he has done on
his project since the last meeting.
Pres.-The Secretary will now read the minutes of the last meeting.
Sec.-Reads the minutes of the last meeting.
Pres.-Are there any corrections to the minutes? If there are no correc-
tions, the minutes stand approved as read. (If there are any corrections, the
secretary is instructed to make the necessary corrections and the corrected
minutes are passed.)
Pres.-Are there any boys who wish to join?
John B.-I wish to propose the name of Will James. Will says he wants
to grow a pig. He has the place to keep a pig and his father says he can join.
Pres.-Has anyone else anything to say about Will James. If not, all in
favor of Will James being admitted to the club say, "Aye".
Members vote.







Pres.-Will James has been voted into this club.
Pres.-Any other name to be voted upon? If not we will proceed.
Pres.-Any unfinished business.
Howard J.-Mr. President, we have not decided what to do about holding
a social meeting with the club girls.
Pres.-Has anyone a suggestion to make?
Bill B.-Mr. President, I move that a committee of three be appointed to
arrange a social meeting with the girls' 4-H club; this committee to report
at the next meeting of the club.
Tom M.-Mr. President, I second the motion.
Pres.-It has been regularly moved and seconded that a committee of
three be appointed to arrange a social meeting with the girls' 4-H club; the
committee to report at the next meeting of the club. Any discussion?
Bill B.-Tells why he feels that a social meeting ought to be held.
Pres.-Anyone else have anything to say on this subject? If not, we will
vote. All in favor say, "Aye". Those opposed, "No". The motion is carriA
I appoint Bill, Howard, and Tom on this committee.
Pres.-If there is no other unfinished business we will take up reports of
committees. We will have a report of the program committee. John, you
are chairman, what can you report?
John-The committee wishes to report that the program for the next
meeting is arranged. It will be a good one, as the County Agent has agreed
to come and tell us about his trip to the swine show.
Pres.-Has any other committee anything to report?
Bill-Mr. President, the committee on signs for each 4-H club boy's home
reports that they can be bought through the State Club office for 3 cents
each. I think we ought to take enough from our treasury to buy one for
every boy. They are on cloth and read, "A 4-H Club Member Lives Here."
Pres.-Will the Treasurer tell us just how much money we have on hand?
Treas.-Mr. President, we have $4.65 on hand.
Bill-Mr. President, I move that the Secretary be instructed to order 15
signs from the State Club Office.
John-I second the motion.
Pres.-Any discussion? All in favor of buying 15 4-H signs say, "Aye".
Opposed, "No". The motion is carried. Mr. Secretary, you will order 15
signs from the State Club Office. The Treasurer will give you the necessary
money.
Pres.-If there are no more committee reports, we will take up new busi-
ness.
Sam S.-Mr. President, I believe it is time that we begin to think about
going to camp, as we always have a fine time and I think the club ought to
be represented at the county camp.
Pres.-Suppose we ask Mr. Young, our local leader, what he thinks about
this year's camp.
Mr. Young-Explains plans for the camp.
Pres.-Suppose we leave this until next meeting. Let everyone find out
if he can go and be ready next meeting to say whether or not he will
be able to go.
Pres.-Any other new business?
Sam-Mr. President, another thing. Why can't this club put on the 4-H
club initiation ceremony? Other clubs do it. We saw it at the Short Course








and liked it. I move that this club put on the initiation ceremony at our
next meeting.
Bill-Mr. President, I second the motion.
Pres.-It has been moved and seconded that this club put on the 4-H club
initiation ceremony. Any discussion?
Sam-Tells more about the initiation ceremony.
Tom-Mr. President, I think we ought to have our fathers and mothers
come. I saw this at the Short Course and it was great. I move that Sam's
motion be amended so that the fathers and mothers be invited.
Sam-Mr. President, I accept this amendment. (In this case it is not
necessary that the amendment be voted on separately).
Howard-Mr. President, I am afraid that we can't learn our parts in two
weeks. Wouldn't it be better to put this off until our second meeting so that
we can practice a couple of times.
Sam-Mr. President, I think Howard's idea is a good one. If you will let
me I will make the motion to read as follows: I move that this club put on
the 4-H club initiation ceremony at the second meeting after this one and
that the parents be invited.
Bill-Mr. President, I second the new motion.
Pres.-If there is no further discussion, we will take the vote. All in
favor say, "Aye". Opposed, "No". Motion is carried.
Pres.-I am going to ask our local leader to help in getting this initiation
in shape. He can get the copies of the ceremony from the State Club Office.
Mr. Young-I will get the necessary copies and then the officers better
meet at my house so we can go over it together. Suppose we set next Mon-
day night as the time to meet at my house. I can get the parts by that time.
Pres.-All officers will please meet at Mr. Young's house next Monday
night at 7 o'clock.
Pres.-It is time to take up the program, so we will turn the meeting over
to the entertainment committee. But just let us all stand and give the 4-H
pledge. The pledge is given.
Entertainment program is held, consisting of a stunt by the Corn Project
Group.
Tom-Mr. President, I move we adjourn.
Bill-I second the motion.
Pres.-It has been moved and seconded that we adjourn. All in favor
say, "Aye". Motion is carried. The meeting stands adjourned.

SAMPLE OF SECRETARY'S MINUTES
Meeting of club May 16 called to order by President at 7 p. m. in the
schoolhouse. Minutes of previous meeting read and approved. At roll call
all were present and reported but Tom Rogers.
Will James was voted into this club.
Bill Brown made a motion to appoint a committee of three to arrange a
social meeting with the girls' 4-H club, the committee to report at the next
meeting of the club. Motion passed. The President appointed Bill, Howard
and Tom on the committee.
The program committee reported that the program for next meeting was
arranged and that the County Agent would tell about his trip to the swine
show.
The committee on 4-H signs for our homes reported that they could be
bought through the State Club office for 3 cents each. Bill moved that the








Secretary be instructed to order 15 signs. Motion passed and the Secretary
was instructed to order signs.
The year's camp was mentioned and Mr. Young explained about it. It was
decided to leave this over until next meeting and have every member find
out if he can go.
Sam made a motion that the club put on the 4-H club initiation ceremony
at the second meeting and that the parents be invited. Passed. Mr. Young
was asked to take charge of this.
The 4-H club pledge was given and the rest of the meeting was turned
over to the program committee which put on a stunt by the Corn Project
Group.
The meeting adjourned in regular order.
HUGO HENDRICKS, WILL ROGERS,
President. Secretary.
NEWS REPORT
(The Reporter takes the Secretary's minutes, such as those
given above, or his own notes made during the meeting, and looks
them over to see which is the most important feature, so that he
can include this in the first paragraph of his story. He finds three
things which might be features; namely, the discussion about the
social meeting with the girls, the plan to buy a sign for each club
member's home, and the plan to hold a public initiation. Either
of these would be a good feature lead for the story. However, the
initiation and the social meeting will be held later, and can be
featured in later stories, so the Reporter decides that the purchase
of the signs will be his feature for this story. His story then
might be written about as the one below, and should be sent to the
paper immediately.)
The home of each member of the -- Community Boys' 4-H Club will
soon be marked with a sign proclaiming that "A 4-H Club Member Lives
Here." At a meeting of the club in the schoolhouse Friday night, May 16,
the club decided to purchase a sign for each member's home. A committee
consisting of Bill Smith, John Jones and Sam Johnson reported that the
signs could be obtained through the State Club Office in Gainesville, and the
club voted to buy the signs with money from the treasury.
At the meeting Friday night plans for two interesting meetings in the
future were discussed. The club will hold a public initiation ceremony at its
meeting on June 13, and parents of the members are being invited to attend.
Mr. R. A. Young, local leader for the club, is in charge of plans for this event.
Bill Smith, Howard Sellers and Tom Rogers were appointed to work out
arrangements for a joint social meeting with the girls' 4-H club at some
time in the near future.
Plans for the county club camp, which is to be held at the permanent club
camp in the National Forest on Choctawhatchee Bay, July 9-15, were dis-
cussed by Mr. Young, and members were asked to report at the next meeting
if they can attend.
Will James was elected a member of the club. He is joining the pig
project group.
The corn project group, consisting of Howard Sellers, Sam Johnson, Bill
Smith, Tom Westbrook, James Cooper, Aubrey Smart, Ethan Allen, and Clive
Brook put on a very interesting stunt as the entertainment part of the
program.




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