Group Title: Annual General meeting : June, 2005 : Minutes ; presented at the 36th Annual Conference
Title: Meeting 2
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Permanent Link: http://ufdc.ufl.edu/UF00083246/00002
 Material Information
Title: Meeting 2
Series Title: Annual General meeting : June, 2005 : Minutes ; presented at the 36th Annual Conference
Physical Description: Book
Language: English
Creator: Association of Caribbean University, Research and Institutional Libraries
Publisher: Association of Caribbean University, Research and Institutional Libraries
Place of Publication: Aruba
Publication Date: June 10, 2005
 Record Information
Bibliographic ID: UF00083246
Volume ID: VID00002
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.

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ACURIL XXXV MARTINIQUE Annual Genera Meeting. June 10, 2005. MINUTES


ASSOC IATION OF CARIBBEAN UNIVERSITY, RESEARCH
,AND IVNTIT TIONA L LIBRARIES
ASOCIACION DE BIBLIOTECAS UNIVERSITARIAS, DE INVE.NTIGACION
E INSTITUCIOiNALES DEL CARIBE
ASSOCIATION DES 81BLIOTHE, QUES UN/VER.SI T I RES,
DE RECHERCHTE ETK INi',,rTIlT1ONNELLE, DE LA CARAIBE




I .' .. .!

ACURIL XXXV MARTINIQUE
Annual General Meeting II, Friday, June 10, 2005
MINUTES


1. Call to Order
1.1. President Anique Sylvestre called the meeting to order at 10:40 a.m. and welcomed-all
members.
1.2. Mariano Morales was introduced as parliamentarian for this session.

2. Determination of Quorum
Quorum was determined as 25 per cent of membership constitutes quorum. (Bylaws-Art. VII,
Secc. 3).

3. Agenda
3.1. President Anique Sylvestre presented the agenda, included in the conference program, for
consideration.
3.2. The agenda was adopted as presented.

4. Reports of Standing Committees. (Summaries)
4.1. Publications/Public Relations-Chair Luisa Vigo.
Luisa Vigo reported the following projects.
ACURILNET The official portal of ACURIL
25 CiberNotas-ACURIL-CyberNotes, the electronic bulletin, have been published
CARIBBEANA, the Oral History project During this conference the following past-
president have been interviewed (videotaped): Marie F. Bernab6, Jean Wilfred Bertrand,
and Odille Broussillon.
SCARIBBEANA the Portal The Who's Who in the Information Field in the Caribbean
is to be worked out next year.
ACURILEANA- the Journal is published once a year with selected documents from
conference presentations.


nityi within Diversity Unidd dentro de la Diversidad. L 'Unit dans la Diversir











ACURIL XXXV MARTINIQUE Annual Genera Meeting. June 10, 2005. MINUTES


ACURIL Awards Program Awards granted are bestowed after the closing ceremony at the
ACURILEANA Evening of Awards

5. Reports of Special Interest Groups (SIG)

5.1. Academic Libraries. Barry Baker, Chair.
Barry Baker reported that the SIG had two sessions: For the first session they had an
administrative meeting. The list of members is to be increased.

For the second session they had a presentation on information literacy and universities libraries:
strategies of development, with the participation of Linda Colding, University of Central Florida,
Rosella McCarthy Spencer, University of Technology, Jamaica, Ardis Hanson, University of
South Florida and Sonia Diaz, University of Sacred Heart, Puerto Rico.

5.2. Archives and Records Management. Margot Thomas, Chair.
Twelve persons attended. The theme of the presentation was Oral history: a tool for knowledge
a supplement to written word. Guidelines for conducting an oral interview were discussed at the
second meeting.

5.3. Information Technology. Judith Rogers, Chair
Twenty-two persons attended, English and French Speaking. Topics discussed in were:
Technology is not implemented widely among members.
There is a need of a website to allow members share experiences.
An E-mail discussion list was created
The advancement of the Digital Library of the Caribbean (1) (LOC)
A pre-conference workshop to be presented in Aruba next ACURIL Conference

5.4. National Libraries. Monique Alberts, Chair
Main issues discussed were the unqualified personnel in the national/public libraries in the
Caribbean, some have only one librarian. CARIBAL-EDIST was mentioned as a possible
solution. A resolution to be presented to make CARIBAL-EDIST for all in the Caribbean.

5.5. Research in the Information Field. Luisa Vigo-Cepeda, Chair

This was a joint meeting with the Student's Roundtable, chaired by Marcela Cardona (UPR).
During the first session Mariano Morales Lebr6n presented his last book, and for the second
session a seminar was presented on Community Analysis.

5.6. School Libraries. Vere Achong, Chair
During the first session they discussed the differences in the school library systems of the
Caribbean. For the second meeting they had a presentation by Lidiette Quezada from
EBSCO on Selecting a Database.


(Unity within Diversity' Un./dad den'tro de la Diversidad L 'Uniti dans la Diversite











ACURIL XXXV MARTINIQUE Annual Genera Meeting. June 10, 2005. MINUTES


6. Report on elections to Council members.

Jude Duranty, Chair of the Committee reported the results of voting. Other Committee members
were Cynthia Richards and Ileana Rosa Sotomayor.

There were 35 ballots, 1 was voted blanc.
6.1. Institutional members: Carmen Santos Corrada -3 years 2005-2008 16 votes
6.2. Association: Marie Laure Abinne 3 years 2005-2008 4 votes, Documentation et Lecture
en Guadeloupe, Cedex, Guadeloupe
6.3. Personal members: Monique Alberts 1 year 2005-2006 8 votes, Aruba National
Library, Oranjestad, Aruba

7. Resolutions
Shamin Renwick, chair of the Committee presented the resolutions.

Res. #1 Resolution of thanks was not presented.
Res. #2 CARIBAL-EDIST. This resolution was voted and adopted: 18 votes in favor; 5
abstained.
Res. #3 Promoting information literacy in the Caribbean. Resolution was adopted with 29 votes
in favor.
Res. #4 Auditing of ACURIL funds. Resolution adopted 22 in favor 8 opposed, 2 abstained.
Res. #5 ACURIL Strategic plan and the annual/plan. Resolution adopted 34 in favor.

The resolutions were referred to the Executive Council for rephrasing and implementation.
(Note The final version of the resolutions was published in CiberNotas-ACURIL-Cybernotes)

8.Adjournment
The meeting was adjourned at 12:30 pm.

Respectfully submitted by


Oneida R. Ortiz
Executive Secretary

-,_'.:; -.._ ..-.- :, J










Minutes of the Annual General Assembly,
Friday, June 10, 2005

1. Call to order

1.1. President Anique Sylvestre called the meeting to order at 10:40 a.m. and
welcomed all members.

1.2. Mariano Morales was introduced as parlamentarian for this session.

2. Determination of quorum

Q uorum was determined as 25% of membership constitutes quorum. (Bylaws-Art.
VII, Secc. 3).

3. Agenda

3.1. President Anique Sylvestre presented the agenda, included in the conference
program, for consideration.

3.2. The agenda was adopted as presented.

4. Reports of standing committees. (Summaries)

4.1. Publications/Public Relations-Chair Luisa Vigo.

Luisa Vigo reported the following projects.

ACURILNET The official portal of ACURIL
25 Cybernotes have been published though E-mail
Oral History project During this conference the following past-president
have been interviewed (videotaped): Marie F. Bernab6, Jean Wilfred
Bertrand, Odille Broussillon, Anique Sylvestre.
S CARIBBEANA the Portal The Who's who in the information field in the
Caribbean is on going
ACURILEANA- the Journal is published twice a year
Awards Program Awards granted are bestowed after the closing, ceremony.

5. Reports of Special Interest Groups (SIG)

5.1. Academic Libraries Barry Baker, chair.

Barry Baker reported that the SIG had two sessions:
For the first session they had an administrative meeting. The list of
members is to be continued.




II


Minutes of the Annual General Assembly,
Friday, June 10, 2005
Page 2


For the second session they had a presentation on information
literacy and universities libraries: strategies of development, with the
participation of Linda Colding, University of Central Florida, Rosella Mc.
Carthy Spencer, University of Technology, Jamaica, Ardis Habson,
University of South Florida and Sonia Diaz, University of Sacred Heart,
Puerto Rico.

5.2. Archives and Records Management, chair Margot Thomas
Twelve persons attended. The theme of the presentation was Oral history:
a tool for knowledge a supplement to written word.

On the second meeting they discussed guidelines for conducting an oral interview.

5.3. Information Technology, chair Judith Rogers
22 persons attended, English and French Speaking
Themes discussed in were:
Technology is not implemented widely among members.
There is a need of a website to allow members share experiences.
An E-mail discussion list was created
The advancement of the Digital Library of the Caribbean (1) (LOC)
A pre-conference workshop to be presented in Aruba next ACURIL
Conference

5.4. National Libraries -chair, Monique Alberts.
Main issues discussed were the unqualified personnel in the national/public
libraries in the Caribbean, some have only one librarian. CARIBAL-EDIST was
mentioned as a possible solution. A resolution to be presented to make CARIBAL-
EDIST for all in the Caribbean.

5.5. Research in the information field chair, Luisa Vigo

This was a joint meeting with the Student's Roundtable, chaired by Marcela
Cardona (UPR).
During the first session Mariano Morales Lebr6n presented his last book,
and for the second session a seminar was presented on Analysis of communities.

5.6. School Libraries-chair Vere Achong.
During the first session they discussed the differences in the school library
systems of the CARIBBEAN.










Minutes of the Annual General Assembly,
Friday, June 10, 2005
Page 3


For the second meeting they had a presentation by Lidiette Quezada from
EBSCO on Selecting a Database.

6. Report on elections to Council members.

Jude Duranty, chair of the committee reported the results of voting:
(Other members of the committee were Cynthia Richards and Ileana
Rosa Sotomayor).

There were 35 ballots, 1 was voted blanc

6.1. Institutional members: Carmen Santos Corrada -3 years 2005-2008 16 votes

6.2. Association: Marie Laure Abinne 3 years 2005-2008 4 votes
Documentation et Lecture en Guadeloupe
Cedex, Guadeloupe

6.3. Personal members: Monique Alberts 1 year 2005-2006 8 votes
Aruba National Library
Orangestad, Aruba

7. Resolutions

Shamin Renwick, chair of resolutions committee presented the resolutions.

Res. #1 Resolution of thanks was not presented
Res. #2 CARIBAL-EDIST-
This resolution was voted and adopted
18 votes in favor
5 obtained
0 against
Res. #3 Promoting information literacy in the Caribbean
Resolution was adopted 29 votes in favor
Res. #4 Auditing of ACURIL funds
Resolution adopted 22 in favor 8 opposed, 2 abstain
Res. #5 ACURIL Strategic plan and the annual/plan
Resolution adopted 34 in favor










Minutes of the Annual General Assembly,
Friday, June 10, 2005
Page 4


The resolutions were referred to Council for rephrasing and implementation.
(Note Final version of the resolutions was published in Cybernotes)

8. Adjournment the meeting was adjourned at 12:30 pm.




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