Title: UF Digital Library Center / Systems Meeting Agendas
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Permanent Link: http://ufdc.ufl.edu/UF00083132/00007
 Material Information
Title: UF Digital Library Center / Systems Meeting Agendas
Physical Description: Archival
Language: English
Creator: Digital Library Center & Systems
Publication Date: August 31, 2010
 Record Information
Bibliographic ID: UF00083132
Volume ID: VID00007
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved by the source institution and holding location.

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UFDC / DLC-IT Meeting Notes, 8/31/2010

Meeting held in IT Offices

Attending:
Laurie Taylor
Randall Renner
Mark Sullivan
Winston Harris

Not attending:
Will Chaney
Logan Clapp
Amy Polk

MEETING NOTES
Greenstone went down on 8/30 in the evening. Highlights the problem of lack of
documentation and testing of that documentation.
o General agreement to need to test restore using Logan's documentation
o General agreement to use next meeting to review existing documentation. General
agreement to spend the following meeting to have Logan's backup (who is? Amy)
test installing using documentation with everyone there and available to add
corrections to documentation. This will ensure usable, tested documentation.
o Meetings will be scheduled at another time to prevent conflict with Tuesday 2pm
IT meetings.
Web3, is antivirus installed? No
o Should it be? Yes
Web3
o Shibboleth still not operating properly
o Email is failing
o Appears to stem from a problem with the IIS7 configuration
o Mark will reinstall Shibboleth again.
o If it fails, Logan will request a test box with CNS to troubleshoot
Kirtas-ABBYY-ALTO
o DLC is handling; software should be available this week and DLC will install this
week
Programming updates
o Attached









8/31/2010: Digital Library Center: Technical Projects
Updated version online: http://digital.uflib.ufl.edu/organization/goals/2010 tech projects.htm

Server Reductions:
Archive space reduced by 1TB (6/2010); Archive space reduced by .5TB (8/30/2010)
Cacheing and UFDC database servers reduced from 2 servers to 1
OCR: reduced from 3 servers to 1
ETA 8/2011, reduction of processing SAN by 1TB (estimate based on current work and
processing demands, as of 8/30/2010)


Size at Type of
CNS Server


New
system
prep
complete


Configured
/complete


Backup/
Reinstall
Documentation
- Basic docs
here
- Server
overview
- More basic
docs


Greenstone (UFDClinux3
&4)


FTP server


500GB VM


500GB VM


not backed up

7/1: partial draft


Prime OCR server (OCR2;
formerly OCR1)



libufdcweb2/libufdcworker




JP2 server (without files)


4GB
RAM


VM


2GB
RAM
(reduced VM
from
4GB)


4GB
RAM


yes, with errors for
unknown reasons
Needs config,
testing & confirm

libufdcweb2 req.
until sync/ verify

yes


VM


Draft doc by
Mark and Logan
here.


libufdcweb / lib-
ufdcweb3


4GB
RAM


VM yes


Servers









n/a managed yes yes


Cacheing server
4GM Winston
(Lib-ufdc-cache) VM yes yes
RAM manages
& UFDC database
Processing SAN 6TB managed yes yes n/a
Archive server (Lib-2k8- ys y
arc)1 TB VM yes yes n/a

Files for UFDC 12 TB managed yes yes n/a
incl. w/
DLC website schemass) UFDC managed yes yes n/a

DLC SERVERS LOCATED /ADMINISTERED BY DLC







DLC- DLC- Prime
OCR4box box yes documentation
available

Upcoming/Ongoing UFDC/DLC-IT Projects
June
Server moves, completion ETA was 6/1/2010
6/18-6/21: Tracking DB and Geo DB move
July
Server moves; still ongoing 7/28
Programming
o Merging myUFDC and UFDC dbs, complete 7/27
o Adding support for restrictions for off-campus, non-authenticated user (prioritized
7/21, implemented and documented 7/28)
August
Server moves; still ongoing 8/16
Servers/IIS for URL auto-redirects; requires install/configure Shibboleth on lib-
ufdcweb3; ETA on 8/11 of approximately 4 weeks (around 9/15)
8/26: Optimization of SQL database
8/27-9/1:
o move from libufdcwebl to libufdcweb3
o implementing new BASEURL to support simplified URLs
8/30/2010: new version of UFDC out with simplified URLs; working on login issues and
then minor updates
September
September 10: EAC functionality for mini grant due
server moves still ongoing


Departmental space









Sept-Oct
Adding groups to UFDC (required merging myUFDC and UFDC dbs, done in July)
Oct/Nov 2010 through Feb/Mar 2011
Migrating to Fedora back-end
o Fedora Tracking Here
o Timeline was 9/2010 1/2011, bumped by priorities for user restrictions, and
server move delays will impact further.
o Server move incomplete (as of 7/28, 58 days past projected completion); full
impact TBD

Pending / possible upcoming work is listed on DLC documentation page:
http://digital.uflib.ufl.edu/organization/goals/2010 tech projects.htm









August 31st, 2010 DLC-IT Update

1. UFDC Server Hardware
a. Lib-ufdcweb3
i. Shibboleth
ii. Email
b. OCR servers
c. DLC Production SAN backup
2. Software Development
a. Current Work
i. SobekCM/UFDC Web Application
1. URL rewriting (per dean's request)
ii. METS Editor (for state-wide use)
1. New Elements ( Frequency, Other Titles, Publication Place, Publication Status,
FCLA flags )
2. DMDID in the struct map is blank
3. Automatic page numbering
4. Brand new setup file, rather than old product code also change directory
5. View data as METS and MARC without having to save first
6. View with files to the right and divisions on the left to allow files to be dragged
from the directory to the division
7. Include list of files added in the METS but not in the page images as an
additional tree view under the page image tree view in the structure map.
This will often include PDFs
8. Automatically add TIFFS, JPEGs, and JPEG2000s (and Text files) from the
directory to the page images, not just the TIFFs
9. Adds importing from EAD as option
10. When a user adds a file that is in a different directory, move it into the digital
resource directory
11. Show a progress bar when creating checksums as this takes a period of time
12. Convert templates to template schema
iii. Tracking UFDC
1. Work will begin on the merging of tracking and ufdc shortly by building the
requirements and discussing the system with all portions of the DLC workflow
process
b. Future Pending
i. Update dLOCToolkit
ii. Google map use for entering coordinate information
iii. Complete image server / ALTO-aware
iv. Fedora ( no work yet)




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