The value of a plan
 Getting member input
 The planning committee
 Elements of the completed plan
 Design your own clover!

Title: Planning the 4-H Club program
Full Citation
Permanent Link: http://ufdc.ufl.edu/UF00078680/00001
 Material Information
Title: Planning the 4-H Club program
Physical Description: Book
Creator: Jordan, Joy C.
Publisher: Department of Family, Youth and Community Sciences, Florida Cooperative Extension Service, University of Florida
Subject: University of Florida.   ( lcsh )
Spatial Coverage: North America -- United States of America -- Florida
 Record Information
Bibliographic ID: UF00078680
Volume ID: VID00001
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved, Board of Trustees of the University of Florida

Table of Contents
    The value of a plan
        Page 1
    Getting member input
        Page 2
    The planning committee
        Page 3
    Elements of the completed plan
        Page 4
        Page 5
    Design your own clover!
        Page 6
Full Text


The publications in this collection do
not reflect current scientific knowledge
or recommendations. These texts
represent the historic publishing
record of the Institute for Food and
Agricultural Sciences and should be
used only to trace the historic work of
the Institute and its staff. Current IFAS
research may be found on the
Electronic Data Information Source

site maintained by the Florida
Cooperative Extension Service.

Copyright 2005, Board of Trustees, University
of Florida

4H GCL 20

/ r

Planning the
4-H Club

I *:lw o 0 r a U A~ l i:.,uLJF411 S n

Good 4-H club programs don't just happen. A lot of planning comes first. A 4-H
club program plan serves as a road map of the club's activities, helping to guide
the club toward its goals.

In general, conducting a club program requires the following steps:

1. Defining the club's goals Where are we going?

2. Planning steps toward these goals How do we get there?

3. Sharing responsibilities toward goal accomplishment. Who does what toward
reaching these goals?

4. Carrying out these responsibilities The actual program.

5. Evaluation Did we get where we were going?

The Value of a Plan
The process of planning can be used to help the club define its goals more clearly
and agree on steps to be taken toward these goals. Planning can allow for sharing
the responsibilities for a successful club program among the members, parents, and
leaders. A plan provides a basis for evaluation of a club's program by serving as a
yardstick to which accomplishments can be compared.

Teens stay in 4-H in greater numbers than with many other youth organizations.
One of the main reasons this is true is that in 4-H, young people are involved in
planning their programs and activities. It is widely accepted as fact that people
support and take part in activities they helped to develop. This process helps
members feel that the club's program belongs to them.

By participating in the planning process, young people have a chance to practice
decision-making skills. We help children gain experience in making wise choices
by involving them in planning.

Early planning gives enough time before the activity to adequately prepared. If it is
known in October that a resource person will be needed in January to speak to
the club on bike safety, there will be plenty of time to find such a person and for
that person to prepare.

Having an annual plan lets those involved plan for 4-H participation along with
other family activities. It can reduce the number of times that a member has
another activity in conflict with a 4-H activity.

A plan makes it easier to spread the responsibility of having a successful club
among people. Each member can assume responsibility for a part of the plan by
locating a speaker, presenting a demonstration on the topic of the meeting, bringing
refreshments, making arrangements for a hike, or other tasks.

A potential member, donor, or parent helper can better see what your club is and
how they can fit into what your club is doing, if you have a plan.

Getting Member Input

One of the key ingredients in creating a successful 4-H club program plan is getting
input from the members. Some ways to get this input are discussed in this section.
You may choose to use any one of these methods, a combination of these
methods, or your own creation in getting member input for those developing the

An on-going club might begin to gather information for a new plan by reviewing the
past year's program. New clubs must use other methods. The club as a whole or
in small groups might discuss the following questions:

1. What did we do last year?
2. What did we like best about it?
3. Are there things about last year's program that we want to be sure are in this
year's program?
4. What about last year's program needs to be improved?

The answers to these questions can provide valuable insight to the planners.

A technique for getting member input used by leaders in several states is called
Design Your Own Clover. To use this technique, you should give each

member a sheet of paper with a large clover drawn on it, or four sets of index
cards works. On each leaf of the clover, or card, should be written a phrase to be

For instance the phrases might be
(a) I would like to learn.......
(b) We could help our community by....,
(c) For fun we could .....,
(d) Some of the things I'd like to do in my
4-H club this year are......

Information gathered on this form can be used by the planners to find out what
sorts of club programs, special activities, and community service projects are
wanted by club members.

Brainstorming is used in some clubs to come up with program ideas. Members
call out program ideas as someone writes them down for everyone to see. The
rules of brainstorming require that no comments or criticism of ideas be given until
all the ideas are listed. After the list is formed, then the group discusses the ideas
and selects those to be recommended to the planning group.

A program suggestion box is made available to members at each meeting by
some clubs. Throughout the year members may add ideas for the next year's
program. These suggestions may be given directly to the planning committee or
reviewed by the club first.

Group discussions can be used and work for some leaders seeking member
input in planning. The members are divided into small groups and each group is
given the task of recommending three or four ideas for educational programs,
community service projects, and club special events. The club discusses the
suggestions made by the groups and this information goes to the planning

Regardless of how you get the information it is very important to use member input
in planning your club program.

The Planning Committee

If you have a very small club your whole club may serve as the group that actually
puts your plan together. Otherwise, the club might need a planning committee to
serve this purpose.

The committee might be made up of youngsters who volunteer to serve or
members appointed by the club president. If an appointed committee is used, the
president should be reminded of the benefit of having different ages, sexes, and
project interests represented on the committee. Some clubs find it useful to invite
several parents to meet with the planning committee.

The committee seeks input from the members and develops a tentative plan that is
brought back to the members for approval.

Elements of the Completed Plan

Among the parts of a club's annual program for which planning should occur are:
* Club's annual goals
* Educational programs for each regular club meeting
* Club special events (i.e. parents' night, cookouts, camping trips)
* Involvement in activities beyond the club level. (Community service, county
and multi-county participation)

A number of different ways of recording the plan can be used, but one is included
as an example. If possible each member should get a copy of the club goals and
the club calendar.

An additional aid for helping in planning is the "4-H Club Planning Workbook."
Ask your agent for a copy.


CLUB GOALS (example)

1. Enroll 5 new members
2. Increase family participation
3. Have 100% of members complete at least one project record
4. Have 75% of members participate in one community service project
5. Have at least 50% of members give at least one demonstration or illustrated


Regular Club meeting topic:
Energy Conservation

Beef project meeting

County Council

Regular Club meeting topic:
Fire Safety

County Council

National 4-H Club Week

4-H Sunday


Monday, 8th,
7:30 p.m.

Monday, 8th,
5:00 p.m.

Monday, 15th,
7:00 p.m.

Monday, 6th,
7:30 p.m.

Monday, 13th,
7:00 p.m.

All Week

Sunday, 19th,
9:00 a.m.

Jim to contact

Jim, Tom, Mr.

Club Officers

Julie, Fire Chief

Jim's house

Jim's barn

County 4-H

Fire Station

County 4-H

to be arranged


All members,
leaders, and

All members,
leaders, and

DATE: September 8th,
PROGRAM TOPIC: Energy Conservation

Arrange for meeting place
Arrange for program
Lead Recreation
Lead singing
Pledge to American Flag
4-H Pledge
Inspirational Thought
Introduce speaker
Provide refreshments
Give demonstration

MEETING PLAN (example)


This publication was originally created by John A. Rutledge, Jr., Extension 4-H Youth Specialist, August, 1985 and was
revised by Joy C. Jordan, Extension 4-H Specialist, Department of Family, Youth and Community Sciences, August, 2002.
SCIENCES, Christine Taylor Waddill, Director, in cooperation with the United States Department of Agriculture,
publishes this information to further the purpose of the May 8 and June 30, 1914 Acts of Congress; and is authorized to
provide research, educational information and other services only to individuals and institutions that function without
regard to race, color, age, sex, disability or national origin. The information in this publication is available in alternate
formats. Single copies of extension publications (excluding 4-H and youth publications) are available free to Florida
residents from county extension offices. The 4-H Name and Emblem are protected under 18 U.S.C. 707. This information
was published as 4H 378.1 in August 1985 and was revised August, 2002.

Club Officers


Design Your Own Clover!

I &*:ltu to rT.UI A. 1 iu:LJrajl Sc < ra.

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