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Title: University of Florida Constitution and University Senate By-Laws
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 Material Information
Title: University of Florida Constitution and University Senate By-Laws
Alternate Title: University Senate By-Laws
Constitution of the University of Florida
By-Laws of the University Senate
Physical Description: 44 p. : ; 22 cm.
Language: English
Creator: University of Florida
Publisher: The University
Place of Publication: Gainesville Fla
Publication Date: 1996]
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Genre: government publication (state, provincial, terriorial, dependent)   ( marcgt )
non-fiction   ( marcgt )
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General Note: Cover title.
General Note: "The Constitution and By-Laws includes amendments adopted by the University Senate through December 1995"--p. 2
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Bibliographic ID: UF00053877
Volume ID: VID00001
Source Institution: University of Florida
Holding Location: George A. Smathers Libraries, University of Florida
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Table of Contents
    Front Cover
        Front Cover
    Table of Contents
        Page 1
        Page 2
    Constitution of the University of Florida
        Page 3
        Preamble
            Page 3
            Page 4
        Article I: The governance of the university
            Page 5
        Article II: Administration of the University
            Page 5
        Article III: The university Senate
            Page 6
            Page 7
        Article IV: Organizational units of the university
            Page 8
            Page 9
            Page 10
            Page 11
        Article V: The faculty
            Page 12
            Page 13
            Page 14
            Page 15
            Page 16
        Article VI: Right of appeal
            Page 17
        Article VII: Amendments
            Page 17
            Page 18
    By-laws of the university senate
        Page 19
        Senate by-law 1: Implementing procedures of the University for the Board of Regents on academic freedom and responsibility
            Page 19
        Senate by-law 2: Interpretation relating to rank of instructor (repealed by action of the senate on March 30, 1989)
            Page 20
        Senate by-law 3: Tenure eligibility of faculty and university libraries and Florida Museum of Natural History
            Page 20
        Senate by-law 4: The senate: organization and procedures
            Page 20
            Page 21
            Page 22
            Page 23
            Page 24
            Page 25
            Page 26
            Page 27
            Page 28
        Senate by-law 5: Membership of a department detailed
            Page 29
        Senate by-law 6:Departmental promotion and tenure nomination procedures for chairperson(s) without tenure
            Page 29
        Senate by-law 7: Appeal procedures of the University Senate Committee on academic freedom, tenure, professional relations and standards
            Page 30
            Page 31
            Page 32
            Page 33
            Page 34
            Page 35
            Page 36
        Senate by-law 8: Tenure eligibility of faculty in University Counseling Center (repealed by action of the senate April 19, 1984)
            Page 37
        Senate by-law 9: Classification of rank (repealed by action of the senate March 30, 1989)
            Page 37
        Senate by-law 10: Faculty eligible for permanent status (exception for P.K. Yonge developmental research school and county extension faculty)
            Page 37
        Senate by-law 11: Procedural tenure rules
            Page 37
        Senate by-law 12: Visiting professors
            Page 37
        Senate by-law 13: College evaluations
            Page 38
        Senate by-law 14: Faculty representation on administration council (repealed by action of the senate December 7, 1995)
            Page 39
        Senate by-law 15: Privileges of non-members at meetings of the University Senate
            Page 39
        Senate by-law 16: Tenure eligibility of members of the Veterans Administration Hospital and University of Florida Health Science Center - Jacksonville (repealed by action of the senate December 7, 1995)
            Page 40
        Senate by-law 17: Appeal procedures for non-renewal non-tenured faculty
            Page 40
        Senate by-law 18: Periodic department evaluations
            Page 40
            Page 41
        Senate by-law 19: Appeal procedures of the University Senate Committee on professional, relations and standards (repealed by action of the senate December 7, 1995)
            Page 42
    Index of University senate by-laws
        Page 43
        Page 44
    Back Cover
        Back Cover
Full Text


UNIVERSITY OF FLORIDA
CONSTITUTION

and

UNIVERSITY SENATE


BY-LAWS


1996




UNIVERSITY OF
FLORIDA







CONTENTS

Constitution of the University of Florida

Pream ble ........................................................................................ 3

Article I ..............The Governance of the University...................... 5

Article II ...........Administration of the University....................... 5

Article III ...........The University Senate ...................................... 6

Article IV ......... Organizational Units of the University ............... 8

Article V ............The Faculty.............................................. 12

Article VI ..........Right of Appeal .............................................. 17

Article VII ..........Am endm ents.............................................. 17



By-Laws of the University Senate

The University Senate By-Laws Relating to the Organization
and Operation of the Senate

SB 1-Implementing Procedures of the University for the Board
of Regents on Academic Freedom and Responsibility ......... 19

SB 2-Interpretation Relating to Rank of Instructor
(Repealed by Action of the Senate on March 30, 1989) ....... 20

SB 3-Tenure Eligibility of Faculty and University Libraries and
Florida Museum of Natural History
(Repealed by Action of the Senate on March 30, 1989) ....... 20
SB 4-The Senate: Organization and Procedures ......................... 20

SB 5-Membership of a Department Detailed .............................. 29

SB 6-Departmental Promotion and Tenure Nomination Procedures
for Chairperson(s) Without Tenure ..................................... 29

SB 7-Appeal Procedures of the University Senate Committee
on Academic Freedom, Tenure, Professional Relations and
Standards ......................................................................... 30
SB 8-Tenure Eligibility of Faculty in University Counseling Center
(Repealed by Action of the Senate April 19, 1984) .............. 37







SB 9-Classification of Rank
(Repealed by Action of the Senate March 30, 1989) ........... 37

SB 10-Faculty Eligible for Permanent Status (Exception for
P.K. Yonge Developmental Research School and County
Extension Faculty)
(Repealed by Action of the Senate December 7, 1995) .......37

SB 11-Procedural Tenure Rules
(Repealed by Action of the Senate December 7, 1995) .......37

SB 12-Visiting Professors
(Repealed by Action of the Senate on June 29, 1967) ....... 37

SB 13-College Evaluations ....................................... ......... 38

SB 14-Faculty Representation on the Administration Council
(Repealed by Action of the Senate December 7, 1995) .......39

SB 15-Privileges of Non-Members at Meetings of the University
Senate............................................... ....................... 39

SB 16--Tenure Eligibility of Members of the Veterans Administration
Hospital and University of Florida Health Science Center
Jacksonville
(Repealed by Action of the Senate December 7, 1995) .......40

SB 17-Appeal Procedures for Non-renewal Non-tenured Faculty
(Repealed by Action of the Senate December 7, 1995) .......40

SB 18-Periodic Departmental Evaluations .................................40

SB 19-Appeal Procedures of the University Senate Committee on
Professional, Relations and Standards
(Repealed by Action of the Senate December 7, 1995) .......42


APPENDIX A ....................................... ...................... ........... 43-44

Cross Reference Table of Senate By-Laws, University Constitution, Florida
Administrative Code, and the Collective Bargaining Agreement




The Constitution and By-Laws includes amendments adopted by the University Senate through
December 1995.




For individuals with hearing and speech impairments, when trying to contact departments that do not list
TDD telephone numbers, please use the Florida relay service by calling 1-800-955-8771 tIDD).
Upon request, this publication is available in alternate formats to persons with print related disabilities. For
more information please contact Dr. Catherine Longstreth at (352) 392-1254.














PREAMBLE


Believing that a society establishes institutions of higher
learning, particularly universities, because such institutions
serve the higher ends of that society;

Believing that a university serves these higher ends by
being a beacon of learning, a fountainhead of dedicated and
unselfish service, a focus for research and creative scholarship,
a means for the transmittal and extension of old knowledge
and the creating of new, a vehicle for that society's
improvement by providing for that society the capacity for
enlightened and responsible self-criticism which will prevent
that society from losing its dynamic character and falling victim
to intellectual and moral decay;

Believing that a university, like all complex human
institutions, functions best to serve its assigned purposes
under orderly processes of organization and government;

We, the Senate of the University of Florida, do hereby
enact this Constitution.



February 6, 1964



This Constitution includes amendments adopted by the University Senate through December 1995.














PREAMBLE


Believing that a society establishes institutions of higher
learning, particularly universities, because such institutions
serve the higher ends of that society;

Believing that a university serves these higher ends by
being a beacon of learning, a fountainhead of dedicated and
unselfish service, a focus for research and creative scholarship,
a means for the transmittal and extension of old knowledge
and the creating of new, a vehicle for that society's
improvement by providing for that society the capacity for
enlightened and responsible self-criticism which will prevent
that society from losing its dynamic character and falling victim
to intellectual and moral decay;

Believing that a university, like all complex human
institutions, functions best to serve its assigned purposes
under orderly processes of organization and government;

We, the Senate of the University of Florida, do hereby
enact this Constitution.



February 6, 1964



This Constitution includes amendments adopted by the University Senate through December 1995.







Article I


THE GOVERNANCE OF THE UNIVERSITY

The University of Florida is a state educational institution under the
supervision and direction of the State Board of Education and of the Board of
Regents. The power of the State Board of Education is expressed in Article IX,
Section 2, of the State Constitution; that of the Board of Regents in Chapter 5384,
Laws of 1905, commonly known as the Buckman Act, and in amendatory
legislation. The provisions of this constitution are governed by and subordinate to
the policies of the Board of Regents and the University rules as set forth in the
Florida Administrative Code and the Collective Bargaining Agreement for those
faculty and staff in the bargaining unit.
Where, in this Constitution, power to act is recognized as vested in the Board
of Regents, such power shall normally be exercised only after reasonable notice of
such proposed action to the faculty, unit, department, school, or agency affected
and an opportunity to be heard thereunto.

Article II
ADMINISTRATION OF THE UNIVERSITY

Section 1. THE PRESIDENT-The President shall be the chief executive
officer of the University, and shall exercise general supervision over
all its activities. The President shall be appointed by the Board of
Regents. Upon the resignation, retirement, or death of the
President, the Senate Steering Committee shall be available to the
Board of Regents for the purpose of consulting in the selection of a
nominee for President. The President shall have a veto power over
all actions of committees, college faculties and the councils of the
University Senate, which power shall be exercised by sending
a written executive order to the body concerned. In all matters not
otherwise provided for in the Constitution and By-Laws, the
President shall, under the Board of Regents, have plenary power.
Section 2. THE PROVOST-The Provost shall be the principal executive
officer under the President and shall exercise the functions of the
President in the President's absence. In the case of death or
incapacitating illness of the President, the Provost shall exercise
such functions until formal provisions are made by the Board of
Regents. The Provost shall assist the President in such ways as the
latter may designate. The Provost shall be appointed by the
President.
Section 3. OTHER ADMINISTRATIVE OFFICERS-There shall be such other
administrative officers as the President may designate. They shall
have such duties as the President may assign them. In the case of
the absence, death, or incapacitating illness of the President and
the Provost, the senior administrative officer, previously designated
by the President and recorded with the office of the Board of
Regents, shall assume all the authority and responsibility of the
President until formal provisions are made by the Board of Regents.
Section 4. PRESIDENTIAL COMMITTEES-The President shall have the
authority to appoint such committees and other groups as are
deemed necessary to aid in the performance of presidential duties.







Article I


THE GOVERNANCE OF THE UNIVERSITY

The University of Florida is a state educational institution under the
supervision and direction of the State Board of Education and of the Board of
Regents. The power of the State Board of Education is expressed in Article IX,
Section 2, of the State Constitution; that of the Board of Regents in Chapter 5384,
Laws of 1905, commonly known as the Buckman Act, and in amendatory
legislation. The provisions of this constitution are governed by and subordinate to
the policies of the Board of Regents and the University rules as set forth in the
Florida Administrative Code and the Collective Bargaining Agreement for those
faculty and staff in the bargaining unit.
Where, in this Constitution, power to act is recognized as vested in the Board
of Regents, such power shall normally be exercised only after reasonable notice of
such proposed action to the faculty, unit, department, school, or agency affected
and an opportunity to be heard thereunto.

Article II
ADMINISTRATION OF THE UNIVERSITY

Section 1. THE PRESIDENT-The President shall be the chief executive
officer of the University, and shall exercise general supervision over
all its activities. The President shall be appointed by the Board of
Regents. Upon the resignation, retirement, or death of the
President, the Senate Steering Committee shall be available to the
Board of Regents for the purpose of consulting in the selection of a
nominee for President. The President shall have a veto power over
all actions of committees, college faculties and the councils of the
University Senate, which power shall be exercised by sending
a written executive order to the body concerned. In all matters not
otherwise provided for in the Constitution and By-Laws, the
President shall, under the Board of Regents, have plenary power.
Section 2. THE PROVOST-The Provost shall be the principal executive
officer under the President and shall exercise the functions of the
President in the President's absence. In the case of death or
incapacitating illness of the President, the Provost shall exercise
such functions until formal provisions are made by the Board of
Regents. The Provost shall assist the President in such ways as the
latter may designate. The Provost shall be appointed by the
President.
Section 3. OTHER ADMINISTRATIVE OFFICERS-There shall be such other
administrative officers as the President may designate. They shall
have such duties as the President may assign them. In the case of
the absence, death, or incapacitating illness of the President and
the Provost, the senior administrative officer, previously designated
by the President and recorded with the office of the Board of
Regents, shall assume all the authority and responsibility of the
President until formal provisions are made by the Board of Regents.
Section 4. PRESIDENTIAL COMMITTEES-The President shall have the
authority to appoint such committees and other groups as are
deemed necessary to aid in the performance of presidential duties.








Article III


THE UNIVERSITY SENATE

Section 1. FUNCTIONS-The University Senate shall be the legislative body
of the University thereby providing a forum for mutual exchange of
ideas between senior officers and faculty. In this capacity, the
Senate shall take cognizance of, and may legislate with respect to
matters which concern more than one college, school, or other
major academic unit, or which are otherwise of general university
interest. In exercising its legislative function, the Senate shall make
such rules, regulations, and by-laws as it may deem advisable for
the fulfillment of its duties.
Senate by-laws may be proposed on the Senate floor and referred to
a committee as provided in By-Law 4. Proposed by-laws shall be
reported out by appropriate committees, with the content
submitted in writing to the Senate at least two weeks prior to the
meeting. By-laws adoption requires a favorable majority of those
present and voting.

The Senate agenda prepared by the Senate Steering Committee
shall consist of three parts: (a) reports of the President and/or
Provost (b) information items, such as reports of general decisions
or summaries from committees or others as appropriate; and (c)
action items containing matters to be decided at current meetings
and proposals for action at subsequent meetings. The chairperson
of the Senate Steering Committee may conduct the information (b)
and action (c) agendas.
Section 2. MEMBERSHIP-The Senate shall consist of elected voting
members, ex-officlo non-voting members, and student non-voting
members.
The voting membership of the University Senate shall be
apportioned equitably among the academic colleges and units
based on a membership of one hundred fifty (150) members. Each
year prior to the Senate elections the academic units will be notified
by the President, or the President's designee, of the number of
faculty eligible for election.

The number of elected members of the Senate will be apportioned
among the academic units based on the number of tenured or
tenure-track faculty in each unit as follows:
Number of Unit Senators = 150 X Number of full-time tenured or tenure-track faculty in the academic unit
Number of full-time tenured or tenure-track faculty in the University
In the event that the formula does not produce a whole number,
the number of Senators representing a unit will be determined by
rounding the calculated value to the nearest whole number.

(A) Elective members. The elected members of the Senate shall be
one hundred fifty (150) faculty members. Any faculty member
in an academic unit, regardless of tenure or tenure track
status, shall be eligible for consideration and election to the
senate. The members shall be elected by secret ballot by the
tenured or tenure track faculty of their respective academic
units. Elective members shall serve two-year terms
commencing the first day of the fall term following their election
the previous spring term. They shall not be eligible to serve







again for a period of two years following such term, and the
terms shall be staggered so that half of this group is replaced
each fall. Provisions for nomination and election may be
established by the faculties of the individual electoral units
unless otherwise specified in Senate by-laws. To ensure
equitable representation, certain small units may be grouped.

(B) Ex-officio members. The Senate shall include non-voting
members with the right of the floor.
1. Administrative ex-officio members shall be the President, the
Provost, vice presidents of the University, full deans of
academic units, directors of schools, the Director of Libraries
and the Registrar.
2. Members of the Senate Steering Committee and the
Chairperson of other constitutionally specified committees
elected by the Senate as described in Article III, Section 6
shall be ex-officio members if not elected members of the
Senate.
3. Five student ex-officio members shall be chosen annually for
one-year terms by a procedure established by student
government. In addition, three student ex-officio members
shall be selected annually from the Graduate School and one
student member will be selected annually from each of the
following colleges: Dentistry, Law, Medicine and Veterinary
Medicine.
Section 3. OFFICERS-The presiding officer of the Senate shall be the
President or, in the President's absence, the Provost. In the absence
of both the President and the Provost, the President shall designate
the presiding officer. The Secretary shall be designated by the
President and shall keep the minutes of the proceedings and
perform such other duties as are set forth in the Constitution or as
shall be directed by the Senate or its presiding officer.
Section 4. MEETINGS-The University Senate shall normally meet at least
once during each calendar month of the academic year or as
specified by the by-laws of the Senate. Special meetings of the
Senate may be called upon due notice at such times as the
President may designate or upon petition of twenty-five members of
the Senate.
Section 5. QUORUM-A quorum for any meeting of the Senate shall consist
of a majority of the members present and voting. In order to
facilitate voting, the Senate Steering Committee shall be responsible
for developing procedures to designate voting members.

Section 6. COMMrITEES-

(A) Steering Committee. The Senate shall elect a Senate Steering
Committee of seven persons, who at the time of their election
are voting members of the Senate, and who shall serve for
staggered three-year terms with two or more persons being
elected annually. The Steering Committee shall annually elect
its own chairperson(s). In consultation with the President and
the Secretary, it shall determine the agenda for each meeting of
the Senate. It shall provide for reporting to the Senate by
administrative officers, by the chairperson(s) of standing and







special committees, and by individuals. Four of its members
shall serve with three presidential appointees as a nominating
committee to the President for members of all appointive Senate
committees, and shall be available to the President for
recommendations for standing presidential committees.
(B) Academic Freedom, Tenure, Professional Relations and
Standards Committee. The Senate shall elect a fifteen-member
committee who will serve staggered three-year terms. If a
member is unable to serve the entirety of a term to which
elected, the Senate shall elect a replacement to serve for the
duration of that vacancy. The Committee shall annually elect its
own chairperson(s). It shall be the duty of the Committee to
conduct hearings on charges involving tenure and on matters of
academic freedom or matters involving University practice
bearing on professional ethics and the general welfare of the
faculty as provided in Article V. Faculty who have utilized
normal procedures without satisfaction, or who wish to address
a general matter, may initiate a petitions process for redress or
action to this committee.
(C) Other Committees. The Senate may employ additional standing
committees for any purpose falling within its jurisdiction. Each
committee shall, at the discretion of the Steering Committee,
report to the Senate for consideration of its work, findings or
recommendations. Except for the Academic Freedom, Tenure,
Professional Relations and Standards Committee, the President
is, ex-officio, a member of all standing committees and
designates the members of all non-elective committees. No
member of the Senate may serve on more than two elective
standing committees.

Section 7. VOTING PROCEDURES-The Senate Steering Committee shall be
responsible for establishing the procedure for voting.
Section 8. PROXIES-No proxies shall be recognized.
Section 9. VOTING PRIVILEGES-Any member of the faculty shall have the
right to attend meetings of the Senate, but shall not be entitled to a
vote or to have the floor unless reporting at the request of the
Senate. Members of committees elected by the Senate, but who
are not members thereof, may have the privilege of the floor, but
shall not vote.


Article IV

ORGANIZATIONAL UNITS OF THE UNIVERSITY

Section 1. ACADEMIC ORGANIZATION OF THE UNIVERSITY-
(A) There shall be established such academic and administrative
units as are necessary for administering the educational
programs of the University.
(B) The basic degree-granting unit of the University shall be the
college, in which there may be schools, departments, and such
units as are necessary.
(C) Colleges and schools may be established or abolished by the
initiative of the University Senate with the approval of the







President of the University and the Board of Regents. The
initiative for establishment or abolition of such units may also
be exercised by the Board of Regents.
Section 2. THE COLLEGES AND SCHOOLS-

(A) A college shall be a unit of the University organized to conduct
curricula of study and research, and to grant degrees.
1. Subject to the approval of the University Senate, the
President and the Board of Regents, the faculty of a college,
or appropriate committees thereof, shall exercise control over
the academic affairs of the college. The faculty of the college
shall establish requirements of the college for entrance and
for graduation, and the form of degrees to be conferred. It
shall determine the arrangement and content of the
curricula.
2. The faculty of a college shall consist of all members who hold
the ranks of instructor or above, or the equivalent in
academic ranks in the departments which belong to the
college; non-teaching officers of research or extension, who
hold the rank or rank-equivalent of instructor or higher in the
college; faculty paid by another college but teaching regularly
in the college as part of their duties, when so appointed by
specific action of the deans concerned; and the deans,
associate deans and assistant deans of the college and the
President of the University as ex-officio members.

3. The chief executive and administrative officer of the Graduate
School, and of each college shall be a dean, who may at the
same time be a professor in one of the departments of the
college. The dean shall be appointed by the President. In
making this appointment, the President shall give
consideration to the opinion of the faculty of the college
concerned by consultation with a special committee of at
least three faculty members elected by the faculty of the
college. The dean shall be responsible to the President for the
administration of the college and shall be the agent of the
faculty for the execution of educational policy.

(B) A school, except for the Graduate School, shall be a unit
subordinate to a college organized for a special program of
studies. The administrative officer of a school shall be a
director, who may at the same time be a professor in one of the
departments of the school. The director shall be nominated by
the dean of the college and approved by the President. In
making this nomination, the dean shall give consideration to
the opinion of the faculty of the school concerned by
consultation with a special committee of at least three faculty
members elected by the faculty of the school. The director shall
be subject to the administrative supervision of the dean of the
college in which the school is located.
(C) Because the college is the unit of the University organized to
conduct curricula of study and research and to grant degrees,
periodic evaluations of each college shall be conducted in
accordance with procedures adopted by the Senate.







Section 3. THE DEPARTMENTS-The department shall be the fundamental
unit of academic and administrative organization within the
University. Departments shall be either professional functions
departments or teaching and research departments.

For purposes of organization and budget, each teaching and
research department shall be assigned to one and only one college.
The formation of a department, its consolidation with other
departments, its transfer from one college to another, or any other
move which changes the original character of the department shall
require the approval of the University Senate.
(A) The members of a department shall be all those faculty
members who hold the rank of instructor or above in the
departmental budget, and other such persons who teach or do
research in the department and are accepted by the vote of the
departmental faculty.
(B) The program of a teaching and research department shall be
conducted by the departmental faculty through a chairperson,
who shall have general responsibility for the activities of the
department.
(C) The Chairperson shall be nominated by the dean of the college
after formal consultation with a committee of the department
selected by its tenured members and after consultation with
others in related fields outside the department. The
nominations shall be forwarded to the President for approval. In
those instances where the nominee of the dean of the college is
not concurred in by the departmental committee, that
committee's dissenting report should be forwarded to the
President along with the nomination made by the dean.
(D) Because the department is the fundamental unit of academic
and administrative organization within the University, periodic
evaluations of each department shall be conducted
Section 4. GENERAL EDUCATION-The University shall require a program
of general education for all students receiving bachelor's degrees,
which program shall be under the supervision of the College of
Liberal Arts and Sciences. The courses that constitute the general
education portion of the baccalaureate degree must be approved by
a General Education Council, which shall be composed of
representatives from the majority of baccalaureate degree-granting
colleges within the University.
Section 5. THE GRADUATE SCHOOL-
(A) The Graduate School shall exercise general supervision over
graduate programs within the University, including the
establishment of minimum standards of admission and
performance; the recommendation of candidates for graduate
degrees to the President; the encouragement, financial and
other support of graduate study and research where these
functions are not otherwise assigned. Detailed applications of
general policies announced in the Graduate Catalog shall have
the approval of the Graduate Council. The responsibility for the
operation of the graduate program shall be vested in the
individual colleges, divisions, departments and institutes.







(B) General policies and standards of the Graduate School shall be
established by the Graduate Faculty.
(C) The Graduate Council shall assist the dean in being the agent
of the Graduate Faculty for execution of policy related to
graduate study and associated research. It shall be composed of
twelve members of the Graduate Faculty, a graduate student
elected by the Graduate Student Council and the Dean of the
Graduate School who shall serve as Chairperson. In the Dean's
absence, an Associate Dean shall be designated as the Dean's
representative. Six of the twelve faculty members of the
Graduate Council shall be elected by the Graduate Faculty for
overlapping terms of three years. Each year, the Dean of the
Graduate School will appoint a Nominating Committee of no
fewer than three members of the Graduate Council. The
Nominating Committee will provide a slate of six or more
candidates which will be discussed by the members of the
Graduate Council who will determine the final slate to be put
forth to the Graduate Faculty for a vote. This process will take
place before the end of the Spring semester. The entire slate
indicating the individuals elected will be presented to the
Provost for consideration in making appointments for the other
members of the Graduate Council.
The graduate student member of the Graduate Council who
must be a doctoral student serves a two-year term. During the
first year, the student serves as a non-voting alternate member
who is expected to attend all meetings and participate in the
deliberations. During the second year, the student assumes
voting privileges and a new alternate member is elected by the
Graduate Student Council to a two-year term.
(D) The Graduate Council shall establish sub-committees as
needed, and shall prepare the agenda for Graduate Faculty
meetings, which shall normally be held at least once a term.
Agenda items to be acted upon at Graduate Faculty meetings
shall be reported on by the subcommittee responsible. Other
motions from the floor shall be referred to the appropriate
subcommittee.
(E) Appointment to the Graduate Faculty shall be made by the
Dean of the Graduate School-upon the approval by a two-thirds
vote of all on-campus Graduate Faculty in the appointing
department and endorsement of the department chair and the
dean of the college. Privileges regarding the level of involvement
of Graduate Faculty in supervising students are granted by the
dean of the college or other designated officials in consultation
with the faculty member and in accordance with criteria
established by that unit. New faculty may be appointed to the
Graduate Faculty as a condition of their appointment to a
tenure-track position in a graduate degree-granting department
upon approval of the appropriate departmental faculty, chair,
dean of the college and the Dean of the Graduate School.
Section 6. INTER-COLLEGE AND INTER-DEPARTMENTAL INSTITUTES,
AND CENTERS-For the purpose of research or teaching programs
at the graduate or undergraduate level, there may be established
under a college dean or other administrative official, an institute or
center to administer such inter-disciplinary research or teaching







programs. Such units may be established by the Board of Regents
upon the recommendation of the President or the Senate and the
President. They may be abolished by the same procedure or upon
the initiative of the Board of Regents. Ordinarily, the academic staff
of such an institute shall be regular members of a department and
also members of an institute for its program. The program of an
institute shall be administered as is the program of a department.
Section 7. SPECIALIZED UNITS-Special units, such as the Experiment
Stations, Research and Education Centers and the Cooperative
Extension Service of the Institute of Food and Agricultural Sciences,
shall be administered as approved by the President.
Section 8. ALL-UNIVERSITY UNITS-Academic units serving the entire
University, such as the University Libraries, the Florida Museum of
Natural History and other all-university agencies, shall be
administered directly under the President or through such officers
of the University as the President may designate.



Article V

THE FACULTY

Section 1. ACADEMIC FREEDOM-The policy of academic freedom and
responsibilities governing the University of Florida is as set forth in
the Board of Regents policy statement reprinted in full in the
Florida Administrative Code. The following principles are quoted
therefrom: 'The Board of Regents, as the legally constituted agency
for policy making for the State University System, believes that
academic freedom and responsibility are essential to the full
development of a true university and apply to teaching, research
and creativity. In the development of knowledge, research
endeavors and creative activities, a university faculty and student
body must be free to cultivate a spirit of inquiry and scholarly
criticism and to examine ideas in an atmosphere of freedom and
confidence. A similar atmosphere is required for university
teaching. Consistent with the exercise of academic responsibility, a
teacher must have freedom in the classroom in discussing
academic subjects. The university student must likewise have the
opportunity to study a full spectrum of ideas, opinions and beliefs,
so that the student may acquire maturity for analysis and
judgment. Objective and skillful exposition of such matters is the
duty of every instructor."
"The established policy of the Board of Regents continues to be that
the faculty member must fulfill his/her responsibility to society and
to his/her profession by manifesting academic competence,
scholarly discretion and good citizenship. The university instructor
is a citizen, a member of a learned profession and an academic
officer of an educational institution. The instructor should be
constantly mindful that these roles may be inseparable
in the public view, and should therefore at all times exercise
appropriate restraint and good judgment." A faculty member who
believes that he/she does not enjoy the academic freedom which it
is the policy of the University to maintain and encourage shall be







entitled on written request to a hearing before the Academic
Freedom, Tenure, Professional Relations and Standards Committee
or utilize other procedures available.
Section 2. ACADEMIC RANKS-The faculty shall consist of the regular ranks
of instructor, assistant professor, associate professor, professor or
above, or the equivalent in academic ranks. There may also be
special faculty titles of equivalent rank (e.g., eminent scholar,
graduate research professor, distinguished professor). Appropriate
academic rank and title, with the rights and privileges pertaining
thereto, may be accorded to persons engaged in instruction,
administration, research and extension.
Section 3. APPOINTMENT OF FACULTY MEMBERS-Nominations for the
appointment of faculty members shall be made by the chairperson
of the department or, in units of the University not organized in
departments, by the officers in charge of the work concerned, and
shall be submitted to the appropriate administrative officers for
approval or rejection and, in the event of approval, for transmission
to the President or designee. Appointments to the faculty shall be
made by the President.
Each original appointment shall be confirmed by the President or
designee through a notice of appointment in which the salary and
the terms of appointment shall be clearly stated. Thereafter, a
written memorandum specifying rank and salary shall be sent to
each faculty member as soon as possible after the budget for the
succeeding year has been approved.

Section 4. PROMOTION OF FACULTY MEMBERS-Recommendations for the
promotion of faculty members shall be based upon criteria specified
by the University and shall begin with the chairpersons of the
department or, in units of the University not organized in
departments, by the officer in charge of the work concerned and
shall be submitted to the appropriate administrative officers for
their approval or rejection and, in the event of approval, for
transmission to the President for final action. Nominations for
promotion to the rank of associate or full professor shall be made
by the department chairperson or unit administrator and
accompanied by the votes and/or a summary of the opinions of the
individual faculty members of the department or unit holding rank
superior to that of the candidate for promotion. Committees
established in academic and administrative units for the purpose of
evaluating the candidate for promotion shall be limited to members
holding rank superior to that of the candidate. Nominations for
promotion to distinguished service professor shall be made by the
department chairperson or unit administrator, and accompanied by
the votes and/or a summary of the opinions of the individual
faculty members of the department or unit in the ranks of full
professor or above, or the equivalent in academic ranks.
Section 5. TENURE-
(A) Definition of Tenure. A faculty member who has been granted
tenure by the Board of Regents shall have the status of
permanent member of the faculty and be in the continuing
employment of the institution until the:
1. faculty member voluntarily leaves the employment of the
institution;







2. faculty member voluntarily retires;
3. faculty member is dismissed for cause by the President;
4. faculty member's position is discontinued pursuant to the
layoff provision of the Board of Regents;
5. faculty member dies.

(B) Granting of Tenure. Upon nomination of the President, review
by the Chancellor of the State University System and approval
by the Board of Regents, tenure will be granted. Each
nomination for tenure shall be acted upon with careful
consideration being given to the qualifications of the faculty
member, including evaluations by colleagues and immediate
superior. When one of the duties of the faculty member being
nominated is teaching, the quality of teaching shall be gauged
through appropriate devices and may include evaluations by
present and former students. Nomination of a faculty member
for tenure shall signify the President is satisfied that a high
degree of competence has been demonstrated and continuing
employment of the faculty member will serve the best interests
of the institution and the University System.
(C) Eligibility of Tenure.

1. Eligibility for tenure for faculty members in the ranks of
assistant professor, associate professor, professor or above, or
the equivalent in academic ranks, shall normally begin
during the fifth year of continuous full-time service or the
equivalent in proportionate accrual of continuous service for
part-time faculty members in a tenure earning position, after
which time an individual may be nominated for tenure in
accordance with established procedures.
2. Instructional and research faculty at the University of Florida
appointed to administrative positions shall retain tenure in
the faculty classification, but not in the administrative
position.
3. The decision to recommend a faculty member for tenure
must be made by the end of the sixth year of full-time
academic service or the equivalent in proportionate accrual of
service, including within this period any accrued transferred
full-time service as a faculty member at other institutions of
higher education.
4. Time counted toward eligibility for tenure while at the
University of Florida must be continuous. Service earned
before leave of absence shall be counted together with service
earned after returning from leave. Service earned while on
leave of absence may be counted for tenure eligibility subject
to the approval of the President.
5. The Board of Regents may approve tenure at an earlier time if
it is recommended with sufficient justification by the
President with the concurrence of the Chancellor.
6. Instructors shall be considered members of the faculty and
shall not be eligible for tenure.
7. Faculty members in the P.K. Yonge Developmental Research
School operated by the University of Florida are not eligible







for tenure but however, shall be eligible for permanent status
after three years of employment. County extension faculty
normally shall be eligible to receive permanent status at the
end of the fifth year of employment.
(D) Transfer of Tenure. Tenure is granted by the Board of Regents
and is an obligation of the University as a whole. While no
department or other budgetary unit of the University is obliged
to accept the transfer of a faculty member from another unit or
units, if a department or other unit accepts such a transfer, it
must recognize the tenure status already attained by the
transferring faculty member.
(E) Procedure for Granting Tenure. The procedure to be followed
when a faculty member becomes eligible for tenure shall be:
1. At the time a faculty member becomes eligible for tenure, the
appropriate department chairperson in charge of the
academic department concerned, after consultation with the
tenured members of the department in accordance with the
University criteria, shall nominate the faculty member for
that status according to the procedure set forth in subsection
2 below, or shall postpone such nomination and, in either
case, shall inform the faculty member in writing.
2. Nomination for tenure should originate with the appropriate
department chairperson or administrator in charge of the
academic department concerned, who shall obtain the
opinions and votes of the tenured members of the department
or unit by a secret ballot, the results of which shall be
forwarded with the nomination and to become effective must
receive the approval of the head of the appropriate college,
school, or division, of the President and of the Board of
Regents.
3. Committees established in academic and administrative units
for the purpose of evaluating a candidate for tenure shall be
limited to tenured members.
4. The faculty member shall be notified immediately in writing
by the President of the final action taken on the faculty
member's nomination for the status of permanent member.
(F) Nonrenewal and Termination of Faculty Appointments. The
President, in accordance with the institution's evaluation
system, may choose not to renew the employment of a
nontenured faculty member. The decision not to renew a faculty
member's appointment may not be based on constitutionally
impermissible grounds. Notice of nonreappointment, or of
intention not to reappoint, shall be given in writing in
accordance with the rules of the University.
(G) Termination of Faculty Appointments for Cause by Preferment
of Charges.
1. Justifiable cause for termination of appointment is defined as
incompetence or misconduct, which shall include, but not be
limited to the following:
a. Neglect of duty and responsibilities which impairs
teaching, research, or other normal and expected services
to the institution;







b. Failure without Justifiable cause to perform the terms of
employment, or willful violation of the rules and regulations
of the institution and/or of the Board of Regents;
c. Failure to discharge assigned duties effectively because of
incompetence;
d. Conduct, professional or personal, involving moral
turpitude;
e. Violation of the ethics of the academic profession;
f. Actions which impair, interfere with, or obstruct, or aid,
abet, or incite the impairment, interference with, or
obstruction of, the orderly conduct, processes and
functions of a state university.

2. After considering charges or evidence against a faculty
member, the President or the President's designee shall make
a careful preliminary inquiry into the validity of the charges
and evidence and shall make efforts to bring about a
satisfactory adjustment of the matter, which efforts shall
include informing the faculty member in writing of specific
charges. At any stage of inquiry, the President or the
President's designee may seek the assistance of the
University staff, the staff of the Board of Regents or may
employ such assistance from other sources.
3. If, in the view of the President, or the President's designee,
there is a primafade case against the faculty member, the
President or the President's designee may refer the charges to
the Senate Academic Freedom, Tenure, Professional Relations
and Standards Committee, with instructions to investigate all
charges and to submit a transcript of all proceedings and a
written report of their findings and recommendations for
appropriate action. This in no way precludes the President or
the President's designee from taking any further investigative
action deemed necessary.
(H) Suspension of Faculty Pending the Outcome of Investigation.
1. If it appears that a faculty member's actions would adversely
affect the orderly conduct and processes of the University or
jeopardize the safety and welfare of the faculty member,
colleagues, or students, the President or designee may, after
considering charges or evidence against the faculty member,
regardless of tenure status, immediately suspend the faculty
member with pay from the performance of duties pending
investigation by the President, the President's designee and/
or the Senate Academic Freedom, Tenure, Professional
Relations and Standards Committee.
2. The faculty member shall have the opportunity to be provided
a written statement of the revision for the proposed
disciplinary action to be taken and shall be given at least ten
working days in which to respond in writing and/or orally to
the President or designee before any final determination
regarding an action to be taken is effective.
3. The faculty member who is suspended from the performance
of duties may exercise the right of appeal under the
procedure elected in accordance with the rules of the
University.







4. The President or the President's designee shall give the
faculty member written notice of any proposed suspension
without pay or termination. The faculty member will be
allowed 10 days, excluding Saturdays, Sundays and
University holidays, following receipt of the notice to respond
in writing to the President or the President's designee
regarding the reasons set forth in the notice. Within the 10-
day period, the faculty member may schedule a meeting with
the President or the President's designee to present any
matter which should be brought to the attention of the
President or the President's designee regarding the proposed
suspension or termination.
Section 6. RESIGNATIONS-If a member of the faculty of the University
desires to obtain release from a position, the faculty member must
offer a resignation to the next superior administrative officer. The
resignation shall be transmitted through the appropriate
administrative officials to the President.

Section 7. THE GENERAL ASSEMBLY-
(A) Membership. In order to permit general communication, there
shall be a General Assembly, consisting of all members of the
University faculty of the rank of instructor and above. This
assembly shall have no legislative or executive power.
(B) Officers. The presiding officer shall be the President or, in the
President's absence, the Provost. The Registrar shall be the
Secretary.
(C) Meetings. Meetings shall be held at the call of the President.



Article VI

RIGHT OF APPEAL

All faculty, staff and students have the right to consideration of all grievances
or complaints by the appropriate University authorities. The handling of any such
complaints shall be in accordance with University rules and procedures.


Article VII

AMENDMENTS

This Constitution may be amended by a two-thirds vote of the voting members
present and voting at any regular meeting of the University Senate held during the
regular academic year, provided that the text of the proposed amendment has been
submitted in writing to members of the Senate at least 30 days prior to the meeting
and the notice of its intended consideration has appeared on the agenda circulated
with the call to the meeting.







4. The President or the President's designee shall give the
faculty member written notice of any proposed suspension
without pay or termination. The faculty member will be
allowed 10 days, excluding Saturdays, Sundays and
University holidays, following receipt of the notice to respond
in writing to the President or the President's designee
regarding the reasons set forth in the notice. Within the 10-
day period, the faculty member may schedule a meeting with
the President or the President's designee to present any
matter which should be brought to the attention of the
President or the President's designee regarding the proposed
suspension or termination.
Section 6. RESIGNATIONS-If a member of the faculty of the University
desires to obtain release from a position, the faculty member must
offer a resignation to the next superior administrative officer. The
resignation shall be transmitted through the appropriate
administrative officials to the President.

Section 7. THE GENERAL ASSEMBLY-
(A) Membership. In order to permit general communication, there
shall be a General Assembly, consisting of all members of the
University faculty of the rank of instructor and above. This
assembly shall have no legislative or executive power.
(B) Officers. The presiding officer shall be the President or, in the
President's absence, the Provost. The Registrar shall be the
Secretary.
(C) Meetings. Meetings shall be held at the call of the President.



Article VI

RIGHT OF APPEAL

All faculty, staff and students have the right to consideration of all grievances
or complaints by the appropriate University authorities. The handling of any such
complaints shall be in accordance with University rules and procedures.


Article VII

AMENDMENTS

This Constitution may be amended by a two-thirds vote of the voting members
present and voting at any regular meeting of the University Senate held during the
regular academic year, provided that the text of the proposed amendment has been
submitted in writing to members of the Senate at least 30 days prior to the meeting
and the notice of its intended consideration has appeared on the agenda circulated
with the call to the meeting.







BY-LAWS OF THE UNIVERSITY SENATE


SENATE BY-LAW 1

Implementing Procedures of the University for the Board of Regents
Policy on Academic Freedom and Responsibility
(Senate By-Law 1, June 18, 1963; Amended 2/73, 11/74, 4/84, 6/95 and 12/95)

Complaints Against Faculty Members
A complaint to be handled under these procedures must be in written format.
Complaints from outside the University shall be addressed or forwarded to either
the President or to the Provost. The President will refer complaints to the Provost.
The Provost shall refer any complaint for which he or she is given responsibility to
the dean (or director) of the college (or school). Where the faculty member is in
more than one college, all deans shall be informed.
Complaints from inside the University shall be made directly to the dean (or
director) and/or to the appropriate vice president of the college (or school), who
shall inform the Provost of the existence of the complaint.
Unless the complaint is one involving sexual harassment, which shall be handled
according to the University policy for complaints of sexual harassment, the college
dean (or director) shall further refer the complaint to the department
chairperson(s) concerned who will examine the complaint and give a written
opinion to the dean (or director) and/or to the appropriate vice president (with a
copy to the Provost) either that:
1. the complaint lacks substance and no further action is necessary, or
2. the complaint has substance but remedial action at the department level
is sufficient, or
3. the complaint has substance and must be handled further at higher
levels.
The Provost shall review the matter and take such action as is necessary to ensure
completion of handling the complaint. Where charges are recommended by the
college dean (or director) and/or appropriate vice president, the Provost or the
Provost's designee shall confer as necessary with those involved and, if the Provost
or the Provost designee concurs in the Judgment that charges are required, assist
in the proper formulation of charges.
These charges may then be heard by the Committee on Academic Freedom,
Tenure, Professional Relations and Standards in accordance with the procedures
specified in the Constitution of the University and Senate By-Law 7.
Complaints by Faculty Members
Any faculty member may complain in writing of an alleged violation of right and
responsibilities under the University's and the Board of Regents' Policy on
Academic Rights and Responsibilities.
Such complaints may be forwarded to the Committee on Academic Freedom,
Tenure, Professional Relations and Standards who shall handle the complaint in
accordance with the procedures specified in the Constitution of the University and
in Senate By-Law 7.
The committee's report shall be made to the President.







BY-LAWS OF THE UNIVERSITY SENATE


SENATE BY-LAW 1

Implementing Procedures of the University for the Board of Regents
Policy on Academic Freedom and Responsibility
(Senate By-Law 1, June 18, 1963; Amended 2/73, 11/74, 4/84, 6/95 and 12/95)

Complaints Against Faculty Members
A complaint to be handled under these procedures must be in written format.
Complaints from outside the University shall be addressed or forwarded to either
the President or to the Provost. The President will refer complaints to the Provost.
The Provost shall refer any complaint for which he or she is given responsibility to
the dean (or director) of the college (or school). Where the faculty member is in
more than one college, all deans shall be informed.
Complaints from inside the University shall be made directly to the dean (or
director) and/or to the appropriate vice president of the college (or school), who
shall inform the Provost of the existence of the complaint.
Unless the complaint is one involving sexual harassment, which shall be handled
according to the University policy for complaints of sexual harassment, the college
dean (or director) shall further refer the complaint to the department
chairperson(s) concerned who will examine the complaint and give a written
opinion to the dean (or director) and/or to the appropriate vice president (with a
copy to the Provost) either that:
1. the complaint lacks substance and no further action is necessary, or
2. the complaint has substance but remedial action at the department level
is sufficient, or
3. the complaint has substance and must be handled further at higher
levels.
The Provost shall review the matter and take such action as is necessary to ensure
completion of handling the complaint. Where charges are recommended by the
college dean (or director) and/or appropriate vice president, the Provost or the
Provost's designee shall confer as necessary with those involved and, if the Provost
or the Provost designee concurs in the Judgment that charges are required, assist
in the proper formulation of charges.
These charges may then be heard by the Committee on Academic Freedom,
Tenure, Professional Relations and Standards in accordance with the procedures
specified in the Constitution of the University and Senate By-Law 7.
Complaints by Faculty Members
Any faculty member may complain in writing of an alleged violation of right and
responsibilities under the University's and the Board of Regents' Policy on
Academic Rights and Responsibilities.
Such complaints may be forwarded to the Committee on Academic Freedom,
Tenure, Professional Relations and Standards who shall handle the complaint in
accordance with the procedures specified in the Constitution of the University and
in Senate By-Law 7.
The committee's report shall be made to the President.








SENATE BY-LAW 2


Interpretation Relating to Rank of Instructor
(Senate By-Law 2, November 19, 1964; Repealed by Action of the Senate 3/89)

SENATE BY-LAW 3

Tenure Eligibility of Faculty in University Libraries and
Florida Museum of Natural History

(Senate By-Law 3, January 21, 1965; Repealed by Action of the Senate 3/89)

SENATE BY-LAW 4

The Senate: Organization and Procedure
(Senate By-Law 4, January 21, 1965; Amended 9/71, 4/84, 6/95 and 12/95)

Senate Organization and Procedure: Senate Function
As the legislative body of the University, the Senate is directed by the University
Constitution to take cognizance of matters which concern more than one college,
school, or other major academic unit, or which are otherwise of general University
interest; and it is empowered by the University Constitution to legislate with respect
to such matters, subject to the approval of the President and in appropriate
instances the Board of Regents and subject to the rule-making procedures of the
Florida Administrative Act, if applicable. Among such matters are:
1. The educational policies of the University

2. The creation of new degree programs

3. The abolition of degree programs
4. Curricula matters affecting more than one college
5. Criteria for faculty appointment, promotion and tenure

6. Matters of general professional import

7. Recommendations of candidates for honorary degrees

8. The University calendar
9. Academic regulations affecting students

Senate Organization and Procedure: Notice of Proposed By-Laws
The constitutional requirement that the proposal for a by-law shall be submitted
to the Senate at least two weeks prior to action upon it, shall ordinarily be met by
including the proposal on the agenda of two successive meetings of the Senate. In
cases of emergency, however, the Secretary of the Senate may either issue the
regular agenda two weeks, rather than the customary one week, in advance of a
meeting of the Senate or may make a special advanced mailing of the proposed
by-law to the members of the Senate.
Senate Organization and Procedure: Senate Agenda
The Senate agenda, prepared by the Senate Steering Committee, shall consist of
three parts: (a) reports of the President and or Provost, (b) information agenda,
such as reports of general decisions or summaries from committees or the
President and others as appropriate; and (c) action agenda, containing matters to
be decided at current meetings and proposals for action at subsequent meetings.








SENATE BY-LAW 2


Interpretation Relating to Rank of Instructor
(Senate By-Law 2, November 19, 1964; Repealed by Action of the Senate 3/89)

SENATE BY-LAW 3

Tenure Eligibility of Faculty in University Libraries and
Florida Museum of Natural History

(Senate By-Law 3, January 21, 1965; Repealed by Action of the Senate 3/89)

SENATE BY-LAW 4

The Senate: Organization and Procedure
(Senate By-Law 4, January 21, 1965; Amended 9/71, 4/84, 6/95 and 12/95)

Senate Organization and Procedure: Senate Function
As the legislative body of the University, the Senate is directed by the University
Constitution to take cognizance of matters which concern more than one college,
school, or other major academic unit, or which are otherwise of general University
interest; and it is empowered by the University Constitution to legislate with respect
to such matters, subject to the approval of the President and in appropriate
instances the Board of Regents and subject to the rule-making procedures of the
Florida Administrative Act, if applicable. Among such matters are:
1. The educational policies of the University

2. The creation of new degree programs

3. The abolition of degree programs
4. Curricula matters affecting more than one college
5. Criteria for faculty appointment, promotion and tenure

6. Matters of general professional import

7. Recommendations of candidates for honorary degrees

8. The University calendar
9. Academic regulations affecting students

Senate Organization and Procedure: Notice of Proposed By-Laws
The constitutional requirement that the proposal for a by-law shall be submitted
to the Senate at least two weeks prior to action upon it, shall ordinarily be met by
including the proposal on the agenda of two successive meetings of the Senate. In
cases of emergency, however, the Secretary of the Senate may either issue the
regular agenda two weeks, rather than the customary one week, in advance of a
meeting of the Senate or may make a special advanced mailing of the proposed
by-law to the members of the Senate.
Senate Organization and Procedure: Senate Agenda
The Senate agenda, prepared by the Senate Steering Committee, shall consist of
three parts: (a) reports of the President and or Provost, (b) information agenda,
such as reports of general decisions or summaries from committees or the
President and others as appropriate; and (c) action agenda, containing matters to
be decided at current meetings and proposals for action at subsequent meetings.








SENATE BY-LAW 2


Interpretation Relating to Rank of Instructor
(Senate By-Law 2, November 19, 1964; Repealed by Action of the Senate 3/89)

SENATE BY-LAW 3

Tenure Eligibility of Faculty in University Libraries and
Florida Museum of Natural History

(Senate By-Law 3, January 21, 1965; Repealed by Action of the Senate 3/89)

SENATE BY-LAW 4

The Senate: Organization and Procedure
(Senate By-Law 4, January 21, 1965; Amended 9/71, 4/84, 6/95 and 12/95)

Senate Organization and Procedure: Senate Function
As the legislative body of the University, the Senate is directed by the University
Constitution to take cognizance of matters which concern more than one college,
school, or other major academic unit, or which are otherwise of general University
interest; and it is empowered by the University Constitution to legislate with respect
to such matters, subject to the approval of the President and in appropriate
instances the Board of Regents and subject to the rule-making procedures of the
Florida Administrative Act, if applicable. Among such matters are:
1. The educational policies of the University

2. The creation of new degree programs

3. The abolition of degree programs
4. Curricula matters affecting more than one college
5. Criteria for faculty appointment, promotion and tenure

6. Matters of general professional import

7. Recommendations of candidates for honorary degrees

8. The University calendar
9. Academic regulations affecting students

Senate Organization and Procedure: Notice of Proposed By-Laws
The constitutional requirement that the proposal for a by-law shall be submitted
to the Senate at least two weeks prior to action upon it, shall ordinarily be met by
including the proposal on the agenda of two successive meetings of the Senate. In
cases of emergency, however, the Secretary of the Senate may either issue the
regular agenda two weeks, rather than the customary one week, in advance of a
meeting of the Senate or may make a special advanced mailing of the proposed
by-law to the members of the Senate.
Senate Organization and Procedure: Senate Agenda
The Senate agenda, prepared by the Senate Steering Committee, shall consist of
three parts: (a) reports of the President and or Provost, (b) information agenda,
such as reports of general decisions or summaries from committees or the
President and others as appropriate; and (c) action agenda, containing matters to
be decided at current meetings and proposals for action at subsequent meetings.







1. Items for inclusion on the agenda of the Senate may be submitted in
writing, in a manner prescribed by the Steering Committee, to the
Secretary of the Senate for transmittal to the Steering Committee.
Such items may be submitted by any member of the Senate, by the
chairperson(s) of any Senate or presidential committee, or by an
administrative officer of the University. The Steering Committee in
consultation with the President and the Secretary of the Senate shall
ordinarily refer such matters to the appropriate standing or special
committees of the Senate for consideration and report. Upon receipt of
the reports of these committees, or the unusual cases or emergencies
without reference to committees, the Steering Committee shall place
appropriate items upon either the information or the action agenda of
the Senate, and the chairperson(s) of the committee shall inform the
proposer what disposition has been made of the proposal. Any member
of the Senate may appeal to the Senate the failure of the Steering
Committee to place an item on the agenda or undue delay in
presenting an item.
2. Matters appearing on the information agenda shall be presented in
brief written summary on the agenda and may be elaborated orally
before the Senate by an appropriate report. These matters shall not
ordinarily be discussed or debated by the Senate. However, following
the presentation of informational material the presiding officer shall
inquire whether discussion is desired. Upon an affirmative indication
by a least 10 members of the Senate, the matter shall be opened for
discussion.
3. Matters may be transferred from the information to the action agenda
either by action of the Steering Committee or by majority vote in the
Senate, but further action regarding such matters may not be taken
until the items have appeared on the action agenda of a subsequent
Senate meeting.
4. The Senate shall not take action on proposals not on the action
agenda, except in the following instances: (1) In the case of specific
recommendations for the conferring of honorary degrees, and (2) when,
in extraordinary situations requiring unusually expeditious action, this
requirement is waived by the Steering Committee or by majority vote of
the Senate.

5. The action agenda of the Senate shall be divided into two parts. Part
One shall contain the tests of proposals for action at subsequent
meetings so that adequate study may be given to them by the
members of the Senate. Part Two shall contain the texts of proposals
for further action.

6. The Secretary of the Senate shall ordinarily distribute the agenda to
each member of the Senate one week before the meeting of the Senate.
Senate Organization and Procedure: Senate Membership
The membership of the Senate shall include the following:

(A) Elected Members

1. The membership of the University Senate shall be apportioned
equitably among the academic colleges and units based on a
membership of one hundred fifty (150) members. Each year prior
to the Senate elections the academic units will be notified by the








President, or the President's designee, of the number of faculty
eligible for election. Any faculty member in an academic unit,
regardless of tenure or tenure track status, shall be eligible for
consideration and election to the senate.
The number of elected members of the Senate will be
apportioned among the academic units as follows:

Number of Unit Senators = 150 X Number of full-time tenured or tenure-track faculty in the academic unit
Number of full-time tenured or tenure-track faculty in the University

In the event that the formula does not produce a whole number,
the number of Senators representing a unit will be determined by
rounding the calculated value to the nearest whole number.
(B) Ex-offlcio Members. The Senate shall include non-voting members with
the right of the floor and the privilege of introducing motions.
Administrative ex-offlcio members shall be the President, the Provost,
vice presidents of the University, full deans of academic units, directors
of schools, the Director of Libraries and the Registrar. Members of the
Senate Steering Committee and the chairperson of other
constitutionally specified committees elected by the Senate as described
in Article III, Section 6 shall be ex-offlcio members if not elected
members of the Senate. Five student ex-officio members shall be
chosen annually for one-year terms by a procedure established by
student government. In addition, three student members shall be
selected annually from the Graduate School and one student member
will be selected annually from each of the following colleges: Dentistry,
Law, Medicine and Veterinary Medicine.
Senate Organization and Procedure: Senate Elections
(A) Quotas for Elected Members
1. Colleges, schools and independent academic units shall be
considered in the assigning of quotas for elected members of the
senate. These quotas shall be computed annually by the Office of
Academic Affairs and distributed to academic units by the end of
the fall term each year.

2. The quotas shall be based on the number of and proportionate to
the full-time tenured or tenure-track faculty in the academic
units.

(B) Procedures for Elections
1. As soon as possible after receiving notification of the quota for the
unit, the administrative officer of each college, school or
independent academic unit shall constitute a nominating
committee of full-time tenured or tenure-track faculty. If the unit
has several elected Senate members, the administrative officer
shall see that the nominating committee shall be representative
of the full-time tenured or tenure-track faculty in each major
area of academic interest within that unit. Proportionate
representation of such academic areas shall be considered by the
committee in making nominations for the elective Senate seats to
be filled that year. The nominating committee shall name twice as
many nominees as there are seats to be filled. Upon completion of
a two-year term in the Senate a faculty member shall be ineligible
to serve again for a period of 2 years.







2. Before March 15 of each year, the administrative officer shall
circulate the list of nominees and summon all full-time tenured
or tenure-track faculty to a meeting at which nominations shall
be called for from the floor.
3. All nominations shall be incorporated in a ballot which shall be
mailed to all full-time tenured or tenure-track faculty in each
unit by the administrative officer by April 1 of each year. Care
shall be taken to ensure secrecy as to the identity of each eligible
voter and all ballots must be returned by April 15 if they are to be
counted. Tellers, composed of academic faculty, shall be
appointed to record the vote. A plurality shall be sufficient to
elect, and tie votes shall be decided by lot.
4. The two-year terms of elective Senators shall begin the first day of
the fall term following their election.
5. When a vacancy in the Senate shall occur because an elected
member takes a leave of absence, or because of the extended
illness or death or resignation of any elected member before the
expiration of the term as an elected senator, the vacancy shall be
filled by special election in the unit. Such special elections shall
be called promptly by the appropriate administrative officer, and
it shall not be necessary to employ nominating committee
procedure. A person elected to fill a vacancy shall hold the seat
only for the remainder of the unexpired term.
6. The Provost shall publish annually a list of University
Committees, Boards and Councils indicating the membership
and responsibilities of each. Unless otherwise provided in the
Constitution or By-Laws, the President or designee will designate
each committee, board or council as either elective or appointive
with regard to the selection of members.
Senate Organization and Procedure: Officers
The presiding officer of the Senate shall be the President, or in the President's
absence, the Provost. In the absence of both the President and the Provost, the
President shall designate the presiding officer. The Secretary of the Senate shall be
designated by the President and shall keep the minutes of the proceedings and
perform such other duties as are set forth in the Constitution or as shall be
directed by the Senate or its presiding officer.

Senate Organization and Procedure: Senate Meeting Procedures
(A) Meetings

1. The University Senate shall normally meet at least once during
each calendar month of the academic year or as specified
elsewhere in the by-laws of the Senate. Special meetings of the
Senate may be called upon due to notice at such times as the
President may designate, or upon petition to the Chairperson(s)
of the Steering Committee of at least 25 members of the Senate.
(B) Conduct of Senate Business

1. In the conduct of its business, the Senate shall be guided by the
customary rules of parliamentary procedure, insofar as these are
not modified by the provisions of the Constitution of the
University of Florida, or the by-laws of the Senate. In cases of
dispute recourse shall be to Robert's Rules of Order.








2. Decisions in the Senate shall be taken by majority vote of the
members present and voting, except as provided in the
constitution and By-Laws.
(C) Voting in the Senate
1. Except in elections, voting in the Senate shall ordinarily be by
voice; but, at the discretion of the presiding officer or upon the
request of any member, a vote shall be taken by show of hands;
or at the request of 20 members a vote shall be taken by written
ballot.
2. In the selection of the elective members of Senate committees,
voting shall be by ballots distributed to all voting members of the
Senate by the Secretary of the Senate.

(D) Quorum
A quorum for any meeting of the Senate shall consist of those elected
members who are present. In order to facilitate voting, members
should sit in seats designated for members by the Senate Steering
Committee.
(E) Proxies

No proxies shall be recognized.

Senate Organization and Procedure: Senate Committees
(A) Establishment of Committees

1. Senate standing committees must be established by action of the
Senate.
2. Special Senate committees may be established either by action of
the Senate, or by the Steering Committee acting in consultation
with the President.
3. The Steering Committee and Provost shall annually review the list
of Senate Committees, and shall recommend to the Senate which
Senate committees shall be continued.
4. When in the study of matters before a committee, it is advisable to
bring in special assistance from persons outside the committee. A
subcommittee, including such persons, may be named by the
committee. Such a subcommittee shall be temporary in nature. It
shall be responsible to, and make its report to the committee
which appointed it, and it shall not be designated as a Senate
committee.
(B) Classification and Reporting of Committees
1. Certain committees shall be designated Senate Standing
Committees. These shall include:
a. University Curriculum Committee

b. University Libraries Committee

c. Student Petitions Committee

d. Academic Freedom, Tenure, Professional Relations and
Standards Committee







e. Honorary Degrees, Distinguished Alumnus Awards and
Memorials Committee
f. University Constitution Committee
g. Senate Steering Committee

2. The Graduate Council and the University Curriculum Committee
shall be required to report to the Senate when either is considering
creating a new degree program or abolishing an old one.
3. All committees named on the most recent annual list of
University Committees, Boards and Councils and not named in
(B) 1 or (B) 2 above, shall be designated Presidential Committees.
Included among these committees shall be the following:
a. Student Conduct Committee

b. Intercollegiate Athletics Committee

c. Campus Planning Assembly

d. Student Financial Aid

e. University Press Board of Managers

f. Academic Personnel Board

g. Student Admissions Committee

h. Faculty and Staff Benefits Committee

4. Committee Reports

a. Committees shall report to the Senate or to the Senate
Steering Committee, orally or in writing, at the request of the
Senate or the Steering Committee. Generally such reports will
be brief and will be made to inform the Senate concerning
committee policies and procedures. Neither the Senate nor the
Senate Steering Committee shall request a report on specific
cases or problems that may have come before a committee.
b. Brief summaries of committee reports may be submitted to
the Steering Committee in time for inclusion in the
information agenda.
c. At the request of 10 or more Senators, any committee report
which has been submitted to the Senate shall be opened for
discussion and for possible transfer to the action agenda.
(C) Committee Membership

1. The nominating committee established by the Constitution of the
University, Article III, Section 6(A), shall serve as the nominating
committee for all Senate committees, both elective and
appointive. In making nominations for elective committees, the
nominating committee shall present the names of at least two
individuals for each elective position. In every election of
committee members, nominations may also be made from the
floor of the Senate. The nominating committee shall be
instructed that any slate of nominees for election to the
Academic Freedom, Tenure, Professional Relations and
Standards Committee be balanced according to the faculty rank
composition of the Senate.







2. All elective Senate committee members shall be elected by ballots
mailed to all voting members of the Senate by the Secretary of the
Senate. Ties in the voting shall be settled by lot.
3. If two or more committee members are to be elected for terms of
different lengths, the longest term of office shall go to the
candidate receiving the most votes, the next longest term shall go
to the candidate receiving the second highest number of votes,
etc. until all the committee vacancies are filled.

4. The members of non-elective Senate standing committees shall be
appointed by the President.
5. Unless otherwise provided, membership in the Senate is not
prerequisite for appointment to Senate committees.
6. Unless otherwise provided, the members of Senate standing
committees, both elective and appointive, shall serve for terms of
three years, except that the first time a committee is elected or
appointed there will be as nearly as possible an equal
distribution of the members with terms of one, two and three
years. The terms of members of special committees may be
similarly staggered, and they shall not be for more than three
years.
7. Unless otherwise provided, Senate committee members may be
appointed for successive terms when their experience or special
talents make reappointment advantageous to the University, but
as opportunity offers, changes should be made in the personnel
of every Senate committee.

8. In March of each year, the chair of each Senate committee shall
advise the President and the Nominating Committee of the names
of committee members whose terms are about to expire, and may
suggest suitable nominees for the vacancies. Wherever a vacancy
occurs other than by expiration of term:
a. in the case of an appointive committee, the committee chair
shall notify the President who shall appoint a replacement for
the remainder of the term.
b. in the case of an elective committee, the committee chair shall
notify the Senate Steering Committee which shall select a
replacement until the next annual election of members at
which time an individual will be elected to fill the remainder of
the term.

(D) Committee Chair
1. Unless otherwise provided, each elective Senate committee shall
annually elect its own chair. The Senate Steering Committee shall
appoint an acting chair to convene the first meeting for the
purpose of electing a chair who shall conduct such other
business as may be appropriate. The chair of each appointive
Senate committee shall be designated annually by the President.
2. In matters of general faculty or Senate interest, it shall be the
duty of every committee chair to keep the Steering Committee
informed of actions of the committee, and of matters the
committee has been requested to consider. And, to facilitate the







Steering Committee's scheduling of Senate work, any member of
the Senate or University Administration who submits such a
matter to a Senate committee for its consideration should at the
same time send a copy of the proposal or request to the Steering
Committee.

(E) Duties of Senate Committees

1. Those Senate committees established by the Constitution of the
University shall perform the duties assigned to them by the
specific Article designed in the University Constitution as follows:
a. The Steering Committee. See Article III, Section 6.(A). The
Senate shall choose a Steering Committee of seven persons
who at the time of their election are members of the Senate,
and who shall serve for staggered three-year non-successive
terms with two or more persons being elected annually. The
Steering Committee shall annually elect its own chair. In
consultation with the President and the Secretary, it shall
determine the agenda for each meeting of the Senate. It shall
provide for reporting to the Senate by administrative officers,
by the chair of standing and special committees, and by
individuals. Four of it members shall serve with three
presidential appointees as a nominating committee to the
President for members of all appointive Senate committees,
and shall be available to the President for recommendations for
standing presidential committees.
At the beginning of each academic year the Senate Steering
Committee shall appoint an acting chair of each elective Senate
committee to convene the first meeting for the purpose of
electing a chair who shall conduct such other business as may
be appropriate.

b. The Academic Freedom, Tenure, Professional Relations and
Standards Committee. See Article III, Section 6.(B) and Article
V, Section 5.(C). The Senate shall choose an Academic
Freedom, Tenure, Professional Relations and Standards
Committee which shall serve as a standing committee of the
Senate. There shall be 15 members on the Academic Freedom,
Tenure, Professional Relations and Standards Committee. The
Senate shall elect members to serve for three-year terms to fill
regular vacancies. If a member is unable to serve the entirety of
a term to which elected, the Senate shall elect a replacement to
serve for the duration of that vacancy. No member of the
Administrative Council may be a member of this Committee.
The Academic Freedom, Tenure, Professional Relations and
Standards Committee shall annually elect its own chair. It
shall be the duty of the Committee to conduct hearings on
charges and complaints bearing upon tenure, academic
freedom, professional ethics, or the general welfare of the
faculty.
c. Other Committees. The Senate may employ additional standing
committees for any purpose falling within its jurisdiction. Each
committee shall, at the discretion of the Steering Committee,
report to the Senate for consideration of its work, findings or
recommendations. Except for the Academic Freedom, Tenure,







Professional Relations and Standards Committee, the President
is, ex-officio, a member of all standing committees and
designates the members of all non-elective committees. No
member of the Senate may serve on more than two elective
standing committees.

2. The particular duties of various other Senate committees shall be
as follows:
a. The Curriculum Committee. This Committee shall consider all
requests for changes in undergraduate curricula or catalog
listings, and for the addition of new courses of instruction in
any of the colleges, divisions and schools of the University,
except the Graduate School. When the question under
consideration pertains to a course or courses at the "5000"
level, available for graduate major credit, the Committee shall
act jointly with the Graduate School. The Committee shall
endeavor to eliminate duplication of subject matter between
courses and unnecessary proliferation of courses. Ordinarily,
the Committee's decisions on proposals to add courses to the
curriculum or to delete courses from the curriculum shall be
final, but the department which would offer the course, or has
been offering it, may appeal the Committee's decision to the
Senate. Such an appeal would be addressed to the Curriculum
Committee, which might either reverse its earlier decision or
ask the Steering Committee to schedule Senate consideration
of the appeal. The Committee's decision on proposals to add,
delete, or make changes in programs of instruction leading to
undergraduate degrees shall not be final decision, but shall be
submitted to the Senate for final action.
b. The University Libraries Committee. This Committee shall
annually recommend allocation of book funds to departments
and colleges in a report to be considered for approval by the
Senate. The Committee shall recommend policy to the Director
as to the coordination of all libraries of the University and as to
establishment of branch libraries. It also shall make policy
recommendations on library matters broadly affecting faculty
and students.
Libraries with appropriations in special budgets shall be
coordinated by the Director of University Libraries as to
personnel, purchasing policies, the central catalog, etc. The
scope of such libraries and their general relationship in the
University Library System also shall be considered in overall
library policies by the Committee.
c. The Student Petitions Committee. This Committee shall act for
the Senate on the petitions of students requesting waivers of
University academic regulations; except petitions requesting
(1) late registration, (2) exceptions to minimum-maximum load
regulations, (3) changes of schedule after the date authorized
for such changes, and (4) adding of courses after the date set
in the University Calendar as the last time for adding courses.
These four kinds of petitions shall be acted on by the school or
college in which the student is enrolled. Petitions approved by
the school or college must be reported to the Registrar's Office
before the action becomes official.







d. The Honorary Degrees, Distinguished Alumnus Awards and
Memorials Committee. This Committee shall formulate
principles covering the conferring of honorary degrees by the
University, and shall initiate or entertain suggestions as to
individuals to whom honorary degrees shall be granted. This
Committee shall make its recommendations to the Senate for
transmission to the Board of Regents.
e. The Constitution Committee. This Committee is charged with
the study of review of the provisions of the University
Constitution and with making recommendations in connection
therewith to the University Senate. Changes in the
Constitution which are proposed to the Senate shall be referred
to the Constitution Committee for consideration and
recommendation to the Senate. The Constitution may be
amended by a two-thirds vote of the members present and
voting at any regular meeting of the University Senate held
during the regular academic year, provided that the text of the
proposed amendment has been submitted in writing to
members of the Senate at least 30 days prior to the meeting,
and that notice of its intended consideration has appeared on
the agenda circulated with the call to the meeting. The
Constitution Committee acts as an agent of the Senate to
interpret the meaning of any provision in the Constitution. It
edits and prepares for publication revised editions of the
Constitution.



SENATE BY-LAW 5

Membership of a Department, Detailed
(Senate By-Law 5, March 25, 1965; Amended 4/84 and 12/95)
Under the University Constitution the members of a department are the budgeted
line item members. Members of the department may nominate and elect non-budgeted
members, such as courtesy faculty, affiliates, or Joint appointees, to departmental
membership for any periods they wish. Each individual shall be notified in writing of
such election and notified of the term of the appointment or that it is a continuing
one. Members so elected shall have all the rights of budgeted line item members as
appropriate to the appointment.



SENATE BY-LAW 6

Departmental Promotion and Tenure Nomination
Procedures for Chairpersons
(Senate By-Law 6, March 25, 1965; Amended 2/73, 4/84 and 12/95)

In the case where a proposal for tenure or promotion of a chairperson is being voted
on, or otherwise handled by the tenured members of a department, the chairperson's
dean or director shall be the officer in charge under the terms of the Constitution for
these purposes. Where tenure is involved, the appropriate administrator shall obtain
the required secret poll of the tenured members of the department; where promotion
is involved, the appropriate administrator shall solicit the opinions of the faculty in
the department holding rank superior to the candidate for promotion.







d. The Honorary Degrees, Distinguished Alumnus Awards and
Memorials Committee. This Committee shall formulate
principles covering the conferring of honorary degrees by the
University, and shall initiate or entertain suggestions as to
individuals to whom honorary degrees shall be granted. This
Committee shall make its recommendations to the Senate for
transmission to the Board of Regents.
e. The Constitution Committee. This Committee is charged with
the study of review of the provisions of the University
Constitution and with making recommendations in connection
therewith to the University Senate. Changes in the
Constitution which are proposed to the Senate shall be referred
to the Constitution Committee for consideration and
recommendation to the Senate. The Constitution may be
amended by a two-thirds vote of the members present and
voting at any regular meeting of the University Senate held
during the regular academic year, provided that the text of the
proposed amendment has been submitted in writing to
members of the Senate at least 30 days prior to the meeting,
and that notice of its intended consideration has appeared on
the agenda circulated with the call to the meeting. The
Constitution Committee acts as an agent of the Senate to
interpret the meaning of any provision in the Constitution. It
edits and prepares for publication revised editions of the
Constitution.



SENATE BY-LAW 5

Membership of a Department, Detailed
(Senate By-Law 5, March 25, 1965; Amended 4/84 and 12/95)
Under the University Constitution the members of a department are the budgeted
line item members. Members of the department may nominate and elect non-budgeted
members, such as courtesy faculty, affiliates, or Joint appointees, to departmental
membership for any periods they wish. Each individual shall be notified in writing of
such election and notified of the term of the appointment or that it is a continuing
one. Members so elected shall have all the rights of budgeted line item members as
appropriate to the appointment.



SENATE BY-LAW 6

Departmental Promotion and Tenure Nomination
Procedures for Chairpersons
(Senate By-Law 6, March 25, 1965; Amended 2/73, 4/84 and 12/95)

In the case where a proposal for tenure or promotion of a chairperson is being voted
on, or otherwise handled by the tenured members of a department, the chairperson's
dean or director shall be the officer in charge under the terms of the Constitution for
these purposes. Where tenure is involved, the appropriate administrator shall obtain
the required secret poll of the tenured members of the department; where promotion
is involved, the appropriate administrator shall solicit the opinions of the faculty in
the department holding rank superior to the candidate for promotion.








SENATE BY-LAW 7


Appeal Procedures of the University Senate Committee on Academic
Freedom, Tenure, Professional Relations and Standards

(Senate By-Law 7, April 29, 1965; Amended 9/66, 2/73, 1/74, 9/74,
11/74, 4/84, 2/90 and 12/95)

(A) Complaints Regarding the Non-renewal of Appointments
The Academic Freedom, Tenure, Professional Relations and Standards
Committee shall be advisory to the President in connection with
complaints by a non-tenured faculty member who, after administrative
reconsideration as described above, alleges that:
1. a property right to continuing employment exists, arising from his
or her contract, or from assurances by persons authorized to
make the same, or from regulations in the Board of Regents and/
or the University's rules, or by law, or that
2. the contract is not being renewed for constitutionally
impermissible reasons, or that
3. the nonrenewal is not in compliance with the relevant standards,
criteria and/or procedures, and who desires consideration by the
committee in order to refute the cause stated for nonrenewal of
contract.
The faculty member should briefly state his or her complaint by
letter to the University President who shall submit the complaint
to the chairperson of the Academic Freedom, Tenure,
Professional Relations and Standards Committee. Upon receipt of
the complaint, the Academic Freedom, Tenure, Professional
Relations and Standards Committee shall seek to resolve the
matter through discussion with the persons involved. If such
informal attempts fail, the Committee will then hold formal
hearings. If the complaint alleges that a property right to
continuing employment exists, there shall be an initial hearing at
which it shall be the obligation of the faculty member to prove
that a property right of employment exists. If the Committee
judges that such a right does exist, it shall, within a reasonable
time, hold a hearing to give the faculty member opportunity to
refute the cause for nonrenewal.
In all formal hearings, the Committee shall follow all procedures
and rules specified in Senate By-Law 7.
Upon completion of its consideration, the Committee shall report
its findings and recommendations to the President. The decision
of the President in matters relating to continued employment of
non-tenured faculty members shall be final.

(B) Complaints Involving Academic Freedom, Tenure, Professional Ethics
or the General Welfare of the Faculty
This procedure establishes informal and formal procedures to resolve
charges and complaints brought by faculty members of the University
involving University practices bearing on academic freedom, tenure,
professional ethics or the general welfare of the faculty.
1. Informal Appeal Procedures: Charges and complaints involving
University practices bearing on academic freedom, tenure,
professional ethics or the welfare of the faculty should be







resolved prior to commencement of formal proceedings whenever
possible. However, attempts to informally resolve the charges and
complaints do not remove the 25-calendar-day time limit for the
filing of charges and complaints stated in (3) below. If additional
time is necessary to reach an informal resolution, an extension
must be requested in writing before the 25-calendar-day time
limit has expired. The extension shall be requested from, and
may be granted by, the University President's designee, or the
Committee's Chairperson [See (3) (a) below]. Proceedings through
the Academic Freedom, Tenure, Professional Standards and
Ethics Committee may be denied to any grievant who fails to
comply with the applicable time limits set forth herein.
2. Composition and Jurisdiction: The Committee on Academic
Freedom, Tenure, Professional Standards and Ethics shall be a
standing committee of the University Senate as set forth in Article
III, 6(C) of the University Constitution. The Committee shall have
jurisdiction to hold hearings and make findings of fact,
conclusions of law and recommendations in matters involving
University practices bearing upon academic freedom, tenure,
professional ethics and the general welfare of the faculty when
such matters are placed before it by the University President or
designee, and through charges filed by the same or by faculty
members.

3. Commencement and Pre-Hearing Procedures: (NOTE: All periods
of time hereafter provided refer to calendar days, unless
otherwise specified. If any deadline falls on a non-business day,
the period shall be extended to 5 pm of the next business day. On
all matters on which the Committee Chairperson is authorized to
act unilaterally, the Committee Chairperson's action may be
reversed by a majority vote of the full membership of the Committee.)

(a) Commencement of Proceedings by Faculty Members:
1. A faculty member (including any administrator who has
faculty status) shall commence proceedings before the
Committee by filing one or more charges or complaints
within 25 days after the complainant knew or should have
known of the occurrence of the alleged actions) on which the
claim is based, whichever is first, by stating his/her charge
or complaint in a letter to the University President. A faculty
member may request an extension of time by the University
President, designee, or the Committee Chairperson. The
request must be in writing and it must be received before the
25-day time limit has expired. The granting of the extension
of time must be in writing and for a definite time period.
Filing of charges hereunder shall constitute waiver of all
other grievance procedures as provided in Rule 6C1-7.041,
Florida Administrative Code (F.A.C.).
2. The letter of complaint must state that the faculty member
elects to have the Committee investigate the charges and
state that by this election he/she waives all other grievance
procedures available within the University system; and
assert sufficient facts to reasonably inform the University of
the nature of the charges. It is important that the
complainant describe which of his/her rights have been







violated, in what manner, and clearly delineate what
remedy(s) is sought. Copies of any and all papers,
statements, documents or other items in the possession of
the party commencing the proceedings bearing upon the
matter, together with a list of the names and addresses of all
persons believed to have pertinent information, shall be filed
with the charges. The University President, or the designee,
shall refer to the letter to the Committee Chairperson, unless
the grievance is untimely and no extension has been
granted.

3. If the Committee Chairperson believes the letter does not
meet the requirements hereof, a complainant may be
directed in writing by same to amend his/her charges within
a designated period of time, and failing that, the Committee
Chairperson may dismiss the matter.
4. Except as provided by paragraph (5)(g), the Committee
Chairperson shall, upon receipt of the complainant's letter,
provide a copy of it to the person against whom the
complaint has been lodged, and then shall attempt to resolve
the matter informally by discussion with the persons
involved. Failing an informal resolution, the Committee
Chairperson may appoint, within 25 days of receipt of the
written complaint, a three-member inquiry panel to
investigate the validity of the charges and evaluate the
evidence presented to determine probable cause for
proceeding to formal hearing by the Committee, to seek an
informal resolution agreeable to all parties, or to allow the
complainant to amend the charges if desired. The terms of
any informal agreement shall be put in writing and signed by
all parties. Signatures indicate: 1. Full resolution of all
issues raised by the complainant, and 2. Relinquishment of
the right to bring any future action based on any of the
issues involved in the charges or complaint. Upon
appointment, the inquiry panel shall schedule a preliminary
hearing to be held within 25 days of the appointment, with
at least 15 days notice to affected parties, and issue a report
to the Committee Chairperson within 15 days after the
conclusion of the hearing, unless otherwise agreed by all
affected parties and approved by the Committee
Chairperson. A recommendation to proceed to a formal
hearing before the Committee requires that at least two
members of the inquiry panel find that probable cause
exists.
5. If the matter is not resolved and an inquiry panel has not
been appointed within 25 days after receipt of the written
complaint by the Committee Chairperson or within 15 days
after the inquiry panel's report finding probable cause to
proceed to a formal hearing, the charges or complaints shall
thereupon be referred within 15 days to a hearing panel by
the Committee Chairperson for proceedings in accordance
with paragraph (5) hereof. At any time prior to the
conclusion of the formal hearing, an informal resolution may
be reached. If at least two members of the inquiry panel
conclude that no probable cause exists, the matter shall be







considered closed. Copies of the preliminary report shall be
provided to all affected parties.

(b) Commencement of Proceedings by the University:
1. The President or designee may commence proceedings by
referring matters to, or filing charges with, the Committee on
Academic Freedom, Tenure, Professional Relations and
Standards within 25 days after acquiring knowledge of the
facts thereof. It is in the best interests of all parties
concerned to resolve disagreements on a collegial basis. If
probable cause has been found by the inquiry panel as
described in 2 below, prior to the opening of the formal
hearing, the committee may make a final offer of remedy as
requested by the complainant or as deemed appropriate.
Indeed, any time prior to the formal hearing the charged
faculty member may resolve the case by granting the
complainant the full remedy(s) requested. The University
shall file charges by providing an original written notice of
the issues to the Committee Chairperson, and a copy thereof
to the faculty member charged. The notice shall assert
sufficient facts to reasonably inform the faculty member of
the nature of the charge. Copies of any and all papers,
statements, documents or other items in the possession of
the party commencing the proceedings, bearing upon the
charges, together with a list of the names and addresses of
all persons believed to have pertinent information, shall be
filed with the charges. The Committee Chairperson shall
transmit to the faculty member charged a copy of the
University document governing the Committee's jurisdiction
and procedure.
2. Upon receipt of charges, the Committee Chairperson may
refer the charges to a three-member inquiry panel for
investigation. Upon appointment, the panel shall schedule a
preliminary hearing, to be held within 25 days of the
appointment, with notice of at least 15 days to affected
parties. The panel shall investigate the validity of the charges
and evaluate the evidence to determine if there is probable
cause for proceeding, seek an informal resolution agreeable
to all parties or allow the University to amend the charges if
desired. The inquiry panel shall issue a written report within
15 days after the hearing, which shall be furnished to all
affected parties. A recommendation to proceed to a formal
hearing requires that at least two members of the inquiry
panel find the probable cause exits, and such hearing shall
commence within 60 days of the inquiry panel's decision.

3. If the matter is not resolved and an inquiry panel has not
been appointed within 25 days after receipt of the written
complaint by the Committee Chairperson or within 15 days
after the inquiry panel's report finding probable cause to
proceed to formal hearings, the charges shall thereupon be
referred to a hearing panel by the Committee Chairperson for
proceedings in accordance with paragraph (5) hereof. At any
time prior to the conclusion of the formal hearing, an
informal resolution may be reached. If at least two members








of the inquiry panel find no probable cause, the case shall be
closed. Copies of the preliminary report shall be provided to
all affected parties.
4. Inspection of Evidence: Should an inquiry panel be
appointed, the Committee Chairperson shall deliver all
papers and other items or information received by him/her
to the Presiding Officer of the inquiry panel at least 10 days
before the hearing. The Committee Chairperson, or the
inquiry panel, if appointed, before proceeding to hearing,
shall notify the party charged of the Committee's custody of
such evidence, and addresses of witnesses obtained by
investigation shall be made available to all parties in like
manner. No provision hereof shall prevent the introduction of
any other evidence, provided that affected parties shall be
entitled a reasonable time in which to examine and consider same.
5. Formal Hearings of the Academic Freedom, Tenure,
Professional Relations and Standards Committee.
(a) Composition of Hearing Panels
1. Hearings and proceedings shall be conducted by a
panel of five members of the Academic Freedom,
Tenure, Professional Relations and Standards
Committee plus at least one alternate (from among
the remaining members of the Committee) who shall
have a vote only under the conditions specified in 6
below. The Committee Chairperson shall select the
members of the hearing panel and designate a
Presiding Officer and Vice Presiding Officer under the
circumstances specified in 6 below.

2. Whenever feasible, at least one panel member shall
be a person familiar with due process of law, by
training or experience, and if possible, no member of
the inquiry panel should be on the formal hearing
panel for the same case.

3. In pre-hearing conferences and informal hearings, a
full panel of five members must be present at all
times.
4. All parties to the action shall have the right to
challenge a panel member's right to serve for cause
prior to the presentation of evidence. Members of the
hearing panel, other than the challenged member,
shall determine by a majority vote if a member
challenged for cause shall be excused.
5. After the formal hearings of a particular case have
begun, any hearing panel member shall serve to the
conclusion of the case even if his/her term as a
Committee member may have expired.
6. If a panel member is not present at a pre-hearing
conference or a formal hearing session, the
remaining members of the panel shall decide by
majority vote whether to postpone the meeting or to
remove the absent member from the panel and
replace him/her with an alternate. If an alternate is
34







formally seated, he/she will retain the voting status
of a regular member of the committee for the
duration of the case.
(b) If the Committee Chairperson, or the Presiding Officer of
the hearing panel, desires to have a legal advisor, he/
she may request the University President or the
designee to appoint an appropriate person to serve in
such advisory capacity regarding procedural issues.
(c) Following selection, the formal hearing panel may meet
for pre-hearing conferences and schedule a hearing after
notice to affected parties. Hearings shall be held no
earlier than 15 days after notice to affected parties,
unless otherwise agreed by all affected parties.

(d) Parties shall have and be informed of the following
rights:
1. To be represented by counsel or other willing person
authorized in writing by the party to act on his/her
behalf;
2. To make an opening statement;

3. To cause the attendance of witnesses, or when
required by circumstances which involve the inability
of a witness to appear and testify at the formal
hearing, to cause the sworn statement of such
witnesses to be taken and transcribed;

4. To examine and cross-examine any witness who may
testify;
5. To offer any relevant material and competent
evidence;
6. To make a closing statement at hearing; and

7. To request and obtain the assistance of the
Committee in obtaining counsel, the attendance or
deposition of any witness, or any other evidence.
(e) Witnesses:

1. The Presiding Officer shall require all witnesses to
affirm or swear to tell the truth prior to testifying.
The oath or affirmation shall be administered by a
notary public or by any other person authorized by
law to administer oaths or affirmations.

2. If requested by any party, any witness shall be
excluded from the formal hearing save when giving
his/her testimony, except that in any case initiated
by a faculty member, the University may have one
representative present throughout the hearing, even
though the representative may be required to testify.
(f) Evidence:

1. Admissible evidence shall be an evidence of a type
commonly relied upon by a reasonably prudent







person in the conduct of his/her affairs; however,
hearsay may be used only to supplement or explain
other evidence, and shall not be sufficient, in itself,
to support a finding.
2. All rulings as to the admissibility of evidence shall be
made by the Presiding Officer of the formal hearing
panel, subject to objection by any member. Only the
majority vote of the formal hearing panel, including
the Presiding Officer, taken in closed session, shall
overcome the Presiding Officer's ruling.
(g) Parties charged shall not be required, either during any
investigation or at any hearing, to make any statement
or to testify unless they expressly desire to do so, and in
the event that they elect to remain silent, such fact shall
not be considered by the formal hearing panel making
its report. The term "party charged" shall mean only an
individual against whom proceedings have been
commenced in his/her individual capacity, and shall
not apply to any official or representative capacity in the
matters under consideration. The charge shall clearly
state the status or capacity in which he/she is alleged to
have acted.
(h) Proceedings shall be closed to the public insofar as
limited access records of employees are discussed or as
otherwise required by law.
(i) Within 25 days after conclusion of a formal hearing, the
formal hearing panel shall adopt a proposed report
containing findings of fact, conclusions of law and
recommendations on the matters considered. Copies of
same shall be furnished to all parties by the Presiding
Officer of the panel. Within 10 days after receipt of such
report, the parties shall have the right to submit written
exceptions thereto.
() After consideration by the formal hearing panel of any
exceptions to its proposed report, and a hearing for
argument thereon if requested, the hearing panel, by a
majority vote, shall adopt a final report containing
findings of fact, conclusions of law, recommendations
and the vote on the report. Members in the minority
may adopt separate reports, which shall be appended to
the majority report. Copies of the final report shall be
furnished to all parties.
(k) Hearings in which evidence is presented may be
recorded by the hearing panel.
6. Report to the President:
(a) Upon completion of the proceedings, the final report and
record shall be filed with the President.
(b) Within 25 days of receipt of both record and report, or
as soon thereafter as is possible, the President shall
adopt as is, or modify, and implement as he/she deems
appropriate, the recommendations contained in the final
report, or reject the report in its entirety. If the report or







recommendations are modified or rejected, affected
parties shall be furnished specific reasons therefore.
7. Records:

(a) The record of the appeal shall include all physical
evidence considered by the Committee along with
pleadings, notices, tapes of the hearing and transcripts
(if any) and reports.
(b) The record shall be retained by the Secretary of the
Senate for a period of not less than three years after the
final resolution of the appeal.


SENATE BY-LAW 8

Tenure Eligibility of Faculty in University Counseling Center

(Senate By-Law 8, May 27, 1965; Repealed by
Action of the Senate on 4/84)


SENATE BY-LAW 9

Classification of Rank

(Senate By-Law 9, June 17, 1965; Repealed by
Action of the Senate on 3/89)


SENATE BY-LAW 10

Exception for Faculty Eligible for Permanent Status
(P.K. Yonge Developmental Research School and
County Extension Faculty)
(Senate By-Law 10, June 17, 1956; Repealed by
Action of the Senate 12/95)



SENATE BY-LAW 11

Procedural Tenure Rules
(Senate By-Law 11, March 24, 1966; Repealed by
Action of the Senate 12/95)



SENATE BY-LAW 12

Visiting Professors
(Repealed by Action of the Senate on 6/67)







recommendations are modified or rejected, affected
parties shall be furnished specific reasons therefore.
7. Records:

(a) The record of the appeal shall include all physical
evidence considered by the Committee along with
pleadings, notices, tapes of the hearing and transcripts
(if any) and reports.
(b) The record shall be retained by the Secretary of the
Senate for a period of not less than three years after the
final resolution of the appeal.


SENATE BY-LAW 8

Tenure Eligibility of Faculty in University Counseling Center

(Senate By-Law 8, May 27, 1965; Repealed by
Action of the Senate on 4/84)


SENATE BY-LAW 9

Classification of Rank

(Senate By-Law 9, June 17, 1965; Repealed by
Action of the Senate on 3/89)


SENATE BY-LAW 10

Exception for Faculty Eligible for Permanent Status
(P.K. Yonge Developmental Research School and
County Extension Faculty)
(Senate By-Law 10, June 17, 1956; Repealed by
Action of the Senate 12/95)



SENATE BY-LAW 11

Procedural Tenure Rules
(Senate By-Law 11, March 24, 1966; Repealed by
Action of the Senate 12/95)



SENATE BY-LAW 12

Visiting Professors
(Repealed by Action of the Senate on 6/67)







recommendations are modified or rejected, affected
parties shall be furnished specific reasons therefore.
7. Records:

(a) The record of the appeal shall include all physical
evidence considered by the Committee along with
pleadings, notices, tapes of the hearing and transcripts
(if any) and reports.
(b) The record shall be retained by the Secretary of the
Senate for a period of not less than three years after the
final resolution of the appeal.


SENATE BY-LAW 8

Tenure Eligibility of Faculty in University Counseling Center

(Senate By-Law 8, May 27, 1965; Repealed by
Action of the Senate on 4/84)


SENATE BY-LAW 9

Classification of Rank

(Senate By-Law 9, June 17, 1965; Repealed by
Action of the Senate on 3/89)


SENATE BY-LAW 10

Exception for Faculty Eligible for Permanent Status
(P.K. Yonge Developmental Research School and
County Extension Faculty)
(Senate By-Law 10, June 17, 1956; Repealed by
Action of the Senate 12/95)



SENATE BY-LAW 11

Procedural Tenure Rules
(Senate By-Law 11, March 24, 1966; Repealed by
Action of the Senate 12/95)



SENATE BY-LAW 12

Visiting Professors
(Repealed by Action of the Senate on 6/67)







recommendations are modified or rejected, affected
parties shall be furnished specific reasons therefore.
7. Records:

(a) The record of the appeal shall include all physical
evidence considered by the Committee along with
pleadings, notices, tapes of the hearing and transcripts
(if any) and reports.
(b) The record shall be retained by the Secretary of the
Senate for a period of not less than three years after the
final resolution of the appeal.


SENATE BY-LAW 8

Tenure Eligibility of Faculty in University Counseling Center

(Senate By-Law 8, May 27, 1965; Repealed by
Action of the Senate on 4/84)


SENATE BY-LAW 9

Classification of Rank

(Senate By-Law 9, June 17, 1965; Repealed by
Action of the Senate on 3/89)


SENATE BY-LAW 10

Exception for Faculty Eligible for Permanent Status
(P.K. Yonge Developmental Research School and
County Extension Faculty)
(Senate By-Law 10, June 17, 1956; Repealed by
Action of the Senate 12/95)



SENATE BY-LAW 11

Procedural Tenure Rules
(Senate By-Law 11, March 24, 1966; Repealed by
Action of the Senate 12/95)



SENATE BY-LAW 12

Visiting Professors
(Repealed by Action of the Senate on 6/67)







recommendations are modified or rejected, affected
parties shall be furnished specific reasons therefore.
7. Records:

(a) The record of the appeal shall include all physical
evidence considered by the Committee along with
pleadings, notices, tapes of the hearing and transcripts
(if any) and reports.
(b) The record shall be retained by the Secretary of the
Senate for a period of not less than three years after the
final resolution of the appeal.


SENATE BY-LAW 8

Tenure Eligibility of Faculty in University Counseling Center

(Senate By-Law 8, May 27, 1965; Repealed by
Action of the Senate on 4/84)


SENATE BY-LAW 9

Classification of Rank

(Senate By-Law 9, June 17, 1965; Repealed by
Action of the Senate on 3/89)


SENATE BY-LAW 10

Exception for Faculty Eligible for Permanent Status
(P.K. Yonge Developmental Research School and
County Extension Faculty)
(Senate By-Law 10, June 17, 1956; Repealed by
Action of the Senate 12/95)



SENATE BY-LAW 11

Procedural Tenure Rules
(Senate By-Law 11, March 24, 1966; Repealed by
Action of the Senate 12/95)



SENATE BY-LAW 12

Visiting Professors
(Repealed by Action of the Senate on 6/67)







SENATE BY-LAW 13


College Evaluations
(Senate By-Law 13, February 27. 1966; Amended 5/74 and 12/95)

1. The Senate recognizes the diversity of the colleges and schools within
the University and endorses the position that procedures for
evaluating colleges and schools should take these diversities into
account. Many of the colleges and schools are evaluated by visiting
teams from national accrediting associations. Appropriate advantage
should be taken of such evaluations.
2. Evaluations of each college, school or other major academic
administrative unit shall normally be conducted at least once every
seven years, or more often if deemed desirable by the President of the
University.
3. The periodic evaluations shall be conducted by one of the following
bodies, as deemed appropriate by the Provost in consultation with the
dean or director and representative faculty members of the unit being
evaluated by:
(a) A visitation team representing the national accrediting agency of
the unit being evaluated.
(b) A special committee appointed by the Provost for purposes of
conducting the evaluation.

4. In cases where the evaluation is conducted by a special committee, the
following policies and procedures shall be followed:
(a) The size of the committee shall be appropriate to the assigned
task, but normally should not be less than three nor more
than five.
(b) A majority of the committee shall, except in unusual
circumstances, be specialists who are not members of the
University faculty. The other members may be appointed from the
University faculty, but a committee not containing any University
faculty members may be appointed.

(c) The committee shall evaluate the entire program of the unit,
giving special attention to the particular needs and problems of
the unit and the quality of leadership shown, with particular
reference to the procedures set forth in Article V of the University
Constitution. The report of the committee shall contain
appropriate recommendations to the Provost based upon findings
of this periodic evaluation, including a specific recommendation
concerning the continuation of the dean or director in his or her
administrative capacity.
(d) Prior to the visitation of the evaluation committee, the dean or
director of the unit being evaluated shall prepare and send
summary materials to each member of the evaluation committee
on the unit's programs of teaching at all appropriate levels,
research and extension, and on the faculty.

(e) The evaluation committee shall submit a draft of its report to the
dean or director of the unit being evaluated. The purpose of this
draft is to give the dean or director an opportunity to review the
report for accuracy of factual information. Depending upon the
discretion of the evaluation committee, this draft report may or







may not contain recommendations. After having received the
draft back from the dean or director, the evaluation committee
shall submit its final report to the President of the University whp
shall forward it for appropriate action through the appropriate
vice presidents to the dean or director of the unit being
evaluated, who, in turn shall distribute copies of the report to the
unit's faculty.
5. In cases where the evaluation is conducted by a visitation team
representing a national accrediting agency, policies and procedures of
the agency for conducting such evaluations shall be accepted.
However, the Provost shall, when appropriate, request the accrediting
agency visitation team to investigate and report on any specific matters
which may normally not be covered by such evaluations. Further, the
evaluation report of such teams shall be distributed to members of the
faculty of the unit being evaluated unless the policy of the accrediting
agency forbids such distribution.
6. In the event a unit is evaluated by a national accrediting agency and
an additional evaluation by a special committee is also deemed
necessary, the special committee will make full use of the reports,
data, conclusions and recommendations of the accrediting agency
evaluation committee in order to prevent unnecessary duplication of
activity.
7. The Provost shall schedule and make arrangement for college
evaluations.



SENATE BY-LAW 14

Faculty Representation on the Administrative Council
(Senate By-Law 14, December 3, 1968; Repealed by
Action of the Senate 12/95)



SENATE BY-LAW 15

Privileges of Non-Members at Meetings of the University Senate
(Senate By-Law 15, February 27, 1969; Amended 9/71, 4/84 and 12/95)

Any member of the faculty shall have the right to attend meetings of the
Senate, but shall not be entitled to a vote or to have the floor unless reporting at
the request of the Senate. Members of committees elected by the Senate, but who
are not members thereof, may have the privilege of the floor but shall not vote.
1. Representatives of the press, duly accredited by their publications,
may attend all open meetings of the University Senate. A maximum
number of representatives from each publication may be established
by the presiding officer of the Senate.
2. The President of the University or the presiding officer of the Senate
may invite as many as ten (10) individuals, not members of the
University Senate, to attend specific open meetings of the Senate, but
they shall not be entitled to vote, or to have the floor unless reporting
at the request of the presiding officer or of the Senate.







may not contain recommendations. After having received the
draft back from the dean or director, the evaluation committee
shall submit its final report to the President of the University whp
shall forward it for appropriate action through the appropriate
vice presidents to the dean or director of the unit being
evaluated, who, in turn shall distribute copies of the report to the
unit's faculty.
5. In cases where the evaluation is conducted by a visitation team
representing a national accrediting agency, policies and procedures of
the agency for conducting such evaluations shall be accepted.
However, the Provost shall, when appropriate, request the accrediting
agency visitation team to investigate and report on any specific matters
which may normally not be covered by such evaluations. Further, the
evaluation report of such teams shall be distributed to members of the
faculty of the unit being evaluated unless the policy of the accrediting
agency forbids such distribution.
6. In the event a unit is evaluated by a national accrediting agency and
an additional evaluation by a special committee is also deemed
necessary, the special committee will make full use of the reports,
data, conclusions and recommendations of the accrediting agency
evaluation committee in order to prevent unnecessary duplication of
activity.
7. The Provost shall schedule and make arrangement for college
evaluations.



SENATE BY-LAW 14

Faculty Representation on the Administrative Council
(Senate By-Law 14, December 3, 1968; Repealed by
Action of the Senate 12/95)



SENATE BY-LAW 15

Privileges of Non-Members at Meetings of the University Senate
(Senate By-Law 15, February 27, 1969; Amended 9/71, 4/84 and 12/95)

Any member of the faculty shall have the right to attend meetings of the
Senate, but shall not be entitled to a vote or to have the floor unless reporting at
the request of the Senate. Members of committees elected by the Senate, but who
are not members thereof, may have the privilege of the floor but shall not vote.
1. Representatives of the press, duly accredited by their publications,
may attend all open meetings of the University Senate. A maximum
number of representatives from each publication may be established
by the presiding officer of the Senate.
2. The President of the University or the presiding officer of the Senate
may invite as many as ten (10) individuals, not members of the
University Senate, to attend specific open meetings of the Senate, but
they shall not be entitled to vote, or to have the floor unless reporting
at the request of the presiding officer or of the Senate.







3. At the discretion of the President or the presiding officer and insofar
as seating capacity permits, students and staff of the University of
Florida and the general public may attend open meetings of the
Senate. None of these persons shall have the privilege of the floor. In
case of disorder, the presiding officer shall order any offending person
from the assembly hall.
4. The presiding officer of the Senate, in advance of each meeting, shall
designate a part of the assembly hall for the seating of non-members.
5. In case of insufficient seats, the presiding officer of the Senate, in
conjunction with the Steering Committee, shall arrange the seating on
the following priorities:
a. Members of the Senate shall sit in an area designated by the
Senate Steering Committee.
b. Faculty not members of the Senate.
c. Representatives of the press.
d. The designees of the President or the presiding officer who have
business before the Senate or are otherwise designated to attend
Sa specific meeting.
e. Members of the staff and the student body of the University of
Florida.
f. The general public.




SENATE BY-LAW 16

Tenure Eligibility of Members of Veterans Administration Hospital
and University of Florida Health Science Center Jacksonville
(Senate By-Law 16, March 30, 1972; Repealed by
Action of the Senate 12/95)


SENATE BY-LAW 17

Appeal Procedures for Non-renewal of Non-tenured Faculty
(Senate By-Law 17, January 26, 1973; Repealed by
Action of the Senate 12/95)



SENATE BY-LAW 18

Periodic Departmental Evaluations
(Senate By-Law 18, March 28, 1974; Amended 12/95)

1. Departmental evaluations shall normally be conducted at least once
every five years. More frequent evaluations may be conducted by the
department chairperson, the dean of the college in which the
department resides, the Provost/Vice President for Academic Affairs or
the President of the University.







3. At the discretion of the President or the presiding officer and insofar
as seating capacity permits, students and staff of the University of
Florida and the general public may attend open meetings of the
Senate. None of these persons shall have the privilege of the floor. In
case of disorder, the presiding officer shall order any offending person
from the assembly hall.
4. The presiding officer of the Senate, in advance of each meeting, shall
designate a part of the assembly hall for the seating of non-members.
5. In case of insufficient seats, the presiding officer of the Senate, in
conjunction with the Steering Committee, shall arrange the seating on
the following priorities:
a. Members of the Senate shall sit in an area designated by the
Senate Steering Committee.
b. Faculty not members of the Senate.
c. Representatives of the press.
d. The designees of the President or the presiding officer who have
business before the Senate or are otherwise designated to attend
Sa specific meeting.
e. Members of the staff and the student body of the University of
Florida.
f. The general public.




SENATE BY-LAW 16

Tenure Eligibility of Members of Veterans Administration Hospital
and University of Florida Health Science Center Jacksonville
(Senate By-Law 16, March 30, 1972; Repealed by
Action of the Senate 12/95)


SENATE BY-LAW 17

Appeal Procedures for Non-renewal of Non-tenured Faculty
(Senate By-Law 17, January 26, 1973; Repealed by
Action of the Senate 12/95)



SENATE BY-LAW 18

Periodic Departmental Evaluations
(Senate By-Law 18, March 28, 1974; Amended 12/95)

1. Departmental evaluations shall normally be conducted at least once
every five years. More frequent evaluations may be conducted by the
department chairperson, the dean of the college in which the
department resides, the Provost/Vice President for Academic Affairs or
the President of the University.







3. At the discretion of the President or the presiding officer and insofar
as seating capacity permits, students and staff of the University of
Florida and the general public may attend open meetings of the
Senate. None of these persons shall have the privilege of the floor. In
case of disorder, the presiding officer shall order any offending person
from the assembly hall.
4. The presiding officer of the Senate, in advance of each meeting, shall
designate a part of the assembly hall for the seating of non-members.
5. In case of insufficient seats, the presiding officer of the Senate, in
conjunction with the Steering Committee, shall arrange the seating on
the following priorities:
a. Members of the Senate shall sit in an area designated by the
Senate Steering Committee.
b. Faculty not members of the Senate.
c. Representatives of the press.
d. The designees of the President or the presiding officer who have
business before the Senate or are otherwise designated to attend
Sa specific meeting.
e. Members of the staff and the student body of the University of
Florida.
f. The general public.




SENATE BY-LAW 16

Tenure Eligibility of Members of Veterans Administration Hospital
and University of Florida Health Science Center Jacksonville
(Senate By-Law 16, March 30, 1972; Repealed by
Action of the Senate 12/95)


SENATE BY-LAW 17

Appeal Procedures for Non-renewal of Non-tenured Faculty
(Senate By-Law 17, January 26, 1973; Repealed by
Action of the Senate 12/95)



SENATE BY-LAW 18

Periodic Departmental Evaluations
(Senate By-Law 18, March 28, 1974; Amended 12/95)

1. Departmental evaluations shall normally be conducted at least once
every five years. More frequent evaluations may be conducted by the
department chairperson, the dean of the college in which the
department resides, the Provost/Vice President for Academic Affairs or
the President of the University.







2. A committee for conducting the departmental evaluations shall be
appointed after consultation with the Vice President for Research, dean
of the college in which the department resides, chairperson of the
department and representative faculty members from the department.
This committee usually consist of two or more specialists, not
members of the University faculty, invited to the campus to conduct
the evaluation. One member shall be designated as chairperson. The
outside specialists should spend at least two days on campus
conducting the evaluation, after which they will submit a written
report of the evaluation to the Vice President for Academic Affairs with
copies to the appropriate administrators. In addition to the outside
specialists, the Vice President for Academic Affairs, when appropriate,
may appoint one or more members of the University of Florida faculty
to the Evaluation Committee.
3. Prior to the Evaluation Committee's first meeting, there shall be
prepared and sent to it summary materials on the departmental
programs of teaching, all appropriate levels, on research and/or
extension and concerning the faculty.
4. The Evaluation Committee shall evaluate the entire program of the
department and make specific recommendations on the curriculum,
content of courses, research, strength of the faculty, quality of
leadership and the chairperson's adherence to the provisions of Article
V of the Constitution of the University of Florida. In the course of its
investigation, the Committee shall interview faculty members and
students of the department and shall provide an opportunity for any
faculty member so desiring to present information to the Committee.
5. The results of recent evaluations of the department chairperson
conducted by the Vice President for Academic Affairs shall be made
available to the Committee. If, in the opinion of the chairperson of the
Evaluation Committee, the most recent evaluation of the department
chairperson is not sufficiently current, Vice President for Academic
Affairs shall conduct a new evaluation of the department chairperson
prior to the departmental evaluation. In releasing evaluations of the
department chairperson to the Committee, the Vice President for
Academic Affairs shall comply with University and State of Florida
Laws and policy regarding limited access and confidentiality of
personnel records.
6. The Evaluation Committee shall submit a draft of its report to the
department chairperson(s) of the departments) being evaluated. The
purpose of this draft is to give the department chairperson an
opportunity to review the report for accuracy of factual information.
Depending upon the discretion of the Committee, this draft report may
or may not contain recommendations. After having received the draft
report back from the department chairperson, the Committee shall
submit its report to the Vice President for Academic Affairs, who shall
forward it to the Dean of the Graduate School, dean of the college with
such comments, recommendations or observations as desired. The
dean of the college shall submit the report to the chairperson of the
department being evaluated for distribution to the faculty members of
that department.
7. In those cases where the Vice President for Academic Affairs and the
Vice President for Research and/or the dean or deans of the college or
colleges involved deem appropriate, separate departments in related
disciplines may be evaluated at the same time by the same evaluation







committee. Such action shall be taken in consultation with the
chairperson and representative faculty of the departments concerned.
8. In cases where a department or departments or a program is
evaluated by reviewers appointed by an external agency, the Vice
President for Academic Affairs shall consult with the appropriate
administrative officers, including the chairperson or chairpersons and
the faculty of the department, departments or program concerned to
determine whether such external reviews should be used as the
periodic departmental evaluations provided for in Article IV, Section 3
of the Constitution of the University of Florida and in Paragraph 1 of
this By-Law.
9. The Vice President for Academic Affairs shall schedule and make
arrangements for departmental evaluations.


SENATE BY-LAW 19

Appeal Procedures of the University Senate Committee
on Professional Relations & Standards
(Senate By-Law 19, October 27, 1988; Repealed by
Action of the Senate 12/95)


42









APPENDIX A
INDEX OF UNIVERSITY SENATE BY-LAWS


A Chronological Index of the Senate By-Laws listed by the Date of Adoption, Including Documentation of
the Dates of Other Senate Actions, and a Listing of the Cross-References of Other Official Documents.

Senate
By-Law Title of University Senate By-Law University University Rules, Collective
Number Constitution Chapters 6C1 F.A.C. Bargaining Agreement
1 Implementing Procedures of University for the Board of Regents on Academic Article V; Section 1 6C 1-7.018; 6C1-7.036; Article 5
Freedom and Responsibility June 18, 1963; Amended 2/73,11/74, 4/84 and 12/95 6C1-7.041 F.A.C.
2 Interpretation Relating to Rank of Instructor-November 19, 1964-Repealed by action
of the Senate 3/89
3 Tenure Eligibility of Faculty in University Libraries and Florida Museum of Natural
History January 21, 1965-Repealed by action of the Senate 3/89
4 The Senate: Organization and Procedures-January 21, 1965; Amended 9/71, Article III
12/68, 3/74, 4/84, 2/90 and 12/95
5 Membership of a Department. Detailed March 25, 1965; Amended 4/84 Article IV; Section 3 6C1-1.001:
and 12/95 6C1-7.002; 6C1-7.003 F.A.C.
6 Departmental Promotion and Tenure Nomination Procedure for Chairperson(s) 6C1-7.019(4)(a)5 F.AC.
March 25, 1965; Amended 2/73, 4/84 and 12/95
7 Appeal Procedures of the University Senate Committee on Academic Freedom. Article III; Section 6
Tenure, Professional Relations and Standards April 29, 1965; Amended 9/66. Article V; Section 5 6C1-7.041; 6C1-7.044 F.A.C.
2/73, 1/74, 9/74, 11/74, 4/84, 2/90 and 12/95
8 Tenure Eligibility of Faculty in University Counseling Center May 27,1965 -
Repealed by action of the Senate 4/84

9 Classification of Rank June 17, 1965-Repealed by action of the Senate 3/89
10 Exception for Faculty Eligible for Permanent Status (P.K. Yonge Developmental
Research School and County Extension Faculty) June 17, 1956-Repealed by
action of the Senate 12/95
11 Procedural Tenure Rules March 24, 1966-Repealed by action of the Senate 12/95
12 Visiting Professors Repealed by action of the Senate 6/67
13 College Evaluations February 27, 1966; Amended 5/74 and 12/95 Article IV; Section 3(D) 6C1-1.001 F.A.C.















APPENDIX A CONTINUED )
INDEX OF UNIVERSITY SENATE BY-LAWS


A Chronological Index of the Senate By-Laws listed by the Date of Adoption, Including Documentation of
the Dates of Other Senate Actions, and a Listing of the Cross-References of Other Official Documents.

Senate
By-Law Title of University Senate By-Law University University Rules, Collective
Number Constitution Chapters 6C1 F.A.C. Bargaining Agreement

14 Faculty Representation on the Administrative Council December 3, 1968-
Repealed by action of the Senate 12/95
15 Privileges of Non-Members at Meetings of the University Senate -
February 27, 1969; Amended 9/71. 8/84 and 12/95
16 Tenure Eligibility of Members of Veterans Administration Hospital and
University of Florida Health Center Jacksonville March 30, 1972 -
Repealed by action of the Senate 12/95
17 Appeal Procedures for Non-renewal Non-tenured Faculty January 26, 1973-
Repealed by action of the Senate 12/95
18 Periodic Departmental Evaluations March 28, 1974; Amended 12/95 Article IV: Section 3(D)
19 Appeal Procedures of the University Senate Committee on Professional Relations
and Standards October 27. 1988-Repealed by action of the Senate 12/95

























































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