I further certify that the following are the genuine signatures
of the persons now holding office in said special district as
indicated opposite their resp active signatures.
-- ----[7 Chairman (Title)
"Charles E; Rainey /
SGeneral Manager (Title)
-IN WITNESS WHEREOF, we have hereunto set our hands as Chairman
and General Manager of said special district this 28th day of
May 1975. 0 -
"- Chairman of. the Authority
THIRD WEDNESDAY OF EACH MONTH AT 1:30 P.M. ESTABLISHED AS DATE AND
TIME FOR AUTHORITY MEETINGS; LOCATION OF MEETINGS TO BE ROTATED ON
A REGULAR BASIS
Mr. Wedding moved, seconded by Commissioner Law, that the
third Wednesday of each month at 1:30 P.M. be established as the
date and time for Authority meetings.
During discussion, Mr. Hesse suggested that the location of
the meetings be rotated on a regular basis. Thereupon, the Chairman
indicated that the members concurred with this suggestion.
Upon roll call, the motion carried unanimously.
ATTORNEY AND GENERAL MANAGER TO DEVELOP GUIDELINES REGARDING THE
ADMINISTRATIVE ACTIVITIES OF THE GENERAL MANAGER; SAME TO BE
SUBMITTED TO THE AUTHORITY AT THE NEXT MEETING
In the interest of expediting certain administrative matters,
Mr. Hesse requested that he be granted authority to act on certain
functions without further referral to the Authority.
During discussion, the Chairman pointed out that the Pinellas
County Administrator operates strictly from an administrative stand-
point and is not concerned with policy decisions.
Commissioner Curry implied that the General Manager should
be authorized to implement operational matters.
Attorney De la Parte advised that the law creating the
Authority contains limitations that regulate certain aspects of the
Mr. Duynslager pointed out that the General Manager
is primarily requesting authority to carry out normal
Thereupon, Mr. Wedding moved, seconded by Commissioner Law
and cari-lui, that the Attorney and Gencral Manager develop guide
regarding the administrative activities of the General Manager and
that same be submitted to the Authority at the next meeting.
STATUS STATEMENT OFFERED BY THE GENERAL MANAGER RE GOALS AND COURSES
OF ACTION OF THE AUTHORITY
Mr. Hesse offered the following status statements re the
goals and courses of action of the Authority:
Authority Goals & Courses of Action
I believe it appropriate to develop short-term (Fy' 75-76), mid-
term (1976-1980) long-term goals for the Authority. These are
necessary to derive appropriate courses of actions. We should have
broad consensus on both. I have previously' orally requested input
from your staff regarding their views, reference goals and courses
of action. I again solicit your views and the views of your staffs.
on appropriate goals and courses of action. I will call a staff
meeting shortly to discuss these views. Meanwhile I will press
forward with getting our administrative house in order, I consider
this a necessary prerequisite to accomplishing significant planning,
"engineering and operational tasks.
REPORT FROM THE CYPRESS CREEK MANAGEMENT STAFF
Mr. Talley reported that at the last meeting of the Cypress
Creek Management Board, the staff was directed to assemble and discuss
the Phase I development program of the Cypress Creek Regional Wellfield
project; that a meeting was held at which time most of the questions
were answered; and that a revised definition of the development will
Upon questions by Commissioner Curry, Mr. Talley explained
that the pumping station is in its planning stage; that the concern
expressed by the City of Tampa was based on a "worse-case situation"
outlined in a letter from the USGS; and that this "worse-case situation"
is very remote that all of the production will come directly out of
Attorney Jake Varn related that a general conceptual plan
has been developed to a large degree for this project. He indicated,
however, there are still some problems to be resolved and suggested
that the Authority construct a facility that will be desirable for
future incorporation by the Regional Authority.
Mr. Duynslager advised that the preliminary water test
reveals that the amount of water entering the wellfield on the north
is approximately the same as the amount of water leaving the wellfield
on the south.
VMr. Ben Murphy of Pasco County commented that Cypress Creek
is currently regarded as an emergency water shortage area presently
under limited restrictions, and questioned why the area is even being
considered as a water source. In response, Mr. Talley indicated that
the area was placed under limited restrictions due to the general
drought conditions that encompass the three counties, as well as
Following further discussion, Commissioner Curry suggested
that the discussion be continued to the following meeting of the
-Cypress Creek Management Board.
ATTORNEY AUTHORIZED TO ADVERTISE PUBLIC HEARING FOR JULY 2, 1975 TO
CONSIDER THE PROPOSED RULES OF THE AUTHORITY; JUNE MEETING CANCELLED
Attorney de la Parte distributed copies of the proposed Rules
of the-Authority and outlined various aspects pertaining thereto.
With reference to Section 2B on Page 2, Attorney Linn
suggested that the provision may be restricted inasmuch as the City
of St. Petersburg has delegated an alternate member to the Authority
to serve in the absence of the appointed member, and that the proposed
.- E _
rule may preclude such a designation. In response, Attorney de la Parte
advised that this provision was assumed from the agreement; that it
is too restrictive; and that the only manner in which it can be changed
is to amend the agreement. He added that, however, "I'm not ready to
say that this prohibits what you have done".
During discussion, both the Chairman and Commissioner Law
indicated that they do not object to the appointment of an alternate
member to the Authority, whereupon, Attorney de la Parte suggested
that the matter be left in abeyance and that he peruse the issue to
determine the proper procedure to effect this appointment.
Reference being made to Section 5, page 3, pertaining to
working hours, Mr. Hesse implied that he would prefer the hours be
amended to 8:00 A.M. to 4:30 P.M., with a 30-minute lunch period.
Mr. Duynslager requested an interpretation of "upon 48
hours notice", specifically as it relates to requests for information
during a work week. In response, Attorney de la Parte replied that
he would interpret that phrase as referring to normal working hours.
SMr. Duyn-lager indicated that if the phrase does not refer to week-ends,
he would have no problems.
Attorney Linn suggested that information should be requested
within a reasonable time frame, whereupon Attorney de la Parte agreed.
Following further discussion, Attorney de la Parte suggested
that provision 5 on page 3 be amended to reflect that information
should be requested during working hours upon reasonable notice of the
office of the Authority.
Noting that there was no further discussion regarding the
proposed rules, Attorney de la Parte requested that he be authorized
to advertise a public hearing subsequent to June 18 on the proposed
Rules of the Authority.
Mr. Hesse requested that the Board not meet. during the
last week of June as he will be in the process of moving his family
to this area and will also be consummating his separation from the
Army. He also expressed concern regarding CPA support, to which
Mr. Richard Benn of the firm of Ernst & Ernst indicated that a
"letter of understanding" could be produced very easily.
Mr. Wedding moved, seconded by Commissioner Law and carried,
that the Attorney be authorized to advertise a public hearing for
July 2, 1975 to consider the proposed Rules of the Authority; and
that the June meeting be cancelled.
DISCUSSION RE COVINGTON LAWSUIT
Attorney de la Parte advised that another hearing has been
chcdld for the Coving;t^on lawsuit for this Friday, May 30.
GENERAL MANAGER EXTENDS THANKS TO MR. TALLEY FOR HIS DEVOTED WORK
AS ACTING GENERAL MANAGER DURING THE PAST MONTHS
Mr. Hesse thanked Mr. Talley for performing an excellent
job as Acting General Manager, working without compensation and
contributing much to making his new job easier.
On motion of Mr. Wedding, seconded by Commissioner Law and
carried, the meeting was adjourned at 2:50 P.M.
Clearwater, Florida, May 28, 197W
The West Coast Regional Water Supply Authority (as authorized
by Chapter 74-114, Laws of Florida) met in the Hillsborough County
Aviation Authority Board Room, Tampa, Florida, at 1:30 P.M. on this
date with the following members present: Charles E. Rainey, Chairman
(Pinellas County Commissioner); Robert Curry, Vice-Chairman
(Hillsborough County Commissioner); Curtis L. Law (Pasco County
Commissioner); and C. Randolph Wedding (Representative-City of
Absent: Dale Twachtmann (Water Resources
Director, City of Tampa)
Also present: Senator Louis De la Parte,
Pasco County: Jake Varn, Special Consultant to
the Pasco County Attorney
Pinellas County: Pickens C. Talley II, Director of
Nugent M. Walsh, Assistant Pinellas
Shirley Colvin, Deputy Clerk
City of St. Petersburg: Carl Linn, City Attorney
William Duynslager, Director of
Water and Sewer Department
General Manager: Richard J. Hesse
On motion of Mr. Wedding, seconded by Commissioner Curry and
carried, the minutes of the meeting of May 7, 197$ were approved.
FINANCIAL POSITION STATEMENT RECEIVED
On motion of Mr. Wedding, seconded by Commissioner Curry
and carried, the following financial Position Statement was received:
VEST COAST REGIONAL WATER SUPPLY. AUTHORITY
S- May 16, 1975
Cash $ 15,101.53
Petty Cash 00.00
F.I.C.A. Payable. .72.00
"Wage Withholding Tax Payable ". 210.75
Interest Income 085.54
Miscellaneous Expense 13.53
Hay 16, 1975
Account balance .. $15,101.53
16 Ae=zrican Water P.rkr Association -60.00
S17 R. J. Hesse 948.0o
"18 R. J. Hesse 1. 00
S J, Hesse 16300
.Eank blasnce 5116/75 per statement $.16, 74.54
REQUEST FOR LEASE OF A CHEVROLET NOVA FROM DIMMITT CHEVROLET FOR THE
GENERAL MANAGER AT MONTHLY RENTAL OF $185.00 (INCLUDING FULL MAINTENANCE
AND A SUBSTITUTE CAR WHEN REPAIRS ARE REQUIRED) FOR A PERIOD OF ONE
The General Manager requested approval.of a proposal to lease
a Chevrolet Nova automobile from Dimmitt Chevrolet for his business use
"" -- -- .. .
at a monthly rental of $18$.00 (including full maintenance and a
substitute car when repairs are required). He stated that the lease
will be effective for one year and that after extensive comparison
shopping,he has determined that Dimmitt Chevrolet is the best and
most economical source from which to lease-an automobile.
Commissioner Law moved, seconded by Commissioner Curry
and carried, that the request be approved.
JOB DESCRIPTION FOR EXECUTIVE SECRETARY APPROVED; GENERAL MANAGER
AUTHORIZED TO RECRUIT AND HIRE SAME
The General Manager presented the following proposed job
description for the position of Executive Secretary:
STHE GENERAL MANAGER
S WEST COAST REGIONAL WATER SUPPLY AUTHORITY
DISTINGUISHING CHARACTERISTICS OF WORK
This is responsible administrative work as secretary to the
executive administrative officer of an agency having a wide diversi-
fication of programs and activities.
An employee in a position allocated to this class performs a
variety of secretarial, clerical and administrative duties requiring
an extensive working knowledge of the organization and programs of
the department. Duties include interpreting rules, regulations
and policies to State and local officials, staff members and the
public; researching material for and preparing reports; and per-
forming special assignments for the executive administrative
officer of the department having a small number of administrative
assistants and support staff. Work also involves participating
to varying degrees in organizational and program matters utilizing
an extensive knowledge of the supervisor's jurisdiction, policies
and views and occasional supervision of clerical positions in the
supervisor's immediate office.
Work is performed with considerable independence and is
reviewed upon completion for conformance with applicable policies ...
EXAMPLES OF WORK PERFORMED "
Serves as the personal assistant to the executive administra-
.tive officer (General Manager) of the West Coast Regional Water
Hiakes arrangements for- conferences and Boari- meeilings including
space, time, place and agenda. Distributes agenda in advance of
meetings after approval of General Manager.
Serves as recording secretary at conferences, or Board meetings
taking official minutes: prepares minutes in final form for distri-
Receives incoming mail and composes replies to inquiries not
requiring the personal attention of the supervisor.
EXAMPLES OF WORK PERFORMED
Researches and'develops materials for use in the supervisor's
public speaking engagements.
Maintains -the supervisor's calendar and arranges various
appointments at own discretion; schedules the supervisor's itinerary
Sand makes travel and hotel reservations.
Supervises and trains secretarial and clerical employees in
carrying out assignments
Researches and prepares complex reports as directed for the
supervisor's review and information.
Serves as receptionist and answers telephones; screens, greets,
announces.and routes visitors.
Maintains records of authority accounts.
"- Acts as office manager and procures supplies for the authority.
Performs related work as required.
MINIMUM TRAINING AND EXPERIENCE
Graduation from a standard high school and.six years of pro-.
-ressively responsible secretarial and clerical experience; or
"Possession of a Certified Professional Secretary Certificate
and two years of post-certification experience.
Successfully completed studies beyond the high school level
S.... bc zubstitutcd for the required experience at Lhe rate of 720
classroom hours or 30 semester hours per year.
An equivalency diploma issued by a state department -of edu-
cation or by the United States Armed Forces Institute, or a
..lLfyir r*or* rn the Division of Personnel Educational Attain-
ment Compari.cr. Tzc t ay bh substituted for high scnooL grauuctiun.
A college education is desired but not required.
NECESSARY SPECIAL REQUIREMENT
Ability to type at a rate of 35 correct words a minute.
Ability to take and transcribe dictation at the rate of 80
words a minute is required for designated positions allocated to
This position is the equivalent of the State Classification
Code 0037. Salary Range $708 950/mo.
He stated that he has hired a "Kelly Girl" in the interim to assist
him with his clerical duties.
Mr. Wedding moved, seconded by Commissioner Curry and
carried, that the job description for the position of Executive
Secretary be approved; and that the General Manager be authorized
to recruit and hire same.
AUTHORITY APPROVES LEASE OF OFFICE SPACE IN THE JUSTICE CORPORATION
ARBOR OFFICE BUILDING LOCATED ON ROUTE 19, IMMEDIATELY SOUTH OF
STATE ROAD 60 AT ANNUAL RENTAL OF $7,250 (INCLUDING MAINTENANCE,
JANITORIAL SERVICE AND PARKING) FOR 1,000 SQUARE FEET
General Manager Hesse recommended that the Authority approve
the lease of office space in the Justice Corporation Arbor Office
Building located on Route -19, immediately south of State Road 60, at an
annual rental of $7,250 (including maintenance, Janitorial service and
parking), for 1,000 square feet. He reported that he has explored
several prospective sites and considers this location to be the most
appropriate as it is centrally located, situated in an easily
accessible area; that the building is of quality construction, and
the services appear to be'excellent. He stated that the office area
will be comprised of approximately 1,000 square feet; that approximately
45 days will be required. to construct the partitions necessary to
prepare the building for occupancy; and that, in the meantime, he will
utilize the temporary office facility afforded him by Pinellas County.
Following discussion, Mr. Wedding moved, seconded by
Commissioner Curry and carried, that the request be approved.
AUTHORIZATION GRANTED FOR THE GENERAL MANAGER TO EXECUTE A LEASE
AGREEMENT WITH XEROX CORPORATION TO SUPPLY A 3100 COPIER AT A MONTHLY
RENTAL OF $135 (IN ACCORDANCE WITH A SUPPLY AGREEMENT BETWEEN THE STATE
General Manager Hesse requested authorization to execute a
lease agreement with Xerox Corporation for a 3100 Copier at a monthly
rental of $135, in accordance with a supply agreement between the
State and Xerox as follows:
Xerox 310C Copier
State Rental Plan C
The first 3,300 copies per month (or less) $135.00
Copies from'3,301 to 7,500 per month per copy .0315
Copies from 7,501 to 20,000 per month per copy .0275
Copie- over 20,000 per month per copy .0215
Minimum Monthly Rental-- in any calendar month there
will be a minimum monthly meter rental of $135.00 per
One time delivery and freight charge $43.00(will be added
to initial invoice)
As per state pricing, rental svc. may be discontinued by
the customer 30 days after receipt of written notice.
Is 6 high speed, compact, mobile copier which produces
size for size copies at the rate of 20 copies per minute.
The flat copying platen allows the copying of bound
documents. Self guiding features make it easy to operate.
It has removable paper cassettes which make it possible
Sto change copy paper quickly. The cassette is adjustable
for sizes between 8" x 10" to 81" x 14", and holds up to
250 sheets of 20 lbs. stock.
4 Commissioner Law moved, seconded by Commissioner Curry and
carried, that the request be granted.
AUTHORIZATION GRANTED FOR THE GENERAL MANAGER TO CONSUMMATE A CPA
SERVICING AGREEMENT WITH ERNST & ERNST OF TAMPA, FLORIDA FOR THE
ESTABLISHMENT OF APPROPRIATE ACCOUNTING PROCEDURES AND SUCH OTHER
ACTIONS AS ARE DEEMED NECESSARY TO COMPLY WITH THE REQUIREMENTS OF
THE'STATE AUDITOR GENERAL AND THE STATE STATUTES
General Manager Hesse requested authorization to consummate
a CPA servicing agreement with Ernst & Ernst of Tampa, Florida for the
establishment of appropriate accounting procedures and such other
actions as are deemed necessary to comply with the requirements of
the State Auditor General and the State Statutes. He reported that
he has initiated discussions with Mr. Richard Benn of the firm, and
that Ernst & Ernst is a nationally recognized organization knowledgeable
in water operations.
Upon question by the Chairman, Mr. Hesse indicated that the
terms of the contract will be on an hourly basis for services rendered.
Upon query by Commissioner Curry, Mr. Hesse replied that he
has no objection to receiving assistance from the various entities
regarding proper accounting procedures; however, he indicated that it
will be necessary to retain an outside accounting firm in the future,
particularly when sizeable financial undertakings commence.
During discussion, Senator de la Parte and Chairman Rainey
expressed concurrence with Mr. Hesse's proposal.
Commissioner Curry moved, seconded by Mr. Wedding and
carried, that -he request be granted.
Thereupon, Mr. Wedding requested that the contract be
returned to the Authority for ratification.
GrENERAL MANAOLR AU''HORJZED 'tO PURCHASE USED OFFICE FUHNITURt FROM
THE PENCE MORTGAGE COMPANY AT COST OF $2,000
Upon the recommendation of the General Manager, Mr. Wedding
moved, seconded by Commissioner Curry and carried, that the General
Manager be authorized to purchase used furniture from the Pence
Mortgage Company at a cost of $2,000 for the General Manager's office
COMMISSIONER LAW DESIGNATED AS TREASURER OF THE AUTHORITY; RESOLUTION
ADOPTED AUTHORIZING THE TREASURER TO CO-SIGN DOCUMENTS FOR DISBURSEMENT
OF AGENCY FUNDS
Noting that occasions arise when the Chairman is not available
to co-sign checks for the Authority, Mr. Hesse recommended that
another member be designated to act in this capacity in the absence
of the Chairman.
Following discussion, Mr. Wedding moved, seconded by
Commissioner Curry and carried, that Commissioner Law be designated
as the Treasurer of the Authority and that the following resolution
be adopted authorizing the Treasurer to co-sign documents for dis-
bursement of agency funds:
June 3. 19Y5
WEST COAST REGIONAL WATER SUPPLY AUTHORITY
I HEREBY CERTIFY TO Bank of Clearwater
-that at a meeting of the Board of Directors of the West Coast
Regional Water Supply Authority, a special disubrict which i a
separate and independent governmental entity organized under the
laws of the State of Florida, duly called (a quorum being present)
and held at Hillsborough County Aviation Authority Board Room
at the Tampa International Airport State of Florida on the
28th day of May 1975, the following resolutions were
duly adopted and are now in full force and effect:
RESOLVED, that the above bank be designated as a
depository of this special district and that funds of this special
district deposited in said Bank be subject to withdrawal upon
checks, notes, drafts, bills of exchange, acceptance, undertakings
or other orders for the payment of money when signed on behalf of
this special district by the General Manager, to wit,
Richard J. Hesse, and one of the following officers, to wit:
Charles E. Rainey, Chairman
Curtis Law, Treasurer
RESOLVED, that the above bank, is hereby authorized to
pay any such orders and also to receive the same for credit of or
in payment from the payee or any other holder without inquiry as
to the circumstances of issue or the disposition of the proceeds
even if drawn to the individual order of any signing officer or
tendered in payment of his individual obligation.
That the foregoing powers and authority will continue until
"written notice of revocation has been delivered to the above bank.
"RESOLVED, that the Chairman, Treasurer and General managerr
of this special district be and they hereby are authorized to certify
to the above bank, the foregoing resolutions and that the provisions
thereof are in conformity with the statutes, laws and intergovernmental
agreement establishing this special district.
I FURTHER CERTIFY that there is no provision in the statutes,
laws and intergovernmental agreement establishing this special
district limiting the power of the board of directors to pass the
foregoing resolutions and that the same are In, conformity with the
provisions of said statutes, laws and intergovernmental agreement.