Title: WCRWSA Minutes of meeting
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 Material Information
Title: WCRWSA Minutes of meeting
Alternate Title: WCRWSA Minutes of meeting on May 28, 1975.
Physical Description: 15p.
Language: English
 Subjects
Spatial Coverage: North America -- United States of America -- Florida
 Notes
General Note: Box 3, Folder 6B ( WEST COAST REGIONAL WATER SUPPLY AREA B3F6 ), Item 90
Funding: Digitized by the Legal Technology Institute in the Levin College of Law at the University of Florida.
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Bibliographic ID: UF00051755
Volume ID: VID00001
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I further certify that the following are the genuine signatures

of the persons now holding office in said special district as

indicated opposite their resp active signatures.


-- ----[7 Chairman (Title)
"Charles E; Rainey /

Treasurer' (Title)
uurtis Law

SGeneral Manager (Title)
"Richard Hesse

-IN WITNESS WHEREOF, we have hereunto set our hands as Chairman

and General Manager of said special district this 28th day of

May 1975. 0 -


"- Chairman of. the Authority



General Manager



THIRD WEDNESDAY OF EACH MONTH AT 1:30 P.M. ESTABLISHED AS DATE AND
TIME FOR AUTHORITY MEETINGS; LOCATION OF MEETINGS TO BE ROTATED ON
A REGULAR BASIS

Mr. Wedding moved, seconded by Commissioner Law, that the

third Wednesday of each month at 1:30 P.M. be established as the

date and time for Authority meetings.

During discussion, Mr. Hesse suggested that the location of

the meetings be rotated on a regular basis. Thereupon, the Chairman

indicated that the members concurred with this suggestion.

Upon roll call, the motion carried unanimously.



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ATTORNEY AND GENERAL MANAGER TO DEVELOP GUIDELINES REGARDING THE
ADMINISTRATIVE ACTIVITIES OF THE GENERAL MANAGER; SAME TO BE
SUBMITTED TO THE AUTHORITY AT THE NEXT MEETING

In the interest of expediting certain administrative matters,

Mr. Hesse requested that he be granted authority to act on certain

functions without further referral to the Authority.

During discussion, the Chairman pointed out that the Pinellas

County Administrator operates strictly from an administrative stand-

point and is not concerned with policy decisions.

Commissioner Curry implied that the General Manager should

be authorized to implement operational matters.

Attorney De la Parte advised that the law creating the

Authority contains limitations that regulate certain aspects of the

Authority.

Mr. Duynslager pointed out that the General Manager

is primarily requesting authority to carry out normal

activities.

Thereupon, Mr. Wedding moved, seconded by Commissioner Law

and cari-lui, that the Attorney and Gencral Manager develop guide

regarding the administrative activities of the General Manager and

that same be submitted to the Authority at the next meeting.



STATUS STATEMENT OFFERED BY THE GENERAL MANAGER RE GOALS AND COURSES
OF ACTION OF THE AUTHORITY

Mr. Hesse offered the following status statements re the

goals and courses of action of the Authority:






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Authority Goals & Courses of Action
I believe it appropriate to develop short-term (Fy' 75-76), mid-
term (1976-1980) long-term goals for the Authority. These are
necessary to derive appropriate courses of actions. We should have
broad consensus on both. I have previously' orally requested input
from your staff regarding their views, reference goals and courses
of action. I again solicit your views and the views of your staffs.
on appropriate goals and courses of action. I will call a staff
meeting shortly to discuss these views. Meanwhile I will press
forward with getting our administrative house in order, I consider
this a necessary prerequisite to accomplishing significant planning,
"engineering and operational tasks.



REPORT FROM THE CYPRESS CREEK MANAGEMENT STAFF

Mr. Talley reported that at the last meeting of the Cypress

Creek Management Board, the staff was directed to assemble and discuss

the Phase I development program of the Cypress Creek Regional Wellfield

project; that a meeting was held at which time most of the questions

were answered; and that a revised definition of the development will

be forthcoming.

Upon questions by Commissioner Curry, Mr. Talley explained

that the pumping station is in its planning stage; that the concern

expressed by the City of Tampa was based on a "worse-case situation"

outlined in a letter from the USGS; and that this "worse-case situation"

is very remote that all of the production will come directly out of

the creek.

Attorney Jake Varn related that a general conceptual plan

has been developed to a large degree for this project. He indicated,





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however, there are still some problems to be resolved and suggested

that the Authority construct a facility that will be desirable for

future incorporation by the Regional Authority.

Mr. Duynslager advised that the preliminary water test

reveals that the amount of water entering the wellfield on the north

is approximately the same as the amount of water leaving the wellfield

on the south.

VMr. Ben Murphy of Pasco County commented that Cypress Creek

is currently regarded as an emergency water shortage area presently

under limited restrictions, and questioned why the area is even being

considered as a water source. In response, Mr. Talley indicated that

the area was placed under limited restrictions due to the general

drought conditions that encompass the three counties, as well as

other areas.
Following further discussion, Commissioner Curry suggested

that the discussion be continued to the following meeting of the

-Cypress Creek Management Board.


ATTORNEY AUTHORIZED TO ADVERTISE PUBLIC HEARING FOR JULY 2, 1975 TO
CONSIDER THE PROPOSED RULES OF THE AUTHORITY; JUNE MEETING CANCELLED

Attorney de la Parte distributed copies of the proposed Rules

of the-Authority and outlined various aspects pertaining thereto.

With reference to Section 2B on Page 2, Attorney Linn

suggested that the provision may be restricted inasmuch as the City

of St. Petersburg has delegated an alternate member to the Authority

to serve in the absence of the appointed member, and that the proposed





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.- E _




rule may preclude such a designation. In response, Attorney de la Parte

advised that this provision was assumed from the agreement; that it

is too restrictive; and that the only manner in which it can be changed

is to amend the agreement. He added that, however, "I'm not ready to

say that this prohibits what you have done".

During discussion, both the Chairman and Commissioner Law

indicated that they do not object to the appointment of an alternate

member to the Authority, whereupon, Attorney de la Parte suggested

that the matter be left in abeyance and that he peruse the issue to

determine the proper procedure to effect this appointment.

Reference being made to Section 5, page 3, pertaining to

working hours, Mr. Hesse implied that he would prefer the hours be

amended to 8:00 A.M. to 4:30 P.M., with a 30-minute lunch period.

Mr. Duynslager requested an interpretation of "upon 48

hours notice", specifically as it relates to requests for information

during a work week. In response, Attorney de la Parte replied that

he would interpret that phrase as referring to normal working hours.

SMr. Duyn-lager indicated that if the phrase does not refer to week-ends,

he would have no problems.

Attorney Linn suggested that information should be requested

within a reasonable time frame, whereupon Attorney de la Parte agreed.

Following further discussion, Attorney de la Parte suggested

that provision 5 on page 3 be amended to reflect that information

should be requested during working hours upon reasonable notice of the

office of the Authority.






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Noting that there was no further discussion regarding the

proposed rules, Attorney de la Parte requested that he be authorized

to advertise a public hearing subsequent to June 18 on the proposed

Rules of the Authority.

Mr. Hesse requested that the Board not meet. during the

last week of June as he will be in the process of moving his family

to this area and will also be consummating his separation from the

Army. He also expressed concern regarding CPA support, to which

Mr. Richard Benn of the firm of Ernst & Ernst indicated that a

"letter of understanding" could be produced very easily.

Mr. Wedding moved, seconded by Commissioner Law and carried,

that the Attorney be authorized to advertise a public hearing for

July 2, 1975 to consider the proposed Rules of the Authority; and

that the June meeting be cancelled.



DISCUSSION RE COVINGTON LAWSUIT

Attorney de la Parte advised that another hearing has been

chcdld for the Coving;t^on lawsuit for this Friday, May 30.



GENERAL MANAGER EXTENDS THANKS TO MR. TALLEY FOR HIS DEVOTED WORK
AS ACTING GENERAL MANAGER DURING THE PAST MONTHS

Mr. Hesse thanked Mr. Talley for performing an excellent

job as Acting General Manager, working without compensation and

contributing much to making his new job easier.


ADJOURNMENT

On motion of Mr. Wedding, seconded by Commissioner Law and

carried, the meeting was adjourned at 2:50 P.M.

100












Clearwater, Florida, May 28, 197W



The West Coast Regional Water Supply Authority (as authorized

by Chapter 74-114, Laws of Florida) met in the Hillsborough County

Aviation Authority Board Room, Tampa, Florida, at 1:30 P.M. on this

date with the following members present: Charles E. Rainey, Chairman

(Pinellas County Commissioner); Robert Curry, Vice-Chairman

(Hillsborough County Commissioner); Curtis L. Law (Pasco County

Commissioner); and C. Randolph Wedding (Representative-City of

St. Petersburg).

Absent: Dale Twachtmann (Water Resources
Director, City of Tampa)

Also present: Senator Louis De la Parte,
Authority Attorney

Pasco County: Jake Varn, Special Consultant to
the Pasco County Attorney

Pinellas County: Pickens C. Talley II, Director of
Water System
Nugent M. Walsh, Assistant Pinellas
County Attorney
Shirley Colvin, Deputy Clerk

City of St. Petersburg: Carl Linn, City Attorney
William Duynslager, Director of
Water and Sewer Department

General Manager: Richard J. Hesse


MINUTES APPROVED

On motion of Mr. Wedding, seconded by Commissioner Curry and

carried, the minutes of the meeting of May 7, 197$ were approved.





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FINANCIAL POSITION STATEMENT RECEIVED

On motion of Mr. Wedding, seconded by Commissioner Curry

and carried, the following financial Position Statement was received:


VEST COAST REGIONAL WATER SUPPLY. AUTHORITY

Position Statement

S- May 16, 1975



Cash $ 15,101.53
Petty Cash 00.00
Contributions $228,960.00
Investments 215,000.00
F.I.C.A. Payable. .72.00
"Wage Withholding Tax Payable ". 210.75
Interest Income 085.54
"-Advertising 572.13
Travel 1,310.34
Miscellaneous Expense 13.53
Salaries 1,230.76

"$.233,328.29 $233,328.29



S-
Cash Statement

Hay 16, 1975


Account balance .. $15,101.53

OutstaiAlnt checks
16 Ae=zrican Water P.rkr Association -60.00
S17 R. J. Hesse 948.0o
"18 R. J. Hesse 1. 00
S J, Hesse 16300

.Eank blasnce 5116/75 per statement $.16, 74.54





REQUEST FOR LEASE OF A CHEVROLET NOVA FROM DIMMITT CHEVROLET FOR THE
GENERAL MANAGER AT MONTHLY RENTAL OF $185.00 (INCLUDING FULL MAINTENANCE
AND A SUBSTITUTE CAR WHEN REPAIRS ARE REQUIRED) FOR A PERIOD OF ONE
YEAR APPROVED
-












The General Manager requested approval.of a proposal to lease

a Chevrolet Nova automobile from Dimmitt Chevrolet for his business use






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"" -- -- .. .






at a monthly rental of $18$.00 (including full maintenance and a

substitute car when repairs are required). He stated that the lease

will be effective for one year and that after extensive comparison

shopping,he has determined that Dimmitt Chevrolet is the best and

most economical source from which to lease-an automobile.

Commissioner Law moved, seconded by Commissioner Curry

and carried, that the request be approved.



JOB DESCRIPTION FOR EXECUTIVE SECRETARY APPROVED; GENERAL MANAGER
AUTHORIZED TO RECRUIT AND HIRE SAME

The General Manager presented the following proposed job

description for the position of Executive Secretary:

EXECUTIVE SECRETARY
TO
STHE GENERAL MANAGER

S WEST COAST REGIONAL WATER SUPPLY AUTHORITY


DISTINGUISHING CHARACTERISTICS OF WORK

This is responsible administrative work as secretary to the
executive administrative officer of an agency having a wide diversi-
fication of programs and activities.

An employee in a position allocated to this class performs a
variety of secretarial, clerical and administrative duties requiring
an extensive working knowledge of the organization and programs of
the department. Duties include interpreting rules, regulations
and policies to State and local officials, staff members and the
public; researching material for and preparing reports; and per-
forming special assignments for the executive administrative
officer of the department having a small number of administrative
assistants and support staff. Work also involves participating
to varying degrees in organizational and program matters utilizing
an extensive knowledge of the supervisor's jurisdiction, policies
and views and occasional supervision of clerical positions in the
supervisor's immediate office.
Work is performed with considerable independence and is
reviewed upon completion for conformance with applicable policies ...
and procedures.
EXAMPLES OF WORK PERFORMED "
Serves as the personal assistant to the executive administra-
.tive officer (General Manager) of the West Coast Regional Water
*Supply Authority.
Hiakes arrangements for- conferences and Boari- meeilings including
space, time, place and agenda. Distributes agenda in advance of
meetings after approval of General Manager.

OO





.-









Serves as recording secretary at conferences, or Board meetings
taking official minutes: prepares minutes in final form for distri-
bution,

Receives incoming mail and composes replies to inquiries not
requiring the personal attention of the supervisor.

EXAMPLES OF WORK PERFORMED

Researches and'develops materials for use in the supervisor's
public speaking engagements.

Maintains -the supervisor's calendar and arranges various
appointments at own discretion; schedules the supervisor's itinerary
Sand makes travel and hotel reservations.

Supervises and trains secretarial and clerical employees in
carrying out assignments

Researches and prepares complex reports as directed for the
supervisor's review and information.

Serves as receptionist and answers telephones; screens, greets,
announces.and routes visitors.

Maintains records of authority accounts.

"- Acts as office manager and procures supplies for the authority.

Performs related work as required.

MINIMUM TRAINING AND EXPERIENCE

Graduation from a standard high school and.six years of pro-.
-ressively responsible secretarial and clerical experience; or

"Possession of a Certified Professional Secretary Certificate
and two years of post-certification experience.

Successfully completed studies beyond the high school level
S.... bc zubstitutcd for the required experience at Lhe rate of 720
classroom hours or 30 semester hours per year.

An equivalency diploma issued by a state department -of edu-
cation or by the United States Armed Forces Institute, or a
..lLfyir r*or* rn the Division of Personnel Educational Attain-
ment Compari.cr. Tzc t ay bh substituted for high scnooL grauuctiun.

A college education is desired but not required.

NECESSARY SPECIAL REQUIREMENT

Ability to type at a rate of 35 correct words a minute.

Ability to take and transcribe dictation at the rate of 80
words a minute is required for designated positions allocated to
this class.

This position is the equivalent of the State Classification
Code 0037. Salary Range $708 950/mo.

He stated that he has hired a "Kelly Girl" in the interim to assist

him with his clerical duties.



89











Mr. Wedding moved, seconded by Commissioner Curry and

carried, that the job description for the position of Executive

Secretary be approved; and that the General Manager be authorized

to recruit and hire same.



AUTHORITY APPROVES LEASE OF OFFICE SPACE IN THE JUSTICE CORPORATION
ARBOR OFFICE BUILDING LOCATED ON ROUTE 19, IMMEDIATELY SOUTH OF
STATE ROAD 60 AT ANNUAL RENTAL OF $7,250 (INCLUDING MAINTENANCE,
JANITORIAL SERVICE AND PARKING) FOR 1,000 SQUARE FEET

General Manager Hesse recommended that the Authority approve

the lease of office space in the Justice Corporation Arbor Office

Building located on Route -19, immediately south of State Road 60, at an

annual rental of $7,250 (including maintenance, Janitorial service and

parking), for 1,000 square feet. He reported that he has explored
several prospective sites and considers this location to be the most

appropriate as it is centrally located, situated in an easily

accessible area; that the building is of quality construction, and

the services appear to be'excellent. He stated that the office area

will be comprised of approximately 1,000 square feet; that approximately

45 days will be required. to construct the partitions necessary to

prepare the building for occupancy; and that, in the meantime, he will

utilize the temporary office facility afforded him by Pinellas County.

Following discussion, Mr. Wedding moved, seconded by

Commissioner Curry and carried, that the request be approved.


AUTHORIZATION GRANTED FOR THE GENERAL MANAGER TO EXECUTE A LEASE
AGREEMENT WITH XEROX CORPORATION TO SUPPLY A 3100 COPIER AT A MONTHLY
RENTAL OF $135 (IN ACCORDANCE WITH A SUPPLY AGREEMENT BETWEEN THE STATE
AND XEROX)
General Manager Hesse requested authorization to execute a
lease agreement with Xerox Corporation for a 3100 Copier at a monthly

90













rental of $135, in accordance with a supply agreement between the

State and Xerox as follows:

Xerox 310C Copier
State Rental Plan C
The first 3,300 copies per month (or less) $135.00
Copies from'3,301 to 7,500 per month per copy .0315
Copies from 7,501 to 20,000 per month per copy .0275
Copie- over 20,000 per month per copy .0215
Minimum Monthly Rental-- in any calendar month there
will be a minimum monthly meter rental of $135.00 per
machine.

One time delivery and freight charge $43.00(will be added
to initial invoice)
As per state pricing, rental svc. may be discontinued by
the customer 30 days after receipt of written notice.



Is 6 high speed, compact, mobile copier which produces
size for size copies at the rate of 20 copies per minute.
The flat copying platen allows the copying of bound
documents. Self guiding features make it easy to operate.
It has removable paper cassettes which make it possible
Sto change copy paper quickly. The cassette is adjustable
for sizes between 8" x 10" to 81" x 14", and holds up to
250 sheets of 20 lbs. stock.

4 Commissioner Law moved, seconded by Commissioner Curry and

carried, that the request be granted.


AUTHORIZATION GRANTED FOR THE GENERAL MANAGER TO CONSUMMATE A CPA
SERVICING AGREEMENT WITH ERNST & ERNST OF TAMPA, FLORIDA FOR THE
ESTABLISHMENT OF APPROPRIATE ACCOUNTING PROCEDURES AND SUCH OTHER
ACTIONS AS ARE DEEMED NECESSARY TO COMPLY WITH THE REQUIREMENTS OF
THE'STATE AUDITOR GENERAL AND THE STATE STATUTES

General Manager Hesse requested authorization to consummate

a CPA servicing agreement with Ernst & Ernst of Tampa, Florida for the

establishment of appropriate accounting procedures and such other

actions as are deemed necessary to comply with the requirements of

the State Auditor General and the State Statutes. He reported that






91











he has initiated discussions with Mr. Richard Benn of the firm, and

that Ernst & Ernst is a nationally recognized organization knowledgeable

in water operations.

Upon question by the Chairman, Mr. Hesse indicated that the

terms of the contract will be on an hourly basis for services rendered.

Upon query by Commissioner Curry, Mr. Hesse replied that he

has no objection to receiving assistance from the various entities

regarding proper accounting procedures; however, he indicated that it

will be necessary to retain an outside accounting firm in the future,

particularly when sizeable financial undertakings commence.
During discussion, Senator de la Parte and Chairman Rainey

expressed concurrence with Mr. Hesse's proposal.

Commissioner Curry moved, seconded by Mr. Wedding and

carried, that -he request be granted.

Thereupon, Mr. Wedding requested that the contract be

returned to the Authority for ratification.


GrENERAL MANAOLR AU''HORJZED 'tO PURCHASE USED OFFICE FUHNITURt FROM
THE PENCE MORTGAGE COMPANY AT COST OF $2,000

Upon the recommendation of the General Manager, Mr. Wedding

moved, seconded by Commissioner Curry and carried, that the General

Manager be authorized to purchase used furniture from the Pence

Mortgage Company at a cost of $2,000 for the General Manager's office
facility.








92











COMMISSIONER LAW DESIGNATED AS TREASURER OF THE AUTHORITY; RESOLUTION
ADOPTED AUTHORIZING THE TREASURER TO CO-SIGN DOCUMENTS FOR DISBURSEMENT
OF AGENCY FUNDS

Noting that occasions arise when the Chairman is not available

to co-sign checks for the Authority, Mr. Hesse recommended that

another member be designated to act in this capacity in the absence

of the Chairman.

Following discussion, Mr. Wedding moved, seconded by

Commissioner Curry and carried, that Commissioner Law be designated

as the Treasurer of the Authority and that the following resolution

be adopted authorizing the Treasurer to co-sign documents for dis-

bursement of agency funds:

June 3. 19Y5



WEST COAST REGIONAL WATER SUPPLY AUTHORITY


I HEREBY CERTIFY TO Bank of Clearwater

-that at a meeting of the Board of Directors of the West Coast

Regional Water Supply Authority, a special disubrict which i a

separate and independent governmental entity organized under the

laws of the State of Florida, duly called (a quorum being present)

and held at Hillsborough County Aviation Authority Board Room

at the Tampa International Airport State of Florida on the

28th day of May 1975, the following resolutions were

duly adopted and are now in full force and effect:


RESOLVED, that the above bank be designated as a

depository of this special district and that funds of this special


93











district deposited in said Bank be subject to withdrawal upon

checks, notes, drafts, bills of exchange, acceptance, undertakings

or other orders for the payment of money when signed on behalf of

this special district by the General Manager, to wit,

Richard J. Hesse, and one of the following officers, to wit:


Charles E. Rainey, Chairman


Curtis Law, Treasurer


RESOLVED, that the above bank, is hereby authorized to

pay any such orders and also to receive the same for credit of or

in payment from the payee or any other holder without inquiry as

to the circumstances of issue or the disposition of the proceeds

even if drawn to the individual order of any signing officer or

tendered in payment of his individual obligation.

That the foregoing powers and authority will continue until

"written notice of revocation has been delivered to the above bank.

"RESOLVED, that the Chairman, Treasurer and General managerr

of this special district be and they hereby are authorized to certify

to the above bank, the foregoing resolutions and that the provisions

thereof are in conformity with the statutes, laws and intergovernmental

agreement establishing this special district.

I FURTHER CERTIFY that there is no provision in the statutes,

laws and intergovernmental agreement establishing this special

district limiting the power of the board of directors to pass the

foregoing resolutions and that the same are In, conformity with the

provisions of said statutes, laws and intergovernmental agreement.


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