Title: WCRWSA Agenda and Minutes of meeting
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Title: WCRWSA Agenda and Minutes of meeting
Alternate Title: WCRWSA Agenda and Minutes of meeting on July 2, 1975
Physical Description: 11p.
Language: English
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Spatial Coverage: North America -- United States of America -- Florida
 Notes
General Note: Box 3, Folder 6B ( WEST COAST REGIONAL WATER SUPPLY AREA B3F6 ), Item 89
Funding: Digitized by the Legal Technology Institute in the Levin College of Law at the University of Florida.
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Bibliographic ID: UF00051754
Volume ID: VID00001
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Holding Location: Levin College of Law, University of Florida
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REPORT ON COVINGTON LAWSUIT

Attorney de la Parte advised that the Covington lawsuit

remains in the pleading stage and that "all the motions to dismiss

have been denied, except the City of Tampa's motion to withdraw".


REPORT ON THE CYPRESS CREEK DEVELOPMENT

Chairman Rainey reported that the meeting of the Cypress

Creek Management Board has been cancelled due to a requirement for

additional input for the scheduling.


DISCUSSION RE ALTERNATE AND PROXY MEMBERS

Attorney de la Parte noted that the City of St. Petersburg

has provided for an alternate member to the Authority. He advised

that he has reservations as to the legality of such action, according

to the inter-county agreement.

In response to question by Commission Rees, Mr. Wedding

replied that an alternate member would maintain a quorum, noting that

several members have other political responsibilities that preclude

them from attending certain meetings.

During discussion, the Chairman directed, there being no

objection, that the matter be temporarily passed.

Thereupon, Attorney de la Parte solicited input from the

legal offices of the various entities.

During further discussion, Commissioner Rees expressed concern
that a provision be provided for the replacement of a member in the

event one is unable to attend a meeting due to physical disability.




109











CHAIRMAN SUGGESTS POLICY RE CONSULTING ENGINEERS

Chairman Rainey stated that a letter had been sent to Oach

of the Authority members pertaining to consulting engineers and suggested

that the position be taken that no consulting engineering firm be

considered for employment by the Authority that has affiliation with

any of the parties to the five-party agreement.

Commissioner Curry voiced his concurrence with this position.



NEXT MEETING

The Chairman directed, there being no objection, that the

next meeting be scheduled for 1:30 P.M., July 30, 1975 in

St. Petersburg.


ADJOURNr)UI T

On motion of Mr. Wedding, seconded by Commissioner Curry and

carried, the meeting was adjourned at 2:45 P.M.























110











WEST COAST REGIONAL WATER SUPPLY AUTHORITY
MEETING

Hillsborough County Court House
Pierce Street & Kennedy Blvd.
County Commissioners Board Room No. 214B. -,
July 2, 1975 -r
S 2 7 1975
AGENDA


Call to Order

1. Hearing, Rules & Regulations, West Coast Regional Water Supply
Authority.

2. Approval of Minutes, Meeting of May 28, 1975.

3. Financial Report.
4. Ratification of Proposal for Services, Ernst & Ernst, CPA.

5. Delegation of Administrative Authority, General Manager.
6. Discussion of July meeting date to consider tentative budget.

7. Report by General Manager.
J8. Covington Law Suit (Report by Attorney).

9. Cypress Creek Development (Report by Mr. Talley).
10. Other Business.

Adjournment









Clearwater, Florida, July 2, 1975


The West Coast Regional Water Supply Authority (as authorized

by Chapter 74-114, Laws of Florida) met in the Commission Room of the

Hillsborough County Courthouse, Tampa, Florida, at 1:30 P.M. on this

date with the following members present: Charles E. Rainey, Chairman

(Pinellas County Commissioner); Robert Curry, Vice-Chairman (Hillsborough

County Commissioner); C. Randolph Wedding (Representative-City of

St. Petersburg) and Bob Rees (Proxy for Curtis L. Law-Pasco County

Commissioner).

Absent: Dale Twachtmann (Water Resources
Director, City of Tampa)

Curtis L. Law, Treasurer
(Pasco County Commissioner)
"^Iso present: Senatcr Louis 3 a rt' J,
Authority Attorney

Pasco County: Jake Varn, Special Consultant to
the Pasco County Attorney
Pinellas County: W. Gray Dunlap, Pinellas County
Attorney

Shirley Colvin, Deputy Clerk
City of St. Petersburg: William Duynslager, Director of
Water and Sewer Department
General Manager: Richard J. Hesse


PROXY APPOINTED FOR COMMISSIONER CURTIS L. LAW, REPRESENTATIVE FOR
PASCO COUNTY

The Chairman indicated that the following letter dated June 27,

1975 has been received from the Chairman of the Pasco County Board of
County Commissioners, appointing a proxy for Commissioner Curtis L. Law:



101









This will serve to notify you that Commissioner
Curtis L. Law is unable to attend your meeting of July 2nd,
1975 and it vill. also serve to give CoMr.tissioncr Bill
IHamilton or Cornissioner Rees proxy voting powers until
such time as Comm.issioner Curtis Law is able ta again '
attend your meetings.




H (i OlLson
..hairnman
Pasco County Board of
County Commissioners



PUBLIC HEARING HELD RE PROPOSED RULES AND REGULATIONS OF THE WEST
COAST REGIONAL WATER SUPPLY AUTHORITY; SAME ADOPTED TO BE FORWARDED
TO THE SECRETARY OF STATE

Attorney De la Parte advised that a public hearing re the

proposed Rules and Regulations of the West Coast Regional Water Supply

Authority has been properly advertised in accordance with the law.

Mr. Hesse reported that no comments have been offered.

Several requests for copies of the proposed document have been

received.

Noting that there was no input from the audience, Attorney

de la Parte suggested that the following technical amendments

("housekeeping electives") be approved:

1. On page 2, paragraph 4a, change the suite number and
zip code as follows:

Suite 404 Zip Code 33516

2. At the bottom of pages 3, 5, 6, 7 and 9, insert the
following reference:

General Authority 120.53 FS. Law Implemented
373.1962 FS. History New.

Mr. Wedding moved, seconded by Commissioner Curry and carried,

that the suggested amendments to the proposed Rules and Regulations be

approved.

No one appeared in response to the Chairman's call for

interested persons. 102












Mr. Wedding moved, seconded by Commissioner Curry and

carried, that the proposed Rules and Regulations of the West Coast

Regional Water Supply Authority be adopted.

Thereupon, Attorney de la Parte indicated that the Rules

and Regulations will be forwarded to the Secretary of State for

acceptance, at which time they will become effective, and that each

member will receive final drafts, together with the Model Rules of

Procedure.



MINUTES APPROVED

On motion of Commissioner Curry, seconded by Mr. Wedding

and carried, the minutes of the meeting of May 28, 197. were approved.



PINANIIAL POSITION STATEMENT RECEIVED

On motion of Mr. Wedding, seconded by Commissioner Curry and

carried, the following financial Position Statement was received:


VEST COAST REGIONAL WATER SUPPLY AUTHORITY

SPosition Statement
June 30, 1975

yCash $ 4,211.82 $
Petty Cash 100.00
Contributions 22960.00
u ves tents 215,000.00
Interest Income 5,509.51
F.I.C.A. Taxes Payable 288.00
Wage Withholding Tax Payable 843.00
Advertising Expense 611.07
Travel Expense 1,537.07
Salary Expense 4,923.06
Legal Expense 3,259.25
Auto Leasing 626.55
Secretarial Services 482.78
Iues & Subscriptions 27.75
Office Jent 1,734.56
Hiscellaneous Expense 258.49
Auto Insurance 297.00
Office Supplies I. Expense 531.11
Office Furniture 6 Equipment 2 000.00

$235,600.51 $235,660.51

103











Cash Statement
June 30, 1975
Account Balance $ 4,211.82
Less deposit of 6/18/75 $ 478.68
Less deposit of 6/19/75. 497.26
Less deposit of 6/30/75 4.05 979.99

124 Kelly Services $ 90.20
125 R. J. Hesse P.C. 79.39
126 Dimmitt Cheverolet 370.00
127 R. J. Hesse 948.02
128 Oceanic Travel 226.73
129 Suncoast Moving 150.66
#30 Florida Trend 9.75
131 American Water Re. 38.00
132 Louis de la Parte 1,740.43
#33 R J. esse 256.55
134 Justice Corp. 1,332.06
135 Justice Corp. 402.50
# 36 Kelly Services 106.60
137 Long & Co. Inc. 297.00
SR l. .. Hesse P.C. o.
(39 Xerox 169.00
140 St. Petersburg Times 16.80
141 Clearwater Sun 30.50
142 Kelly Services 77.90
1i43 R. J. Hesse 948.02
144 Kelly Services 116.85
145 Tampa Tribune 15.66
146 Kelly Services 91.23
147 Superintendent of Documents 4.50
148 U. S. Postmaster 300.00
149 U. S. Leasing 32.29
i)0 k. J. hesse P.C. 93.85 1771.78

Bank balance 5/30/75 per statement $11003.61




CPA SERVICING AGREEMENT WITH ERNST AND ERNST OF TAMPA, FLORIDA,
AMENDED TO PROJECT A MAXIMUM COST OF $5,000 AND A 30-DAY PERIOD
FOR CANCELLATION

Mr. Hesse recalled that at the last meeting the Authority

authorized consummation of a CPA servicing agreement with Ernst and

Ernst of Tampa, Florida, and that a request was voiced that the

proposal be returned to the Authority for ratification.

Mr. Wedding advised that he offered the request to read the

proposal prior to ratification, and that he has reviewed the agreement

and is satisfied with the scope of work as well as the rate of reimburse-

ment. He added that the proposal appears to be typical of this type

of operation.




104










Thereupon, Mr..Wedding moved, seconded by Commissioner

Curry, that the agreement be ratified; however, Mr. Wedding later

withdrew the motion inasmuch as Attorney de la Parte indicated that

he had not examined the document and upon a desire by the Chairman to

continue the matter until later in the meeting.



Later in the meeting Attorney de la Parte reported that the

objectives and conditions of employment appear to be generally clear;

however, he questioned whether an understanding had been reached with

regard to the maximum projected cost of these services, as well as a

30-day cancellation clause. In response, Mr. Hesse replied that an

understanding had been reached as to the maximum projected cost, noting

that the outside figures are displayed in the tentative working budget

for 1975-76, but that a 30-day period for cancellation had not been

discussed.

Upon question, Attorney de la Parte suggested that the

agreement be amended to project a maximum cost and to include a 30-day

period for cancellation. He pointed out that the amended agreement

will be unilateral until such time as Ernst and Ernst accepts the

changes.

Following discussion, Mr. Wedding moved, seconded by Com-

missioner Curry and carried, that the agreement with Ernst and Ernst

of Tampa, Florida, be amended to project a maximum cost of $5,000 for

the CPA service and to provide for a 30-day period for cancellation

of the agreement.




105










DISCUSSION RE DELEGATION OF ADMINISTRATIVE AUTHORITY TO THE GENERAL
MANAGER

Chairman Rainey reported that he has discussed the issue of

delegating administrative authority to the General Manager with Mr. Hesse

and has presented him with a copy of the rules under which Pinellas County

operates, and that Mr. Hesse, has informed him that SWFWMD has prescribed

procedures for delegation of authority. These may also be used as a

guide to develop policy for delegation. He requested that Mr. Hesse compile

recommendations for the Authority to peruse.

Mr. Hesse recalled a conclusion by the Attorney that the subject

matter be considered very carefully and exhaustively before recommendations

are submitted.

During discussion, the Chairman noted that administrative powers

can be delegated by resolution, real.iing that the resolution may be change

from time to time as the responsibilities of the General Manager increase.

Attorney de la Parte observed that the basic document creating

the Authority is not sufficiently expressive on this point, so that a

comparison of the operational language of other entities and Boards with

that of the Authority is not a good comparison. He recommended that the

issue not be addressed until a decision has been made as to the amount of

delegation of authority needed and whether or not.there is a requirement

for amendments to the basic document (the five party agreement).


TRAVEL REQUEST APPROVED FOR THE GENERAL MANAGER AND AUTHORITY ATTORNEY
TO VISIT THE METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA

Mr. Hesse reported that he has performed extensive research

on the operation of the Metropolitan Water District of Southern



106













California; that the functions are similar to those anticipated by this

Authority; that that operation has been in existence for approximately

50 years; there exists a wealth of available knowledge and experience;

and that an examination of this institution by himself and the Authority

Attorney would be very beneficial. He requested that authorization be

granted at this time to effect a visit.

Following discussion, Mr. Wedding moved, seconded by

Commissioner Curry and carried, that a travel request for the General

Manager and the Authority Attorney to visit the Metropolitan Water District

of Southern California be approved.



GENERAL MANAGER AUTHORIZED TO ADVERTISE PUBLIC HEARING FOR JULY 30,
1975 TO CONSIDER THE TENTATIVE BUDGET FOR 1976
Mr- HAFe presented a tentative budget for 1976. He noted

that the basic agreement provides that a final budget be adopted by

August 15, 1975, with provisions for an appropriate public hearing

in the interim.

Following discussion, Mr. Wedding moved, seconded by

Commissioner Curry and carried, that the General Manager be authorized to

advertise a tentative budget and that a Public Hearing to approve a final

budget be scheduled for July 30, 1975.


EMPLOYMENT OF MRS. ADELE CLIFFORD TO FILL THE POSITION OF EXECUTIVE
SECRETARY RATIFIED

Mr. Hesse requested that the Authority ratify the employment

of Mrs. Adele Clifford to fill the position of Executive Secretary,

noting that Mrs. Clifford is a graduate of Smith College, Northhampton,

Massachusetts; that she has outstanding qualifications, including











extensive secretarial and accounting experience; and that she has

provided excellent references.

Following discussion, Mr. Wedding moved, seconded by

Commissioner Curry and carried, that the employment of Mrs. Adele

Clifford to fill the position of Executive Secretary be ratified.


REPORT BY GENERAL MANAGER

Mr. Hesse offered the following summary of his activities:

1. Plans to move into a new office located at the Arbor Office Center,
Suite 404, 1321 U. S. 19 South, Clearwater, Florida 33516, early
next week.

2. He is in the process of drawing up additional job descriptions for
staff assistants.

-3. Several responses have been received in reply to a query posed to
the respective staff representatives re goals and objectives
of the Authority.

4. During July, he plans to meet with the staff representatives to
seek their assistance in developing appropriate scope and plan of
study in an effort to address the water supply needs and
alternative solutions.

5. He .spent a week in Minneapolis attending the National AWWA meeting.

6. During May, he, Don Feaster and Dale Twachtmam went to Jacksonville
and met with Colonel Ehmett Lee, District Engineer with the Corps
of Engineers, and discussed the entire Four Rivers Study as it pertains
to water supply. (Colonel Lee is being reassigned this month and
will be replaced by Colonel Don Wisdom. The two Colonels will visit
this region on or about July 24, 1975).

7. He is in the process of establishing office files and accounting
procedures and acquiring reference material.

8. He has been active in considerable preliminary planning relating
to the organization and functions of the Authority staff, together
with budgetary planning.

9. An Authority seal is under design.





108





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