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Title: Tovar House museum project
CITATION THUMBNAILS PAGE IMAGE
Full Citation
STANDARD VIEW MARC VIEW
Permanent Link: http://ufdc.ufl.edu/UF00047670/00001
 Material Information
Title: Tovar House museum project
Series Title: Special archives publication
Physical Description: 1 v. (unpaged) : ill. ; 28 cm.
Language: English
Creator: Florida -- Dept. of Military Affairs
Publisher: State Arsenal
Place of Publication: St. Augustine Fla
Publication Date: [1991?]
 Subjects
Subject: Military museums -- Florida   ( lcsh )
History -- Saint Augustine (Fla.)   ( lcsh )
Militia -- Museums -- Florida   ( lcsh )
Genre: government publication (state, provincial, terriorial, dependent)   ( marcgt )
non-fiction   ( marcgt )
 Notes
Statement of Responsibility: Florida Department of Military Affairs.
General Note: Cover title.
Funding: The Florida National Guard's Special Archives Publications was digitized, in part by volunteers, in honor of Floridians serving both Floridians in disaster response and recovery here at home and the nation oversees.
 Record Information
Bibliographic ID: UF00047670
Volume ID: VID00001
Source Institution: Florida National Guard
Holding Location: Florida National Guard, St. Augustine Barracks
Rights Management: All rights reserved by the Florida National Guard. Digitized with permission.
Resource Identifier: aleph - 001663343
oclc - 24325181
notis - AHX5108

Table of Contents
    Copyright
        Copyright
    Front Cover
        Page i
    Front Matter
        Page ii
    Florida state depositories
        Page iii
    Content
        Page 1
        Page 2
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Full Text



Digitized with the permission of the
FLORIDA DEPARTMENT OF MILITARY AFFAIRS

FLORIDA NATIONAL GUARD





SOURCE DOCUMENT ADVISORY

Digital images were created from printed source
documents that, in many cases, were photocopies of
original materials held elsewhere. The quality of
these copies was often poor. Digital images reflect
the poor quality of the source documents.

Where possible images have been manipulated to
make them as readable as possible. In many cases
such manipulation was not possible. Where
available, the originals photocopied for publication
have been digitized and have been added,
separately, to this collection.

Searchable text generated from the digital images,
subsequently, is also poor. The researcher is
advised not to rely solely upon text-search in this
collection.



RIGHTS & RESTRICTIONS

Items collected here were originally published by the
Florida National Guard, many as part of its SPECIAL
ARCHIVES PUBLICATION series. Contact the Florida
National Guard for additional information.

The Florida National Guard reserves all rights to
content originating with the Guard.



DIGITIZATION

Titles from the SPECIAL ARCHIVES PUBLICATION series
were digitized by the University of Florida in
recognition of those serving in Florida's National
Guard, many of whom have given their lives in
defense of the State and the Nation.






Florida

Department of

Military Affairs








Special ArchivGe
Publication NumbGer


109
TOVAR HOUSE MUSEUM PROJECT


State Arsenal
St. Francis
Barracks
St. Augustife,
Flbricla















STATE OF FLORIDA
DEPARTMENT OF MILITARY AFFAIRS
OFFICs OF THE ADJUTANT OGNERAL



POST OFFICE BOX 1008
STATE ARSENAL, ST. AUGUSTINE
3208S-100*





The special Archives Publication Series of the Historical
Services Division are produced as a service to Florida
communities, historians, and to any other individuals, historical
or geneological societies, and national or regional governmental
agencies which find the information contained herein of use or
value.

At present, only a very limited number of copies of these
publications are produced and are provided to certain state and
national historical record repositories at no charge. Any
remaining copies are provided to interested parties on a first
come, first served basis. It is hoped these publications will
soon be reproduced and made available to a wider public through
the efforts of the Florida National Guard Historical Foundation
Inc.

Information about the series is available from the Historical
Services Division, Department of Military Affairs, State Arsenal,
St. Augustine, Florida.


Robert Hawk
Director










FLORIDA STATE DEPOSITORIES

State documents are distributed to the following depository libraries and are available
to Florida citizens for use either in the libraries or on interlibrary loan, subject to
each library's regulations. An asterisk (*) indicates libraries that are obligated to
give interlibrary loan service. Requests should be directed to the nearest 'epository.

Bay County Public Library (1968) *State Library of Florida (1968)
25 West Government Street Documents Section
Panama City, Florida 32402 R. A. Gray Building
Tallahassee, Florida 323 9-0250
Bay Vista Campus Library (1982)
Documents Department Stetson University (1968)
Florida International University Dupont-Ball Library
North Miami, Florida 33181 Deland, Florida 32720-3769

Broward County Division of Libraries (1968) Jacksonville University (1968)
100 South Andrews Avenue Carl S. Swisher Library
Fort Lauderdale, Florida 33301 University Blvd., North
Jacksonville, Florida 32211
Cocoa Public Library (1968)
430 Delannoy Avenue *Tampa-Hillsborough County Public (1968
Cocoa, Florida 32922 :Library System
900 North Ashley Street
*Florida Atlantic University (1968) Tampa, Florida 33602
Library
P. 0. Box 3092 *University of Central Florida (1968)
Boca Raton, Florida 33431 Library
-- ._ Po.t Office Box 25000
*Florida International University (1971) Orlando, Florida 32816-0666
Documents Section
Tamiami Campus Library Tamiami Trail *University of Florida Library (1968)
Miami, Florida 33199 Documents Department
."Gainesville, Florida 32611
*Florida State University Library (1968)
Documents Maps Division *University of Miami Library (1968)
Tallahassee, Florida 32306 Gov't Publications
P. 0. Box 248214
*Jacksonville Public Library (1968) Coral Gables, Florida 33124
122 North Ocean Street
Jacksonville, Florida 32202 *University of North Florida Library
Documents Division
*Miami-Dade Public Library (1968) Post Office Box 17605
101 West Flagler Street Jacksonville, Florida 32216
Miami, Florida 33130-1504
*University of South Florida (1968)
*Ocala Public Library (1972) Library Special Collections
15 Southeast Osceola Avenue 4204 Fowler Avenue
Ocala, Florida 32671 Tampa, Florida 33620

Orange County Library District (1968) University of West Florida (1968)
101 East Central Boulevard Documents John Pace Library
Orlando, Florida 32801 Pensacola, Florida 32514-5750
St. Petersburg Public Library (1968) WestPalm Beach Public Library (1968
3745 Ninth Avenue, North b ibrary (196
St. Petersburg, Florida 33713 100 Clematis
West Palm Beach,,Florida 33401

Rev. 1-7-89



















TOVAR HOUSE MUSEUM PROJECT


PRELIMINARY REPORT










STATE FLORIDA
i *^ '--o /A Olt?
DEPARTMENT OF MILITARY AFFAIRS
OFFICE OF THE ADUTAIT-GENERAL




POST OFFICE BOX 1008
STATE ARSENAL, ST. AUGUSTINE
32085-1008
July 1987

To: General Ensslin
Fr8m: Bob Hawk
RE: Tovar House Project

As you requested, enclosed is the complete preliminary study
relating to to proposed use of the Tovar House on St. Francis
Street as a public Museum of the Florida Militia and National
Guard. Included are;

1. My progress brief on the project

2. Various letters relating to the preparation of materials for
the project

3. Detailed estimates of restoration costs

4, 5, 6, Proposed museum plans prepared by graduate museum
students from the University of Florida.

7. Detailed report on the proposed museum plans by the
consultant from the Museum Branch, Center for Military History,
Washington, D.C.

(Complete and full-sized architectural plans available at the St.
Augustine Historical Society).

If the proposal is still of interest to the Department, it is
essential that we move with some speed to initiate the process.


Bob Hawk













July 1987

To: General Ensslin

PROGRESS REPORT; TOVAR HOUSE MUSEUM PROJECT

It would seem our informal idea of some months ago has
progressed nicely. The activation of a truly public Museum of
the Florida Militia and National Guard is many steps closer to
realization. The massive efforts of the prominent historical
preservation architect, Herschel Shepard, the St. Augustine
Historical Society, and the University of Florida Foundation are
to be deeply appreciated.


IF WE ARE TO PROCEED WITH THE TOVAR HOUSE MUSEUM PROJECT, THE
FOLLOWING STEPS SHOULD BE TAKEN IMMEDIATELY;

1. The formation of a headquarters taskforce, perhaps chaired by
Col. Spencer, to work with the St. Augustine Historical Society
in establishing the parameters and necessary legal and
administrative structure to support restoration project and the
museum activity;

2. Arrange a meeting with H. Davis Upchurch Jr. to work out the
details of the proposal at the earliest possible opportunity.

3. As soon as possible, design the special funding proposal as
discussed at earlier meetings for action by Representative
Upchurch. (There is to be a special session of the Legislature
at the end of the summer)
We should, through our representative, request the full $125,000
estimated in the report. It may not be allowed but if it is,
then whatever monies are saved by work performed by staff
personnel can be devoted to the interior display and equipment
needs of the building.

4. At the appropriate time, I will help prepare the letters and
documents of justification for funding. First, I will need to
know the source of the funding and of its guidelines and
restrictions, if any.

RE: The enclosed report

1. The cost estimates in the report are presented by specific
category and are based on the premise that all the work will be
contracted out. However, it has been suggested some of the work
might be done by the skilled craftsmen on our own staff. For
example, the windows, door frames and shutters could be made by
our resident carpenter. This provides some flexibility when the
actual sum to be obtained is determined.








2. No funds are included in the report to cover the costs of
equipping the museum nor for lighting facilities, display cases
nor any of the other incidentals necessary for the preservation
of artifacts and those preparations attendant to opening a
functioning museum.

3. The necessary staffing and organizational needs associated
with operating a public facility have not been addressed. (See
the report of the Museum Branch, Center for Military History).
While not all of Mr. Phillips's recommendations need apply, the
basic premise of his report should form the foundation of any
plan we adopt.

There are other, long-term objectives that should be pursued by
the special taskforce;

1. Identify the long-term administrative and organizational
needs of the proposed museum facility as it relates to the
Department;

2. Establish the exterior fund raising organization and initiate
the solicitation of money, gifts for exhibition and establish a
volunteer service organization. The new Florida National Guard
Historical Foundation would be the proper vehicle for these
activities.

3. Identify and purchase those items that will be immediately
necessary for the proper planning and design of the museum and
for the proper preservation and preparation of artifacts in our
collection. (This would include books and other special
materials; our collection is poorly housed and virtually no steps
have been taken to properly protect stored items).

SPECIAL HEADQUARTERS MUSEUM PROJECT TASKFORCE.

As a recommendation, I suggest the group might be composed of the
following;

Col Spencer (Representing TAG) Col Powers or his designated
alternate (Representing Facilities) CW4 Robert Hall (Representing
Museum specialists, of which he is our sole, trained example) Bob
Hawk, as I represent "Historical Services" generally. Major Ken
Forrester, (Representing publ ic affairs; a public museum will
have immediate short-term and important long-term effects on our
public affairs posture with the local, state, even national,
community.









Saint Augustine Historical Society
(C: ) 271 Charlotte Street Saint Augustine, Florida 32084 (904) 824-2872 (SLSs




February 6, 1987

.- ..... .



Major General Robert F. Ensslin, Jr.
Adj. General of Florida
Department of Military Affairs
State Arsenal
St. Augustine, Florida 32085-1008

Dear General Ensslin:

Considerable interest has been expressed by the Board of
Trustees of the St. Augustine Historical Society to possibly
enter into an agreement with the Florida National Guard to open
to the public the National Guard Museum. As you may be aware,
we have the facilities available in the Tovar House, which is in
need of renovation and trained personnel on staff to oversee and
protect the exhibits. We have retained the services of Mr.
Herschel Sheppard, Historic Preservation Architect, from the
University of Florida, who is doing a detailed study of Tovar to
guide its eventual restoration. The advantages of such a joint
venture appear to have tremendous possibilities for both the
Guard and the Historical Society. I would enjoy an opportunity
to discuss the possibilities further with either you or your
staff at a mutually convenient time. Thank you for your
consideration, I remain,

our truly -



.DAVIS UPCH URCH, JR.


HDU,JR./j








Saint Augustine Historical Society
(^) 271 Charlotte Street Saint Augustine, Florida 32084 (904) 824-2872 )


I .; 4Q I-Fla 7 ,?

June 22, 1987 '
JUN 25 1987






General Robert F. Ensslin, Jr.
Florida Army National Guard
The Adjutant General
Department of Military Affairs
Post Office Box 1008
State Arsenal
St. Augustine, Florida 32085-1008

Dear General Ensslin:

Thank you for your letter of June 15. I have requested
that our Executive Director, Page Edwards, provide your staff
with a copy of the Tovar Report and any other assistance you may
require. We are also excited about the prospects, and I am
looking forward to an opportunity to discuss plans in more
detail.

Thank you for your attention and cooperation in this
regard.

You s truly ,


H. DAVIS UPC-URCH, JR.


HDU,JR./j

cc: Mr. Page Edwards






RESEARCH & EDUCATION N
CENTER FOR ARCHITECTURAL 7 \
PRESERVATION D

COLLEGE OF ARCHITECTURE, UNIVERSITY OF FLORIDA, GAINESVILLE, FLORIDA 32611 --






May 27, 1987

St. Augustine Historical Society
271 Charlotte Street
St. Augustine, Florida 32084

Attn: Mr. Page Edwards

Re: Tovar House

Dear Page:

First, please accept my sincere appreciation for the $200.00 donation to
the UF Foundation you forwarded recently. I have forwarded the check to F.
Blair Reeves at the University for deposit to the account. The money will
be used to reimburse the students for travel expenses and supplies.

Please find enclosed, and under separate cover in a mailing tube, the
following documents regarding the referenced project:

1 set Fifteen 18" x 24" ammonia mylar copies of the original HAES
drawings prepared by the UF Col lege of Architecture graduate
students identified on the drawings. These copies are
transparent and can be blueprinted. They will last
indefinitely If stored in a dark, cool place (preferably
flat, as in a plan file), but they are not to be considered
of archival quality. Over time the lines wiI I fade; exposure
to direct sunlight should be avoided. If needed in the
future, more copies can be obtained from the Library of
Congress; the original tracings will be forwarded to
Washington in a few weeks.

1 set Black-line prints of the above for your general use and
reference.

1 set Photocopy of the final documentation report prepared by the
students to accompany the drawings. The negatives of the
photographs will be kept at the University or the Library of
Congress, as determined later this summer.








EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER








2


The black-line prints and photocopy of the documentation are provided by
the RECAP program, and Professor F. Blair Reeves is recognized by copy of
this letter for his assistance in obtaining these. However, I would
appreciate being reimbursed for the cost of the ammonia mylars. The
statement in the amount of $59.07 from the printing company is enclosed.

Please note that archival qual ity transparent copies of the originals are
available, but at the considerable cost of $4.50 per square foot. The total
cost would be approximately $215.00, including tax. If you wish to have
these made you can contact the printers directly and save the taxes. If you
wish to make copies from the originals, I need to forward the original
tracings to the printers before they are forwarded to Washington. I will
keep the tracings in my office for the next two weeks. However, you can run
an archival set from the ammonia mylars at any time, if you wish.

Finally, I am certain that you understand that the interpretation of the
history and construction sequence of the house was prepared by the students
under faculty guidance, but the conclusions are essentially those of the
students. My point is not that the conclusions are faulty but that they are
not the product of intensive documentary or field research, and a great
deal more work needs to be done. However, the student interpretation can be
useful until more intensive investigation can be accomplished.

Once again, it has been a great pleasure to work with you over the past
several months, and I look forward to working with you again soon.

Best regards,

r.-'-/. .-
Herschel E. Shepard FAIA
Associate Professor

cy: Blair Reeves










SHEPARD
ASSOCIATES

ARCHITECTS
& PLANNERS
I MCO 0 O ATE 0




PRELIMINARY COST ESTIMATE
MINIMUM RESTORATION AND ADAPTIVE USE
THE TOVAR HOUSE AS A FLORIDA NATIONAL GUARD MUSEUM

OWNER: ST. AUGUSTINE HISTORICAL SOCIETY
LESSEE: FLORIDA NATIONAL GUARD


1. BASE BID, ALTERNATES, ALLOWANCES $5,000

All work to be Included in base bid.
Provide $5000 contingency for unknowns.

2. SITE WORK 1,000

Remove rejas and repair sidewalk.
Remove unwanted material from Interior.
Demolish and remove existing rear exterior stair,
enclosing walls, first floor slab
Remove exhaust fan construction at opening on north
elevation.

3. CONCRETE 1,000

Provide new footings, pedestals and landing at
grade for new rear exterior stair.
Patch concrete floors as required for new electrical
and plumbing.

4. MASONRY

Repair damaged coquina. 1,000

5. METALS

None.







HERSCHEL E. SHEPARD FAIA
2111 CORPORATE SQUARE BOULEVARD (904) 721-2111 JACKSONVILLE, FLORIDA 32216









6. ROUGH AND FINISH CARPENTRY 50,000

Revise partition and floor at upstairs toilet room.
Restore windows, shutters, and doors to operable condition.
(Assume 28 openings at $500 per opening)
Provide new fireplace frontispieces where required.
Restore balcony, using existing configuration (not to be
accessible to public or restored to code).
Provide new exterior wooden stair.
Restore and patch miscellaneous Items.


7. MOISTURE AND THERMAL CONTROL 2,000

Provide new roofing at restored balcony.

8. DOORS AND WINDOWS 7,000

Provide one new reconstructed 6/9 window at exhaust fan
opening on north elevation.
Restore existing windows, shutters, and doors under
Carpentry.
Provide new hardware as required at all openings;
supplement existing where possible.

9. FINISHES 20,000

Assume new plaster is provided throughout (550 sq. yds.)
Patch existing stucco as required.
Refinish all exposed new and existing wood on the
exterior and interior, including new exterior
stair, restored balcony, existing Interior
stair, fireplace frontispieces, wood floors,
exposed beams and ceilings, windows, shutters,
doors, millwork, and trim.
Paint selected areas of stucco; do not paint plaster.
Provide sheet vinyl flooring In upstairs toilet room.

10. 14. NOT USED.

15. MECHANICAL 5,000

Reroute house drain and vent on interior of building.
Reactivate and recertify fire sprinkler system.
Revise plumbing at upstairs toilet room.

16. ELECTRICAL 7,000

Provide new underground service and subpanel from
existing panel and service.
Provide new baseboard circuits for exhibit lighting
and general illumination by floor lamps.
Provide emergency alarm circuits.
Provide emergency lighting and exit lighting
(self-contained except at exterior stair).
Provide lighting at upstairs toilet room.
Provide power circuits for portable quartz heaters
and maintenance equipment.










TOTAL CONSTRUCTION COSTS: GRAND TOTAL 99,000

OR ASSUME $100,000

NOTE: The estimate above represents the approximate market value
of minimum construction work assumed to be required. If special
load testing and historic paint analyses are required, al low an
additional $8,000. Allow an additional $10,000 to $15,000 for
standard architectural and engineering fees.

Therefore, a preliminary budget which includes all anticipated
design and construction costs at market value should equal
approximately $125,000 for the scope of work indicated above.



May 7, 1983


Herschel E. Shepard FAIA
Architect








































ST. AUGUSTINE, FLORIDA
VA R HO USE n Proposal and Museum Program OutliOne
Restoration Proposal and Museum Program Outline












TABLE OF CONTENTS GENERAL NOTES



3) General Program Statement Name of Structure:

4) Museum Outline Time-line Don Josef Tovar House, 22StFrancis
(Lot 16 of Block 27),
5-8)Room Display Conditions St. Augustine,St. Johns County.
Florida
9) Restoration Program
Present Owner:
10) Fire/Life Safety Issues
Saint Augustine Historical Society
11) HVAC/Plumbing/Electric
Present Use:
12) Modifications
Storage for Historical Society

Proposed User:

Florida National Guard

Proposed Use:

Museum of Military History in Fla.












0 165 30 493 660!
LOCATION MAP FEET *r'. IAPPROXIATE)
FROM THE SOLIS MAP o -2 --
METERS 1*3000








(3)







MUSEUM STATEMENT:

The purpose of this Museum will be to
show the military development that
occurred in Florida.In order to best E
convey the information to the visitor, the
Museum displays will be arranged in
chronological order so as to create a
Time-Line keeping each Period in
perspective with the other from the
First Spaniards to the modern and
sophisticated Air Core.



PRESERVATION ISSUES:

The adapting of the Tovar House to Museum
use will be a fairly easy task due-
primarily to the philosophy for the museum
expressed by the user, the National Guard.
It has been their expressed 'desire to use _
free-standing display cases throughout the
house. The advantage of this attitude is E
that the House can be perceived as an in-
dependent element, an exhibit in itself
and also containing another Museum. It also
provides great flexibility for display
and facilitates easy removal with little or j
no harm to the House itself.




Is *A=







(4


ROOM #103

Entry .Room'- this room will include -10
pamphlets about the Guard and other 103
important information such as museum 104
maps, etc. A museum attendent shall
use this room as a control. P4
0
0
ROOM #104 1

First Spanish Period Exhibit 1565-1763 100

ROOM #105 05 -

Dritish Period 1763-1783

ROOM #100

Second Spanish Period 1783-1819

ROOM #1.02

201
Special Exhibits 201

ROOM #201 3 202

Flag Room
0
ROOM #202 S0

American Territorial Days 20
0200
ROOM #20 204 -
01 204
Civil War

ROOM #200 WWI, WWII, Present








(5)




ROOM #103

ENTRY ROOM
As stated earlier this room will serve
as an introduction to the Museum.
Included here will be maps of the
Museum and other pamphlets about the (B
National Guard. This room will as
serve as the control point, since it
should be staffed at all times to 103
answer questions and provide security.


ROOM #104 104

FIRST SPANISH PERIOD 1565-1763
Possible displays could include a
mannequin dressed in a Spanish Uniform(A)
or other appropriate garb. Other
displays could include weapons, maps, 105
etc.(B)


ROOM #105

BRITISH PERIOD 1763-1783
Similar to the previous room, this one
could also contain a mannequin wearing
a British officer's uniform. (A)
Possible provide a historical account (B
of the events that led up to the British
occupation of St. Augustine and Florida. (B)


FIRST FLOOR







(6)








ROOM #100 O O

SECOND SPANISH PERIOD 1783-1819 102
Being one of the larger rooms in the house and
the largest on the first floor, this room
could also include displays from the
other time periods already displayed on
this floor if they have insufficient space.
Primarilt though this room could include
mannequin(s) wearing uniforms of the
time (A) or other necessary exhibits.
Could also include history of the Spanish
return to St. Augustine.


ROOM #102 0 ()

SPECIAL EXHIBITS
Although not a very large room this
could serve to exhibit special
military paraphernalia on lone
from individuals or museums.Tt 100
could also serve as a display room
for some of the more specialized
branches such as the Air Core.





FIRST FLOOR








(7)







ROOM #202

AMERICAN TERRITORIAL DAYS
This period covers a long period of 202
time but does not necessarily include
a wealth of display material. It may
be necessary and somewhat desirable
to combine this room with the Civil War
Period. If not, as in the other rooms,
this one could also include a
mannequin in period dress.(A) Other
displays could show the expansion of
the United States to the West.(B)
O
ROOM # 204 204
CIVIL WAR ERA 1860-1865
Amannequin should also be used in this
room displaying perhaps the Confederate
uniform with Union uniforms hanging in
other cases. (A) Maps could show some of
the key battles of the Civil War that
were fought in Florida. (B) (R)






SECOND FLOOR

















ROOM #200

WORLD WAR I, WORLD WAR II, PRESENT 201
This being perhaps the most diverse
group of collections not necessarily of
any antique value. Once again the ^ y /
same types of displays could be used
including a mannequin dressed in the period
uniform (A) and possibly descriptions
of current military personal and
equipment. (B) 0


ROOM #201

FLAG ROOM
This being one of the
smallest rooms in the house
with the most limited display \ 200
area due to the stair-well, this
room could display the flags of the A)
nations that ruled over Florida.
Including the First and Second
Spanish Regimes, Great Britain,
the Confederatacy, and the US Flag.



SECOND FLOOR








(10)

FIRE/LIFE SAFETY ISSUES FIRST FLOOR

Since the Tovar House will be used as a
public building it must be upgraded to
provide adequate means of egres in case of
fire. Three exits are available for use on
the ground floor and should be equipped
with appropriate hardware to serve as
emergency exits. The Second Floor provides
another problem. Two independent and
separate means must be provided to
allow the escape of visitors. One of these
will be the existing interior stair well.
Even though not totally up to code it
will serve the purpose of providing an
exit The second exit will involve the
reconstruction of a stair on the North
Elevation of the building.(See later notes
on additions and subtractions.)




















NORTH ELEVATION SECOND FLOOR







(11)


EXISTING BATHROOM CONDITION
HEATING/AIR CONDITIONING
Shows wall intrsion of window
It has been hoped by the National Guard
that Summmer conditioning will be provided
by natural ventilation. However some fans
or mechanically induced ventilation
methods may need to be considered. During
the colder months it will be necessary to
provide each room with a space heater of
some sort to make the building operable
the year round.


ELECTRICITY/LIGHTING

In order not to violate the structure of the
building, no lighting or electric outlets
will be mounted on the walls or ceilings.
(With the possible exception of emergency
lighting.) In general no lighting will be
provided except through the windows.
However, each display case will contain its
own lights and dehumidifier to protect the
artifacts. Therefore it will be necessary to
run individual power lines to each of the
cases.

PLUMBING/BATHROOM

The plumbing needed for the building will be
minimal. The only running water will be to the
water closet and sink in the bathroom. Every
effort possible should be made to conceal all
water lines and stacks from the exterior of the
building. The current configuration of the bathroom
includes a shower that will be eliminated. The
bathroom will serve staff only unless an emergency.
The bathroom shall be modified so not to violate
the exterior window. (See Drawings this page) MODIFIED BATHROOM CONDITION









(12)



FIRE (Con't)

The Tovar House is already equipped with a efforts should be made to conceal the
fire sprinkler system. However it will be electric meter and boxes.
necessary to evaluate its current condition
and to repair or replace portions or sections
as required to make the system operable.
Outside of these few major demolition
MODIFICATIONS activities the restoration of the
TOVAR HOUSE includes mostly the refinish-
Not all of the restoration on the Tovar House ing of the interior and the exterior.
will involve repair of existing fabric. Once done the house will serve as a fine
Some parts of the building have been deter- example of a modified house that has
mined to have been added as recently as the developed over two Centuries.
1960's. In the interest of restoring the
building to a more historic appearance some
of these elements should be removed.
REJA-Traditional in St. Augustine, Rejas
were used to cover windows as security
devices as well as providing window
seats. Since this was added in the
1960's as a cliche and hides an early
door opening, it should be removed.
BRICK BENCH- Also on the South Elevation
this too aws added later and detracts
from the original appearance of the
building. However the advantage and
utility of such an element may warren
the placement of a moveable bench in
its place.
PORCH(NORTH ELEVATION)- Obviously a later
addition since it is constructed of
concrete block, qnd since the stair
it contains can serve no usable function
the entire porch should be removed and-
a less imposing emergency stair added on
for egres. However, with its removal other
$V1 ^TAPJ-gL^






j JR am a A aa is i a L -. i







f I..O i LDA NAP T I UA, l U USU II
'T'O\7AR H-OUSE ST AUG;T IN.P FLORIDA -














-
L ... ..- ---







M.Sr F[A .'e


JL MIXR/\r.,NDp















OLDEST IOUSE MUSEUM SHOP










TOVAR HOUSE





|; | CHARLOTTE STREET

0 5 t0 20'

SITE PLAN rEEr to-_
0 10 20 30
METERS 1-120
L. SrMt- '81




THE SITE: It is a 2-story coquina masonry struc-

The Tovar House, or House of ture with wood gable ends on the third

the Cannonball, is owned by the St. floor. Its location next to the Old-

Augustine Historical Society and is est House Museum makes it an ideal

located at the corner of St. Francis spot for its future use as a museum.

-;L. and Charlotte St. In St. Augustine











"T HE: PR1OJECT: dards for Rehabilitation. This will
be followed by the addition of the
SA plan exists to convert the house fire sta ir and the design of the indi-
to use as the Florida National. Guard vidual rooms so as to provide a safe
Musuem in conjunction with the Oldest and efficient use of space for exhi-
House Museum. The purpose of the museum bits and general circulation.
would be to educate the public about Upon entering the museum, patrons
the role of the national guard in the will engage in a "time-line" of chro-
history of Florida. Dating from as nological exhibits which wind through
early as St. Augustine's First Spanish the house. Within the "time-line"
Period, the Tovar House provides a sequence there will also be smaller
unique, historical environment in rooms for special collections and
which to experience the history of temporary exhibits. The "time-line"
the Florida National Guard. exhibits will be of a more permanent
The client has expressed a desire nature and will provide the center
to restore and rehabilitate the exist- around which all other exhibits focus.
ing structural fabric of the house The "time-line" will consist of some
and to make as little alterations or or all of the following historic
additions as possible. The only alter- periods of Florida:
action required will be the addition First Spanish Period
of a fire stair to be of compatible English Period
design and located on the north facade Second Spanish Period
of the house. The rear porch which American Colonial Period
currently exists cannot adequately Confederate Period
provide a secondary means of egress World War I and World War II
from the proposed museum. and the Present
Since the client has expressed Collections will consist of uniforms,
the desire for a "don't touch" policy weapons, maps, flags and other memero-
on the existing fabric of the house, bilia indicative of each period in
most of the exhibits will be of a Florida's military history. Special
free-standing variety with individual- exhibits may include the Air National
ly-controlled display cases. The pro- Guard and others.
ject will consist of the proper reha- The desing of the signage and room
bilitation of the house according to layout should focus on the "time-line"
the Secretary of the Interior's Stan- chronological sequence and differen-






---l .. .. ...... .. _..... l . _m











tiate between special collect ions ELI IC''TRiCITY:
exhibits which do not fall in the Electricity will be provided to
sequence. Special consideration should each display case with flexible wiring
be taken as to the design of circula- under a "traffic-safe" covering. This
tion because of the free-standinq allows for greater flexibility in the
nature of the display cases. layout of display cases. The Tovar
House is currently wired for electri-
PARKING: city throughout.
All parking will be provided by
the St. Augustine Historical Society's PLUMBING:
parking lot across Charlotte St. west Bathroom 203 will be remodelled
of the site. It is more than adequate for staff and emergency use only.
for the museum's needs. Include one water closet and one sink.
Fire sprinklers exist and are opera-
STAFF: tional.
Staff will consist of one, possi-
bly two, caretakers Whose office will V.AC
be located in ROOM 103 immediately No iiVAC will be provided. Only
adjacent to the Oldest House Museum natural ventilation which is why it
Shop. Their responsibilities include is important to restore all windows
the greeting of patrons, providing to proper working order. Windows will
special tours, security, and the cata- be open during warm months with op-
loging and recording of the collec- tional space heaters being provided
tions. during cold months. Where no windows
exist, (i.e., first floor east eleva-
SECURITY: tion), shutters will be made operable.
All shutters will be made operable
on the first floor. They will be open- STORAGE:
ed and closed on a daily basis by the All storage of collections will
caretakers. On busy days at the occur off site with temporary storage
museum, it will be necessary to place in attic area. Care should be taken
one caretaker on the second floor so when storing objects in the attic;
as to insure security of the collec- the potential for water damage exists.
tion.



W Room.











FJ REPLACES: cntr.'mc close to the National Guard
AlL fireplaces will be scaled at Armory across St. Francis Street.
top and immediately above firebox. Use as primary means of eiross for
but can be used as plant.in(q/sating first floor.
locati ons.
-- DOOR 105 A will. be a fire exit.
EXHIIBIT CASES:
All. cases will be free-standing, -- DOOR 201A and 20111 Staff
with self-dehumidifying units and access only.
built-in lighting.
Rough dimensions: -- DOOR 202A Second floor tire
Type Dl: 12" deep X 4' wide X exit. This exit will lead to fire
42" Lo 48" high stair addition where rear porch now
Type 02: 16" deep X 4' wide X exists.
413" hiah
Type D3: 24" deep X 4' wide X -- DOOR 100A and O00B These
48" Nigh openings will be replaced by doors
which were known to exist at these
Type P: pedestal, varying height locations. They will be operable for
emergency use only.
Type M: mannequin, 3' X 3' X
6' high ..- DOOR 102A Non-operable door.

See design sketches -- DOOR 1.05 A This infill. fan
unit will be replaced by a non-opera-
ENTRANCES/EXITS: ble door.

-- Main entrance will be from east
OOR 103A facing the Oldest House
Museum Shop. Tickets and souvenir
items will be available at the Oldest
House Shop.

-- Staff and emergency access only
from south DOOR 101A which is the only






















1-U--03


-- -*--- ---- --- c---
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ltt o
** -I 1



F IM

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II



window 104B ay be obstructed by no access to ROOM 100


fire stair. -- signage indicating where exhibits
begin
-- sealed fireplace, operable shutters -- sealed fireplace, operable shutter,
operable Door 103A













Io1A



I I







ROOM 105: 160 sq. ft.







"-- "Time-line" First Spanish Period

-- opening 105B is currently an infill
fan unit, may become window
-- So not block fire exit

-- scaled fireplace, operable window











I Io0




















ROOM 100: 314 sq. ft.


-- "Time-line" English and Second
Spanish Periods
-- no access to ROOM 103

-- 100A and .OOB will become doors
-- seaed fireplace, operable windows




-.-.....


























oo.o o






ROOM 102: 192 sq. ft.

-- transition room: Air National Guard

-- remove partition

-- Door 102A not operable

-- signage showing where "Time-lin"
continues upstairs
I1*^ ()_ J- ^ -















Ziv


201


*1 I- -






5 < ? /*f1 =* j -


ROOM 201: 192 sq. ft.

-- transition room: special
collection

-- Doors 201A and 201B: caretaker
accessible only

-- signage locating continuation of
"Time-line"


I
















, It 0 ir2, ,I 1

















"-- Time-line" American Colonial and



-- no access to ROOM 200
-- 2 sealed fireplaces, operable
windows









i I N


I I

1 / j1 i
\ /


-g i







MOOM 204: 168 sq. ft.
S- special collection room
-- do not block access to fire stair
-- sealed fireplace, operable windows

















/ 4 \ / i/
N /
J









3a : t1-" ROOM 200: 370 sq. ft.
-- "Time-line" of post-Confederate
Period to present
-- no access to ROOM 202
-- sealed fireplace, operable windows






II .I

























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----,---







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rr -------~~~- I-I l3_~SE










TOTAL SQUARE Foo'rTIGEs:

ROOM 100 314 sq.ft.

ROOM 102 192 sq.ft.

ROOM 103 160 sq.ft.

ROOM 104 120 sq.ft.
SCHEIIDULE:
ROOM 105 160 sq.ft. wb
B : wooden bench

946 sq.ft. 1) : display case type 1

D2 : display case type 2

13 : display case type 3

F : flag stand

ROOM 200 370 sq.ft. M : mannequin display

ROOM 201 192 sq.ft. p : pedestal display

ROOM 202 220 sq.ft.

ROOM 204 168 sq.ft.


950 sq.ft

TOTAL: 1996 sq.ft.







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SUNSCREEN'S UNIQUE PATENTED WEAVE BuyLlrnee612

(U.S. Patent No. 4,002,188)
Phiferglass SunScreen is an open weave made of durable vinyl-coated fiberglass yarn. After
weaving, SunScreen is heat-treated so as to ensure a stable and quality product.
Si ri Sln.Crr.r: i" -nifactured exclusively by Phifer Wire Products, Inc.

-.:catures. building appearance. lending a look of REDUCES WINDOW WASHING...
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m:t building own- REDUCES FADING ... Penetration of
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hearings in. is designed to replace regular insect of instantaneous solar heat gain between
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in a suly payorthe small enough to stop even tiny insects, and those without. The shaded area be-
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MUSEUM OF FLORIDA'S ARMY



MILITIA/STATE TROOPS/NATIONAL GUARD

1565 TO THE PRESENT













X7












'T'OVAR HOUSE:., ST. AUGUSTI; NE F R ., R IDA





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DEPARTMENT OF THE ARMY
THE CHIEF OF MILITARY HISTORY AND THE CENTER OF
MILITARY HISTORY
WASHINGTON, DC 20314-0200
REPLY TO
ATTENTION OF

DAMH-HSM 17 April 1987



MEMORANDUM FOR RECORD

SUBJECT: Staff Assistance Visit, Florida National Guard Museum



1. On 9-10 March 1987, I conducted a staff-assistance visit of the
Florida National Guard Museum. The purpose of this visit, which was
requested by the Florida National Guard last year, was to survey the
facility and provide advise regarding various aspects of museum operations.
I am indebted to CW2 Robert Hall, the curator/custodian of the museum, and
Mr. Robert Hawk, Executive Assistant for Historical Preservation and
Public Relations, for their courtesies throughout my visit. My exit
briefing for both individuals lasted for most of the morning of 10 March,
the contents of this memorandum are an extension of my remarks that were
made during the exit briefing.

2. Governing Authority.

a. Operationally, the museum is under the immediate supervision of
the Executive Assistant to the State Adjutant General, who also serves as
the command historian for the Florida National Guard. Army museums
customarily are placed under the G3/DPT, because of their role in
supporting military education and training. Although this is not the case
in Florida, I do not see any immediate adverse affect on the museum. The
Executive Assistant is a full-time permanent employee of the Guard and the
State. So he is more accessible than the Guard equivalent of a director
of plans and training, and he has considerable interest in the development
of this facility.

b. However, one vital aspect of this operation must be addressed and
that concerns the organizational placement of the museum. No provision
has been made for where the facility fits within the organizational
structure of the Florida National Guard. Thus, nobody is officially
responsible for the museum, so it can become very easy either to ignore
the operation (and allow it to suffer from neglect) or to have everybody
take an interest in it (and permit the facility to be abused). Clearly,
if the guard intends to invest the funds and man-hours to upgrade the
museum and make it a more visible element in the Guard and the St.
Augustine community, then some provision must be made for how it will
function within the larger organizational framework.

3. Personnel.

a. The meeting facility is staffed by one part-time person -- a Guard
officer, who usually is available only during weekend drills and for his
two weeks of annual training. This individual alone is responsible for











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SUBJECT: Staff Assistance Visit, Florida National Guard Museum

managing and caring for the collection, developing exhibits, and planning
programs. Obviously, there is a need for additional manpower -- within
the short-run and in the long-un.

(1) In view of the expected relocation of the museum to the Tovar
House, I think it would be prudent for the Guard to assemble its own
special team to oversee the development of this facility. These
individuals would be responsible for establishing accountability for the
collection, preparing a conservation plan and schedule, coordinating the
restoration of the new facility, developing its future staffing and
funding, preparing the museum story line and exhibits plan, and planning
for future programs.

(2) After the Tovar House is occupied and opened to the public,
the command must resolve the long-term staffing needs for this facility.
If it is to remain open to the public regularly and support the Florida
National Guard, then the museum is going to require at least one full-time
employee and one part-time individual to staff and sustain the facility's
operations. Volunteers would be helpful, but they should not be used in
lieu of a paid professional staff.

(3) If the command is serious about its intention to invest
thousands of dollars and an equal number of man-hours in the development
of a public museum, then it must recognize that any attempt to economize
personnel resources could seriously handicap the museum's future.

b. I think there is a clear need for additional training for the
current custodian of the existing museum, which also should be shared by
the museum's supervisor and the planning team that may be formed.
Recognizing, however, that time and funds may not be available for this
requirement, I suggest that the Guard consider two less expensive means of
meeting this need.

(1) One option would be to become more familiar with the
literature of the profession. Appendixes A and B of AR 870-20 list the
required and recommended publications for all Army museums. As a minimum,
I suggest that all individuals affiliated with the Florida National Guard
Museum read and retain these non-government publications:

(a) Burcaw, G. Ellis. Introduction to Museum Work,
rev. ed. Nashville; American Association for State and Local History,
1983.

(b) Guldbeck, Per E. and A. Bruce Macleish. The Care of Antiques
and Historical Collections, rev. ed. Nashville: American Association for
State and Local History, 1985.

(c) Guthe, Carl E. The Management of Small History Museums.
Nashville: American Association for State and Local History, 1969.




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(d) Kane, Lucille M. A Guide to the Care and Administration of
Manuscipts. Nashville: American Association for State and Local History
1966.

(e) Lewis, Ralph H. Manual for Museums. Washington, DC:
Government Printing Office, 1976.

(f) Neal, Arminta. Help! For the Small Museum, A Handbook of
Exhibit Ideas and Methods. Nashville: American Association for State and
Local History, 1969.

(g) Neal, Arminta. Exhibits for the Small Museums, A Handbook.
Nashville: American Association for State and Local History, 1969.

.h) Reibel, Daniel B. Registration Methods for the Small Museum.
Nashville: American Association for State and Local History, 1978.

(i) Ritzenthaler, Mary Lynn. Archives and Manuscripts
Conservation: A Manual on Physical Care and Management. Chicago:
Society of American Archivists, 1983.

(j) Weinstein, Robert A. and Larry Booth. Collection, Use, and
Care of Historical Photographs. Nashville: American Association for
State and Local History, 1977.

(2) Visits to selective certified Army museums also would be
helpful. In particular, I recommend these institutions:

(a) National Infantry Museum (Fort Benning, Georgia) strong in
exhibitions;

(b) The Casemate Museum (Fort Monroe, Virginia) strong in
exhibits, collections management, publications, and a similar environment
to that which exists at St. Augustine;

(c) Fort George G. Meade Museum (Fort Meade, Maryland) strong
in exhibits and education programs;

(d) Patton Museum of Cavalry and Armor (Fort Knox, Kentucky) -an
excellent example of an appropriated fund activity supported by a private
organization;

(e) Fort Bliss Museums Division (embracing three Army museums at
Fort Bliss, Texas) very solid exhibits program, collections management,
and conservation program;

(f) U.S. Cavalry Museum (Fort Riley, Kansas) strong volunteer
and student intern program.




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4. Funding.

a. Appropriated funding from the Guard and the State appears to be
adequate, but there is no guaranteed source of income. Thus, even though
sufficient funds seem to be available now, they could quickly evaporate in
the next budget cycle. I think one of the ways at least to minimize the
impact of such a calamity is to identify the proper organizational
placement of the museum; if it has a recognized and official position
within the Florida National Guard, it cannot easily be ignored or forgotten
during each budget cycle.

b. An equally important consideration is the narrow funding base for
the museum. In view of the supplies and equipment and -- most importantly
-- the personnel that will be required to sustain this facility, I think it
is essential that the command give careful consideration to how the new
museum is to be funded -- now and in the future. Appropriated funds from
the state are a reasonable source of funding, but it is unlikely that there
would ever be sufficient funds available to do everything that is
necessary. Therefore, one likely source for additional financial support
would be the creation of a private organization. I have attached as
enclosure one a copy of a presentation I delivered at the 14th Annual U.S.
Army Museum Conference concerning the steps involved in creating a private
organization.

(1) Additional funds could be collected through a private
organization by assessing membership fees, soliciting corporate
contributions, and receiving money through a donation box posted near the
museum entrance.

(2) Resale activities also are very lucrative enterprises.
However, if the museum intends to sell any products through the St.
Augustine Historical Society, it should have a very specific memorandum of
understanding signed by the representatives of the two agencies.

c. Providing adequate resources for this activity is crucial to its
future. Without sufficient staffing and funding, all of the plans for the
museum's development could be futile. A private organization may be the
most reasonable means of financing many of the things that must be done,
but this will require careful and deliberate planning early in the
facility's development.

5. Physical Facilities.

a. I recognize the inherent limitations of the existing museum
facilities and the historic structure that may be acquired for the museum.
Because of the construction materials that were used in these buildings,
environmental controls cannot be utilized to regulate the temperature and
relative humidity. Notwithstanding this restriction, however, the museum
can implement some prevention measures to help preserve the museum
collection.











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SUBJECT: Staff Assistance Visit, Florida National Guard Museum

(1) All flourescent lights should be covered with ultra-violet
filters.

(2) Small portable fans, strategically placed throughout the
storage area and exhibit galleries, at least will keep the air
circulating.


(3) Silica gel in enclosed exhibit cases and storage cabinets
will absorb most of the humidity.

b. These passive measures at least will reduce the total impact of
having to store and display artifacts in a historic building. During this
early planning phase, it might also be helpful to consult a conservator
and the State Historic Prevention Officer to determine what other
environmental controls might be adopted to preserve the museum collection.

c. Another very important consideration that should weigh heavily on
the museum's move to the Tovar House is how the space will be utilized.
There is no rigid requirement for the division of facilities in a museum,
but general guidelines follow a 40-40-20 allocation of space. Thus, 40
percent of the total available space in a museum is used for exhibit
galleries, while another 40 percent is reserved for collection storage and
conservation work areas. The remaining 20 percent is devoted to
administrative and maintenance areas. If most of the Tovar House is to be
used for public exhibits, then the command must provide adequate storage
and work space elsewhere -- and certainly in reasonably close proximity to
the main exhibit gallery.

6. Physical Security.

a. At the present site, the museum facility and collection appears to
be adequately secure with an anti-intrusion detection alarm and limited
access to the building. It seems that there are plans to install an anti-
intrusion detection alarm in the Tovar House when it is renovated.

b. However, the advantage of these alarm systems is offset by the
incomplete and fragmentary documentation for the entire museum collection.
Having no reliable collections management program virtually guarantees
that there is no physical security for the museum's artifacts. If the
museum cannot prove that an artifact is a part of its collection, then it
is entirely possible for a thief to remove an object and never be
prosecuted for his crime -- a possibility that is reinforced by unlocked
display cases, unsecured artifacts, no documentation for many objects, and
(by the staff's own admission) an alarm that' can go unanswered for several
minutes.








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7. Collections Management

a. Collections accountability is virtually non-existent. Few, if
any, objects have been properly accessioned or cataloged, and other
supplementary records -- such as proffer of gift forms and photographs of
the artifacts -- are spotty, at best. This is a disaster waiting to
happen.

b. Clearly, something must be done -- and quickly. After studying
Burcaw's Introduction to Museum Work and Reibel's Registration Methods for
the Small Museum (listed in paragraph 3b), the staff should devote all of
its energies to ensuring that there is accountability for the collection.
To prevent any errors or oversights, I recommend that the staff select one
object in the collection to be accessioned and cataloged. This is a
probable sequence of events for establishing complete accountability for
the museum collection:

(1) When an artifact is donated to the museum, the staff should
have a proffer of gift agreement (DA Form 5572-R or an equivalent
document) signed by the donor. The museum keeps the original; the donor
receives a copy.

(2) From here, the museum should accession the object into the
collection. Several of the references cited in paragraph 3b show examples
of a completed page from an accession register. Any certified Army museum
also will have samples that can be shared. Once the object is accessioned
into the collection, it should be tagged temporarily with the accession
number. All of this should be completed within five working days of
securing the donation.

(3) Within thirty days of receiving the donation, the object
should be cataloged on a DA Form 2609 (or an equivalent document). A copy
of this catalog card should be made and secured in a separate area for
safe keeping. (All federal historical property must be cataloged on a DA
Form 2609, and a copy of it must be sent to the Center of Military
History.)

(4) After an object is cataloged, the temporary accession number
should be removed and a semi-permanent catalog number placed on the
artifact. By this time, a letter of appreciation should have been sent to
the donor (along with a proffer of gift form to be signed by the donor if
the artifact was mailed to the museum). A copy of any correspondence to
and from the donor, along with a photograph of the object, draft catalog
card, proffer of gift form, and any other documents dealing with the
object, should be placed in a historical property jacket/file.

(5) Before the artifact is placed on display or put in storage
and the catalog card is filed, a second person on the staff should review
the property records to ensure that they reflect accurate information.




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SUBJECT: Staff Assistance Visit, Florida National Guard Museum

After the records are certified as being correct, a source-of-acquisition
file should be created to list all objects that were donated by the donor.
This file should be posted in alphabetical order by the source of
acquision. I recommend that the catalog cards be filed in numerical
sequence, which will aid in conducting a bienniel inventory of the
collection. The historical property jackets can be filed by
classification to assist in research and education projects.

.(6) This would complete the entire accessioning and cataloging
process for one object in the collection.

c. As the museum improves its accountability for the collection, the
staff must be careful to correct some oversights that already exist and
have plagued other museums.

(1) The bottles and other archeological remains in the officers'
club should be accessioned and cataloged as historic property. Such
objects have both monetary and historical value, but it does not seem that
there is any accountability for them. I do not recommend that the museum
actively collect archeological materials, but it must account for those
that are already in the command's possession.

(2) Apparently, all of the firearms have been demilitarized or
temporarily rendered inoperable. It is very important that the collection
records indicate how the firearm was deactivated; and if a part was
removed, where that part is located.

(3) The staff must also establish accountability for the growing
number of photographs and archival materials. Almost all of these items
do not require the same degree of accountability as the other historically
significant property, but at the very least, such materials should be
accessioned into the collection and they should have some kind of finding
aids.

d. One essential element of a sound collections management program is
a written (and enforced) collection policy. I neglected to mention this
important facet of any museum operation during my visit. The collection
policy (or scope-of-collections statement) is based upon the museum
mission. As a minimum, it should address what will be collected and
accepted into the collection and how it will be done, as well as policies
concerning the deaccessioning of historical property. Excellent examples
of such a planning and working document can be found in appendix B of
Lewis' book, Manual for Museums (cited in paragraph 3b).

8. Conservation.

a. Second only to the near-absence of accountability for the
collection is the dismal condition of the historical property in the






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SUBJECT: Staff Assistance Visit, Florida National Guard Museum

custody of the museum. The entire collection is literally decaying every
day through a combination of natural and man-made factors. Indeed, the
probability is that some of the artifacts in the museum today will not
survive into the 21st century.

b. Some preventive measures can be taken now which at least will
retard the deterioration of some objects in the collection.

(1) First and foremost, something must be done to regulate the
extreme fluctuations in temperature and humidity wherever historical
properties are stored and displayed. The steps mentioned in paragraphs 5a
and 5b should be implemented without delay. I recommend that the
condition of the collection be reviewed by a professional conservator --
preferably one affiliated with the American Institute of Conservators.

(2) Objects in the collection should not be handled without
wearing clean cotton or rubber gloves. The oils from hands will leave a
permanent acidic stain on untreated metal and organic objects.

(3) The flourescent lights must be covered with an ultra-violet
filter -- and I recommend too that half the lights be removed. Intense
and unfiltered flourescent light will fade colors and weaken the fabric in
organic objects, such as leather and textiles.

(4) I did not have an opportunity to see the storage facilities,
but the staff believes that they are not satisfactory. If conditions are
worse here than in the exhibit area, then there is cause for alarm --
because the exhibit area is not in good condition either.

(5) In the exhibit galleries, artifacts were stacked atop each
other. Thus, in one display case, a uniform coat was played on an unpadded
panel, with a leather belt, helmet, pair of shoes, and exhibit label on
top of the coat. Not only is this a questionable exhibit technique, but
it is also a poor conservation measure for the coat. We would never put
our own shoes on our clothes. Why should historical property be treated
any differently? The important point to remember is that some preventive
conservation measures simply demand common sense. Even before a
conservator arrives, I suggest that the staff review the collection and
ask this question: "If this were my property, would I treat it like
this?" And if the answer is "no," fix it.

(6) The photographs that are displayed should be replaced with
copies. It is apparent that extensive exposure to intense, unfiltered
light and rapid fluctuations in the temperature and humidity have
contributed to their deterioration.

(7) Corrective action also must be taken with the flags and
colors that are on display. Some of them can never be replaced. It is
obvious that one of the colors for a field artillery unit may be
permanently damaged because it was hung from a pole, and the weight and
age of the fabric already has torn and shredded the colors.


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SUBJECT: Staff Assistance Visit, Florida National Guard Museum

The rest of the flags that are displayed in this same manner will suffer
the same fate. Allowing these to rest against the damp brick walls is not
helpful either. I recommend that these flags be removed from exhibit,
carefully rolled over an acid-free tube, with a layer of acid-free tissue
on both sides of the objects, and a sheet of unbleached muslin be placed
over the flag while it is in storage (or store it flat if space permits).
Do this until a textile or flag conservator can evaluate the objects and
provide advice on how they could be displayed safely.

(8) All shelves, props, and hangers should be padded with an
inert material to cushion objects and serve as a buffer between dissimilar
items having a different chemical composition. Apparently, this has been
done for the firearms exhibit.

(9) Several of the display cases had a noticeable layer of dust
and debris inside, which is a clear indication that the cases are not
cleaned regularly. Dust is an abrasive and accumulations of debris will
attract insects. If nothing else is done to care for the collection, at
least ensure that the storage facilities and exhibit areas are kept clean.

c. Although the museum requires the services of a trained and
professional conservator, there are some things that can be done at the
institutional level, which is an important element of its conservation
program. Some basic supplies and equipment are essential. These would
include such items as: ultra-violet filters (enough for all flourescent
lights in the museum areas, plus some extras for any that are lost or
broken), silica gel, a small oven/heater (to dry the silica gel and allow
it to be reused), some small oscillating fans, a hand-held vacuum cleaner,
a few yards of pre-washed unbleached muslin, and a supply of acid-free
tissue paper, folders, envelopes, and bond paper.. Other materials will be
necessary and apparent after reading Guldbeck's and MacLeish's book, The
Care of Antiques and Historical Collections, and Ritzenthaler's
manuscript, Archives and Manuscript Conservation (both cited in paragraph
3b). It might be helpful to purchase a copy of The Official Museum
Directory and The Products and Services Guide (National Register
Publishing Company, 3004 Glenview Road, Wilmette, Illinois 60091).

d. In addition to everything else, one of the planning and working
documents that must be developed is a conservation plan and schedule.
The plan should identify how objects will be preserved and treated, while
the schedule should state when an object in the collection will be
inspected. The Fort Bliss Museums Division SOP has a very good
conservation plan; the SOP for the Casemate Museum has a functional
conservation schedule. Attached as enclosure two are two recent articles
distributed by the Virginia Association of Museums, which may help in
developing a sound conservation program for the collection.








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SUBJECT: Staff Assistance Visit, Florida National Guard Museum

9. Exhibitions.

a. The existing museum represents a collection of artifacts, most
appropriate to the Florida National Guard,'randomly displayed in three
connecting chambers. It is, in effect, what we refer to as open storage
exhibits. Some individual displays done in this manner are not
inappropriate, but an entire museum of such exhibits literally overwhelm
the visitor with a massive amount of "neat stuff." In turn, this produces
visitor fatigue and accomplishes very little in fulfilling the educational
purpose of the museum. Rather than fixing the existing situation, I
recommend that the staff take advantage of its anticipated move to the
Tovar House. Occupation of this renovated facility is an excellent
opportunity to plan a coherent story line and a functional exhibit place.

(1) The staff should prepare a written story line that simply
explains what topics are addressed in the museum. This can be done in a
narrative or outline. I suggest following a chronological sequence and
using Hawk's volume, Florida's Army, as a guide.

(2) After the story line is prepared, the staff must develop its
exhibits plan. This document combines a portion of the story line with
the available facilities and identifies how part of the story line will be
explained in a specific area of the museum. The exhibit plan should
include a conceptual drawing of how the display will look, the artifacts
to be used, and the draft label copy for the exhibit. The 24th Infantry
Division and Fort Stewart Museum and the U.S. Army Signal Corps and Fort
Gordon Museum have two of the best exhibit plans in the Army Museum
System.

b. The actual exhibit techniques that are used in the current
facility are primitive, but I would not repair them now because of the
pending relocation to the Tovar House. There are some exhibit supplies
and equipment that would be helpful in doing in-house exhibits; before
acquiring any of those materials, however, I suggest that the staff read
Arminta Neal's volumes, Help! For the Small Museum and Exhibits For the
Small Museum (both cited in paragraph 3b). A visit to the Casemate Museum
(Fort Monroe) and the Fort Bliss Museums Division would be a useful
experience in seeing how exhibits can be prepared using internal
resources.

10. Programs and Services.

a. With the exception of collections management and conservation,
this is probably one of the most neglected areas of museum activity --but,
in view of so many other things to do or correct, it is also one of the
least important at this time. After the museum has resolved other
priorities (and these will be addressed in the conclusion of this
memorandum), there are four areas in which the museum can support both the
command and the St. Augustine community.






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b. Two basic services that should be established soon (or at least
after the relocation to the Tovar House) are regular operating hours and
some kind of orientation for group visitors -- either an orientation
briefing at the entrance to the facility or a guided tour through the
museum. This probably will require a volunteer program, or -- perhaps,
better still -- a cooperative agreement with the St. Augustine Historical
Society. This established organization may be able to provide the
necessary manpower to assist both the public and the museum. To prepare
these individuals for this additional task, the staff would have to
provide some training and background material -- which leads to the second
future major activity of the museum.

c. Developing a publications program would be a worthy long-range
goal for this museum. The resources are available and there is an obvious
interest in using these sources. Currently, the Executive Assistant for
Historical Preservation has compiled several bibliographic manuscripts
concerning unit strengths and personnel rosters. The recent history of
the Florida National Guard is a very readable tome, and one that other
state Guard units should envy. Florida's Army is an excellent capstone to
this publications program, and the growing collection of reference
materials are a unique portion of that program. Nonetheless, there are
two other kinds of publications that I think the museum should sponsor to
support both the Florida National Guard and the local community.

(1) The museum ought to have its own brochure that is distributed
throughout the community and the command. Such a brochure would stimulate
visitation (which might also lead to increased financial support), inform
elements of the Guard about an important resource, and encourage interest
in the military heritage of the Florida National Guard. A simple one-page
brochure, measuring about 4"X 9", on light-weight card stock, would be
adequate. The Women's Army Corps Museum (Fort McClellan, Alabama) and the
War Memorial Museum of Virginia (Newport News, Virginia) have examples of
this kind of handout.

(2) Still another kind of publication that the museum should
sponsor, which is consonant with its primary mission of supporting
military education and training, is a series of information papers or fact
sheets dealing with specific subjects that affect the Florida National
Guard (i.e. a history of the National Guard, Medal of Honor recipients
from Florida, history of the Florida National Guard, histories of major
units within the Florida Guard). These one-page papers could be used to
stimulate interest in the Guard's military history by using them for
soldier-of-the-month and unit newspapers or magazines, and handouts for
conferences. The Don F. Pratt Museum (Fort Campbell, Kentucky) had a
collection of these kinds of papers, which have been compiled into a
single handbook that is available to all division soldiers and the local
community.






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d. The museum also should become involved in educational programming.
This is a vital element of any active museum. Here too, there are two
principal audiences that should be addressed -- the local community and
the State Guard.

(1) Educational programs for the surrounding community can
embrace a number of activities -- some of which also can be used to
support military education and training. These might include such
projects as film series (showing Army films each week), a lecture series
dealing with a specific topic each month (i.e. Black history, women in the
Guard), or reenactments. Even guided tours through the museum would
qualify as an education program. The Colonial Williamsburg Foundation
(Williamsburg, Virginia) has a packet of materials about educational
programs that are offered to different groups; the staff should request a
copy of this packet and use it to glean ideas for their own educational
programming. The War Memorial Museum of Virginia also has an excellent
education program that is tailored to accommodate a wide-ranging audience.

(2) Education programs for the Florida National Guard should
include activities that encourage "historical mindedness" and stimulate an
interest in history. At the very least, every soldier in the Florida
National Guard should receive a one-hour block of instruction about the.
State and National Guard. The museum staff, working with the historian,
should develop this class and ensure that it is distributed state-wide.
Units that are close to St. Augustine should be encouraged to visit the
museum. Perhaps a staff side could be planned during a commander's
conference. One means of stimulating an interest in history is by
compiling lists of principal staff officers and commanders and posting
them outside their offices. When an officer departs, he can take his list
of former commanders/staff officers with him as a-memento, and a new one
could be prepared.

e. The museum can provide other programs and services through its
private organization. This can embrace everything from sponsoring a
volunteer program to doing special or temporary exhibits -- but I would
not become involved in this level of activity until the private
organization is firmly established and other essential areas of operation
are resolved first.

11. Administration.

a. I did not have much time to spend on this facet of museum
operations. Yet, two things that seem to be missing are a standing
operating procedure (SOP) and a long-range plan. Until recently, it
appears that the museum was relatively dormant -- so there was no
immediate need to establish an SOP or long-range plan. Now that it seems
that some time and funds are to be invested in this facility, the need for
these two documents becomes more urgent.





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b. Another point to bear in mind is that a museum requires continuous
support to maintain its facilities and collections and to develop its
exhibits and various programs. One ingredient that often is overlooked in
the early planning stages of any museum is the need for dedicated
administrative support. This includes both the personnel and the
machinery to do the job. I recommend that the command keep this in mind
as the long-range plan is developed.

12. Conclusion.

a. Many of the observations and recommendations contained in this
report were based on the assumptions that the present facility would be
relocated to the Tovar House and that several thousands of dollars were to
be invested in upgrading the museum. Certainly, everything that needs to
be done cannot happen immediately; some things are more important than
others. Accordingly, I have divided the tasks into four phases that
roughly equal six months each. Each phase should be completed in
sequence. I realize that the scheduling of the work may demand more time
and personnel than is available. Thus, if it happens that the schedule
cannot be met as it is outlined below, it is flexible enough to allow
additional time for each phase without hampering the overall development
of the museum.

(1) Phase One (April September 1987). During this phase, the
long-range plan should be prepared, the structure and mission of the
private organization should be developed, and the story line should be
written. After the story line is completed, the exhibits plan should be
prepared. It is during this phase that the museum staff should receive
its extra training, and begin gathering the supplies and equipment that
will be used to store, display, and preserve the collection.

(2) Phase Two (October 1987 March 1988). Those objects which
are to be included in the new exhibits at the Tovar House should be
accessioned and cataloged first. Sometime early in this phase, the long-
range plan should be completed and published. This is also the time when
restoration of the Tovar House would begin, and the private organization
would initiate its fund raising activities. Additional personnel should
be recruited at this time.

(3) Phase Three (April September 1988). The museum should
continue to accession and catalog the collection (this is the most urgent
task for the museum). By this time, a conservation survey of the
collection should have been completed, and conservation contracts
initiated for more sensitive and valuable artifacts in the collection.
Construction of the new exhibits should begin, with the intention of
installing them by the end of this phase. A museum SOP should be written
during this phase along with a conservation plan and schedule, and some
fact sheets or information papers could be prepared to initiate the museum
education and publications program.




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(4) Phase Four (October 1988 March 1989). Not until this phase
is reached should the new museum be opened to the public. Have the
exhibits installed, the staff recruited and trained, at least half of the
entire collection cataloged, an education and publications program
initiated, and the private organization established before it is too late.
Do not duplicate what has been done already with the present facility.

b. One other important point must be mentioned: this museum is for
the Florida National Guard. The development of this new museum will be
seriously handicapped if it is seen as only a museum project, rather than
as a command initiative for the good of the Florida National Guard. All
elements of the Guard must be a part of this program: guardsmen and
civilians, command and staff. This is especially true as the long-range
plan is developed, and as the date approaches for the reopening of the new
facility. If only an infinitesimally small museum staff is expected to do
all of the work that needs to be done, then I recommend that the entire
project be scrapped. Developing this museum in accordance with
professional standards will require time, talent, and dedicated resources.

c. I am confident that the job can be done. It seems that the
command has considerable interest in this project, and it is obvious that
Mr. Hawk and CW2 Hall have the energy and willingness to see it through.





2 Endcs LLIPS
Deputy Chief Curator

























14











KENNEDY-TRIMNELL Co., Inc.
Manufacturers of Humidity Control Devices
109 North Kenilworth
Oak Park, IL 60301
(312) 386-6476



September 19, 1988


Ken John
4271 Lewis St.
St. Augustine, Fl 32084

Dear Mr John,

Thank you for your call this morning and your interest in our product.

I have enclosed all of our published literature describing the basic
humidity control machine. The model 3 performs satisfactorily in 75%
of all applications. In the other 25%, modifications must be made to
maintain the same accuracy in the face of extreme ambient conditions.
Your provision of a site history (Annual temp./r.h. fluctuations) will
enable me to make these decisions.

Much consultation is provided as a normal service. On site analysis
is charged a the rate of $350 per diem plus travel expenses. Let's
start off by mail and phone to find out if we have any problems.


Sincerely



Ralph Trimnell















RELATIVE HUMIDITY CONTROL MODULE,
MODEL 3



Designedfor the Preservation of
Artifacts Sensitive to Changes
In Humidity Level


GOOD REGULATION ............Output maintains 2% regardless
of ambient humidity
MULTIPLE CASE CAPACITY .... 3500 to 4000 cu. ft. in average
application
LOW COST ...................... Approx. $2.00/cu. ft. initial expense,
average power usage less than 6 amperes
LOW MAINTENANCE ........... Cleaning of coils, filters and
evaporative chamber
SIMPLE INSTALLATION ........ Plastic plumbing, minimum water
and drain requirements
RELIABLE TECHNOLOGY ...... May be serviced by local tradesmen


KENNEDY-TRIMNELL CO.
312/386-6476








RELATIVE HUMIDITY
CONTROL MODULE

Model 3,88








Description of operation (refer to cutaway drawing)


Ambient air (from the same room as cases) enters at lower right through
a cylindrical automotive filter and passes directly into the insulated
chamber on the left. This chamber contains the two RH modifying com-
ponents; a small electric steam generator and the cold coils of a com-
pressor driven dehumidifier. The steam generator is supplied with water
by a solenoid valve and float switch reservoir on the extreme left.
The steam generator unplugs and is removed for routine cleaning. At
the chamber's farther end is a drain to carry off condensate from the
cold coils during summer months.

Treated air leaves this chamber through an aluminum tube array which
serves as a heat exchanger. Room air is fan driven over this array bring-
ing it closer to ambient temperature and, in summer, providing necessary
cooling for the compressors' hot gas coil.

The centrifugal blower (left center) provides comparatively low volume
air movement (consistent with our needs) and respectable vacuum/pressure
characteristics.

Process air enters a 400 square inch finned heat exchanger at center
right, passes through a manifold at its top and moves down through 20
pounds of coarse silica gel packed into 58 aluminum tubes. The silica
gel stores moisture and smooths output. A small plastic tube samples
process air in the center of this mass and passes it to a sensitive
hygrostat in the output chamber at center right. The hygrostat, through
appropriate relays, controls the active components in the lower chamber
to either replentish the silica gel with moisture, or dry it, or allow
unaffected ambient air to pass.

Since silica's reactions with moisture generates or removes heat, the
tube column is part of a heat exchange unit, fan driven with ambient
air. Final output is always within 1 degree (F) of ambient temperature.
Relative humidity has been corrected to +2%. Capacity, based on four
air changes per day, is 5500 cubic feet.








KENNEDY-TRIMNELL Co. Inc.






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Heat exchanger



RELATIVE HUMIDITY
CONTROL MODULE
Model 3,88
Air blower

RH sensing Manufactured by
and control KENNEDY-TRIMNELL Co. Inc.
(312) 386-6476


S-Input filter


humidity modification
^V "" /1 %.Jt, J^











MODEL 3, RELATIVE HUMIDITY CONTROL MODULE PAGE 1


PURPOSE

Fluctuations of the moisture content of air surrounding organic artifacts
are a major contributor to their degradation. These fluctuations can
now be controlled to eliminate embrittlement or mold growth and the phys-
ical stresses of expansion and contraction. Our machine operates in any
space containing case enclosed artifacts. It continually processes amb-
ient air to produce an output of consistent moisture content which is
fed to multiple cases via small diameter piping.

SPECIFICATIONS

Size: 20" X 20" X 60" high
Weight: 200 pounds
Construction: Tubular steel welded frame,
epoxy enamel finish

ACTIVE COMPONENTS

Heat exchanger fan motor: 1550 RPM 1/15 HP 2.8 A.
Compressor cooling fan motor: 1490 RPM .8 A.
Process air blower: 3450 RPM 1.3 A.
Compressor (dehumidifier): LRA 20 4.0 A.
Steam generator coil: 4.5 A.
Water input solenoid valve: .1 A.

PASSIVE COMPONENTS

Silica gel tube array: 58 lengths of .031 wall X 1"OD X 20"
aluminum tubes filled with 20 pounds
of coarse silica gel.

Heat exchanger: Black anodized aluminum tube and fin
structure. 1t" X 19" X 19".

Heat exchanger fan: 18" diameter, 20 degree pitch running
at 385 RPM, sealed ball bearings.

Input filter: 12" diameter X 3-3/8"

CONTROL

Hygrostat: Precise mechanical unit operated by
organic strand array. Operating points
adjustable to within 2% RH.

Compressor power relay: 25 A. capacity.

Float switch assembly: Brass tube enclosed reed swith activated
by magnet in surrounding float, mounted
in cylindrical reservoir, activates
input valve through 2 A. power relay.






MODEL 3, RELATIVE HUMIDITY CONTROL MODULE PAGE 2


PERFORMANCE

This is an open system. Process air is not recirculated, but leaks natur-
ally around glazing and through construction joints. To achieve theoretical
design volume (5500 cubic feet/ 4 air changes per day), cases under pres-
sure should measure a minimum of 1/20" water gauge. Main supply pipe
(PVC schedule 40) should be 2" ID with minimum joints, tees, etc. If these
conditions cannot be met (older cases, complex piping arrangements, etc.)
it will be necessary to plan a smaller treated area per module or be pre-
pared to accept somewhat less precision in control. If you do not wish
to become involved in careful case design and testing, plan 3000 cubic
foot coverage per module.

Machine output is adjustable between the ranges of 45-60% RH. Design reg-
ulation, confirmed by test results, is +2% RH.

INSTALLATION REQUIREMENTS

Input water: A line is more than adequate. Provide a shut-
off valve and compression fitting for 3/16" copper tube,

Condensate drain: Provide open drain with clamp to hold 5/8" tube.

Output air: 2" main supply. Tee down to smaller rigid or
flexible tubing for entrance to cases. Balance
tube sizes to case volumes. Provision of re-
sealable inspection holes in case backs will be
helpful for temperature/humidity probes and
manometer tubes.

COST

The model 3 is currently priced at $7800.00 without casework. Cases are
generally custom designed if the module is to be free standing in a
public hall, or uncased if installed in an antiroom sharing hall air.
Units are sold FOB Chicago. There will be a crating charge. All compon-
ents are warrantied for one year.

CAUTION: The refrigerant type dehumidifier used in this device will not
remove moisture in an ambient temperature environment of less
than 65 degrees F. If you expect conditions of this sort, contact
us for an optional compressor cycling timer.

NOTE: This machine is manufactured with the permission of Mr Stefan
Michalski and the Canadian Conservation Institute, who are res-
ponsible for the original design.






KENNEDY-TRIMNELL CO. 109 N. KENILWORTH OAK PARK, IL 60301 (312) 386-6476









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24 October 1988

Memo: TOVAR HOUSE: MUSEUM OF FLORIDA'S ARMY
From: Bob Hawk, Project Advisor (With material supplied by
Kenneth John, Museum Curator)


As time for the actual rehabilitation of the Tovar House and
development of the museum displays approaches, it is necessary
to examine more closely the associated financial and material
needs of the overall project.

Included in this report are (Appendicies):

1. GENERAL DETAILS OF THE MUSEUM AND ITS DISPLAYS (With Maps)

i2. TECHNICAL EQUIPMENT AND MATERIAL NEEDS OF THE MUSEUM AND ITS
DISPLAYS

3. DISPLAY CONTENTS: ON HAND AND GENERAL NEEDS

4. MUSEUM STORE: DEVELOPMENT OF APPROPRIATE MATERIALS

5. SUMMARY: COST NEEDS, FUNDRAISING STRATEGIES, PHASED SCHEDULE


Attachments:

(1) Kennedy-TrimnelI Co. Inc. (Display Case Climate control)
(2) Details: Construction Material and Technical Needs; Display
Cases



Copies to:
General Ensslin (TAG)
Colonel Swindull (Chief of Staff)
Lt. Colonel Conner (Quartermaster)
St. Augustine Historical Society
Florida National Guard Historical Foundation






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TOVAR HOUSE: MUSEUM OF FLORIDA'S ARMY


APPENDIX 1


GENERAL DETAILS OF THE MUSEUM AND ITS DISPLAYS


The Museum of Florida's Army is designed to illustrate the long
and distinguished history of Florida's Militia and National Guard
from its earliest days to the present. The museum is organized on
a time line wit_..a display case or portion thereof devoted to
each of the most important periods of Florida's history. Also
included are special displays about the Air National Guard, the
Guard in aid to civil authorities, the St. Francis Barracks. and
famous Florida Militia/Guardsmen such as W.W. Loring, Albert
Blanding, David Lang and others. (Map Number I)

The room by romm, display by display description provided below
is still rather general. In addition to the armed, equipped, and
uniformed manneqins which are to be the centerpiece of each
display, there will also be selected historical artifacts,
photographs, maps, and informational or descriptive materials.
Some of these will be in the display cases, some elsewhere in
each room. Exactly which artifacts and other materials will be
used is to be determined as the displays are developed in more
detail.

Visitors will be encouraged to explore our museum, room by room.
in the order of the descriptions provided below. (Map Number 2;
people flow chart)

Note: Disolay cases are custom designed and to be constructed
locally. They are to be climate controlled; cases "stacKed"
upstairs and downstairs (one above another) so they can be inKed
to the centralized climate control machinery. (See Appendix U 2
attached)


ENTRY: ROOM 103


At present, no climate controlled case is scheduled for this
room. Current plans are for there to be general displays, photos.
informational materials, and flags associated with the National
Guard of the United States. (And, perhaps, a Gatling Gun!)


ROOM 104


One 4X4 foot display case







This room is for a general introduction to the history of
Florida's Militia/National Guard. While we are not certain what
the room will contain, it will have flags, paintings, general
overview materials and a statement of the age-old mission of the
Militia, especially Florida's. (When money becomes available,
Mr. Hall, the artist who did the fist four historical paintings
of Florida's militia past, will be abe to complete the series.
If so, these will be displayed in Room 104).


ROOM 105


One 6X6 foot display case

Florida Militiaman, circa 1565. He will be kneeling in the sand,
his dress will be appropriate and armed with at least a sword,
hopefully also with an arquebus. (Note: all of the figures on
the ground floor will be kneeling, crouching or sitting as we
have a very low ceiling to contend with).


ROOM 100


One 6X18 foot display case

This case will be divided into three sections:

1. Florida Militiaman 1740 at the time of the English invasion
and seige and the Battle of Fort Mose. (The local Garrison
outfit)

2. East Florida Ranger circ 1778. A Florida Militiaman as he
would have appeared at the Battle of Alligator Bridge.

3. Second Spanish Period Garrison/Militiaman circa 1810.

Each to be uniformed and equipped and each to have a musket. The
Spanish might also have a hanger and the Ranger, a tomahawk.


(Skip Room 102 as it is properly to be viewed on the way out. At
the top of the stairs, traffic will be guided left as this room,
Room 201, is also to be properly viewed at the end of the
upstairs circuit).


ROOM 202


One 4X18 foot display case

This case is to be divided into four sections. (And, now that we
are uptairs, the figures can stand to full height!) They will











represent Florida Militiamen;

1. 1836 during the Second Seminole War. (A rather scruffy
fellow, probably armed with a shotgun and tomahawk with old farm
clothes and a plaited straw hat. But they were good soldiers
even so!)

i2. 1861-65. A Florida militiman as he would have appeared
During the middle of the Civil War. We hope to obtain the loan
of one or more original flags, including the Regimental Color of
the St. Augustine Blues, (2nd Florida).

3. Circa 1900. This display will be from the approximate era of
the Spanish American War but will be a uniform from several years
after the war. It was between 1901 and 1916 that the Florida,
and National, Guard truly came of age. Our Adjutant General, JCR
Foster was of crucial importance at both levels and it is one of
,his officers that will be portrayed.

4. First World War; 1917-1918. Hopefully a soldier in full and
original battle kit from this period and very likely, a uniform
actually worn by a Florida Guardsman in that war. (The
associated displays might contain material on the Mexican Border
but this might also be included in the aid to civil authorities
section in another display. No decision as yet).


ROOM 204


One 6X6 foot display case

World War II; 1940-1945. This is to be a major display as that
war was second only to the Civil War in importance to Florida's
Army. (And many of our Guardsmen who served there are still witn
us and anxious this should be a quality display).


ROOM 200


One 6X18 foot display case.

This case will be divided unevenly; two large sections on the
ends and a small central section.

1. At least two figures and associated displays. A contemporary
Florida Guardsman in complete battle dress, armed and an Air
Guard Pilot, ready for flight; either Korean War or contemporary.
(I hope for Korea; the Air Guard inclines toward the present).

2. Center Section. A woman Florida Guardsman in complete Ciass
A uniform, hopefully with some rank and ribbons.

3. This entire display is to be devoted to the otner side of
Guard duty; aid to civil authorities in times of natural disaster






or civil unrest. I think this aspect of Guard history deserves a
strong emphasis.


ROOM 201


One 4X4 foot display case

The display case will contain a multi-leveled showcase of Florida
Air National Guard aircraft and equipment, 1946 to the present.
There will be related pictures and static (non-mannequin) unfiorm
displays as well. Under the stairwell to the attic will be a
video display which, at the touch of a button, will play a short,
but fantastic, introduction to the Florida National Guard. This
is to be a sharpened and tightened version of the slide briefings
given VIP's. And it will be color video, not slides.


ROOM 102


One 4X4 foot display case (in the climate controlled mode; there
will be other, wall or stand-up cases, in the room as well).

The climate controlled case will contain items associated with
famous Florida Mi ita/Guardsmen including Loring and the others
indicated above. There will be some spillover in this area for
photos and descriptive information and at least part of the
non-controlled display area will be devoted to the history and
artifacts of the St. Francis Barracks itself.







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TOVAR HOUSE: MUSEUM OF FLORIDA'S ARMY


APPENDIX 2


TECHNICAL EQUIPMENT AND MATERIAL NEEDS OF THE MUSEUM AND ITS
DISPLAYS


In addition to the physical rehabilitation of the Tovar House,
there are a number of technical and material needs associated
with the development of the museum. As the architect indicated
the real needs of the structure are primarily cosmetic or
do not require truly extensive reconstruction, it is hoped some
of the items below can be obtained with existing monies. If not,
then substantial fundraising activity must be initiated very soon
or the museum will not open on schedule.

1. Climate control equipment.

A manufacturer of exactly the type of machine we need has been
located and our curator is now in direct communication with the
firm. (See attachment; Kennedy-Trimnel Inc.) This equipment
would entirely meed the needs of our museum and all displays.
Cost is approximately $8,000 plus a bit of consultive expense.

2. Plexiglas for modular display cases.

As above, an appropriate manufacturer of the type and quality of
plexiglass we need has been located. Cost of the materials,
pre-cut and ready for installation would be between $12,000 and
15,000.

3. Base and head frames for modular display cases.

These are of a simple, entirely functional and standardized
design and it has been presumed the wood and labor for this task
are available from existing DMA resources. THe lighting to be
contained within the top portions of each module would be a
separate cost, probably in excess of $1,000.

4. Mannequins.

Professional museum mannequins are expensive and, frankly, I
think unnecessary. Our soldiers will be completely uniformed and
we have decided to cover the heads with a neutral material.
Thus, only hands would show. Surely there are Guardsmen out
"there with connections at Belks, Sears, Burdines etc who could
get us used mannequins! For Tovar, we need an even dozen. If
the expanded headquarters and Camp Blanding Museums are included.
thirty wouldn't be too many.







5. Displays.

Details in Appendix 3 attached but please note, monies are needed
to purchase those items of uniform and equipment, especially of
the earlier periods, needed to create our displays. I think it
possible, if absolutely necessary, to borrow some items but
obviously, to purchase them would be far more satisfactory.
Several thousand dollars should be considered a minimum need.

There w I also be expenses related to the photographic,
artifactual and informational materials which will accompany,
explain and illustrate each display. (Both inside and outside of
the cases)

NOTE: We have already ordered a large number of museum support
items under the NGB museum financing program. It will be
especially valuable in developing the graphics and informational
aspects of the displays and can be utilized for all three
museums.


Mr. Kenneh John, the museum's curator, is presently finalizing a
report on the detailed material needs required to construct all
the displays and prepare them for use.
















TOVAR HOUSE: MUSEUM OF FLORIDA'S ARMY


APPENDIX 3


DISPLAY CONTENTS: ON HAND AND GENERAL NEEDS


Room 103


The items to be used in this entry room, while not absoluteiv
determined as yet, are probably available to us under normal
circumstances or already in our possession.

Room 104


Again, while no final decision has been made, the major
non-informational items to be used will require some expenditure.
It is hoped we can commission Mr. Hall to finish the Florida
Militia Series; they would be displayed here with reprints
available for sale in booklet and post card form. (See "Museum
Store" below). Approximate cost would be $1200. We woula
receive the originals on permanent loan and the right to
reproduce them in many forms and he would would retain the usuai
publishing royalties.


Note: in the cost estimates given below, only the prices of
uniforms, arms and related equipment are included. The cost of
producing or obtaining necessary graphics, artifacts, pictures,
flags and other illustrative items is not included.

Room 105


(1565) We own none of the items to be used in this display. If
we assume a mi itiaman with morion and padded chest armour, swora
and either pike or crossbow, the total cost would be
approximately $900. This would be appropriate dress and arms.
However, if an arquebus is desired, add several hundred more
dollars.

Room 100


(1740) If the TAG's Honor Guard were to give uo one set of
uniform and equipment, this man could be completed. We do have
two extra muskets (one for 1740 and one, still aooropriate, for
1810) If it is decided to retain the uniforms for the Honor







Guard, then used or suitable replacements for this display could
be obtained, including leatherwork, for approximately $900.

(1778) We own nothing associated with this period or type of
mi itiaman. All the uniform parts, arms and accutrements are
easiiv available and would cost approximately $1100.

(1810) I have located a Second Spanish Period Garrison/artillery
mi itia uniform without accutrements or weapons. The uniform
could be ours for $245; the cost of related gear would be roughly
$300. Records indicate the local volunteer militia trained
regularly as artillerymen for duty at the Castillo and the
various redoubts along the city walls. Our man would have an
artillery hanger, box, straps, and gloves of an artillery
crewman. He will probably be our only artilleryman!


Room 202


(1836) We can probably dress this man at Goodwill. For arms, we
need, at least prefer, a flintlock double barreled shotgun.
(percussion cap will do in a pinch). Tomahawk, kitbag and
plaited hat are all available locally. I would think there is
someone we have contact with who would like to see the weapon on
display. Assuming a free weapon, cost of this display will be
mimimal; perhaps a couple hundred dollars.

(1863) We do not have any of the items needed for this man. I
believe we can get a correct musket and accutrements from local
sources on permanent loan. Uniforms of this period are easily
obtainable and, with alterations to make him a Florioa soldier, !
would guess a cost of approximately $500.

(1900) I still plan to use the uniform and accutrements of
Colonel Jacob Layton, now on display in our present museum. (If
the uniform is not too damaged from its years of improper
preservation and display). It is an officer, he has the
ore-World War I "FLA" collar tabs, and would just be nice in this
display. I would probably include the Krag for illustrative
purposes.

(1917) We have several suitable uniforms for this man. All the
accutrements are not yet available but I think obtainable. We
need a few items like a correct period web belt, gas mask case
but I believe we will be able to obtain everything necessary at
little or no cost.

Room 204


( 940-45) We still need a few uniform arts for this disoiay.
We have several uniforms but not yet a battle jacket and a few
other items. I believe these will be made available at no cost.

Room 200













(Air Guard) They are to provide either (or both) flight uniforms
and equipment; 1951 and present) I need the current Army Guard
to provided us a complete combat field uniform with weapons and
all field equipment, rations, everything, for today's Florida
i infantryman. Scale models of currently used helicopters, f ield
artillery, air defense artillery, transportation, engineering,
medical services, quartermasters, anything associated with the
modern "Florida's Army". Cost unknown but hopefully covered by
existing authority.

Room 201


,This is primarily an Air Guard room but we need to purchase the
monitor and automatic replay VCR device. Also, we could use some
professional consultive advice on the production-to the video.
Machinery and consultant might cost approximately $2500 total.

Room 102


Virtually all items needed for this room are available to us.
Because many of the items are of great historic value, there will
be preservation and protection costs involved. Also, some extra
graphics/professional framing type work will be needed beyond
normal graphics costs. Allow at least $1000.


Note: Foot gear is missing for every period from the earliest to
the immediate present. I believe a separate "contract" needs to
be arranged for someone to make, or obtain, appropriate foot gear
suitable for museum use if not for active campaigning! I would
allow at leas $1000 for this purpose.







TOVAR HOUSE: MUSEUM OF FLORIDA'S ARMY


APPENDIX 4


MUSEUM STORE: DEVELOPMENT OF APPROPRIATE MATERIALS

We will be able to sell items associated with our museum and its
displays in the Webb Building Museum Store. The profits will go
the the Foundation. Fairly soon, a special committee needs to be
established within the foundation to develop the items to be
offered the public.

Items currently under consideration:

...Many of our Special Archives Publica-tions, with modest
editing, redesign, and production, would be entirely suitable. I
am working on a test marketing of selected publications to be
pursued after the first of the year. This will include the Medal
of Honor, National Cemetery, Florida Guard in World War II and
several "Muster Roll" issues, especially for the Civil War and
other 19th century periods.

...The Robert Hall Historic Florida Militiaman Series will make a
fine commemorative booklet, postcards, and color reprints. Done
in outline form, it will make a great coloring book (currently,
one of the best selling tourist items in town is Suddeth's
historic coloring book)

...Models of aircraft, weapons, soldiers, vehicles.

...Reproductions of flags and heraldic devices associated with
Florida's Militia/National Guard past.

...Frameable photographs, art reprints, graphics and similar
items associated with today's Army and Air National Guard.


Note: this important phase of the project is in the earliest
stages of development. However, it is important for making our
story available to the larger public and many of the items above
should be available in time for the museum opening. There will
be initial start-up, inventory, printing expenses and similar
costs. Of course, once the museum is open and the items begin to
sel l, the entire project becomes self-supporting and
self-sustaining.

We should budget at least $5,000 for this first phase; more would
be nicer.














TOVAR HOUSE: MUSEUM OF FLORIDA'S ARMY


APPENDIX 5


SUMMARY: COST NEEDS, FUNDRAISING STRATEGIES, PHASED SCHEDULE


At present, we plan a formal public opening of the Museum of
Florida's Army on Memorial Day 1989. For this to happen,
everything needs to go right. So, we assume, with a few bumps
and starts, that everything will go right.


COST NEEDS; FUNDING STRATEGIES


If everything necessary to prepare this museum for opening has to
be purchased on the open market, then the total cost will be
close to $60,000. This would be in addition to the $75,000
already earmarked for the building restoration. However, from
the beginning, it has been presumed that many goods, materials
and services will become available through alternative sources.

It is possible the climate control devise, perhaps even the
plexiglas, might be subsummed as part of the "restoration" funds.

Many of the lumber and similar display case needs are probably
available from existing DMA resources.

Artisans to construct the modular display units are certainly
available within the Department.

Similar use can be made of Department materials and personnel in
such a fashion as to not detract significantly from their other
duties.


NOTE ON FUNDRAISING: General Ensslin previously suggested that
he, and the Historical Foundation, co-sponsor a fundraising
dinner for the sole purpose of raising the funds necessary to get
the museum completed and opened on time. I strongly urge this
alternative strategy. It should be highly selective list of
invitations and held at the earliest, possible moment to ensure a
smooth progress towards museum completion. It might be possible
to hold such an event prior to the end of the current tax year.


PHASED SCHEDULE

Phase One







Obtain Rehabilitation financing from state; architectural review
and approval of demolition/alterations.
Demolition and Tenting
Obtain Display plan, special equipment vendor and cost
information, craft design and display case'carpenter's detailed
plans.

Completed September 1988.


Phase Two


(October-December 1988)

Architect: rehabi itation detail plans; craft contractors for
work; initiate rehabilitation
Locate/order materials for cases
Make decision on climate control devise; arrange for
order/delivery during January-February 1989
Initiate collection of individual display items, photographs
Accomplish necessary fundraising


Phase Three


(January-March 1989)

Complete rehabi itation of Tovar House
Construct and install display cases and their climate control
equipment
Begin installing displays
Initiate graphics design for informational display adjuncts
design and produce brochure
finalize preparations and begin gathering inventory for Museum
Store
Send formal invitations to everyone, everyone who should be
invited to this event.

Phase Four


Solve the problems that appeared in Phases One through Three
Plan and prepare for Opening
Clean and sharpen the displays; invite professional examination
and criticism (To eliminate gross mistakes before the public
finds out!)

Phase Five and onward


Open museum; make changes as necessary
Develooe more materials, especially informational, for sale in
the museum store










Th St. Augustine eormid. Saturday. May 2. 1m. Page.



__Local/state E


Military museum in Tovar House near completion
JA =*hle bd'ung acres St. rystrnle.was the bale dJeose Prtdate donatMis olat aboutB
It -.UNls SFeet aid adi e Toar. aprievatethe Regar Gair- S and gifts or lon d exhibit
awrr r ;.cdiaory n ad o onep c i rei Hawk aid. An aX..r .- materials b hboave as-o .th
"In the gard f toe Oltest house. el was added during the Secand I rBki m of throfsl m.
WoriMsm are paitg the H oth tlhte Otealbous..alhich da-Spaaih Peiod. He- me-a--i -- li Gefl .' WIthBS
S-idslat tINraieMi wali iEiti operated as a rancto. Reaaata doee bj local can- W aing loisg adlitay career
MItric'HTrer ousIe latsBM n Taw Hoo re awed by tI actors. included patching detrio wi be a major display at the muie-
liJtheitordyofeid slint a. .St.AgutieHlisticaltSiaty. rated places i walls. rebuilding um. laring fought with the Forida
& Gov. Bob Mlrtines wil be ia St.L e reseat crmoa y is to *o windows and replacing the altia during the Scond Sente Ie
>AhtiiIJut 9 for the tIIal .kh public Sem the nricepiu ngl i IWar and roiemn rank to a erm '"a
apedinfiate m een r t --- ..ge ape r iva ,- They built a whole new porch n at indtb Cornederacy.
latl aic i a baiese are a. in '. ai w. the-back" ram a design by David r rAugti
* aied dK Um mOf o riodas ro the msi nm m r Seat o e itori S A iant on 7 1 IS a part
' m- u wpie's --" iI Weorlda iWalrk. &nd ad lak si a
lI alasual. yadomimwllU hbe fee to oIn ale, ci t Hrchadi iS epard. Awth dispiso ashried a 7 Mosfile
aothe rsl r lAs ta hof te dtrida A tioali o n sahed ai it teters- wiHe dsplaya serd n a ons i
ahe ga6o9Is -36- gMi, C u ,ard lit cL fiturnallm tIhle tod arieatoranr ar iU. d i ltedi b aire of
ltoetltednwaor(tj B tIs is iij*aan d ao t "illill apOi e'.of tibe -orn uaarecB &aj cahodin n tmy uae pdrer-

elbeIS. arfrivdalfsL aDueane t irrdmthlaLoi i0 e "l.i
+uier.Ifdrb.osxsdIe AdI-es.-' da aavatias to Governmn d s



IB'-ptatir n ". *~ ur ~oatd a H omte.-nai ut camst i whict .e Iw -ao u ic'ose-spes pelyep-.a
swing ltabs aajra aB o u hredmuole"ssiams through n'om me h0 i World War i atBa Guard t BraB-
on S. Ins wo -.iaser atc,et.bo..WUmIb mgastere + "d"I
eBob BHk. whos ainbatahed h Th- e natn p c g S.a y ePo l -ar Missn W herh t the A._ ..m, iBh m a e r
aprectrrolealt raa lry. M o nsdin ale to d" witflTr sHtei. Hal* l t ainag a ecavttiom last year
rf Iiatla-rfPe d ain arid e toR s dervselpb a musem e t. lroe will be is played along witht
eslloolrt thm ilbatrial hrB atqcS^ penStpuabdic ,ahet DspWy eases. idiadel i. flag. phatogriaph and a fairly sub- .B
da.rnchd wit operate thtry mPti" id. n lkd. arm ready for uetal- NOW1 asoUmneft of narratives of ....B .*,
pauae. leablsaoiMaidaila -. WailWiolhng w(h te historical side- loton whoa carpeter ad panletS ceowoffih*' Serdingto Hawk. *
itlitiveiartatat to Maj. R ob. -ty.4plas wl deweloped for use. hbnave fiidtleair work. awk sid. Kea John. romer director af the
rt Cassie. iloridkto' aId@ aw m dt a lease ,efpaa t o r oM Tw larida Nationa GuMrd Ofices SL Augsttine 1Ughthme MneumB. is
ial andeamuaiadhg offer of the lam as the mmsem site. Me o Aeeatpowiroded SOM for the crlwaoroftheGaidmtoum. ByULOCens"
Aridaamliana L -Gard Florid LegidLare delMced 57U5) 1 astomosailt esm ai which thte Hawk said ha wa especially Wap- r--
J MUIMu wiu ltall*aw-w thre iena t tbheuarytleat asndarrnid anlwoe raed preciative of the Guard's Quarter- "e* wMo, on laddr. wons on Tor Hods msnowauon.
+ sdawruWatcg doe wee* re- WrYrbtonecr ae arlSlow *ot *ax -with they repro- master Division. wTichi "really received frorn a amber of indivdu- tour of the museum on May a,! a
etcaOroy O the parde ground csansdCarlotetretr sat and other materials will be pitched to help with the museum alts. special "thant-vou to those ho as-
istl AnI bound in a The house. orinabully a sainglerto- displayed. prect. He alo praised the help hes He plans an invitation candlelight sistd.





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