• TABLE OF CONTENTS
HIDE
 Title Page
 Table of Contents
 Acknowledgement
 Introduction
 Table of forms
 Forms
 Appendix 1: Bibliography of published...
 Appendix 2: Index to published...
 Appendix 3: Automated systems used...
 Appendix 4: Bibliography of literature...
 Appendix 5: Bibliographic systems...
 Appendix 6: Forms received and...






Group Title: Written documentation : forms used in the preservation of archival and library materials
Title: Written documentation
CITATION PAGE IMAGE ZOOMABLE
Full Citation
STANDARD VIEW MARC VIEW
Permanent Link: http://ufdc.ufl.edu/UF00028286/00001
 Material Information
Title: Written documentation forms used in the preservation of archival and library materials
Physical Description: vii, 137 p. : ; 28 cm.
Language: English
Creator: Kesse, Erich J., 1959-
Gilbert, Richard, 1964-
Bailey, Michele, 1964-
Publisher: University of Florida Libraries
Place of Publication: Gainesville FL
Publication Date: 1989
 Subjects
Subject: Archival materials -- Conservation and restoration -- Documentation   ( lcsh )
Library materials -- Conservation and restoration -- Documentation   ( lcsh )
Genre: government publication (state, provincial, terriorial, dependent)   ( marcgt )
bibliography   ( marcgt )
non-fiction   ( marcgt )
 Notes
Bibliography: Includes bibliographical references.
Statement of Responsibility: compiled by Erich Kesse, Richard Gilbert and Michelle i.e. Michele Bailey.
 Record Information
Bibliographic ID: UF00028286
Volume ID: VID00001
Source Institution: University of Florida
Holding Location: George A. Smathers Libraries, University of Florida
Rights Management: All rights reserved, Board of Trustees of the University of Florida
Resource Identifier: aleph - 001125652
oclc - 20001091
notis - AFM2759

Table of Contents
    Title Page
        Title Page
    Table of Contents
        Table of Contents
    Acknowledgement
        Acknowledgement
    Introduction
        Page i
        Page ii
    Table of forms
        Page iii
        Page iv
        Page v
        Page vi
        Page vii
    Forms
        Page 1
        Page 2
        Page 3
        Page 4
        Page 5
        Page 6
        Page 7
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    Appendix 1: Bibliography of published forms
        Page 122
        Page 123
        Page 124
        Page 125
        Page 126
        Page 127
    Appendix 2: Index to published forms
        Page 128
    Appendix 3: Automated systems used for documentation of preservation activity
        Page 129
        Page 130
        Page 131
        Page 132
        Page 133
    Appendix 4: Bibliography of literature on the automation of documentation
        Page 134
        Page 135
    Appendix 5: Bibliographic systems used by preservation offices
        Page 136
    Appendix 6: Forms received and published
        Page 137
Full Text
















WRIT I TTEN DOCUMEMNTA-T I ON
Forms used in the preservation
of archival and library materials.






Compiled by Erich Kesse,
Richard Gilbert and Michelle Bailey


























Gainesville, FL :
University of Florida Libraries,
1989.













TABLE OF CONTENTS


Introduction .................................. i
Table of forms ............................. iii
Forms ........................................ 1
Appendix 1 : Bibliography of published forms 122
Appendix 2 : Index to published forms ....... 128
Appendix 3 : Automated systems used for
documentation of preservation activity ... 129
Appendix 4 : Bibliography of literature on
the automation of documentation .......... 134
Appendix 5 : Bibliographic systems used by
preservation offices ..................... 136
Appendix 6 : Forms received and published ... 137



















ACKNOWLEDGEMENTS.

Forms compiled in this publication were gathered
under a grant from the University of Florida, Division
of Sponsored Research for a survey of preservation
activity and a study of its documentation in archives
and libraries which was conducted throughout 1987.
Acknowledgement is greatfully made to those
institutions whose forms are represented here.















INTRODUCTION.


This publication is intended as a companion to a
volume of forms, Written Documentation, compiled by Meg
Craft and Sian Jones for the annual meeting of the
American Institute for Conservation (AIC) in 1981.
Those forms reflect the importance of documentation in
the conservation of cultural artifacts and, primarily,
museum objects.

Since 1981, two developments have shaped the need
for this publication. First, preservation and
conservation have developed and matured as a discipline
within archives and libraries. Within the decade, the
number of preservation programs at Association of
Research Library institutions alone have risen in number
from less than ten to over fifty. Second, the
availability of automated systems to manipulate data has
increased dramatically, making access to automated
documentation a powerful management tool and information
resource. In order to best design efficient management
information systems, analysis and comparison of manual
documentation systems, as represented through forms used
to record information, becomes important.

Written Documentation, together with the AIC's Code
of Ethics and Standards of Practice, clearly document
the rationale for documentation, as well as its
historical development. Documentation serves, in the
short term, as a reminder of treatment progress, assures
proper authorization and determination of expenditures,
etc. In the long term, it provides record of materials
and procedures used should they need to be identified or
corrected, and the artifact restored to near original
condition.


i












Survey and Collection of Information.

The survey upon which information in this
publication was drawn was sent to 1500 archives,
libraries and museums throughout the United States,
Australia, Canada, Ireland, New Zealand, and the
United Kingdom, as well as parts of English speaking
Africa and the Caribbean during 1987. The intent of
the survey was to investigate the extent to which
preservation activities were carried out and documented
in the treatment of archival and library materials.
Of the 817 survey forms returned, 456 institutions
(55.8%) responded that preservation activity for
individual items was documented. 209 of these 456
institutions (45.8%) sent forms used to document
activity. A total of 443 forms were received. 96 of
these forms (22%) are included in this publication.
Tables in appendix six show the breakdown and geographic
distribution of forms received and published.
66 of the institutions responding (8% of institutions;
14% of those which document treatment) are currently
using automated systems to record documentation (cf,
appendix three) as compared with the 2 institutions
Written Documentation listed in 1981.
The forms detail a variety of activities, including
conservation treatments, preservation microfilming and
statistics reporting. A bibliography of forms published
elsewhere is also included in this volume. Effort has
been made to publish only previously unpublished forms.
Some aspects of a comprehensive preservation program
such as brittle books processing, therefore, will appear
to be largely undocumented.
Information compiled on the automation of
documentation is found in appendices three through
five. These list institutions responding to the
survey which have automated documentation systems or
"bibliographic" and cataloging systems which
accommodate preservation information, together with
a brief bibliography of literature on the automation
of documentation.


ii














TABLE OF FORMS


AMERICAN MUSEUM OF NATURAL HISTORY.
Department of Library Services. Conservation Laboratory.
Loan Agreement Form. ............................................................... 1
General Survey Record. ............................................................ 3
Conservation Treatment Worksheet. ................................................. 4
Film Evaluation Form. .............................................................. 6

ARCHIVAL CONSERVATION CENTER.
[Work Order/Authorization Form.] ................................................... 7

ARIZONA DEPARTMENT OF LIBRARY, ARCHIVES AND PUBLIC RECORDS.
Arizona State Archives.
Conservation Record. ............................................................... 8

BOWLING GREEN STATE UNIVERSITY.
Center for Archival Collections.
Conservation Worksheet. ......................................................... 9

BROWN UNIVERSITY.
Library. Conservation Laboratory and Fine Bindery.
Conservation Laboratory and Fine Bindery Evaluation Form. .......................... 10
Paper Conservation Laboratory Worksheet. .......................................... 11
Fine Bindery Worksheet. ............................................................ 12

CHICAGO HISTORICAL SOCIETY.
Paper Conservation Department.
Conservation Condition and Treatment Report. ...................................... 13

CHURCH OF JESUS CHRIST OF LATTER-DAY SAINTS.
Family History Library. Genealogical Division.
Problem Book/Materials Router. .................................................... 14
Book Transmittal/Minor Repair. ..................................................... 15
Micrographics Transmittal. ......................................................... 15

COLORADO HISTORICAL SOCIETY.
Hart Library.
Works of Art on Paper : Condition Report. .......................................... 16

FOLGER SHAKESPEARE LIBRARY.
Folger Paper Conservation Examination Worksheet. .................................. 17
Book Examination & Treatment Report. ............................................... 19

THE GETTY CENTER FOR THE HISTORY OF ART AND HUMANITIES.
Library.
Conservation Treatment Report. ..................................................... 22


iii
















THE HAGLEY MUSEUM AND LIBRARY.
Book Examination & Treatment Report. ............................................... 23

INDIANA HISTORICAL SOCIETY.
William Henry Smith Memorial Library. Conservation Department.
Survey Worksheet for Broadside Collection. ......................................... 24
Survey Worksheet for Map Atlas. .................................................... 25
Survey Worksheet for Map Collection. ............................................... 26

JEFFERSON COUNTY PUBLIC LIBRARY.
Flat Paper Condition and Treatment Record. ...................................... 27
Bindings Condition and Treatment Record. ......................................... 28

KENTUCKY HISTORICAL SOCIETY.
Kentucky History Museum.
Kentucky History Museum Condition Report, Paper. .................................. 29

LIBRARY OF CONGRESS. OPTICAL DISK PILOT PROJECT.
Optical Disk Input Header Sheet ..................................................... 30

LOUISIANA DIVISION OF ARCHIVES, RECORDS MANAGEMENT AND HISTORY.
Archives and Records Service.
Conservation Agreement. .......... ..................... ............... 31

MANITOBA HERITAGE CONSERVATION SERVICE.
Conservation Survey Report. .............. ........................................ 32

METROPOLITAN TORONTO REFERENCE LIBRARY.
Preservation Services Department.
Request for Conservation. .......................................................... 35
Record of Binding-Conservation. .................................................... 36

MISSOURI BOTANICAL GARDEN.
Library. Conservation Center.
Worksheet for rare books. ........................................................ 40

NATIONAL ART GALLERY AND NATIONAL MUSEUM (NEW ZEALAND).
Conservation Unit.
Condition Report : Works on Paper. ................................................. 41
Conservation Priority Card : Works on Paper. ...................................... 42

NATIONAL CENTRE OF PHOTOGRAPHY. (At: The Royal Photographic Society.)
Condition Checking Form. ........................................................... 43

NATIONAL LIBRARY OF SCOTLAND.
Preservation Office.
Conservation Instruction Slip. ..................................................... 46
Conservation Record. ............................................................... 46
Conservation Record [Automated]. ................................................... 47

NEW JERSEY DEPARTMENT OF STATE.
Division of Archives and Records Management.
Bureau of Archives and Records Preservation.
Condition Report. .................................................................. 48


iv















THE NEWBERRY LIBRARY.
Conservation Work Order and Documentation Form. ................................... 49
Special Binding Order. ............................................................. 50

OHIO HISTORICAL SOCIETY.
Archives-Library Division. Conservation Laboratory.
Conservation Lab Work Order. ....................................................... 51
Condition/Conservation Worksheet .................................................. 52
Conservation Audio Re-Recording Documentation. .................................... 52
Bound Material Minor Repairs Work Order .......................................... 53

PEABODY MUSEUM OF SALEM.
Phillips Library.
Works of Art on Paper. ............................................................. 54
Documents and Artifacts on Paper : Condition Report. .............................. 54

PERRY C. HUSTON & ASSOCIATES, INC.
Center for the Conservation of Art.
Paper Condition/Proposed Treatment Report for Surveys. ............................ 55

PRINCETON UNIVERSITY.
Library. Treatments Section.
Monthly Record. .................................................................... 56

PUBLIC ARCHIVES CANADA.
Conservation and Technical Services Branch.
Examination Record for Photographs. ................................................ 57
Condition and Recommended Treatment Report : Watercolours,
Prints and Drawings. ............................................................. 58

PUBLIC RECORD OFFICE OF NORTHERN IRELAND.
Conservation Record Card. .......................................................... 59

QUEENSLAND STATE ARCHIVES.
Conservation Section.
Examination and Treatment Report. .................................................. 60

ROCKY MOUNTAIN REGIONAL CONSERVATION CENTER. (At: The University of Denver.)
Paper Examination : Survey Form. ................................................... 62

SAN FRANCISCO MUSEUM OF MODERN ART.
Paper Examination Report. .......................................................... 63
Paper Treatment Proposal. .......................................................... 64

THE SMITHSONIAN INSTITUTION.
Cooper-Hewitt Museum of Design.
Record of Examination and Treatment : Paper Conservation. .......................... 65

SOUTH DAKOTA STATE HISTORICAL SOCIETY.
State Historical Archives. Conservation Unit.
Conservation Condition Report. ..................................................... 66


V
















STANFORD UNIVERSITY.
Libraries. Preservation Office.
Notes : Washing; Solubilities, etc.; Watermarks. .................................. 67
[Photo-Documentation Form.] ........................................................ 68
Lacunae Report. .................................................................... 69
Tear Report. ....................................................................... 69
Conservation Treatment Report [: Bound Items]. .................................... 70
[Examination, Treatment Proposal, Authorization : Bound Items.] .................... 71

STATE CONSERVATION CENTRE OF SOUTH AUSTRALIA.
Conservation Examination, Analysis and Treatment Record. ........................... 73
Condition Report Art on Paper. ................................................... 76
Request for Conservation (with: Master List and Definition
of Field Headings ...). ..................................... ........ ...... 77

STATE UNIVERSITY OF NEW YORK (SUNY), BUFFALO STATE COLLEGE.
Art Conservation Department.
Survey of the Burchfield Collection. .............................................. 86
Preliminary Examination, Treatment Proposal, & Cost Estimate. ...................... 87
Paper Examination Report. ........................................................ 88
Paper Treatment Report. .......................................................... 88

TEXAS STATE ARCHIVES.
Photographic Collection.
[Condition Report.] ........................................ ..................... 89

TRINITY COLLEGE, DUBLIN.
Libraries. Conservation Laboratory.
(With permission of: The Board of Trinity College, Dublin.)
[Laboratory Report : Manuscripts.] ................................................. 90
[Laboratory Report : Codex.] ...................................................... 90

UNIVERSITY OF FLORIDA.
Libraries. Preservation Office.
Microform Technical Information Report (with interpretive guide) .................... 91
Micrographics Statistical Information : In-House Microfilming ...................... 94
Micrographics Statistical Information : Commercial Microfilming .................... 94
Preservation Photocopying Statistical Information ................................. 95
Conservation Statistical Information : Encapsulations ............................. 95
Micrographics Statistical Information : Grant/Project Statistics ................... 96
Newsprint Publication Report ........................................................ 97

UNIVERSITY OF ILLINOIS, URBANA/CHAMPAIGN.
Library. Binding and Preservation Division.
Conservation Unit Priority Decision Report. ........................................ 98
[Binding/Conservation Routing Form.] ................................................ 99
Brittle Book Form. .............................................................. 99


vi
















UNIVERSITY OF TEXAS AT AUSTIN.
Harry Ransom Humanities Research Center. Conservation Department.
Paper Conservation Examination and Treatment Report. .............................. 100
Conservation of Bound Materials Documentation. .................................... 102

THE WALTERS ART GALLERY.
Conservation Laboratory.
Condition Survey of Manuscripts. ................................................... 112
Laboratory Records. ................................................................ 114

WELLCOME INSTITUTE FOR THE HISTORY OF MEDICINE.
Conservation Worksheet. ............................................................ 116

WESTERN REGIONAL PAPER CONSERVATION LABORATORY (WRPCL).
WRPCL Condition and Proposed Treatment Report. .................................... 117
WRPCL Treatment Report. ............................................................ 118

YALE UNIVERSITY.
Yale Center for British Art. Paper Conservation Laboratory.
Examination of Works of Art on Paper. .............................................. 119
Condition Report : Rare Books. ..................................................... 121
Condition Report : Prints and Drawings. ............................................ 121


vii










American
Museum of
S Natural
History
:Loan Agreement_Form
Department o Library Services -
Your request for a loan of the following item(s) has been
approved by the Chairperson of the Department of Library Services,
American Museum of Natural History. A list of the item(s) to be
sent, including their physical conditions, estimated costs for
conservation work to be performed prior to loan (when necessary) and
requirements for shipping and/or display are given below.
The conditions of this loan are also given at the end of this
form. Please read the conditions, sign both copies (on page 4 and
page 6) and return pages 1-4 to.the Department of Library Services.
You should retain the Borrower's copy of the conditions (pages 5 and
6) for your records.

LOAN TO BE MADE TO:
Name of Institution: ___
Address:


Person directly and primarily


in charge of t is loan (Include title)j


AMERICAN MUSEUM OF NATURAL HISTORY
Department of Library Services
Loan Agreement Form
page 2


SHIPPING:
The loan will be shipped by


tgiV-ernethr iEpa


INSURANCE:
The items on loan will be insured by


ygg-ygg-ggg-gg-gg-a------------------------------------------------


EXPENSES:
The following is a list of expenses to be paid by the Borrower.
Note that these are estimates; the final amount will be determined
at a later date, an Invo-ce to be submitted to the Borrower.


(check when appropriate)
( ) appraisal fee
( ) restoration
( ) photography fee
( ) insurance
()


F----


Telephone: L_.________
Dates of Loan:
Tli Al nd ,D -ATK7iT:


Packing and shipping will be paid for by the Borrower.


TO BE LOANED:
Object ___Value Condition*


*including restrictions on or special requirements for shipping
and/or exhibition and, when necessary, an estimate of the cost for
restoration to be performed before the loan takes place, the cost of
such work to be borne by the Borrower.
Central Park West at 79th Street New York, New York 10024, U.S.A. Telephone (212) 873-1300
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AMERICAN MUSEUM OF NATURAL HISTORY
Department of Library Services
Loan Agreement Form
page 3

CONDITIONS OF LOAN


-Responsibilities and expenses
The'Borrower accepts the responsibility to pay, promptly and
upon demand, all agreed expenses incurred by the loan, including
those relating to insurance, packing, customs, transport (including
the expenses of any American Museum of Natural History (AMNH)
official who may be required to travel with the loan), exhibition
and any fees arising from the loan agreement.

Condition statement
The condition statement will specify any required environmental
and travel conditions for the loan, with full regard to the media of
the work as well as to its physical condition. The Borrower agrees
to abide by these conditions.

Insurance
Insurance evaluation for each loan will be determined by a
qualified appraiser selected by the AMNH Library, the fee, if any,
for this evaluation to be paid by the Borrower.
The Borrower agrees to provide or pay for any insurance, if any,
acceptable to the AMNH Library.
The insurance or indemnity shall be "wall-to-wall", i.e.
covering the loan from the time when it is removed from the AMNH
Library prior to its shipment to the Borrower, and until returned
directly to the location specified in the Certificate of Insurance
or Indemnity.

Shipping and Packing
The AMNH Library may require that all loans be packed and
transported by a specified, qualified shipper. All packing and
shipping expenses are to be paid by the Borrower.
On return, the loan shall be packed in exactly the same way as
received and with the same cases, packages, pads,-and other
furnishings when possible, unless a change is specifically
authorized by the AMNH Library.

Security
The Borrower must undertake to maintain constant and adequate
protection of the loan to minimize the risk of theft or damage.
The Borrower agrees that the loan will not in any way be
treated, cleaned, repaired, remounted, reset or submitted to any
scientific examination except when such an action has been
specifically authorized by the AMNH Library.


AMERICAN MUSEUM OF NATURAL HISTORY
Department of Library Services
Loan Agreement Form
page 4


Physical environment
The Borrower undertakes to maintain constant and adequate
protection of the loan from the hazards of fire and flood, exposure
to excessive light levels or harmful radiations, extremes of
temperature (i.e. 68oF 2o) and relative humidity (i.e. 50%
5%), insect attack and pollution. The Borrower will also notify
the AMNH Library of any unusual environmental exposure.

Dates of Loan
The Borrower agrees to abide by the schedule of the loan, to
return the loan by the date specified in the Loan Agreement.
If an extension of the loan is desired, the Borrower will notify
the Museum Library as soon as possibly.

Photographs, Permissions, Credits
The loan may not be individually photographed, filmed,
televised, or reproduced without the written consent of the AMNH
Library, although there is no objection to general views of an
exhibition being taken for press and publicity purposes.
Permission to publish photographs of loan material, including
publication in an exhibition catalog, must be obtained directly from
the Photographic Collection, Department of Library Services,
American Museum of Natural History. All original -negatives must be
deposited in the Collection.
The following credit line must be displayed with all loan
material on exhibition:


Exhibition Catalogs
Two copies of any exhibition catalog published in conjunction
with an exhibition in which material from the Department of Library
Services, American Museum of Natural History is included should be
sent to the Department of Library Services.

The undersigned, as representative of the Borrower, accepts all the
conditions of this loan as stated above; as representative of the
AMNH Library, the undersigned states that the loan has been approved
according the conditions stated above.


Lsignedj


Department of Library Services ItitleJ
American Museum of Natural History


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American
Museum of
Natural
History


CONSERVATION LABORATORY
Collections Condition & Treatment Recommendation Form


GENERAL SURVEY RECORD


C. PHYSICAL PROBLEMS, con't.
Grease/grime
SWater damage
CONDITION SUMMARY:


GENERAL SURVEY RECORD page 2


- Damp/wet/waterlogged
Powdery


CONSERVATION LABORATORY
Collections Condition & Treatment Recommendation Form
To Be Completed By Conservator COLLECTION: LOCATION:
AUTHOR/ARTIST: TITLE:
FORMAT: DIMENSIONS: DATE:
MATERIALS: TECHNIQUE:
PHYSICAL DESCRIPTION:



PREVIOUS RESTORATION/CONSERVATION INFO. & PHOTOS:


PHOTO RECORD (circle): B&W COLOR SLIDES
CONDITION EVALUATION (circle/check slots for
EVIDENCE OF: Previous treatments
Active deterioration
A. Biological
B. Chemical
C. Physical
B. CHEMICAL PROBLEMS
Active corrosion, nonspecific
Active corrosion, specific____
Bronze disease pockets
Surface oxidation, tarnish
Crystalline deposits
Stained/discolored/yellowing
Faded/bleached
Color alteration
Odorous
.Soluble salts
Fugitive dyes
Foxing


POLAROID NEGATIVE NUMBER:
overview first):
A. BIOLOGICAL PROBLEMS
Mold: physical evidence
Mold: musty smell
Insect damage
Insect activity: frass, etc.
Rodent damage
SRodent activity: droppings, etc.
Odorous
C. PHYSICAL PROBLEMS
Shipping damage
Old labels: stains/adhesive residues
Dry/dessicated
Brittle/stiff
Distorted: warped/bent/crushed
Folded/creased
Splits/tears/cuts
Deteriorated mat
Surface abrasion
Paint: flaking/powdery
Cockling
Losses: major/minor/chips
Weak/detached joints/hinges
Dents
S Delamination
Dirty/dusty
Stains/oils


TREATMENT PROPOSAL:
Major/moderate/minor treatment required -Remove old repairs 0
No treatment required Remove old restoration 0
Clean Remove coating
Repair: structural/nonstructural Remove backing
Restore: major/moderate/minor Remove old mounting
Reassemble Mount/frame
Back weak areas Protective enclosure
Consolidate: surface/pigments Encapsulate Z
Photocopy/microfilm Deacidify
Humidify 0
Fill structural loss only -
SFumigate Z
TREATMENT SUMMARY:
*-3
B


w
t'-I
-60
I.
<


RECOMMENDATIONS:
Fit/unfit for exhibition (circle)
SRequires special storage/display conditions
Environmentally
SPacking: container/materials
Mounting
_ Requires regular mounting
_ Requires special consultant


EXAMINING CONSERVATOR:


DATE:


Central Park West at 79th Street New York, New York 10024, U.S.A. Telephone (212) 873-1300


'/l
















TITLE I I DAT NO. OF VOLSI BINDING Bound Cased Other
AUTHOR CALL NO. CONSTRUCTION _Hollow-back __Unbound serial
DATE RECEIVED DEADLINE[ DATE RETURNED
FORMAT[ TEXTBLOCK: HT (CM)I WIDTH I THICKNESS COVER MATERIALS _Publishers cloth Full leather _Paper case
TEXT SUPPORT: PAPER PARCHMENT/LLUMT OTEB H| t Cloth ; or ; Leather Limp paper
MEDIA: PRINTERS INK WRITING INK PENCIL OTHER _Library buckram Stiff vellum Modern paperback
ILLUSTRATIONS: HAND COLORED FOLDING PLATES OTHER AMNH cloth Limp vellum Other
COLLATION __Other cloth or Vellum -
(D
SPINE _Intact Damaged at head Light damaged *.
_Missing Damaged at tail Other
Vertical splits _Chips or losses
PHOTODOCUMENTATION: B&WI COLOR| [NEGATIVE NOS --
SPINE ROUND Light Flat Drawing
DESCRIPTION Medium Distorted
Heavy _Other
TEXT SUPPORT: STRENGTH 1 2 3 4 5 COMMENTS ___
T P_____I12_____ JOINTS Intact Split at front bd. Split at back bd.
ENDSHEETS _Double folio sewn _Pictorial or dec. Other Other
Single folio sewn Guarded O
Single folio tipped _Bookplate BOARDS Millboard Pasteboard Other
Made/marbled __Inscriptions _Strawboard _Wood

DAMAGE TO Dirt Split at fold Blocking Intact Edges damaged Other
TEXT SUPPORT __Stains Losses Mold: active _Corners damaged Surface damaged
_Discoloration Creases Mold: inactive __
Tears or splits Cockling _Insect damage DECORATION Intact Damaged (specify)
Other AND LABELS .


___ ay
_Fading
Feathering or running


_Arrecting text supt.
Soluble in H 0
Soluble in Ethanol


H__ n2u/ixn.
Other


OLD REPAIRS


Rebacked
_ Recapped


Varnish or shellac Adhesive tape -
Glue Other O
I~


SEWING All along Oversewn/overcast Adhesive bound
Two-on. Overcast front & back Other

SEWING SUPPORTS _Number _Thongs _Pasted inside bds.
-Sawn-in cords Leather thongs __Pasted outside bds.
Raised cords Unsupported .Cut off at joint
_Tapes _Laced through Other

ENDBANDS Sewn (core:) Glued cloth Other

DAMAGE TO
SEWING STRUCTURE:

OLD REPAIRS Paper and paste Gummed tape __Commercial hinges
Tissue and paste _Adhesive tape __Overcasting
Other

DRAWINGS OR COMMENTS


PUDUIA


CONSERVATION TREATMENT WORKSHEET


WORK NO.


DESCRIPTION









Q1


TREATMENT

TEXT BLOCK

CLEANING Dry clean edges only __Dry clean surface _Wash
_Other__

DEACIDIFICATION Magnesium bicarbonate _Calcium carbonate _Non-aqueous

RESIZING Methyl cellulose Klucel G Z Solution
Ethulose Gelatine Other

REPAIR Remove old repairs _Flatten Fill in losses
Mend tears or splits Reinforce _Other



ENDSHEETS Retain/repair old Attach new Other

SEWING Retain old Reinforce supports Resew on thongs
Reinforce thread _Resew on cords Resew unsupported
Reattach loose sections Resew on tapes _Other

ENDBANDS Retain/repair old Standard sewn 2 color/special
Other


BINDING

CLEANING AND _Dry clean Klucel G _Other
CONSOLIDATION _Saddle soap Leather dressing

REPAIR Remove old repairs Rebuild corners Minor repair to
Consolidate corners/ Paste down loose spine/ joints
edges material
Other

REBINDING Rebind, laced-in Recase (new) ___Reback
Recase in original Other
cover

MATERIALS USED:




PROTECTIVE Folder Drop-spine box _Envelope
ENCLOSURE --Portfolio Phase box _Encapsulation
Wrapper __Pamphlet binder Fascicles
Mylar jacket _Post binder Other

DRAWINGS OR COMMENTS


(D





rn




o
El
02




0
1-h









-'
0









American Museum of Natural Hi story-
Department of Library Services. Conservation Laboratory.

FILM EVAUMITION FO,1


Title Format: 16mm 35mm Print # C

FGP f Preprint 0 Release Print l Original Negative:[' Dupe Negative Q Reels Feet Time
Re.vr-sat oCi 1" 0,1 0 wor Acetate 0 Polyester [ Color 0 B&W O Other [ Sound [ Silent ]


Britti eness: N(

Color Shift: Nc

Missing Footagoe:

Splices

Visual/Sound Jumps

Content Jumps


Visual Damage:

Abrasions:

Scratches: I


one

one


Minor

Minor


Moderate

SModerate.


Major

Major


hc g


Perforation Damage:

Existant Tape

Repai rable

Unrepaira ble


Sound Distortion: Minor


Date


Moderate Major -


inor Moderate Major

linor Moderate Major


Mi scellaneous Damage & Evuluator's Conments:


>


>
:atalog #

0



0
If






o
0
*










ARCHIVAL CONSERVATION CENTER, INC.
8225 DALY ROAD
CCINNNATI OHIO 45231
1(513)521-9858

W.O. No.

Dale:


ITEM
0 Document/Print
D Book 0 Family Bible D Hand Bible
U Other

BINDING
Rebinding Full / 3/4 / Leather
Other
Hand Bible Flex / Non. Overlapping
New Spine Mount Old Spine & Covers
Gold Stamp the Spine

TITLING INFO.


Address:


I elepnone-
Insurance Value

Estimated Cost

REMARKS


Unless a statement of value is given, our maximum liability will be limited to $50.00.
It is understood and agreed between the parties to this agreement that the treatment may be modified or halted should new problems
arise. After consultation with the Owner or Authorized Agent, a new estimate may be given if the problems are more difficult and
timeconsuming than apparent at first.
ESTIMATED COST OFTREATMENT not including insurance, sales tax. delivery or other. $
Please enclose deposit of $
OWNER'S STATEMENT OF INSURANCE VALUE: maximum liability limited to S
Unless the owner's insurance policy provides the standard all risk perils and the owner's insurance company sends this center a
waiver of subrogation, all works left here must be insured under our policy at a rate of S per month per $1.000 value.
Archival Conservation Center. Inc. expresses no opinion as to the actual value or authenticity of the above described object.
AUTHORIZATION IS HEREBY GIVEN to Archival Conservation Center. Inc. to treat the above objects) as proposed herein. All
treatment will be done for the account and at the risk of the Owner without liability to Archival Conservation Center. Inc. for

AUTHORIZATION IS HEREBY GIVEN to deliver the above objects) to the Owner or agent by any of the following methods: I)
registered mail; 2) messenger; 3) common carrier; 4) pick-up at the Conservator's premises by the Owner or his Authorized Agent.
ARCHIVAL CONSERVATION CENTER. INC. EXPRESSLY DISCLAIMS any and all responsibility for any objects) left over 30 days once
work is completed and the bill sent to Owner or his Agent. If the Owner or his Agent does not claim possession of the objects) after six
(6) months Archival Conservation Center, Inc. has the right to sell the objects) to satisfy all costs incurred.
Please sign.


Owner or Authorized Agent Date


Archival Conservation Center, Inc.


Date


POCUMENT TREATMENT
0 Humidify Flatten
0 Dry Clean
D Stain Removal


0 Dismount
o Remove Backing.
o Remove Tapes-
O Wash
O Bleach
o Anti-Chlor


O Fumigate
O Deacidify Aqueous


BILLING

Hours


- Nonaqueous


0 Sizing _
0 Mend
0 Backing
0 Laminate
0 Encapsulal
0 pH


Date of Invoice.
Invoice No.
Amt.
Tax
Postage
Total


s1
0








rp
0


O





(B
'-l


e














.?ILS COPY ar-LY*
CONSERVATION RECORD

Arizona Department of Library, Archives and Public Records


Date Received:

Author/Editor:

Title:


Curator:

Worker:


Date Returned:


Call No., Location No.:

Dimensions:

Number of Leaves:

CONDITION OF BINDING AS RECEIVED

Cover Material: Leather ___Vellum Cloth Paper ___Other

Style: ___Full ___Half ___Quarter ___Over Boards Limp ___ their

Decoration: ___Gold ___Blind Inlay,Onlay Other

Boards: ___Front Missing _Back Missing ___Front Detached ___Back Detached

Front Loose Back Loose Front Damaged Back Damaged

Corners Damaged _Other_

Spine: Damaged Detached ___Missing

Other:






CONDITION OF TEXT BLOCK AS RECEIVED


Brittle

Foxed

Stained

Acid Migration

Cockled

Other:


__Sewing Broken

Adhesive Tapes

Major Tears

_ Minor Tears

_ Ink Faded


Conservation Record, p.2

BINDING TREATMENT

Cover(s) rehinged with leather clothpaper other
Corners repaired with ___leather cloth adhesive only_ other

___Endcaps repaired with leather cloth__adhesive nly other
Recased in original binding

__ Rebacked with__leather _cloth__paper__other
Rebound in leather_ cloth___paper
tight back Oxford hollow case
raised cords__recessed cords tapes_ other
Boxed (specify type)
Furbished with


Other:


Details of Materials and Adhesives:




TEXT BLOCK TREATMENT

Fumigated with
Collated Dry Cleaned
___Disbound Flattened
Treated with to remove tape and/or stains
Soluble inks or colors fixed with
Washed in water
Sized with
Deacidified with

___Aqueously Non-ously_-Aquusly By brushing__By immersing By spraying
Mended with Japanese paper heat-set tissue other_
Guarded
Leafcast
Reinforced with Japanese tissue heat-set tissueOther
Boxed (specify type) Encapsulated

Other:


Details of Materials and Adhesives:


N
0
3











0

C-








0






0




0
i-i
0p


Cr

03


00










9


ET! MS TRBATMENT


TOTAL COST:


B A


Bowling Green State University. Center for Archival Collections.

RECOMMENDED TREATMENT AND TIME TO COMPLETE


MICROF./
PHOTOCPY


PHASE
BOX


MYLAR
JACKET


REFURBR


MEND


TIGHT.
CASE


DRY
CLEAN


I

------------------------------------------------------------ ----------------














----------------------- -----------------_--------------------- ---------
I


















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T~rUITRATMET i PH CPY BoxND CSE LEA





















------ ---------------------------------------- -----


Microf./Photocopy x $ /ea.

Phase Box x $ /ea.

Mylar Jacket x $ /ea.

Refurb. x $ /ea.

Labor ( hours 0 $ /hour)



TOTAL AMOUNT DUE


$

$


COMMENTS:


$_____________



$____________


44 0
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_












Condition Evaluation


CONSERVATION LABORATORY AND FINE BINDERY EVALUATION FORM


Assigr points in ascending order. Items with highest point numbers will hae
conservation priority.


Bibliographic Control Information


Collection

Call No: Author

Title

Imprint

Accession No

Size in. X in. Pages



Bibliographic Evaluation


Assign points in ascending order. Items with highest point numbers will have the highest
conservation priority. Items sent to the conservation laboratory will be restored according to
conservation point number, highest number first.


1.

2.

3.

4.

6.

&6

7.


Age and Imprint

Scarcity

Monetary Value

Exhibition Value

Scholarly Usage

Association Value

Importance to Collection


0- 10

0- 10

0- 10

0- 10

0- 10

0- 10

0- 10


Points from Bibliographic Evaluation

Points from Condition Evaluation


Point Total


Recommended Treatment:


1. Detached Boards

2. Missing Boards

3. Damaged Binding

4. Warped Vellum Binding

5. Detached Spine

6. Loose Sewing

7. Red Rot

8. Brittle Paper in a Bound Book


9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.

21.

22.

23.


Damaged Inserts

Badly Framed

Fragile

Mounted on Acidic Back

Rubber Cement or Varnish

Pressure Sensitive Tape

Tightly Rolled

Folded and Brittle

Torn

Dirty, Stained

Paper Clips or other metal

Brittle Flat Paper

Moldy

Gaylord Pamphlet Binding

Other


0--3
0-3

0--3

0-3
0- 3

0-3

0--3
0--3

0-3
0- 3

0- 3

0-3

0-3

0-3

0-3

0-3

0-3

0-3

0-3

0-3

0-3

0--3
0-3
0-3


the highest 0 W










O
0 "





= 0






0*



P,.
3
-

































I I


Points from Condition Evaluation












BROWN UNIVERSITY LIBRARY
PAPER CONSERVATION LABORATORY WORKSHEET

Section I- To be filled out by the curator


Collection Call No.

Author

Title

Imprint Date

Pages Date received Date discharged
Size in. X in. Conservation point number


Description of Item:

Bound volume Pamphlet Unbound volume
Broadside Lithograph Sheet music
_. Manuscript Scrapbook Newsprint
Photographic negative Cased photograph Photographic print
Other: -

Type of photographic medium if known:



General condition:

Dirt Colored inks Acid burns
Holes Corner mounted Edge fraying
Torn Backed Water stains
Pressure sensitive tape ___ Dry mounted Wrinkled
Gaylord cover Rubber cement Emulsion damaged
SFragile Varnish Brittle
Mold stains/foxing __ Silked __ Other


To be saved:

Covers End papers Label
Spine Mat ___Frame
Other____


Special Instructions:


Section II- To be filled out by the conservator
I


-Ph6tographic documentation (include number made):
B & W copy negative Polaroid 35mm slides
Color copy negative Color print B & W print

ti....... s _c-_- .... u twrn .ume):


Time spent on item


Other notes:


Item to bindery?__ Yes No


nestoratuon carried out with ume): O W

Inks tested- solutions r

Dry cleaned Disbound Humidified

Washed Deacidified Filled holes Z"

Mended Removed back Framed

Backed Dismounted Resized ..

Removed tape Reduced stains Leaf cast/pulp fills
r* e-
___ Guarded folds Infilled loses Pamphlet reassembled
Added pamphlet covers Pressed Matted

Encapsulated Cleaned case Cleaned glass

Other _


Materials used:

Dry cleaning materials__

Type of paper for mends __

Type of paper for covers

Deacidification solution

Adhesive used

Sizing used

Backing material












.FINE BINDERY WORKSHEET


Collection Call No.

Author

Title

Imprint Date _

Pages Date received Date discharged__
Size in.X in. Conserration point number____ _

Description of Item: .

Bound volume I Looe prints or sheets Unbound volume

Type of binding currently o'n volume: .
114 Leather Vellum over boards Cloth .
112 1Leather Paper covers Suede
S3/4 Leather Limp vellum covers Paper over boards
Full leather Other_


Repairs to be mad: -

Hinge repair Corner repair Replace spine
Reattach spine esew Tighten joint
SRecase __Other_


Box to be made:

Phase box Clamshell box Slipcase


Rebinding instructions:

SReuse as much original material as possible
Save endpapers Marbled endpapers Plain endpapers
Machine made headbands .Sew on tapes Fide sew
Hand sew headbands E w on raised cords Attach bookplate

'i.


S.Other instruct :


Blind tool

Cold tool

Tool spine only

Save original label


I' I
III







0 .



0U- C

3 *
ue


ill
35mm slides
B & W print
CL

a'
-----------9


STime spent on item




other notes:


(over)


Photographic documentation (include number made):
B & W copy negative Polaroid
Color copy negative Color print


Materials used:

Dry cleaning materials

Type of paper for mends

Materials used on covers

Deacidification solution

Adhesive used

Boards used


-~---------y


m


Spine lettering.


f














CONSERVATION
Condition and Treatment Report


Chicago Historical Society
Paper Conservation Department


DESCRIPTION:


Type of Material: Pt
PP


ICatalog/Pamphlet


Author/Artist/Publisher:


eMap
upper Other
Medium/Process:


Title/Description/Date: Size: of Volume: # pages:
Image (")
(cm)

(cm)
Location/Acquisition #: Markings:


CONDITION:
Surface Dirt Creases/Folds Discoloration
Accretions Tears/Breaks Dimensional Distortion
Adhesive Residue Cracks Embrittlement
Mold Fragment Foxing
Indentation Losses Fadin
Scratch/Gouge Tape Bleeding of Color
Puncture Insect Damage Stains
Abrasion Flaking
Secondary/Additional Support (Mount, Backing, Lining, Mat) Description and Condition:



Previous Treatment:


Description of Condition:


a
0
r.
'4 U
K s





xi
P4
0
r."
0

0u
















HUk
oIi



















44
0

0
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in
0E-4



0-




C. U

ai

5-4.
Os


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c
.


After Trtm't:
A-fter:
After:
0u
4u
&1


3ED TREATMENTS: NT
: WET:


Surface Clean


Image/Text


auporr coe siig


Wash


necnanicaj I eacioiryI


necnanical
Water


- 4< 4 -


Disbind

Remove Accretions
Repair


- ill Losses


Reset/Reattach

Resew
Flatten/Stretch
Mount


Linine


Sewing
Staples

Tears
Breaks


,.... -~


Paoer


Emulsion


'~ragmencs rage Rem ve Catn


Dry


Wet


Aqueous
Non-Aaueous


-_-_-I I ~ I. -. I


Other
SOLVENT/CHEMICAL
Fix/Refix
Stain Removal


Adhesive/
Taoe Removal


G LOCal
General I


APPLICATIONS:


Water
Solvent


Water
Solvent


Varnish
Gelatin
IWax


Inpainting


Coating


REPARATION/FINISHING:
Hinging I Glazing
Matting Encapsulate
Framing Wrapper
DESCRIPTION OF TREATMENT:


RaLU-t45NUAILUN-- ror E -IIBLTLN/ -TuI.AuE


IBox


Trtm't time

0



o





o
0







(a


-E


EXAMINATION / ANALYSIS:
Solubilities: Water: Solvent:
pH: Method: Before Trtm't:
Photography: Color: Black & White:
Before: In Process:

Chemical Tests:


_


_


-'--


!c


I


I


. .I


I


-- trw _


I .. I


Remove Coating


--


--


---


--f


KECUMeUNUATlONS ror UXHIBLTION/STORAGE:


Support/Cover


Sizing.


unmount


Deacialty
I N


BIeacn


I


rragments/Page


FRIE ACE APPLIC E







Church of Jesus Christ of Latter-Day Saints.
Family History Library. Genealogical Division.


Problem Book/Materials Router-Genealogical Department


14


Instructions: Return this completed form with book/materials to library attendant supervisor.
If book or materials are withdrawn, return completed form only.
Book/Matlrial Information This section to be completed by library attendant.
Book call number Alternate call number Film number CCF number

Title Author

Library attendant supervisor Item status-Screen 36 Computer check


Repair Charges This section to be completed by bindery

In-house Repair Charges Professional Bindery Charges Paper Copy Charges
Number hours Bindery material Copy: Number of pages Number of copies

Labor charge Color Color number Copy matenals charges Copy labor charges
I s $
Charge tor matenals Spine title Total copy charges
$ S
Total Binding charge Total paper copy and Preparer's initials
bindery charges
$ 5- s
Staff Recommendatlon--Reference Check appropriate box, initial, and enter date leaving area. Action Taken
Boxes to be marked by Ref. unit 1. Ref. Staff 2. Ref. Staff 3. Supervisor Bindery Cataloging Tech. Support
supervisor only Initial Date Initial Date Initial Date Initial Date Initial Date Initial Date
O Repair in-house
O Withdraw (film only)
0 Check with other reference units
O Withdraw O Duplicate 0 Non-genealogical
O Film/Fiche
o Reorder 0 Form attached
O To professional bindery
O To E.S. 0 Leatherette
O Recatalog 0 Detail below or attached
O Paper copy
O Retum to shelf
O Leatherette
Comments





Acquisitions or Technical Support Action
Date sent to filming Date sent to ficheing Tag (check when entered) Initials

Duplicate book sale date Date ordered Date leaving acquisitions area

Comments BSL FSL Wd. chg. number OCC Computer check

Cataloging Area Action
Action taken

Tag 590 (check when entered) Initials Date leaving cataloging area

Comments

Blndery Area Action
Action taken Initials Date leaving bindery area

Comments


FMGS1365 5/85 Printed in USA







Genealogical Department


Call number
This form should accompany material
until it is ready for shelving
or withdrawal
CCF Date

Unit Initials
D Cataloging O LA Support
Title


To Bindery

O Label/Relabel O Temporary bind O Commercial bind
Spine title:

Color number Color of lettering:
O Black O White O Gold

O Leathertte O Trim 0 Page repair O Paste-in O Tip-in
Maps and charts
O Back O Encapsulate
Other




Bindery comments:




To Aqulsitions

[ Withdraw initials Duplicate Library copy Non-
checked general
Reason for withdrawal




To Cataloging Support

0 Copyright clearance for filming

Send To
Staff- Other


FMGS3118 7,85 Prnted in USA


Micrographics Transmittal


t-ull name


Extension Date

CCF number

Call number


Bibliographic Information
Title (40 characters per line for fiche)


O Assign slash number to fiche
Date Filmed/Fiched


19__

Item number




Project and G.S.
Roll/Fiche Number Call Number


Collection code of book


Collection designator of film


Main entry (if not same as title)


0 o


. 0







ts
C"0

Sr



SM
S.2
S3.S
; .ta
*.


Micrographics Instructions O Micrographics choice of film or fiche
Film Fiche
E Do not stamp material E Do not stamp material
E Film attached paper first 0 Fiche attached paper first
E Project number O Project number
E Film as item(s) O Part of set:
O Other Assign fiche number
Reduction l 24X O 48X
Volume
Technical Services Instructions (Check all appropriate boxes)
O Return form to cataloger E Check screen 12, tag 590
E Return filmed material to E Film or Fiche only (no hard copy in library)
(name of individual): 0 Film or Fiche only (withdraw hard copy,
make call number history)
Comments


Book Transmittal/Minor Repair


Full name















. Accession No. O C,.P'-' Conservator's Priority 1 2 3 4 5
Artist: Curator's Priority 1 2 3 4 5
Title: Inspection Date:
Signature/Date: Inspector:
(incl. location) Dimensions: height width
sheet
..plate
_composition
Object examined under plain raking _transmitted light
Examined while framed unframed
Photographically recorded _before _during after treatment


MEDIUM
_pencil _chalk pastel charcoal
ink crayon watercolor
woodcut engraving etching
lithograph silkscreen _hoto.
_unidentified _other

PAPER
_thin _average heavy
white cream _other
estimate pulp fibre
__estimate rag fibre
_laid/chain pattern
_wove pattern


WATERMARK (drawing and location)






LABELS (content and location)


FRAMING
_unframed insecurely framed _securely framed
frame status: _loose joints _rotted _weak rabbet _cracked flaking loose ornament
other:

hangers: _screw eyes _D" rings other
installation:

glazing: _none _Plexi UF3 Plexi _glass
broken _dirty other
window met: _none ragboard pulpboard other
paper object: secure insecure
back mat: _none _ragboard pulpboard other
isolating sheet: _none _present
backing: _Fomebord _cardboard __none other
held in frame by: nails _glazer points brass pins tape
mending plates _other
dust seal: _yes no


attachment of paper to mat:
detached
mounted overall: _cardboard wood 6ther
_spot mounted: _cardboard wood other
__mounted to window mat: _overall spot mounted
_hinged to window mat: _at top _at side all edges
hinged to back mat _at top at side all edges
other:


adhesive used:
_starch pasts
_glue
rubber cement
_dry mount tissue
_masking tape
scotch tape
other
unknown


CONDITION OF OBJECT

STRENGTH
_strong
_fragile
_brittle
other:


DEFECTS OF PLANE
cockle
bulge
wrinkle
fold or crease
other:

BREAKS
_tear
_cut
split
puncturea
other:

LOSSES
_hole
-missing fragment
_flaking
abrasion
other:

DISCOLORATION/
ACCRETIONS
allowingig
d. arkening
fading
_staining
_gri me
_specks or spots
boxingg
mold of mildew
insects
_surface coating
other:


EVIDENCE OF
FORMER TREATMENT

SUMMARY OF CONDITION




comments:

TREATMENT ENACTED



EMERGENCY TREATMENT


_no treatment needed
_needs professional examination
_needs conservation treatment
needs proper framing only
_needs matting


UL UR



LL I LR


X 0
po




0

o-




-
0






1+
o<


.urgent
urgent
urgent
urgent


Signature:
Date:


Signature:
Date:


UL UR C LL LR OVERALLIVERSO















FOLGER PAPER CONSERVATION EXAMINATION WORKSHEET
------------------------------------------------------------------------
TTPE: CALL NUMBER:
SUBJECT: ARTIST:
TITLE: DATE:
EXAMINER: DATE EXAMINED:
------------------------------------------------------------------------
DESCRIPTION: DIMENSIONS: H W
Structure/Technical History PLATEMARK:
ROUSING:

Notations, Signatures, Stamps, Labels




---------------...............-----...----------------------------------------------------
SUPPORT

Fiber:
Fabrication

Grain Direction:

Color/Texture:

Other:

------------------------------------------------------------------------
MEDIA

Inks:

Colors:

Graphics:

Other:



AUXILIARY MATERIALS:

Backing/Mount:
Surface Film:
Mat:
Other:


CONDITION:
General:
--------------------------------------------------------------------
Support
Brittleness/pH


Cockling:

Folds/Creases:

Abrasions:

Skinning:

Scratches:
-------------------------------------------------------------
Tears:

Losses:

Tack Holes:
................ .............. ................ --- ----. ....... .
Plastic Tapes:

Cloth Tapes:

Paper Tapes/Hinges:

Adhesives:

-----~---------------------------------------------------------
Stains:

Discoloration:

Matburn:

Foxing/Mold:

Accretions/Surface Grime:

DIAGRAM:


MEDIA:
Cracking/Flaking:

Abrasion:

Fading:

Bleeding/Feathering:


?q
0


or
(D



0-
w
(2




















Strike-Through:

Other:


TESTS:

Solubilities:
Water: Alkalai: Organic Solvents:


Substrate:
Expansion/absorption


Adhesives:



TREATMENT PROPOSAL:--
TREATMENT PROPOSAL:


Photographs:


TREATMENT:


OEl
0

0r





(D

(a
'-
0

'.4
'-


00










(2)


BOOK EXAMINATION & TREATMENT REPORT


o Bound
o WappeMc
o Laced
o CaMed

TEXT ATTACHMENT
o Sewn
o Un6u.ppoAted_
o Supported
a Other _

SPINE
o Hollow Back
o Flat
o Not Backed

OUTER JOINT
o Tight

INNER JOINT
o SeptAate Hinge_

ENDSHEETS
o Plain

HEADBANDS
o None
o Sewn
o Stuck-On


CALL NUMBER_
DIMENSIONS L W TH
DATE


o Tight Back
o Rounded
o Backed


o Gtoove


o Pa4tedown


o Pecotated_


COVERING MATERIAL
o LeathetA
o Atum-Taewd Skin
o Patchment
o Cloth
o Papeh

FINISHING
o Cove"
o FAont
o Panet Stamped
o Btind Tooted_
o Gt-
o Spine
o BLind Tooted
o Gitt

o Untitted
o Tited
o Spine o Font
o S. Label o F.C. Lt


o Back "
o Panet Stamped ___
o Blind Tooted
o GiJt

o(
W~


Cov"o 0 edge c'
abet


Diagnam6


TEXTBLOCK MATERIAL
o PapeA
Fabrication
Sudaace Textuae
CotoA
o PaAchment


IDENTIFICATION

AUTHOR
TITLE
PLACE OF PUBLICATION


DESCRIPTION

EXTERNAL STRUCTURE
o Unbound


,1
0
o
(D
















TREATMENT


TESTS
Anatytical


Solubitty


FUMIGATION


PREPARATION


TEXTBLOCK
Ctanin


Dea.idiication


Reaizi Zng


Mending


OtheA


BINDING
Repait_


End-6heet_


Sewing


Spine Taeabnent


Boand Attachment


Headband,
CoveAing
Fiei~nta-


(3)

CONDITION


*q

(D






(-
CO




-"

1.1
*a


BOARD ATTACHMENT
Foont Boacd


Back BoaAd


OTHER COMMENTS


0


SPINE


SEWING


ENDSHEETS


HEADBANDS


COVERING MATERIAL


TEXTBLOCK
Sa&nace Ditt
StainA
Mold -
Mechanicat Damage


PREVIOUS REPAIRS











PAotective Enctozu&eA
THERM COUwErS__


PHOTODOCUMENTATION

o Sidea
D Pitinu -
D BeitMe o AMteA











CONTINUATION SPACE


















DATE COMPLETED


CONSERVATOR


0
0



c/i


CD

NO
0r
Nr
ND

























;HE GETTY CENTERLIBRARY .
CONSERVATION TREATMENT REPORT

TITLE: CALL NO: 0 VAULT
AUTHOR: DATE:
PLACE & DATE: CONSERVATOR:

CONDITION TREATMENT
BINDING TEXT BLOCK PRESENT HOUSING 0 N. OIL & LANOLIN/DATE:
BIN---------- BLOEKDHOUSING NEEDS
O KLUCEL G:
O DIMENSION: X X 0 DIMENSION: X X O 0 SHELVED FLAT 0 BINDING MENDED:
O LEATHER 0 SEWING BROKEN 0 0 TIED 0 SUBSTANCES REMOVED WISOLVENT
O VELLUM O BRITTLE O 0 ACID-FREE BOX O W/AQUEOUS
O CLOTH [ LOOSE LEAVES 0 O WRAPPER O STAPLES REMOVED
O PAPER 0 STAPLES 0 0 PORTFOLIO/FOLDER 0 PAGES CLEANED: AQUEOUS
O FULL O SOILED 0 O PHASE BOX 0 SOLVENT
O HALF O MOLD DAMAGE 0 0 PAM BINDING 0 ERASE
O QUARTER O INSECT DAMAGE O 0 ENCAPSULATION O PAGES DEACIDIFIED: AQUEOUS
O ORIG./CONTEMP. 0 FOXING 0 O XEROX 0 NON AQUEOUS
O REBIND 0 RUST O O MICROFILM 0 PH READING BEFORE:
OP O0 SMOKE DAMAGE 0 O FRAGMENTS FILED 0 AFTER:
o [ O WATER DAMAGE [0 OTHER: 0 FUMIGATE/DATE
O l 0 DRESSING DAMAGE O PAGES CUT
O LOOSELY ATTACHED BOARDS 0 TORN PAGES MENDED WI:
O DAMAGED BOARDS 0 OTHER: 0 JAPANESE PAPER & PASTE
O DETACHED BOARDS O ARCHIVAL REPAIR TAPE
O DETACHED SPINE
O DAMAGED SPINE
O CORNERS EXPOSED O SEE FILE(S): 0 PHOTO-ROLL-NEG. NO:
O LEATHER DETERIORATION
O OTHER: 0 EXHIBIT/DATE: O OTHER:

A B C D E F G


CD

(1D
2 +





I-I.
r+
t<
0





1-













CD
CD



^

CO








23


IDENTIFICATION

Call No. Dimensions H W TH
Title (in cm's)
Author Date of Examination
Place of Publication Date of Treatment
Date of Publication Binder/Conservator


DESCRIPTION CONDITION TREATMENT


EXTERNAL STRUCTURE
| Unbound
- |Bound
[ Wrapper
l] Laced
( Cased


TEXT ATTACHMENT
C- Sewn
l Unsupported
fj Supported
[-I Other


SPINE
~I Hollow Back f- Tight Back
Flat [ Rounded
] Not Backed E" Backed


OUTER JOINT
E Tight ____ [ Groove


INNER JOINT
I Separate Hinge
IPaste Down


END SHEETS
|- Plain _
I Decorated


HEADBANDS
] |None _
] Sewn
- Stuck On


BOARD ATTACHMENT
Front Board
Back Board


Spine


Sewing


End Sheets


Headbands


Covering Material


TEXT BLOCK
SI Sound -I Loose
I Falling Apart
Surface Dirt


Stains


Mold


Mechanical Damage


PREVIOUS REPAIRS
[ No
E Yes


OTHER COMMENTS


Dry Clean
Wash
Deacidify
Size
Encapsulate
Photocopy
Dismount
Delaminate
Laminate M Dry =-l Wet


Mount
Matt
Remove Tape
Repair Tears
Fill Holes
Disbind
Box
Portfolio
Guard Sheets
Rehinge
Lettering Piece
Tool
Repair Folds
Sew [ Tapes ( Cords Thongs
Guard
Overcast
Endsheets
Save Sewing
Boards IJ Lace | Split
Type of Binding


Leather
Cloth
Paper
Headband [ Sewn Q Stuck on
Adhesive, Mend
Cover
Spine
Reback
Recorner


The Hagley Museum and Library






BOOK EXAMINATION 6 TREATMENT REPORT













assigned priority:


SURVEY WORKSHEET FOR BROADSIDE COLLECTION


Staff member
Date ... ...... CONDITION OF BROADSIDE pH:


Call Number:


Collection:


TITLE:
(or subject addressed)

PUBLISHER:


DIMENSIONS:


design area


DATE:



seam


sheet


PLACE:


Good condition: Item is whole, without surface soil or tears, No tapes
are present, front or reverse.

Condition warrants conservation treatment: f


PAPER SUPPORT:
brittle:

stained:


chipping tearing crumbling

yellowed deposits hand oils

foxing tidemark inks


* S&
D -0


DESCRIPTION

PAPER SUPPORT:

Handmade

Machine

Watermark

Deckle Edge

Platemark


distortion:


OTHER:

Laid

Laid

Intact

Intact

Intact ~ -- Partial


PAPER SURFACE COATINGS / FILLERS

Dye Clay_


INK/PIGMENT

Iron gall
Other
Watercolor
List all colors
(inks or pigments)


Calcium Carbonate


Oil based inks


Wove

Wove

Partial

Partial

Cut




Other




Colored


Gouche


INK/PIGMENT:
oxidation: color change

SOILS:
surface


transfer


__ fading_


embedded


TEARS:
fragmented tattered edges slit at folds
other:




TAPES:
gummed paper: plastic __masking
other:


LOCATION OF TEARS
TAPES, AND STAINS


METHOD:
Inscribed with pen Painted with brush
Printed-
woodblock Engraved Lithographic


DESIGN CHARACTERISTICS: EVIDENCE OF PREVIOUS INFESTATION:

flyspecks


i-0
3b 0



rt(Drt

0



r

<<
*,


insect


mold


SURVEYOR










Survey Worksheet for Map Atlas


Staff
Date


assigned priority __ __



CONDITION OF MAP ATLAS: pH average (from spot sampling)

Good condition: Atlas is whole, without surface soil or degradation to
structure of binding. Text and maps do not require
attention.
Condition warrants conservation treatment:


TEXT:


MAPS:


page
page
page
page


General Condition:

PAPER:
brittle: chipping tearing__ crumbling
stained: yellowed deposits handoils
foxing tapes acid burn

INK/PICHENTS:
oxidation:color change transfer fading

SOILS:
surface embedded

TEARS:
fragments tattered split along hinges, folds
other:


please list areas of tearing which are most significant, text or maps.


TAPES:
gummdd paper plastic
other:


masking


please list areas which have tapes applied to paper surface.

EVIDENCE OF PREVIOUS INFESTATION:
flyspecks mold insects


Call Number:
Title of Atlas:
or geographical area covered
Publisher: Date
Text Pagination Number of Signitures
Text Dimensions H W S Text Layout



Titles of Maps








see attached sheet for additional titles


page
page _
page
page CL
page
0u


Structure of Atlas
Bound: 0
Sewn through signatures Number of holes __
Stab sewn along spine Number of holes
Glued at spine Evidence of previous binding: __
Distinguishing features_
Material of binding: Full 1/2 i/lD
leather, buchram, cloth, paper, vellum
Unbound:
explain method of grouping



Structure of Text
Paper:
Handmade: Watermarks Deckle edge
Machine __ Platemarks __ Other
(laid/wove) (intact/
Print: partial)

Woodblock Typeset Lithograph/Modern_



Structure of Maps C General)
Paper:
Handmade Watermarks Deckle Edge _Print Method
Machine Platemarks Other


SURVEYOR

















SURVEY WORKSHEET FOR MAP COLLECTION Staff member
Date

Call number: Date of map:


TITLE OF HAP:
(or geographical area covered)

CARTOGRAPHER: PUBLISHER: PLACE:

DIMENSIONS: Platemark
MNap ________ Sheet _______ k ------

Scale



DESCRIPTION

PAPER SUPPORT: OTHER: _


Handmade Laid

Machine Laid

Watermark Intac

Deckle Edge Intac

Platemark _Inta


Wove _______

Wove


ct rarcIt

t. Parti

ct Cut


assigned priority



CONDITION OF MAP pH:


Good condition: Map is whole, without surface soil or tears. No tapes
are present, front or reverse.
Condition warrants conservation treatment:

PAPER SUPPORT:

brittle: chipping tearing crumbling
stained: yellowed deposits hand oils

foxing tapes inks
distortion:

INK/PIGMENT:
oxidation: color change transfer fading __


SOILS:
surface embed

TEARS:
fragmented .tatter
other:


al

Partial


led


red slit at folds


o L
rn 0




0CD&
O
0.





(D

-0
'-I









-I4
0*bc


INK/PIGMENT:

Iron gall Carbon Colored
Other
Watercolor Gouche
List colors

ETHnscribed ith pen Painted with brush

Printed-
woodblock Engraved_ Lithograph-

DESIGN CHARACTERISTICS:
Cartouche

Bode ^_ _____ --------------- ----- ~
Border


Other


TAPES:
gummed paper: plastic masking
other:


LOCATION OF TEARS
TAPES AND STAINS-


EVIDENCE OF PREVIOUS INFESTATION:
flyspecks mold


SURVEYOR


insect


Is










-.)
j


FLAT PAPER CONDITION AND TREATMENT RECORD


Date
Dimensions cm H x cm W
Format on receipt O loose 0 folder 0 boxed 0 matted
0 framed 0 other


Printmaking Technique
Printed Hand
B Color Color
INTAGLIO
PLANOGRAPHIC:
RELIEF


OTHER REPROGRAPHIC TECHNIQUE


Drawing & Painting Media


UNUSUAL DESIGN LAYER CHARACTERISTICS


SUPPORT CHARACTERISTICS
Paper type:
Color:
Laid Wove
Surface Characteristics:


Brittle:


Watermarks:


LABELS, STAMPS, INSCRIPTIONS:


* JCPL 267a


Date Rec'd
Date Completed
Conservator
Photo Record


CONDITION
Surface Dirt


Cockling
Creases/Folds


Insect Damage


TREATMENT REPORT


Dry Cleaned:


Removed Flyspecks/Other Accretions:


Other Dry Treatment:




Solvent Use: TEST


Aqueous Treatment: TEST
local use of water:
plus other compounds:


Tears


Losses


Water Washed:O tap 0 deionized 0 filtered tap O plus other compounds:


Pin Holes
Abrasion/Skinning


Decolorized with:

0 locally 0 by immersion
Washed afterward:


Other


l-h

ti
*-t


C1
0

0






o


0
<-i









0


5-
o





0,
L'


Time:


Resized with:


STAINING & DISCOLORATION


Neutralized and Alkalized with Calcium Hydroxide [ Magnesium Bicarbonate O Methyl Magnesium Carbonate O
0 brushed on verso 0 Immersed
pH Record:


PREVIOUS TREATMENT
Hinges
Repairs & Inserts


Mounting/Lining


Local Residues


Repaired tears with Japanese tissue
Made inserts with Japanese tissue
Lined with:
Retouched with:


Other:
Other:


Remarks:


Storage Format:


0 acid free mat 0 polyester cover sheet
0 encapsulation 0 other:


NOTES:














BINDINGS CONDITION AND TREATMENT RECORD



Date/Imprint


Author


Dimensions -cm H x cm W x cm D


Date Rec'd

Date Completed
Conservator

Photo Record Call No.


TREATMENT REPORT

TESTING: pH before: pH after:
Solubility of images:
Spot tests:


TEXTBLOCK SHEETWORK: pulled I I notpulled I I
Fumigation:


BINDING: Orig. ] Rebound 1 Blank/Scrapbook 1[
surface dirt
TEXT: Intact [ Mended [ Incomplete ([ ] tears/abrasions/loss
0CCOLLATE Needs Treatment I 1 stains/discolorations
pressure sensitive tape
ENDPAPERS: Intact [ Repaired (1 Fragile [ 1 paper or linen tapes/mends
Adhesive residues
Paper and construction: adhesive residues
Paper and construction: loose or detached papers or sigs
Creases or folds
lamination or silking
SEWING: Orig. [ Resewn [ Stabbed [ Unsewn [ ] mold/insect damage
Intact [ 1 Repaired [ Tenuous 1 Other:
Thread and support material:


Sewing layout and stitch:


Flattening:
Dry Cleaned:
Tape Removal:
Washed:
Alkalized:
cirS d


C-


0-

=1
r+


Stain Removal:
0
o
TEXTBLOCK COMPENSATIONS:
Mending: .
Guarding: O

ENDPAPERS: Used originals I New [1
Paper and construction:

-*


FORWARDING: Cased [ In boards ] Intact [ ] Repaired [ I Case/boards detached SEWING: Used original stations II New stations (
Thread and support materials:
Adhesives:
Loose boards Layout and stitch:
Text block and joint shaping: missing or detached boards
Boards and attachment: detached spine
Boards and attachment:broken sewing FORWARDING: Cased 11 In boards I Used original I New [
Spine and edge treatment: -powdery leather Adhesives:
mold/insect damage
ENDBANDS: Intact [ I Tenuous [ Missing [ ] None [ ] surface dirt Textblock and joint shaping:
torn or folded cover Boards and attachment:
Core and thread materials: Other:
Spine treatment:
Construction:
ENOBANDS: Used original [ ] New I Core and thread materials:
SConstruction:
COVERING: Orig. ( Rebacked I I Recovered ] Intact [ ] Repaired [ I Fragile [ IBINDING REPAIR: Rebacked I Joint repair II Corer repair I
BINDING REPA~IR: RebKackd I ] oint reD=Jr [ I Cornerreoair I I


I-.


Materials and Method:


FINISHING: Intact 1] Worn [ None [ 1

Style:

Titling:


COVERING: Used original [ New [
Materials and method:


FINISHING: Used original I New I

PROTECTIVE HOUSING: Clam shell box I Phase box ( Acid free wrapper [( Fragments retained I
Encapsulation [ ] Post binding (
Materials and method:


STORAGE RECOMMENDATIONS: Flat (I Upright I


SJCPL 267b


O)


---~-











Item:


Kentucky History P

Accession #:

Donor:
Type of Item:
Broadside
Certificate

Architectural drawing

Map
Card

Original art


museum Condition Report, Paper -

Chenhall Designation:


Newspaper

Photograph

Lithograph

Chromoli ghograph

Parchment

3ther:


.Item: Chenhall Designation:

New Access. Number: Old Accession Number:

Location:

Donor/Owner:

Description of pattern & name:


Measurements:


"x

mm- x mi


Neg. No.:


Location: Room: Drawer

Subject/Description:


Material used in background:

Material used in pattern:


CD

0
rC


Type: applique pieced pieced & applique __ other:__
Fabric condition: o

good brittle stained splitting ___dirty mildewed clean
other: 0

Backing fabric & condition:


Publisher/Printer:


Artist:

Editor:

Dated: PA

discolored
dirt
stained
brittle
foxingg
water stains
clips, pins, bands, etc.
glue
mold.or mildew evidence
other:


abrasion
loss
(O0obverse R=reverse)


PER CONDITION

Cannot Travel
tears: length & location:


backing (describe):


Previous Treatment:
encapsulated
acid free mat board &
neutral glycene
RECOMMENDED TREATMENT:
encapsulation
_- removal of foreign
material
__preservation
mending
_ other


matted
bristol folded


refiling or boxin!
surface cleaning
deacidificatlon
removal from frame


Recommended
roll & store

deacidify

silk net over torn or shredded pieces

other:

Size : "x"

Remarks:


Date:

Surveyor:


d Treatment

dry clean (vacuuming)

wet clean (conservator)

mend


* Neg No:


CD

0



Cr
0
i*1


.










30
LIBRARY OF CONGRESS. OPTICAL DISK PILOT PROGRAM. SOURCE OF DOCUMENT:

OPTICAL DISK INPUT HEADER SHEET r Return to Doc Prep
C Return to Source

,-; "- ";-.. I., ..' DOCUMENT PREPARATION: "1' '.'..

Paper: [ Plain Size: O Small Condition: [ Original Color: O Less than 50%
o Coated O Medium [ Loose 0. More than 50%
O Book [ Large O Uncut c Color Sheets
[ Newsprint O Oversize O Copies Color Coding
[ Card, Cover [ Defaced
O Bible
[ Other

Microform: O Microfiche Polarity: D Positive Reduction:
[ Microfilm C Negative
Q Micro-opaque

Copyright O Notice: Targets: [ Missing material Tagging: [ Needed
[ Software Check O Grid Scanning 0 Not Needed
O Coding
[ None

Doc. No./I.D.: 0 Pulled Feed: ] Automatic
D Keyed 0 Manual TOTAL NO. of IMAGES:
O Two Sided

Initials: Date: / /
.......,:
S".. "uu';' ;. 'CUMENt.INPUt. *

Doc. No./1.D.: 0 Pulled Feed: [ Automatic Date Scanned: /
0 Keyed ] Manual
[ Two Sided Date Rescanned: / /

Threshold Setting: Initials: Date: / /

S"i'' '... .. ... ;.. III. DOCUMENT DUALITY REVIEW .- L -, ..

Document Accepted O 'Initials: Date: / I

Document Rejected: [ Return to Doc. Prep.. C Rescan Document D Rescan __ Images

/.:I. .. v DOCUMENT IDENFIATION
.- .'D ,.,E., T DNIFCT.N- ._ .








31


JAMES H. "JIM" BROWN
SECRETARY OF STATE


STATE OF LOUISIANA
SECRETARY OF STATE
ARCHIVES AND RECORDS SERVICE
P.O. BOX 94125
BATON ROUGE, LA. 70804-9125
(504) 342-5440


DONALD J. LEMIEUX. PH.D.
State Archivist & Director


CONSERVATION AGREEMENT



I, hereby grant permission to the
Louisiana Division of Archives, Records Management, and History, Office of the
Secretary of State, to perform the conservation measures enumerated below upon
the following documents in my possession or custody:


DOCUMENT PROCEDURE


1.


I understand that although every possible -measure -will be taken to safegaurd
Smy property; certain risks' are inherent' in 'any -conservation technique.
SAccordingly, I 'hereby- relinquish -any 'and -all claims -against the State of -Louisiana
- for damage to -my property'which may, result- from- the -application of accepted
conservation- procedures


Owner or Custodian


Date


Conservator


Date


I













MANITOBA HERITAGE CONSERVATION SERVICE


DATE:
INITIALS:


CONSERVATION SURVEY REPORT

INSTITUTIONAL INFORMATION



NAME:

LOCATION AND POSTAL ADDRESSES:



HOURS OF OPERATION:



GOVERNING AGENCY:

CONTACT PERSON:

OTHER STAFF/VOLUNTEERS (TITLES AND BRIEF DESCRIPTION OF DUTIES):








STAFF TRAINING/SOURCES OF CONSERVATION INFORMATION:


COLLECTION


SUBJECTS/APPROXIMATE NUMBERS OF ITEMS:




STATUS OF DOCUMENTATION:



SIGNIFICANT ITEMS





.../2


- 2 -


DATE:
INITIALS:


STORAGE


)CATION(S)/APPROXIMATE AREA ENVIRONMENT/LIGHTING















STORAGE UNITS:


COMMENTS: (APPROPRIATE CONSERVATION METHODS/MATERIALS):







DISPLAY


DISPLAY UNITS (OPEN/CLOSED):



LIGHTING:




MOUNTING METHODS:




LABELLING:


COMMENTS: (APPROPRIATE CONSERVATION METHODS/MATERIALS)


2'.
{a


(D





0


0
(t




cl




0

0












4 -

BUILDING(S)*
(*) Use one sheet per building, if applicable.


DATE:
INITIALS:


APPROXIMATE SIZE:


INSTITUTION:

BUILDING/LOCATION:


DATE:

ORIGINAL USE:

PRINCIPAL CONSTRUCTION MATERIALS:


DESCRIPTION (INCLUDING NUMBER OF STOREYS, WINDOWS, INSULATION, ACCESS):


ALTERATIONS PLANNED:


COMMENTS:







SEE ATTACHED FLOOR PLAN:


SECURITY

FIRE DETECTION SYSTEM:

FIRE EXTINGUISHERS (NUMBER, TYPE, LOCATION):






SECURITY GUARDS:

METHODS USED TO CONTROL THEFT/VANDALISM:


KEY CONTROL:

.../5


-3-


DATE:
INITIALS:


FLOOR PLAN


0



(D
O







oe


03
rC

(D



o


(0
(D








(D












-5-


ENVIRONMENTAL CONTROLS


A. HEATING/COOLING SYSTEM
Fuel:
System Type (forced air/convection):
Temperature Set Points:
Number and Location of Thermostats:
Problems:



B. HUMIDITY CONTROL
Type of Humidifier(s):
.Type of Dehumidifiers(s):
RH Set Points:
Climate Recording Devices:

RH Records Attached:
Problems:


C. AIR CLEANING
Methods to Control Gaseous Pollutants:
Methods Used to Control Particulates (dirt):



D. PEST CONTROL
Insects:
Insecticidal Methods:



Mold:
Rodents:
Rodent Control:


DATE:
INITIALS;


-6-


ENVIRONMENTAL CONTROLS (continued)

E. WINDOW LIGHTING
Number:
Glazing:
Location:

Filters/Blinds/Drapes:



F. ARTIFICIAL LIGHTING

Type (incandescent/fluorescent):


Description of Incandescent (spot, track, flood):


Use of U.V. Filters:
Methods to Reduce Light Levels:



COMMENTS:


DATE:

INITIALS:


0



CD
o






010


CD
0




Cn
ro
CD
0







0
=1-






Metropolitan Toronto Reference Library.

35




















METROPOLITAN TORONTO LIBRARY


Request for Conservation no.


Description Call/Collection No.


Treatment Proposal where possible




Referred by
Dept. and tel. no. Date (y m d)

Treatment Recommended by Conservation Estimate start (y m d)
Estimate complete (y m d)





Conservator
Date (y m d)

Approved/Submitted for Treatment Yes Datein(y md) Date start (y m d)
O No Reason: Date finish (y m d)
Record of Conservation no.
MTLB305










Record of Binding-Conservation
Conservation Department


36
Metropolitan Toronto Reference Library
789 Yonge Street, Toronto, Ontario, Canada M4W 2G8


IDENTIFICATION

Description Call/Collection no.
Title/Subject
Author/Publisher
Edition
Referred by Dimensions: Overall H W D
Returned to (cm) Textblock H W D

(signed and ymd) (signed) (ymd) (ymd)
Binding in Conservation in Date in
Binding out Conservation out Date start
Binding in Conservation in Date completed
Binding out Conservation out Date out

TREATMENT PROPOSAL








Special Instructions Estimate for Treatment

Signed (Binder)

Date (ymd)

MTL Authorization


BOOKBINDER TREATMENT COMPLETION

Name Signed (Binder)

Address Date

Price

PO #
Telephone no. Returned to


PRESENTATION
METHOD O full-bound O quarter-bound SUPPORT 0 paper D watermark(s)
O other 0 platemark(s)
O half-bound O other 0 wove/laid 0 other
O colour
MATERIAL TEXT
SMAERIAL leather 0 synthetic TT 0 printed 0 end papers)

o O[bookcloth D other 0 handwritten 0 other
0 marblepaper

DECORATION 0 tooling O headbands OTHER 0 map(s) O labels)
Sinlaysnlays/onys gilding 0 diagram(s) 0 pockets)
O marbling [ other 0 plates) 0 other


0 0
00oo
0. .
ow
OF
0.

Zs.
0*



z
0
P


c;o


MTRL 308








Metropolitan Toronto Reference Library.


C (COVER) T (TEXTBLOCK)

CONDITION


0
0


0
0
O[





O


hand/machine
tapes
recessed cords
raised cords
sidesewn


co
O good/poor throughout
O split in places)
O other

C T
O O surface dirt
j O ingrained dirt
W 0 O dust/grime/accretions
O 0 fingerprints
O 0 other


0






0
0]

O[


O oversewn
O kettlestitch
O staples
O adhesive
O other


0 inherent vice

O environmental factors

O adhesive/tape

O moisture/tidemarks/ringstains

O bleeding

O other


0 0 recent/old application
0 0[ dessication/embrittlement

$ 0 0 discolouration of tape/adhesive/paper
< O other


0

0

0

0

0

0
[]


0

0

0

0
O[


O active/dormant

O mould/mildew

O foxing

0 red rot

O insects/vermin

O other


0 folded/creased

0 cockled/draw

0 warp/bulge

O other


S(9
z
U'


TYPE (specify)
O 0 before/during/after
0 special photography
O 0 other


co

Q:
UJ
I-
LU
I.-


-4-


O surface pH strip/meter
O cold/hot extraction pH
o solubility of inks/pigments
O solubility of tapes/adhesives
O other


before after


37


T

0 condition: excellent/good/fair/poor

0 strength: sound/weak/embrittled/soft

o yellowed/discolourations/random/overallocalized

o tight/loose binding

o loose/missing page(s)/signature(s)

o bleeding (specify)

O fading/darkening

O scratches

O gouges/indentations

0 scuffing/abrasion/skinning

O tears

O punctures/holes

o losses/lacunae

D old stamps/labels (specify)

O vandalism (specify)

o other


(0
z


0
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m


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z
0<
0u.
U' u


,r
I-
0


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Q







Metropolitan Toronto Reference Library.


C(C OVER) T (TEXTBLOCK)


-.-- mHecora oTr Conservatulu, No.


TREATMENT


Previous Treatment and Repairs


T
O collating



O fumigation



D dry cleaning



D consolidation (fixatives)



O tape removal



0 adhesive removal



O stain reduction



0 other



0 washing



O deacidification



O drying



O bleaching


On
I-


T


C
0








































n



0



0
0
O




















O
















O



O



O
D
O[
[]
























D


Recommendations for future care and conservation.


38


O washing/deacilification



O dressings



O flattening



O other



O repairs



O tipping-in



O guarding



other



O infilling



O inpainting



O drying/pressing



0 sewing



O other



O folder/box


---' ---------~-"-


I


I









39


Metropolitan Toronto Reference Library.


Record of Binding No.

z Item received from MTL in condition as described. (Comments where necessary)
!-

iL Signed (Binder)
w Date (ymd)

BINDING TREATMENT

Please specify all materials including adhesives used at each stage of binding treatment.
Identify methods used, dearly defining each procedure.



w
-j
z
0 0O
z !
ao a
z 0
Co







State which materials have been re-used.



z
0
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0 0
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ci U









40


Missouri Botanical Garden Library Conservation Center


WO;KXST for rare books

Check and circle work performed.

PRELIMINARY PREPARATION: TRIM:


Author:


Call no.


LABEL:


lift spine/label
clean spine
disassemble
erase/dry clean
other (see notes)

WASHING:

completely
as necessary
no washing

REPAIR:

remove tape/blemishes
_ tip in plates/pages
mend tears
backing
laminate
guard signatures
make signatures
no repair
other (see notes)

ENDPAPERS:

tip in
new paper:
match paper
__dye
mend
original
joints: cloth./paper/
leather/original
other (see notes).

SE ING:

secure original sewing
S_ original holes
vellum thongs
cords: double/single
linen tapes
herringbone
extend cords
linen thread
plastic mend
no sewing
other (see notes)


head/full
___do not trim

HEADBANDS:

handmade silk/linen:
single/double/triple
airplane linen
leather
vellum
machine
cores: paper/cord
original
no headbands
other (see notes)

BOARDS:

laced-in
double/single
original
other (see notes)


COVER:


full/half/quarter
calf/goat/cloth/paper/
vellum
_limp
paper: marbled/rag
rebuild corners
_re-cover corners
tips:'vellum/cloth
original
dye
other (see notes)

SPINE:

round and back
spine lining: _
hollow back:
tube paper
tight back
reback
save old spine


calf/goat/cloth/paper
lettering: script/machine/
hand letters
type face, size, color:



TITLE:


label/book
_position: down, across
text:


spine/fron


color

FINISHING:

color:
spine/sides/edges
__orginal sides/spine
no tooling -
other: (see notes)


OTHER TREATMENT:


p'ootassium lactate
lanolin and neatsfoot oil
Volpex
--remount book plates
pockets
inserts/errata sheets
other (see notes)

BOX:

loth/paper/leather
lining: paper/suede cloth
other (see notes)


ADDITIONAL NOTES:







4 1 National Art Gallery & Nationa Museum (New Zealand).
.CONDITION REPORT
CONSERVATION UNIT NAG & NM WORKS ON PAPER
Accession No:
Conservation No:
Artist: Size: Image/Platemark
Title: Sheet
Dated: |I signed: Accessories
MEDIUM:
Il watercolour C1 pastel | print 0 pencil |L photograph
1 gouache F charcoal n collage 0 ink f other.......
CONDITION: n sound
|l surface dirt
I7 discoloration: fading, darkening, colour change
Q abrasion: scuff, scratch, gouche
n powdering
| cracking
n cleavage: cupping, flaking
n losses: old, new
10 overpainting

PRIMARY SUPPORT: ] paper 1[ cardboard n other ....................
CONDITION: 1
n surface dirt
1 discoloration: fading, yellowing, darkening
FI foxing
C1 staining
1l distortion: cockling,-bowing
n accretions: fly specks, labels, tape
-1 mechanical damage: abrasion, creasing, tear, hole, loss
L damage: insect, mould, water, smoke

SECONDARY SUPPORT: 1- paper 0 cardboard 1 wood
CONDITION: 1:
I| discoloration: overall, localised
Sfoxing
|l staining: water, other
Il distortion: cockling, bowing
|~ mechanical damage
| damage: insect, mould, water, smoke
|~ accretions: label, tape, other .......................
METHOD OF ATTACHMENT:
11 adhesive: overall, edges, corners
1 hinge
1 tape: self-adhesive, gummed paper, other .......................

MATT: [] unmatted O matted
CONDITION: n[ sound
n non-archival materials
C) inadequate matt

FRAME: II unframed 1n framed n glass n perspex
CONDITION: QL sound
1Q inadequate: insecure, weak, cracked
|L damaged: scratched, dented, loss of surface

PREVIOUS RESTORATION: F

OTHER DOCUMENTATION: F

EXAMINED IN: C0 lab I gallery 0 other ........................

EXAMINED BY: Title:
Date:







National Art Gallery & National Museum (New Zealand).


42


CONSERVATION PRIORITY CARD: WORKS ON PAPER National Art Gallery

Artist ....................................................................................
Title ............................................
Accession no. ... ............................ Priority: Curatorial A B C D
Medium ....................................... Conservation 1 2 3 4 5

Treatment Required: Comments
II Dry cleaning
I- Flattening
I Removal of.accretions i t! ape/label


S glue
I othe
I Removal of backing [ hingi
Stape
I edge
I-I over
SDeacidification 1 aque
Snon-
I- Reduction of discoloration
II Reduction of staining
SRepair -I tear
1I .loss
II Inpainting
I| Matting
SOther


/matt remnants
r
es

s
all
ous
aqueous


Cur.
Cons.
Date





43

NATIONAL CENTRE OF PHOTOGRAPHY

The Royal Photographic Society The Octagon Milsom Street Bath BAl 1DN Tel: Bath(0225) 62841 Administrator Amanda Nevill

I CONDITION CHECKING FORM


EXHIBITION:

GALLERY:

NAME OF ARTIST:

TITLE OF WORK:

DATE OF WORK:

RPS CATALOGUE & BOX NUMBER:
S:


INSURANCE VALUATION:


DESCRIPTION OF WORK


MOUNTED & MATIED


MXUNTED, MATED & FRAMED


DIMENSIONS

IAMGE ( excluding frame matt or mount): HEIGHT:

WIDIH:

DEPTH:
MOUNT, MATT, FRAME OR CASE (specify which) :HEIGHT:

WIDIH:

DEPIH:


continued next page...........







The Royal Photographc Society of GreatBntain AConmany limited byguarantee Regsteredin EnglandNo42900 VAT Reg No 242412207


MEDIUM

PROCESS:

SUPPORT:

MoUNTED

OTHER





National Centre of Photography. 44

0NMDITION CHEWING FORM page 2



CONDITION OF WORK

SSURFACE:

TEXTURE:

SCRATCHES:

TEARS:

CRAZING:

CREASES:

SCORING:



OTHER MARKS:

FOXING:

STAINS:

FINGER MARKS:

ADHESIVE:

FADING:

WATER DAMAGE:

DIRT:

OXIDATION:



PLEASE USE THIS AREA 'IO DRAW DIAGRAM OF TEARS, SCRATCHES & OIHER MARKS AND
PLACE THESE ACCURATELY ON PRINT:





National Centre of Photography.
5 CONDITION CECXING FORM page 3



BACK OF PRINT:

STAMPS:

LABELS:

OTHER MARKS ( to include handwriting;. staining etc.):






AMOUNT:

.WARPING:

MARKS AS ABOVE (specify):


'EDGES/CORNERS (specify):

TATTERED:

MISSING:




GENERAL COMMENTS:

(specify mount, matt or print):

BRITTLE:

SPECIAL CONDITIONS:


GENERAL CLASSIFICATION:

FRAGILE:

VERY FRAGILE:

IN GOOD CONDITION:

LIGHT SENSITIVITY:

MODERATE:

LOW:

VERY LOW:



SIGNATURE: DATE:
DATE :





National Library of Scotland.


- NLS CONSERVATION
INSTRUCTION SLIP


Title


Dd8927192 200 7/86 R.P. (53791)


List No:


Sent on:


Returned on:


Bind 4 Leather

Full
cloth

,, limp vellum
paper
Dropside box
Dropspine box
Portfolio
Pamphlet binding
Encaps.
Encaps. t bind


II-1
I-1
I-1




I-I
F-]


I-I
I-I
I-I
I-I
Ei-1
LII


S
.5
S2
n


,J
.I



Ref:


Shelfmark:


Conservation class: AA A


Repair T/Page
pages
endpapers _
,, sewing
,, headcap
comer tips I-I
,, board edges I
,, joints |
spine E

MAPS
Back with ABF F |
S.. cloth 0 j


Clean
Relax & Flatten
Treat mould infest.
,, insect
Reinforce
Furbish
Repair
Patch
Standard mat

MSS
Fasc.& box


Colour of cover
Additional instructions:


Sent by


Department


NATIONAL LIBRARY OF SCOTLAND
Conservation Record


46


B C


II-1
I-1


[]

I-1
E--










47


NATIONAL LIBRARY of SCOTLAND
CONSERVATION RECORD


Date of Record 10/05/88 Class :A
Title :Suffr. petri Imprint :1699
Pressmark :Jac.I.5.2 Description:Full leather

CONDITION PRIOR TO CONSERVATION TREATMENT
pH Reading : 4.10 Insect Damage :No Damaged Edges :Yes
Brittle Paper :No Decayed Sewing :No Spine Condition :Ok
Soft Paper :No Damaged Headband :No Soiled Vellum :No
Soiled Paper :No Damaged Tailband :No Horny Vellum :No
Water Stains :No Broken Cords :No Distorted Vellum :No
Foxed :No Broken Joints :Yes Damaged Inks :No
Mould :No Damaged Corners :Yes Previously Conserved :No


CONSERVATION HORK UNDERTAKEN


Decontaminated
Pulled
Washed
Deacidified
pH Reading
Sized
Pages Repaired
Repair Section
Leafcast
Resewn


:No
:Yes
:Yes
:Yes
:7.40
:No
:Yes
:Yes
No
:Yes


Sewing Support
Sewing Style
Sewing Repaired
New Endpapers
New Headband
New Tailband
New Boards
New Cover
Original Cover
New Spine


:Linen Cord New Joint
:Flexible New Corner Tips
:No New Patches
:No New Lettering Piece
:Yes New Lettering
:Yes New Blind Tooling
:No New Gold Tooling
:No Leather Dressed
:Yes
:Yes


MATERIALS & ADHESIVES USED
Calcium :Yes Crompton Tissue:Yes
Meth.Mag.Carb.:No Area Bonded Fibre:No
Carb.Meth.Cell:No Fibre Cotton:No
Gelatine :No Fibre Linen:No
Klucel G :No Fibre Esparto:No
Thymol :No Archival Cloth:No
Acidfree Paper:Yes Linen Cord:Yes
Lens Tissue :No Polyester:No


Vellum:No Starch Paste:Yes
Parchment:No P.V.A.:Yes
Linen Buckram:No Parch.Size:No
Cotton Buckram:No B.S.Glaire:No
Cotton Cloth:No Aerolinen:Yes
Gold Leaf:No
Leath.Dress:Yes
Leather:Calf Skin


COMMENTS


:Yes
:Yes
:No
:No
:No
:No
:No
:Yes


-- - - - - - - - - - - - - - - -






48
New Jersey Department of State. Div. of Archives and Records cR-AA-0ools-xx (o3/4)
CONDUIT N PROCESSOR NAME DATE
CONDITION REPORT
ACCESSION NO. RECORD GROUP

RECORD GROUP/COLLECTION NAME

SUBGROUP SUB-SUBGROUP

SERIES/ITEM TITLE

CUBIC/ TRANSFERRED
IC IN CONTAINERS RECORDS MAP TUBE OTHER
LINEAR N ONTANER STORAGE MAP TUBE [: OTHER
FEET
NO. OF YES I- C.F. FLAT
BOUND NO HOLLINGER L HOLLINGER
VOLUMES
DO FOLDERS EXIST? IF YES, WHAT TYPE NO. FOLDERS
YES N1 ACIDC F ACID- r- LEGAL LETTER AP OTEER BOX
1YES I_ NO ACIDIC LIFREE I SIZE I I SIZE El MAP FLOTHER..
SPECIFY AMOUNT OR PERCENTAGE IF APPLICABLE

I MANUSCRIPT L MIMEOGRAPH l PHOTO/POS

0. I TYPESCRIPT E PHOTOCOPY L7 PHOTO/NEG

0 l CARBON BLUEPRINT EI PHOTO/GLASS

0 J WOOD PULP O BLUELINE L MAP/PLAN

I PARCHMENT I VELLUM I OTHER

NI NEWSPRINT LI PRINTED


E MOLD DAMAGE E ADHESIVES E LOOSE PAGES

E INSECT DAMAGE L FRAGMENTS I LOOSE BINDINGS
Z
E SURFACE DIRT E FIRE DAMAGE E TORN JOINTS

z E FOLDED/ROLLED L WATER STAINS L ROTTEN LEATHER
0
EL STAPLES/CLIPS L RUBBER BANDS O OTHER

I1 TEARS El CELLOPHANE TAPE

EL FUMIGATE E DRYCLEAN L HUMIDIFY/FLATTEN, E ENCAPSULATE I REMOVE-STAPLES/CLIPS.
I-
lU REMOVE TAPE [l MICROFILM L MEND L PHOTOGRAPH REMOVE RUBBER BANDS
I-
M I REBOX EI A-F FOLDERS lI DEACIDIFY L MYLAR SLEEVES I PHOTOCOPY
" OTHER

z
LI

0
0

1III1O1 RHVS N EOD AAEENACI~ LIO


DIVI ION OF ARCHIVES AND RE N















z
CD

1-1



0


fOcts-sB br
Lac(rtO rtcwr
AFret -6t.iW


1la.tNIM& SLILaS

'7 tror Materials Markup Ir t
0'rt O4tr NAM IAIIM S1AIV I DexAlrIr cost











S'Total
Osoutsidel WoSk
'UPPILICI K DescgleTrol




gor __ __tatl
Total houiw Labor
mrand 7otal


sal5pNo Bsy PDA r
WCA'ISL AToN WeTC k et -, hrga-


DAT r


a Te________ *A r _


I


Delivtalt


I Y











THE NEWBERRY LIBRARY
60 W. Walton St., Chicago, Ill. 60610 [312] 943-9090


Special Binding Order


CLINT OR DER CALL NO.
Address NO. N 02415
Attention tetc
Deliver rt Promised
or call for pick-up O Telephone numberto Est. price

SHORT TITLE Author
Place and date Volume(s) or copies


SHEET Take apart ] Remove stains O Erase O Solvent ] Water [ Detergent [ Bleach [
WORK Deacidify O Size [ General mending O Hinge plates/covers E Hinge volume Q Tissue


Silk O Laminate O Mount


Frame


Other


RIND Case binding O English library style Q Limp vellum Q Laced-in structure Q
Sew on tapes raised cords sawed-in cords. Secure original sewing O
A O DO NOT.TRIM ] Trim head [ three sides O Quarter E Half Q Full Q Cloth tips Q
B O MATERIALS Endlinings Hinges
C [" Covering Sides
D Other


STAMPING Stamp in gold O blind Q black [ label O Other COPY ON REVERSE


REPAIR OR RESTORE Minor repair and refurbishing [ Reconstruct as original O Semi-restoration O
Rehinge boards C Tighten in case 0 Head & tail repair C New endlinings O
Reback 0 Use old spine O New spine O Harden covers O Recover corners Q
Other


TREAT WITH Saddle soap O Potassium lactate solution E Neatsfoot oil-lanolin O Touch up color -


IOXMAKING Folding cloth box EO Slipcase O Chemise O Portfolio O Jacket ] Inner folder O
MATERIALS Inner folder


TECHNICIAN


COST AND AILING INFORMATION


MATERIALS
Quantity


Item


Total
Markup
OUTSIDE WORK


$. ... ..

$....

$. ........


$.


.. ........... $ ......


Total
Markup


$ .
$ ... .. .
$ .


S


LABOR


a

3f


. .. .. .. .... .. . a . .. .. .. .. $ .....
. . .. .. . . .. I . . . s . .
. . .. . . . . . . . .
... .... . .. . .. ... .. .. .. ... S .. .. .
.. .. .... .. .. .. .. .. .. ... .. $ .......
............ ......... $ ..


........... ............. ..... ..... .. $ ......
. .. .. .. .. .. .. .. .. . .. .... $ .. .
Total $ ....
Markup $. ...
OTHER (Specify)
. . . . . .. . . . . .


H
I
a


S


I -


..- Total
Markup


INVOICE NO. ..........
DELIVERED TO ....


$. .......

$ ........

TOTAL


$.


$. ........
$. ...
S.___


Date .....


LETTERING COPY
Write copy here as it should look on
book: all capitals; up, down or across the
spine as the case may be, etc.

I I-I


Record present state/structure O Record treatment/materials O Before photo O After photo O


0\n
o


CASE O
VAULT O


Z
0
cD

0
I-,
d
cr
-t



i-*
cc
Y
-
01
pi


Covering Sides Lining
SAVE Bookplates: Remount Q Return loose ] Flyleaves: Remount 0 Return loose [
Wrappers: Hinge in O Return loose Add bookplate
Other
OTHER INSTRUCTIONS


BY- .. . Date .......... .....















CONSERVATION LAB WORK ORDER
Archives-Library Division
Ohio Historical Society

NOTES/SPECIAL INSTRUCTIONS


No. of
Items Type
Manuscripts Size
Maps Surface coating
Prints _Support. __
Posters Colors Printed
Broadsides _Colors Hand App.
SPhotographs Inks Hand App.
SOther _Inks Printed
S_____ Adhesives
43


Dust/Grime
Tears
Splits
Holes
Missing Pts
Skinning
Abrasion
Cockling
Warp
Cracked
Scratched
Flaking
Brittle
Fragile


Solubility
Surface Coating_


Color


Tape


Mounting


..,ruunuwooo


E-
z
H

4
W
C:
E-


Flatten
Immersion
Humidify
Photograph
Dry Clean
Wet clean
Wash
Surfactant
Chemical
Wetting Agent
Solvent Clean


Backing Removal
Dry or Wet
Deacidification
Aqueous
Non-Aqueous


DATE


Foxing
Mold dam.
Insect dam.
Fading
Discoloration
Tapes
Cupping _
Straining_
Crease/fold
Tightly Rolled
Wrinkles


=


ro


WORK PERFORED S


WORK ORDER NO. DATE REC'D REC'D FROM


INSPECT] CLEAN/ MEND/ |BIND ENCLDSEn AUDIO PHOTO OTIER / DESCRIPT.
FESoT S BI L c 00NTS1OL~>.I 1 1


INITIALS


1
------ ----- -


4 .4 .4 -1 4


TOTAS:
i 1 -- _


Z

0
U


Mend
Acrylic Emulsion
Japanese
Paste
Dennsion
Lamination
Mount O
Support _.
Adhesive 0
Encapsulate ____
Std size _.
Mil -"
Mat O
Disbind 3.C
Box 0
Fumigation ~
Printing
Reprocessing C
Interleaving _

ID
--
____________________ ___ r


CALL/COLL. NO.





AUTHOR/TITLE


DATE RTN'D


IUTAL HRS.n


RTN'D TO


* "rt;T-T;^-^ ,----- *-- ,'^


z
0



c
U


u
z
M
I-I
u
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SPH


I


tnav ommourn CATEGORIES


a





Wrinkles


Inks


----


----


I


CONSERVATOR


i


I


I


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brounawooa









CONSERVATION AUDIO RE-RECORDING DOCUMENTATION


CONDITION/CONSERVATION WORKSHEET


j COLL/CALL I COLL. TITLE

U COLL. AUTHOR

COLL. ITEM # SIDE CODE DATE

S TITLE
PLAYTIME
AUTHOR

MASTER REEL f SIDE SEGMENT POSITION

CASSETTE # SIDE SEGMENT POSITION

TYPE COND.

SIZE SOUND QUAL.

S SPEED CLEANING

S CONST

OTHER




CART./STYLUS OTHER

STYLUS PRESS.

SKATE/ANTI.

EQUALIZATION 60HZ 320HZ 1KHZ 5KHZ I 12KHZ

IMPLUSE NOISE REDUCTION

SAUTO-CORRELATOR

6 PRE AMP. GAIN OTHER

HIGH CUT

LOW FILTER


ORIGINAL RECORDING/PROG. NOTES


LABEL


JACKET/CONTAINER


OTHER


Ohio Historical Society. 1
Archives-Library Division. Conservation Laboratory.i


COLLECTION NAME

COLLECTION NUMBER PROCESSOR DATE

APPROX. DATES from__ TO __

COLLECTION SIZE (Specify units: cu. or linear ft., number of boxes) 0

BOX TYPE (Record Center, Std. Hollinger, other ms. box) _
4-,.
FOLDER TYPE (Permalife, other) FOLDERS PER BOX 0
r.
TYPE OF MATERIAL (Specify amount or percentage)
MS letters Plain paper copies (Xerox) __
Typescript_ Other copies (Thermofax, mimeograph)
Carbon copies Printed materials_
Woodpulp Blue or red inks ___
Parchment BOUND MATERIAL r
Seals or ribbons MS_
Oversize Printed
(Note Locations on back) Scrapbook

CONDITION (Specify amount or percentage)
Mold damage* Fragile, torn, broken
Insect damage Red rot
Surface dirt Fire damage
Folded/rolled Water stains
Staples, clips, etc. Glues, adhesives
Rubberbands Other
"Scotch" tape_ *Evidences of dampness, active mold, or insects
should be referred immediately to supervisor.

PROCESSING TREATMENTS
Fumigate Xerox pulp on Permalife
Humidify, flatten Interleave pulp with Permalife
Dryclean Refolder Hollinger folders
Staple, clip removal__ Rebox
Reattach, Ftainless steel Original material removed for security
Mend (Dennison) Rubber/tape removed
Polyester pkgs_ Other

CONSERVATION WORK ORDER NUMBERS Specific-treatments by the Conservation Lab performed
on all or parts of this collection are detailed in the following Conservation Work
Order Numbers. This is a permanent file maintained in Conservation.
NUMBER: TREATMENT:





ADDITIONAL COMMENTS: See back for: Expected usage, donor obligations, items
transferred to AV, Lib., location of oversize, other clarification as needed.


Authorization


ITl nu 01 n a


n1AT


o
z


0

(-3
z
0
9-












ARCHIVES-LIBRARY CONSERVATION


BOUND MATERIAL MINOR REPAIRS WORK ORDER


WORK ORDER NO. DATE REC'D DATE RTN'D MINOR REPAIRS BOX INTERMEDIATE C COMMENTS, ADD. INFO.: MINOR REPAIRS BOX INTERMEDIATE


TOTAL HRS. TOTAL ITEMS Z .2 S
mSS10P1 1 1 wII IZZC Im 1 I MH U u>
I. o to p.
CONSERVATOR g S 0
______ "t __0__
CALL NO.'S V TITLES/ADDITIONAL INFO. CALL NO.'S V TITLES/ADDITIONAL INFO. V

1 13


O






04
3 15


0

4 16 0


(D
4-.
5 17



6

TOTALS EACH CATEGORY &>


8




9



10




11


DATE


HOURS


4. i


INITIAL


WORK PERFORMED


.11














PEABODY MUSEUM OF SALEM

DOCUMENTS AND ARTIFACTS ON PAPER
CONDITION REPORT


Peabody Museum of Salem
Works of Art on paper


Accession
Library #

DESCRIPTI

Title:
Signature
Date:
Paper:

Ink:


Type of artifact:


#:


ON

:


Laid o Wove a
colored
Printed o Color
Handwritten a Color
Additional coloration


CONDITION

Mounting or backing a
Location_

Stitching or binding
Location

Tears or losses a
Location

Wrinkles, creases a
(other than folds)


RECOMMENDED TREATMENT

Remove mount or backing a

Remove adhesive or tape a

Bathe or deacidify a

Mat/mount 0


Dry clean a




EXAMINER:


Tape or adhesive a
Location

Stains or discoloration a
Location

Brittle a
Location

Surface soil a
Location




Preserve original (Binding, mount) a

Remove/reduce stains a

Mend tears, fill losses 0

Reinforce with lining
due to severe loss or brittleness o

Humidify and flatten o




DATE:


Accession no.:
Artist:
Culture:
Date of manufacture:
Title:
lype of object:
Dimensions:


"0
cr
0



Location:
CD


Technical examination: C Yes









SUPPORT
C antique laid O wove Owood pulp Remarks:
Modern laid O parchment Orag

0 none 0 insecure in frame 040 RECOMMENDED TREAT!
S O no glazing 0 cosmetics
0 unsafe O remove mount:
S Remarks: C remove backis
O adhesive/tapt
O bathe
0 unmounted mounted overall O mat/mount
O Q hnged with adhered at edges O preserve ori,
O acidic mat/mount adhered at corner 0 cosmetics
Z Opressure-sensitive tape O bleach
0 Remarks: mend
O line
0 deacidify
S0 tears Occreases O frame
u D losses C abrasion
SCD0 cockling brittle Remarks:
SRemarks:



z 0 general color
2 O foxing DPriority
SO liquid stains
Remarks: 050 Estimated hours:
051 Examiner:
vi 0 052 Date:


0



CD
(D


/1
&s











PERRY C. HUSTON & ASSOCIATES, INC.
PAPER CONDITION/PROPOSED TREATMENT REPORT FOR SURVEYS


OWNER:

TITLE/SUBJECT:

OWNER'S ATTRIBUTION:

TYPE OF OBJECT:


DATE:

DIMENSIONS:

EXAMINER:

ENTRY #:


CONDITION

HOUSING:

Frame [ ] adequate [ ] inadequate
Mat [ ] adequate [ ] inadequate
Glazing [ ] glass [ ] acrylic [ ] UF-3 Plexiglas recommended

SUPPORT AND ATTACHMENTS:

[ ] paper support is comprised of poor quality materials

[ ] mounted to [ ] poor quality board with [ ] protein based adhesive
[ ] other [ ] dry mount tissue
[ ] other

[ ] other extraneous materials [ ] gummed tapes ( ] old hinges
[ ] pressure sensitive tapes [ ] inserts
[ ] adhesive remnants


DISCOLORATIONS:

[ ] general darkening
[ ] mat burn
[ ] surface soiling

COMMENTS:


MECHANICAL CONDITION:

[ ] embrittled
[ ] abrasions
[ ] folds/creases

COMMENTS:


[ ] foxing
[ ] mold
[ ] oil stain


[ ] cockled
[ ] tears,
[ ] losses,


COMMENTS:



RECOMMENDED TREATMENT

[] unframe [ ] photograph [ ] consolidate
[] remove from mount (degree of difficulty__
[] remove tapes [ ] dry clean
[] reduce discoloration (degree of difficulty )
] buffer [ ] repair tears [ ] fill voids
[] back [ ] flatten [ ] inpaint
[ ] hinge [ ] mat [ ] reframe

Conservation priority rating: 1 2 3 4 5


[ ] water stain
[ ] sun staining
[ ] tape stains


[ ] cuts/breaks


MEDIA:

[ ] fading
[ ] paper staining
S] loss


[ ] cracking
[ ] active cleavage
[ ] solubility


[ ] abrasion
[ ] previous retouching


Co
10
(D

'Ci


0+




O



(D
*-

n






Princeton University. Library. Treatments Section.


TREATMENTS SECTION
Binding and Preservation


MONTHLY RECORD


Name--

Month oA--


Week Ending


Total for month


Minor
New case
SReback

Minor paper repair(less than 20 minutes)
Extensive paper repair

Resew
Partial resew

New endsheet
Paper hinge
Pastewash
Oil

Phase box
Oriental style box ____
Droo back box_
Book Wrapper
Cased Book Wrapper

Temporary Binding

Take Downs(for commercial bindery) _

Tip-in
Paper folding
Paper trimming
Guarding _
Pocket

Disaster recovery_
Spine title

Restoration (see other sheet)

Other



Total


56


"








Public Archives Archives publiques Publ 1 C Ar-ch iVes Canada.
Canada Canada Conservation and Technical Services Branch.
Conservation and Direction de la conservation
Technical Services Branch et des services techniques


EXAMINATION RECORD FOR PHOTOGRAPHS
OBJECT:
ARTIST:
PROCESS:
OWNER:

EXAMINATION: PHOTOGRAPH HOUSING ON ARRIVAL
FRAME;
MAT:Orag colour:
Oacid groundwood
Decorative
PROTECTIVE BACKING: D corrugated cardboard
O fomcor
0 polyfluted mylar
O other:

EXAMINATION: SUPPORT
PRIMARY SUPPORT:
TYPE: O fibre watermark:
Polyester
Dresin coated
Other:
DIMENSIONS: PRIMARY SUPPORT:
IMAGE:
SURFACE: texture:
gloss:
METHOD OF ATTACHMENT: Ohinged
Ophotocorners
Other

SECONDARY SUPPORT:
TYPE: Dalbum leaf
Olpasteboard
Oacid groundwood
O rag
Illustration board
other
ETHOD OF ATTACLHMENT;: Odry-mount (specify, if known)
0 solid attachment
[ tipped in
0 hinged
O perimeter

INSCRIPTIONS:


Public Archives
S Canada


Archives publiques
Canada


Conservation and Direction de la conservation
Technical Services Branch el des services techniques


EXAMINATION RECORD FOR PHOTOGRAPHS (continued)
EXAMINATION: IMAGE (CARRYING LAYER)


L tinted
O hand-coloured
U collage
OE coated
EDother


CONDITION


HOUSING Osatisfactory
Needs replacing


PRIMARY SUPPORT
Satisfactory
Surface dirt
Stains:
E[ liquid
EO overall
D tape
O foxing
0 matburn
Water damage
Omould damage
SOinsect damage
l tears
0 losses
O punctures
Odog-earred
Dembrittlement
Rodents, creases throughout
Orcgular wear and tear associated with
this type of material
Other


LOCATION


[MAGE (CARRYING LAYER)
Satisfactory
Ofrilling (at edges)
Oflaking
l cracked
Crackle
Scratched
abraded
0 losses
O foreign marks
O accretions
Fading
Silvering
Other


RECOMMENDATIONS FOR TREATMENT
Un/a
Remove from present mount
Amount and mat in non-buffered ragboard
Remove from secondary support
Surface clean
Dscain removal
Repair tears
Oinfill losses
OEcompensate
Other


o


i'-





3.P




tt
0

CL




0

3-
0


1*









4.
-1.. PublicArchives Archives publiques
Canada Canada
CONDITION AND RECOMMENDED
TREATMENT REPORT
WATERCOLOURS, PRINTS AND DRAWINGS


Public Archives Canada.
Conservation and Technical Services Branch.


CONDITION DES ACOUARELLES,
DES ESTAMPES, DES DESSINS
ET TRAITEMENT PROPOSE


Artist/Attribution Artiste/Attribution



Title/Desciption Titre/Description



Picture Conservation No. No de restauration



Examined By Examint par Date



Technique


Dimensions


Remarks- Remarques







CONDITION
Support:













Design Layer Coultur









Surface Layer Tolls


Public Archives Canada.
Conservation and Technical Servlces Branch.

TREATMENT REPORT TRAITEMENTS EFFECTUtS
Recommended


Tr
Tr
lec


The print/drawing will be removed from its frame/and/mat.
Opaline eraser will be used to remove surface dirt, grime and
grit.

Spot tests for pigment stability will be carried out using water,
bleach and deacidification solutions.
An ivory spatula will be used to split the exceedingly thick
laminated backing.

Pressure sensitive tape. adhesive tape and other debris will be
.rnuoved using water and or solvents.
Employing the wet blotter technique, the inferior grade paper
backing board will be removed.
A heat laminated backing will be removed with acetone.
Washing of the print/drawing in water will follow.
Residual adhesive will be brushed from the reverse during
washing,

The object will be bleached by immersion/spraying with an
aqueous solution of chloramine T/chlorine dioxide/calcium
hypochlorite/hydrogen peroxide.
Fugitive colours/inks will be protected during bleaching
with a 5% solution of cellulose acetate/B-72.
Spot bleaching with hydrogen peroxide In ether/chloramine
T/chlorine dioxide will serve to remove particularly stubborn
stains.
Washing in water will follow.

The protective layer of cellulose acetate/B-72 will be removed
with acetone.

The print/drawing will be deacidified by Immersion/spraying
with a solution of barium hydroxide/magnesium bicarbonate/
calcium bicarbonate, magnesium methoxide.
Resizing will be effected by brushing a dilute solution of
cellolas B (2% cellofas B and 6 drops of Kymene in water)
through silk tissue on to the print/drawing.
Small tars in the original paper support will be repaired from
the reverse with Japanese tissue and C.M.C. paste.

Paper support losses will be replaced with similar weight
Tinted) paper. These added pieces will be secured In place
with C.M.C. paste.
The fragile print/drawing will be laid down onto a pro-
stretched piece of similar weight paper/Japanese tissue.

Paper pulp and Cellofas B size will be used to fill cracks in
the laid down print/drawing.
Disfiguring, residual stains/overpoints will be gently abraded
away with a scalpel/eraser.
The print/drawing will be flattened between blotters In a
nipping press.
Design layer loses will be Inpointed with Winsor & Newton
watercolors.
The print/drawing will be hinged with C.M.C. paste and
Japanese tissue into a harumi board mat.*


The object will be framed.
Other remarks.


OE










O



O

O

O
[]

D]

D]


Garnir les lacunes evec du paper de miem force (at teintil quo
le paper original en utilisant pour Ie fixer une pit de CMC'.

Poser A plat la gravre/dessin fragile sur un doublage prialable-
ment tendu en papier de force senmblble/papier Japon.
Remplir les fentes dans Ia gravure/dessin insl pos A I'aide de
fibres de cellulose de papier et de Cellofas B.
Elimlner lei teaches rtsiduelles/repeints/altrations en frottant
ligirement avec uno gomme ou en grattant avec un scalpel.

Aplanir Ia gravure/dessin entire deux paplers boards dens une
press a percussion.
Retoucher les difectuosits avec des couteurs Winsor &
Newton.
Fixer la gravure/dessin dins un pesse-partout en carton pur et
neutre Harumi i I'aide d'une pite de CMC' et de paper
Japon.
Encadrer.
Autres remarques.


treatment
aitement
ommands


] Ratirer Ia gravureldessin de son cadre/passe-partout.
S Utiliser un sachet de gomme pulvnrisde "Opaline" pour dibar-
rasser la surface de touted trace de salete, salissures et parti-
ules divers.
S Vrifier la stabilitides pigments par essais ponctuels avec de
I'eau et des solutionI de blanchiment et de disacidifiant
Utiliser une spatute d'ivoire pour siparer la gravure/dessin de
S son doublage lorsque ce dernier est lamini at excessivement
epais.
Enlever I'aide d'eau ou de solvents let rubans auto-adh6sifs,
les rubans gommis at tout autre debris.
S Retirer tout doublage on paper de quality infirieure on utili-
sant la technique d'humidification ot miss en presse.

O Enlever avoc de I'acmtone let doublages laminds i chaud.

] Laver ensuits Ia gravure/dessin avec de I'eau.
Au course du lavoge, dliminer avec le pinceau touts trace
d'edhisif qui persists encore.
Blanchir par immersion/pulvrlsation evec une solution aqueu-
C o e de chloramine T/dioxyde de chlore/hypochlorite de cal-
cium/peroxyde d'hydrogine.
Au course du blanchiment, protiger les couleurs/encres avcn
une solution a 5% d'acstate do cellulose/-72.
Effectuer un blanchiment ponctuel avee une solution de
] peroxyde d'hydrognne dans de l'dther/chloramine T/dioxyde
de chlore pour llminer les taches particulibrement rebelles.

O Faire suivre d'un lavage I'elu.
C Enlever It couch protectrice d'acitate de cellulose/B-72 avec
de I'acitone.
DIsacidifier la granvre/dessin par immersion/pulvirtitaton vecr
S une solution d'hydroxyde do baryum/bicarbonate de magna-
sium/bicarbonate de calcium/mdthoxyde de magnesium.
"Riencoller en ppllquant su pinceau i travers un paper soie
sur I gravure/dessin unr solution dilute de Cellofas B iCellofas
B A 0.02% et 6 goites de Kymeno dans I'eau).
Riparer les dichlrures lmgires du support original on paper on
C appliquant du papier Japon at uno plte de CMC*. Cellolas B
danis I'eau.


00


0



>2 4



rFA
SD>






C-




(D


n
(D




r+
*.







59 ______ Public Record Office of Northern Ireland.
CONSERVATION RECORD CARD


Job N o ..........................................


Reference and Description: Conserver: No of Items:



Date received: Signature: Date returned:
Description of present make-up:



Fumigant: 1. Fungicide: 2. Insecticide:

Cleaning: No of hours

Deacidifier: pH before: pH after:

Adhesives: Photograph

Laminate:

Sizing:

Repair material:

Seal Repair:
Make-up or Binding Remarks see over



REMARKS .




























R Bt 7337 1500 5/83 TP MM








QUEENSLAND STATE ARCHIVES
CONSERVATION SECTION
EXAMINATION AND TREATMENT REPORT


A. IDENTIFICATION
TO BE COMPLETED BY PERSON ASSIGNING THE WORK
DESCRIPTION


TYPE OF ITEM:


PROVENANCE:

ITEM:


DOCUMENT FILE REGISTER MAP PLAN
OTHER


DATE RANGE:

LOCATION NO:

NO. OF INDIVIDUAL PIECES:

PUBLISHER:

INSCRIPTIONS/DISTINGUISHING MARKS/
ANNOTATIONS:


CONDITION GOOD AE ADEQUATE POOR L VERY POOR

COMMENT

USAGE

FREQUENCY OF USAGE: [ VERY OFTEN QUITE OFTEN OCCASIONALLY O RARELY

IF ITEM IS REQUIRED BY RESEARCHER, NAME;
DATE REQUIRED BY:

TREATMENT REQUIRED

SURVEY AND REPORT REPAIR
ENCAPSULATION MICROFILM
REBIND OTHER (Please specify)



WORK ASSIGNED BY:

SIGNATURE: DATE:

TO BE COMPLETED BY THE STATE ARCHIVIST
PRIORITY: URGENT DATE REQUIRED BY:
HIGH
MEDIUM
SLOW
REMARKS:

SIGNATURE: DATE:


CONSERVATION NO.


E. EXAMINATION
TO BE COMPLETED BY CONSERVATOR


PAPER:
WATERMARK:
THICKNESS:
WEIGHT:
MEDIA:
PH:
INK SOLUBILITY:


SHEET SIZE (cm)
BOOK SIZE (cm)
BINDING:
SEWING:
OTHER:


C. CONDITION

SUPPORTS/ATTACHMENTS
AFFIXED TO A COTTON/CLOTH BACKING
AFFIXED TO A CARDBOARD BACKING
AFFIXED TO A PAPER BACKING
OLD PAPER PATCHES AND MENDS


DISCOLOURATION
DARKENING SLIGHT FT PRONOUNCED
I FROM CONTACT WITH POOR QUALITY MATERIAL
FADING: PAPER
I FROM EXPOSURE TO LIGHT
FOXING: ] LOCALISED O GENERAL
MOULDI Q ACTIVE GROWTH L SLIGHT
STAINS: ( MINIMAL NUMEROUS
SINK/MEDIA SPILLS ADHESIVE
SURFACE DIRT: [1 LOCALISED F OVERALL


Hx W
Hx Wx


T


10
r-
(D
(D
PRESSURE SENSITIVE TAPE
CLOTH PATCHES AND MENDS
RESIDUAL ADHESIVES
OTHER ATTACHMENTS
--


FROM EXPOSURE TO LIGHT
f MEDIA
FOR OTHER REASONS
Q SLIGHT Q PRONOUNCED -
Q SEVERE Q STAINS ONLY
SLOCALISED OVERALL .
PRESSURE SENSITIVETAPE
n SLIGHT [n PRONOUNCED


0 ENGRAINED
0
OTHER: ] TIDE MARKS FLY SPECKS ACCRETIONS
PHYSICAL CONDITION D
EMBRITTLEMENT: SLIGHT SEVERE
TEARS: FEW AT EDGES NUMEROUS AT EDGES
LARGE COMPLEX TEARS HAVE DIRTY EDGES -
LOSSES: SMALL EDGE LOSSES PIN/TACK HOLES EXTENSIVE 0
CREASES: MINIMAL I EXTENSIVE LOCALISED EI OVERALL
THINNED PAPER: FROM ABRASION FROM TAPE REMOVAL OTHER
DISTORTION: GENERAL COCKLING/BUCKLING SEVERE COCKLING/BUCKLING
PREVIOUSLY ROLLED STILL ROLLED (
CAUSED BY SUPPORT CAUSED BY REPAIRS
CRACKED/ MINIMAL 1 EXNSIVE LOCALISEO 'j OVERALL *
FRACTURED: 0
MEDIA: LOSS ABRASION ISINIIGRAIIUN
EXTENSIVE LOCALISED BLEEDING/FEATHERING
INSECT: ABRASION LOSS STAINS
EXTENSIVE LOCALISED
SECTIONAL INTACT LOOSE ABSENT
SEWING:
SPINAL FOLDS: INTACT WEAKENED EXTENSIVELY DAMAGED
SPINE LINING: INTACT LOST DETERIORATED
PROTECTIVE INTACT LOST DETACHED


0


LOVERS:


CONSERVATION NO.

















BOOK BINDING WORKSHEET


FUMIGATION:
PHOTOGRAPHY:
REMOVAL OF BINDING/ :
OTHER MATERIALS
DRY CLEANING

MEDIA CONSOLIDATION
RELAX AND FLATTEN
WASH
DEACIDIFY
SIZE/RESIZE
BLEACHING
DRY
REPAIR
FILL LOSS
BACK/REBACK
ENCAPSULATE
SEWING
REBIND
ACID-FREE STORAGE
REPROGRAPHY
COMMENTS:


SIGNATURE:


INSECT MOULD COMBINATION
BEFORE TREATMENT DURING TREATMENT AFTER TREATMENT
PRESSURE SENSITIVE TAPE FASTENINGS BACKING SUPPORT
PULL DOWN DISCARD COVERS RETAIN COVERS
OTHER
POWDERED EASE PLASTIC ERASER COMBINATION
VACUUM WIPE WITH CLOTH L OTHER
FIX SOLUBLE MEDIA SOLVENT LAMINATION J OTHER
HUMIDIFY AND PRESS SPRAY AND PRESS OTHER
AQUEOUS AQUEOUS/NON AQUEOUS J NON-AQUTOUS -
AQUEOUS NONAQUEOUS
AQUEOUS NONAQUEOUS
LIGHT HYDROGEN PEROXIDE OTHER
AIR-DRY PRESS DRY DRY UNDER TENSION
PAPER & PASTE HEAT-SET OTHER
PAPER INLAY PULP FILL OTHER
PAPER & PASTE HEAT-SET L CLOTH
OTHER
WITH BUFFERED PAPERHOU BUEED PAPER
RESEW HANDSEW OVERCAST
REPLACE ENDLEAVES GUARD REPAIR ORIGINAL COVER
QUARTER BINDING HALF BINDING FULL CASING REQUIRED
REBOX WRAP IN ACID-FREE PAPER PHASE BOX REQUIRED
INTERLEAVE WITH ACID-FREE RIDERS OTHER
MICROFILM PHOTOCOPY ONTO ACID-FREE ER


DATE:


FUMIGATION
CLEANING
TAPE REMOVAL
MEDIA CONSOLIDATION
BACKING REMOVAL
WASH
RELAX AND FLATTEN

DEACIDIFICATION
SIZE
PASTE

REPAIR/BACKING PAPERS

ENCAPSULATION

SEWING THREAD
END PAPERS

BOX/BINDING BOARD
BINDING CLOTH/
COVERING
BINDING ADHESIVE
COMMENTS:



SIGNATURE:


DDVP THYMOL
DOCUMENT CLEANING PAD STAEDTLER MARS PLASTIC
MECHANICAL DEIONISED WATER
SPECIFY
MECHANICAL IDEIONISED WATER
DEIONISE WATER I ABSOLUTE ALCOHOL
50/50 ALCOHOL/WATER
DEIONISED WATER 50/50 ALCOHOL/WATER
OTHER


OTHER
OTHER
CHEMICAL
OTHER
OTHER

O BLOTTERS


MAGNESIUM BICARBONATE U CALCIUM HYDROXIDE MMC
OTHER
METHYL CELLULOSE,I... OTHER __
WHEAT STARCH L SILVER STARCH u 41 METHYL CELLULOS
OTHER
JAPANESE TISSUE CROMPTON HEAT-SET TEXICRYL
BARCHAM GREEN OTHER
MELINEX TYPE 4 75 MYLAR TYPE D, 75/100 l 3M No. 415 TAPE
ARCHIVE TEXT OTHER
3-CORD LINEN OTHER
ARCHIVART HEAVY DUTY -ARCHIVAKI UUw uKET AKLHIVcL ILX LAID
OTHER
NELSON BILLBOARDS SUPREME BINDING BOARD OTHER
BRAYDON CANVAS OXFORD LIBRARY BUCKRAM L LAW BUCKRAH
OTHER
STAYBOOND 20IN OTHER


DATE:


0. TREATMENT


-3-


DESCRIPTION


E. MATERIALS/METHODS USED


BOXES MADE


10
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Eu
0.



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0

ts


o
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0
0


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o
5'


SIGNS MADE



SEWING



FINISHING


BINDING


;E





















ROCKY MOUNTAIN REGIONAL CONSERVATION CENTER
2420 South University Boulevard
University of Denver
Denver, Colorado 80208


PAPER EXAMINATION: SURVEY FORM

Collection:


Requested by:


Location of Object:

Title: Accompanying Accessories:
Artist:
Date:
Dimensions: Paper: H x W_
Plate: __ .Hx W
Signature:

MEANS OF EXAMINATION:
Visual: Ultra-violet: ____
Solvent: Infra-red:
Binocular Microscope:


TECHNIQUE: List Medium:
Intaglio:
Planographic:
Relief:
Drawing:
Painting:


Miscellaneous Reproouctive:


CONDITION: List recto or verso where applicable: ,
__Tears ____ Splits '
Lacunae Abrasion or Rubs
Cockling Brittleness
Dirt, grime, soot, mud Darkening or yellowing'
Foxing Insect Incrustationi
Fading or lightening Losses
Pin holes Mold or Mildew
Scratches or scrapes Stains
Wrinkles. folds, creases Binder desslcated
Medium loose Cracking, crazing, cupping of medium

PREVIOUS TREATMENT:
Adhered to mount
Adhered to reverse of mat
Previous retouching
______ Previous tapes, hinges, adhesives:
Brown paper tape
Pressure sensitive tape
Masking tape
Other: __
Previous patches or inserts

ADDITIONAL COMMENTS:


SUMMARY OF CONDITION:
Stable
Ac:ive Deterioration
Unstable for exhibit
Unstable for travel

SUGGESTED TREATMENT OR RECOMMENDATIONS:
No treatment necessary at this time
Minor treatment required
Major treatment required PRIORITY 1 2 3 4
Treatment recommendation:

















COST ESTIMATE:


Examiner:


Date:
Place:


S0









0
C+









<
eo












*
I-T










vi-
Mt









(0
1-


--


'









*Conservation

401 Van Ness Avenue
San Francisco, California 94102-4582
415/863-8800


Date Lab #
Owner


Phone
Agent Phone
PAPER EXAMINATION REPORT
Examiner
Labels/inscriptions:


artist
Subject/Date


CONDITION
Primary Support:
0 Embrittlement_


0 Delamination
0 Undulation/cockling.
O Abrasion
0 Gouges


0 Folds
0 Creases/crimps
0 Breaks
O Tears/cuts
O Voids/losses


Structure
Dimensions:


Image: h w th
Support: h w -th


Condition Summary:








Framing:
O Unframed O Framed O Glass 0 Acrylic 0 No mat O Mat 0 Woodpulp 0 Museum board



Medium/Process:
O Intaglio print 0 Sergraph 0 Inkdrawing 0 Pastel O Pencil
O Relief print 0 Oil painting O Watercolor O Charcoal O Crayon
O Lithograph 0 Acrylic painting O Gouache 0 Chalk 0 Photograph






Support
O Paper O Lightweight 0 Laid
0 Board 0 Midweight O Wove
O Laminate 0 Heavyweight 0 Textured
O Other 0 Colored 0 Smooth


Testing/Analysis:
0 Magnification
0 Raking/transmitted light


0 Ultraviolet light
0 Infrared light


0 Sensitivity
0 Solubility


O Darkening 0 Foxing
O Bleaching O Mildew/mold
O Mat burn 0 Liquid stain_
0 Damage from medium 0 Oil stain
O Grime O their






Secondary Support/Attachments:
O Affixed 0 overall 0 partially to with


O Hinges


0 Tapes


0 Fills & additions
O Attachment 0 Adhesive Iscausing 0 discoloration 0 distortion


Medium:
O Smudging O Fading
0 Abrasion 0 Darkening
0 Cracking/flaking 0 Bleeding
0 Loss 0 Staining
0 Retouching 0 Desiccation
O Accretions/deposits O Biological Deterioration


I


(D
0
0



CL






C.
0
=1

1-1












Conservation

401 Van Ness Avenue
San Francisco. California 94102-4582
415/863-8800




PAPER TRE/

0 Unframe 0 This step has already been undertaken.


Date
Owner


Lab #


O Attach hinges of 0 Japanese paper 0 other
with 0 starch paste O other


O Attach to mat.
O Reframe.
Phone 0 Prepare After Treatment documentation.
Agent Phone O We recommend that the owner consult a conservation framing specialist for:
0 a selection of museum quality matting.
ATMENT PROPOSAL O spacers to separate object from glazing.
0 repair 0 replacement of frame.
0 fitting with ultraviolet filtering glazing 0 non-reflective glazing.


Remove from mat/backing


0


Limitations


O Photograph to document condition before and after treatment with:


O 35mm color transparencies 0 black & white photographs
Relax/regenerate media with


0 Consolidate media with O local O


0


overall application of


Reduce surface grime with


0 Remove 0 hinges 0


O Reduce residual adhesive with 0 heat 0 moisture O organic solvents 0 manual action


0 Remove mount from reverse of object
O Reduce residual adhesive with 0 heat 0 moisture 0 organic solvents 0 manual action


Estimated Duration Of Treatment:
Estimated Cost: $-to $
The cost estimate represents a projection based upon findings of the preliminary examination. If unforeseen conditions become apparent
during the course of treatment, the Client or Agent will be contacted for authorization of extended treatment or cost.


The cost estimate does not cover


A DEPOSITof $ Is due upon authorization of treatment.


O Removal of 0 mount 0 adhesive will be extremely time-consuming due to the characteristics of the
0 media 0 support 0 adhesive.
0 Reduce 0 acidity 0 discoloration 0 stains 0 other
with O aqueous 0 organic solvent O spray 0 immersion
0 bleaching


O degree of stain reduction cannot be predicted as some stains respond more to treatment than others.
0 thenatureofthe 0 media 0 support will impose restrictionson treatment options.


0 The complete removal of


0 may not be possible 0 will not be possible.
0 Alkallnize paper to help counteract acidity and retard degradation.
O Repair breaks/tears with O starch paste 0 other
and O Japanese paper 0 other
O Fill holes/voids/thinnlngs with paper and/or paper pulp inserts.
O Adhere backing of 0 Japanese paper 0 other
with O starch paste O other


Pi

0.
a
o
O



CD


0


0
CL
0

O-i


i-u


o Humidify with to relax distortions and dry with appropriate cushioning and weight.
O Compensatefordisfigurementswith 0 watercolor O pastel 0 pencil O other
O Other


0


0










Cooiper-Hewitt Museum of Design

2 Esit91st eStrNW Yo. N.Y. 1012

-r r,~ -* -I -


RECORD OF EXAMINATION
AND TREATMENT
PAPER CONSERVATION

DEADLINE:_


Drawing
Print
Manuscript
Wallpaper
Book


Graphite
Charcoal/Pastel
Ink/Printing Ink
* Watercolor/Gouache
Other


FORMER TREATMENT:


LOG NO.:
ACCESSION NO.:
LOCATION:


IDENTIFICATION SIZE: HEIGHT WIDTH OTHER


---ns---IL---in&----a------



DESCRIPTION OF MEASURE: LEFT SIDE/LOWER EDGE
(indicate if different)

MOUNTING: FRAME: MAT:



DISTINGUISHING MARKS: Inscriptions:


Signature/Date: Location: Medium:


PHOTOGRAPHY: Type: Date:
File I.D.:

ESTIMATE OF CONDITION:

SUPPORT: Excellent Good Average Poor Very Poor RISK:
DESIGN: Excellent Good Average Poor Very Poor DISFIGUREMENT:

SUPPORT:
TYPE: Rag/Woodpulp/Other WATERMARK:
COLOR:
STRUCTURE: Wove/Laid/Other
Chain Line Interval
Laid Line Frequency
MANUFACTURE: Hand/Machine Made OTHER:


DESIGN:
TECHNIQUE:
MEDIUM:
COLOR:

RECOMMENDATION:
Major treatment May travel
Average May not travel
Minor Ltd. light exposure
Est. of time Other


EXAMINER: DATE: DATE IN: DATE OUT:


SUPPORT:
Brittle
Color
Burn
Creases
Folds
Tears
Breaks
Cockling
Other
Losses
Punctures
Scratches
Abrasions
Stains
Mold/Foxing
Insect Damage
Accretions
Adhesive
Tape
Hinges
Surface Dirt
Mends/Repairs
Other


Recto


Verso

DESIGN:
Acid Ink Fading
Fragile Darkening
Cracks Other
Flaking
Scratches
Losses
Abrasions


TESTS:


DESIGN:
Medium:
Solubility:


SUPPORT:
Absorbency:
pH (measure):
Fiber content:
Microscopy:
Other:


TITLE:


o-

C0O
0















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I 0







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66

SOUTH DAKOTA STATE
HISTORICAL SOCIETY
State Historical Archives
800 Governors Drive CONSERVATION
Pierre, South Dakota 57501-2294 CONDITION REPORT
Phone (605) 773-3458

1. Collection Name or Record Group: 2. Subgroup:


3. Series Title and Inclusive Dates:


4. Accession No.: 5. Classification No.: 6. Location: 7. Volume:



8. Report was prepared: O At time of acquisition O At time of completed processing


Name of Preparer E Other
9. Types of material Included (check all that apply and circle any which make up over 20% of Total Volume):
Original Documents (not bound) Motion picture film -Photographic Images
_Typed _Pencil -Nitrate _Safety _B&W Paper Prints
_Ink _Color other than black Slides Color Paper Prints
PhotocopiesSes Lantern Slides
Plain Paper _Carbons -Filmstrips _Daguerrotype
-Mimeograph, Thermofax, Other Videotapes/cassettes .Ambrotype
._Microformat -Computer Tape -Other "Antique"
_16mm __35mm __Fiche Process ------
.Aperture _Other ____ Computer Printouts Proces
Negatives
-Bound Volumes Posters/Broadsides B&W ..Color
-Printed/published -Pamphlets Architectural/Engineering Drawings -Glass Plates
_Letterpress _Diaries _Linen -Paper _"Mylar" -Safety (diacetate)
-Scrapbooks -Ledgers/Account Books _Blueprint or Similar Process -Safety (triacetate/polyester)
-Court journals/dockets -Cellulose nitrate
_Oversized (larger than legal) --Maps/Charts
_Printed ..Hand-drawn O..ther (describe):
Newspapers/Clippings Card Stock
._Audio-Recordings
_Cassette _Reel _Disc Oversized Items
<6 sq. f. .>6 sq. ft.

10. Conditions Noted (check all that apply and circle any which affect over 10% of Total Volume):

Surface Dirt --Acidic/Brittle .__Non-homogeneous supports
Rubber Bands Tears/Broken at Folds ._Prior Treatment
Harmful Fasteners (staples, brads. Holes/Punctures Lamination Silking
Paper Clips, etc.) -Oter'
taperCips e) Faded Light Damage Bound Volumes
._Matburn -Loose binding/detached spine
-Mold/Mildew Damage -- Red Rot
.Active* _Inactive -. Folded/Rolled/Crumpled _Missing pages
nsect/Rodent Damage --Abrasions -Sewing damaged
_Larvae/Droppings* _Chewed Seals Warped
_Live* Other________
LivRibbons/"Red Tape" Ot
-Fire Damage '
Glues/Adhesives
-Harmful Enclosures (Pressed Plants,
Newsprint, etc.) Tape
-Stain Only _Carrier Adheres
__Damaged Emulsion
_Chipped _Buckled _Separating

REPORT THESE CONDITIONS TO CONSERVATOR OR SUPERVISOR IMMEDIATELY

11. Statement of Curator's Corrective Actions:

Initials/Date


White Copy to Accession File Canary Copy to Collection File Pink Copy to Conservation Unit














No-tes Ws-h tI n


Sol u I ib I t t es, etc.


Media
Friable (Y/N)

Water

Ethanol

Methanol

Ca(OH)2

Mg(HCO3)2

Phos. Buffer


I :
I
I :
t I
I :
I
I





I
I

I
I

I
I

I



I


Bath

1



2



3



4



5



6



7



8



9


Tap_ DI



Tap___ DI__



Tap_ DI



Tap DI



Tap DI__



Tap_ DI



Tap_ DI



Tap_ DI_



Tap___ DI_


Recalc._



Recalc.__



Recalc._



Recalc._



Recalc._



Recalc.1



Recalc._



Recalc.



Recalc.


Support:




Comments:


None N Swell Sw Slight sol SS Sol S Col Chng C


Idno


Idno_


Temp:
pH Adj-us.,


Temp:____
pH Adjust.,


Temp:
pH Adjust.,


Temp.__
pH Adjust.,


Temp:
pH Adjust'.,


Temp:
pH Adjust.,


Temp.
pH Adjust.,


Temp____
pH Adjust.,


Temp:_
pH Adjust.,


etc:



etc:



etc:



etc:



etc:



etc:



etc:



etc:



etc:


I :
I I
I I
I :
I I

I :
I I


I


I
f

I
I )
I I
f I
I
I I

I :

I I


r+
0




CD
-.






















0

0
r+
Ca



I-







Ca

f-i


Key:














IDNO


Wa ter mna r ks


1)









2)

3)


Tracing


Rubbing_

Xerox

Other

Location

Remarks


Date exp.____
Date prbc.
Date reed.



12 20 36

BW COLOUR
Print Slide

Panatomic EPY
X


under over develop___ top


Rated ASA/Actual ASA


0
o

+ or neans i stop exposure or i f-stop


UUj nitLessn )ted, :,(UiK yl a t F1los ue c nt

Control P
oo u 0 oU o Description

of
View







Before

During

After

Macro or

Other Lens

Filter


Lighting
Arrangement




Exposure


f-stop


notes


I I


0








C-

r


0-

CD




(I)

to









69


Page
or
Leaf


SUL Conservation Stanford University. Libraries. Preservtie Office.--
LACUNAE REPORT

Location* Shape Area REMARKS
of--


Center
of
Lacuna


Diam
(mm)


* Assume Cartesian Coordinates, with origin at lower left corner of obverse, measured in millimeters


(XY)
(0,0) X
SUL Conservation TEAR REPORT


Page
or
Leaf


Fore edge (F)
Head edge (H)
Tail edge (T)
Center (C)


Location


Type


REMARKS


* Assume Cartesian Coordinates, with origin at lower left corner of obverse, measured in millimeters


(X,Y) E
(0,0) X






















Stanford University Libraries
Conservation Treatment Report

Sewing
Sewing Supports:
Number of
stations
Raised
Recessed
Single
Double
Cords
Tapes
No Support
Descrlbel
Sawing Style
All-along
Two on
Three-on
Side-sewn
Machine
Hand
Oversewn
Machine
Hand
Stapled
Si de
Saddle
Others
End Paper Attachment
Not Applicable
Adhesive
Sewn
Continuous with
text
Whip stitched
Overcast
Stabbed
Hinges:
Jointss
Tight
French
Endbands
Machine made
paste ons
Woven
Other
Describe


tanford University Libraries
conservation Treatment Report



Condition


Sewing Supports:
Sew ng:
Hin es
'"Front,

Rear:

Joints
Front:
Rear:

Attachment
Front:
Rears
Spine
Headcap:
Tallcaps
Headbands
Tallband:

Paper

Other Damage


Stanford University Libraries
conservation Treatment Report


Description


Binding
Unbound
Cloth Case
Trade
Library Rebind
Bound In Boards
Trade Paperback
Pamphlet

Full
Half
Quarter
Sides:
Paper
Cloth
Describes
Type of Skin
Calf
Sheep
Goat
Pig
Other:

Vellum
Tawed
Type of Cloth
Starch Filled
Pyroxylin
Coated
Impregnated
End Papers
Hand made
Machine made
Plain White
Marbled
Paste
Spine:
Tight
Ho low
Hollow tube
Attachment
Unbound
Case bound
Laced through
boards
Split Boards
Describe


en















o
0-
0
0.
-
Q-






-4*
<-4

0-







Stanford University. Libraries. Preservation Office.






DEPT
TWDY'S IDTE

COxLECTIC (opcionrl)
CALNUM ER Or Unique ID
MAIN ENTRY
TITLE

















SIGN OR INITIAL E OF nE FOULING:
Approval Ia hereby granted for the Conservation Office
to carry out the course of treatment described above
(Exceptions. Cautions etc are noted below).
SExaine and Propose Treatment Only .

CMteNS (Optional):




Db UT rTE rlimw THIS I YNE


1 sUPPORT


2 SUPPORT


Photographic Documentation

Before
Treatment


CUMROL RMBER

DATE RETURNED

Temp Out To:

DOC TYPE BOOK

ITE COlUT


Date:

FLAT MIXED OTHER:


Date Back In:


W
LLI
LL.












*0
Cf)












LLJ




c-/i


IMAGE


During
Treatment


After
Treatment









Stanford University Libraries. Preservation

CLOTH__ STARCH
PYROXYLIN____
PAPER
__________ LEAER___ COAT_____
PIC
VELLUM
:RBAC TAWED

S PREBIND OTHER:

BIND SIES: CLOTHES.
PAPER- (MARBLED__)


RLL


QUARTER
UNBOUND

TRADE PAPER

PUBLISHER'

LIBRARY RE


LIMP
SEMI RIGID

UNSEWN

SEWN CN
(stations)

PUBLISHER'S TEMPORAT
ADHESIVE BINDING
STAPLES: THROUGH FOLD
SIDES___


CORDS_ RAISED
RECESSED
SINGLE
DOUBLE
TAPES _

NO SUPPORT-
OTHER:


Office. 72

CASED

ACED THROUL B(OADS_

SPLIT BOARD
OTHER:












ALLAL3 G __ __
CNE N
TOIO ON____
OVERSEW (Machine)
(Hand)
OVERCAST ENS
SINCE SE __
(Japanese/ Chines)
OTHER:


Disbind Diusount_ (Do Not Disbind or Disount_)
Raemve: Book plates (describe:
Other (describe
(Discard_ Retunm rov-ed m-
Flatten
Deal wviE et Ite__ Mildew__Verin_
Other Preliniary Treaotent (describe):


Resew, if appropriate
Encapsulate and Bind
Restore Case
- Leather Rebacking
Full Restoration
SRebind:
Paper Case
Casebind/ Recase
Limp Vellun
Non-adhesive/
Archival Binding
SOther:




Retain Spine
Retain Label


hse Box
SClamshell Box
Clamshell Bux with
Provision for :




Other:











PART A PACE 1
CON. NO.
(for SCC use only)

STATE CONSERVATION CENTRE OF SOUTH AUSTRALIA
CONSERVATION EXAMINATION, ANALYSIS AND TREATMENT RECORD


PROJECT REGISTRATION DATA


1. DATE:


2. TITLE/NAME OR DESCRIPTION OF ITEM/SUBJECT



3. AUTHOR/ARTIST/MANUFACTURER:



4. PUBLISHER:



5. TYPE OF OBJECT AND/OR MATERIAL TYPE:



6. OWNER/CUSTODIAN:
(For the North Terrace Institutions include Division/Section as appropriate)

INSTITUTION (please circle)

AGSA HTSA PRO SAM SLSA

Section/Division:

OTHER: (please provide name and address)








7. ACCESSION NO:



8. SPECIAL COLLECTION NO/S:



9. CONTAINER NO/St


10. DATE/S OF PRODUCTION/CREATION:


PART A CONT.. PACE 2
CON. HO:


11.

12.





13.

14.

15.

16.

17.


SIZE OF OBJECTS (hxwxd) give maximum dimensions

WEIGHT OF OBJECT: (please tick)
Can be handled by one person
Requires two people
More than two
Other, please specify,

NUMBER OF SEPARATE PARTS:

RELATED INFORMATION OR PILES:

PERSON AUTHORISING REQUEST:

CONTACT NAME AND TELEPHONE NO:

TYPE OF SERVICE REQUIRED PURPOSE OF REQUEST: (please circle)

EXAMINATION ANALYSIS APPROVAL FOR TRAVEL TREATMENT

OTHER:


C-)


O
r+


(D
0





MOUNTING
0


(D


18. PROJECT TYPE: (please circle)

PROGRAMMED NON-PROGRAMMED/ (UNSCHEDULED)

19. PROJECT NO: (for programmed projects)

20. COMPLETION DEADLINE/DATE:

21. PROPOSED TREATMENT APPROVAL:

a) Proceed with project without further consultation: YES/NO
Authorising Officer: Date:

b) Discussion of project strategy required before commencement: YES/NO

c) Other instructions: ___

22. ARRIVAL DATE OF OBJECT:

23. RECEIVED BY:


DISPATCH DATA


24. PROJECT COMPLETION DATE:

25. DISPATCH DATE (PROPOSED):

26. DISPATCH DESTINATION:

27. SIGNATURE CLIENT RECEIVING OFFICER:

28. DATE:


-+


0
0



*-
cD

CO

34
*-
















PART B PACE 3

SCC USE ONLY
29. SPECIAL INSTRUCTIONS TO CLIENTs
(Recommendations for handllng/exhibition/storage)


PACE 4


CON. NO:


EXAMINATION/A.ALYSIS/TREATMENT DOCUMENTATION:


37. PRELIMINARY EXAMINATION/ANALYSIS:
(Attach additional reports as necessary)


SCC USE ONLY

30. PROJECT CO-ORDINATOR (SCC)

31. SCC SECTIONS IN WHICH PROJECT WILL BE UNDERTAIZN: (List in order)


FILE RECALL DATA


32. DATE REQUIRED:

33. OFFICER:




INDEXING AND rKYWORD DATA


34. MAJOR MATERIALS:

A.
B.
C.


35. HAJOR PROCESSES USED:

A.
B.
C.


36. MAJOR MATERIALS USED:

A.
B.
C.


38. CONDITION:





















39. EXAMIHATION/ANALYSIS/TREATHENT PROPOSAL: (Use in point form)


STEP TIME ESTIMATE
(decimal hours)















TOTAL TIME:


CON. NO:


r-t
CD

CA
0

ctD


0
C.)
3




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PAGE 5


EXAMINATION/ARALYSIS/TREATMENT DOCUMENTATION



40. APPROVAL: YES/NO

COMMENT:


CON. NO:


PACE 6
CON. NO:

EXAMINATION/ANALYSIS/TREATMENT DOCUMENTATION



44. EXAMINATION/ANALYSIS/TREATHENT: (Use separate sheets as required)


DATE TIME STEP MATERIALS TIME REQUIRED
(decimal hours)


41. SIGNATURE OWNER/CUSTODIAN OR REPRESENTATIVE:

DATE:




42. PROJECT CO-ORDINATOR'S SIGNATURE:

DATE:


43. PHOTOGRAPHY


DATE STEP/REQUIREMENT PHOTOGRAPHIC DATA TIME


DATE COMPLETED:


TOTAL TIME:


45. EXAMINATION/ANALYSIS TREATMENT SUMMARY:











46. FUTURE TREATMENT:
(Note: use file recall section on page 3 if appropriate)


TOTAL TIME:


C3










o
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(D












1=
(D




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s-1











State Coservation Centre
1. JOB NO: of South Australia. CON. NO:
SJ N (for SCC use only)

STATE CONSERVATION CENTRE OF SOUTH AUSTRALIA
CONDITION REPORT ART ON PAPER


3. DATE:

4. TITLE:

5. ARTIST:

9. TYPE OF


ITEM/MATERIAL TYPE/MEDIUM:


(please tic


PRINT: Etching Drawing
Aquatint Ink
Drypoint Pen
Engraving Pencil
Mezzotint Charcoal
Wood engraving Chalk
Wood block Pastel
Linocut Crayon
Lithograph Watercolou
Chromolithograph Gouache
Screen print Collage
Monotype
Other (..................)

10. OWNER/CUSTODIAN:

SECTION/DIVISION:

11. ACCESSION NO:

14. SIZE OF OBJECT (HxWzD) maximum dimensions:

21. PERSON AUTHORISINC REQUEST:

25. PROJECT TYPE: P/NP 26.' PROJI

37. PROJECT CO-ORDINATOR:


45. CONDITION:

Item


(indicate: local/general


darkening
mount burn
foxing
stains
tide lines
adhesive stains
mould stains
fly specks
accretions
surface soil


;k)









ir


Photograph
Celatin-Silver
Albumen
Daguerrotype
Colour
Handcoloured
Other


Item


(indicate: local/general


tears
losses
pin holes
creases
folds
cockling/buckling


Plate mark: flattened/fracture of paper


media loss
media abrasion
cracking/flaking of media


ATTACHMENTS (small sketch indicating problem areas sufficient)


ECT NUMBER: AGSA


COMMENTS
slight/moderate/severe)


INWARDS/OUTWARDS 54. CHECKED BY: 53. DATE:


slight/moderate/severe)


Cn
0




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O
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*
(D






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*+


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STATE CONSERVATI


1. JOB No. .............................. REQUEST FOR

9.: TYPE OF ITEM/MATERIAL TYPE MEDIUM:
5.1 ARTIST/AUTHOR/ATTRIBUTION:
7.: PLACE OF CREATION/ORIGIN:

21.. PERSON AUTHORISING REQUEST: 22.
3.: DATE: 23.
S10.: CLIENT/OWNER/CUSTODIAN: AGSA [ HTSA [ PR(
SECTION/OTHER:_.. ...-._.___....-... .......... ........................ .......................
39. PRESENT LOCATION:
17. PROPOSED TRANSFER DATE: 13.
16. TRANSFER REQUIREMENTS/SPECIAL PROBLEMS: .............................
........ ................ ............................. 18.
19. RELATED INFORMATION FILES/PHOTOS/REPRODUCTIONS:
S- 25. PROJECT TYPE:. Programmed O Non-programmed
EiD 24.. SERVICE REQUIRED: Analysis O Condition Report
L Examination Exhib. Prep. E. l Loan Approval
*<- *' .;" Other_ :._.:_-..._........._..._..... .
- 28. PROPOSED TREATMENT APPROVAL: 27.
;i : : a) Proceed with project
S b) Other instructions:

26.


3N CENTRE OF SOUTH AUSTRALIA

CONSERVATION
4. TITLE/NAME/SUBJECT:
6. PUBLISHER/MANUFACTURER/ATTRIBUTION:
8. DATE OF PRODUCTION/CREATION:

CONTACT NAME: 34. CLIENT


TELEPHONE No.
)SA EO SAM O SLSA O


35.

36.


CONTAINER No/s.

No. OF SEPARATE PARTS:

O]


El
Dl
D]


Conservation ]
Fumigation O


COMPLETION DEADLINE:


..<1
2. CONSERVATION



11. ACCESSION No.

RECEIVING OFFICER'S SIGNATURE


DATE:. ... ................ ............ .......
cn
SPECIAL INSTRUCTIONS TO CLIENT:


0

.. .......... ........ ........................ ..............
(D
.-. ..-. .. --- ------ -------


o

.......
. ... .................. ......... .. .................. ......... .............. .... :. ;

......... ... ............. ........... ..................


Authorising Officer Signature:


PROJECT Noi


BS WtEG IVED'B


38.:: CONSERVATION SECTIONS
.37. PROJECT. CO-ORDINATOR:
41. MAJOR MATERIALS .


IN ORDER: OB. O PG' O PP E ST .[O TX OE
S32. PROPOSED DISPATCH DATE:
42. MAJOR PROCESSES USED 43. MAJOR MATERIALS USED


RCS D]


A A A
B. B B
C C C
D D D

F .F F
G G G- ... G


: __ : : O

O
0


47.
52.
53.
54.
33.






39.
40.


TIME ESTIMATE:
TIME TAKEN:
DATE ITEM COMPLETED:
WORK UNDERTAKEN BY:
DISPATCH DESTINATION:
PROJECT CO-ORDINATOR'S SIGNATURE:


sr-
>
e
r+
ES'


DATE:..:. ....-.. . ,.....

FILE RECALLDATE: ___Ti ....
FILE RECALL TO OFFICER:__ ..


__


"""~1""'~'"1""''""'"~~-~"'-'~~-I~" "'


i


i


i














STATE CONSERVATION CENTRE OF SOUTH AUSTRALIA


MASTER LIST AND DEFINITION OF FIELD HEADINGS
CONSERVATION REQUISITION, EXAMINATION, ANALYSIS AND TREATMENT RECORDS



INTRODUCTION

The following master list presents definitions and information on all field
headings used at the State Conservation Centre related to the documentation
of conservation processes such as requisition, examination, analysis,
treatment and Job dispatch.

The fields in this listing have been used to create all existing
documentation forms. If you are uncertain regarding the meaning of any
given field or the type of information which should be entered on a
conservation form please consult the master list for guidance.

In addition to the above, the master list should be used when new forms are
being designed, in particular for special conservation projects for large
numbers of items.

When designing new forms always include the code number for the field .
either before or after the field name. This facilitates Indexing and
related functions.


FIELD HEADING MASTER LIST


1. JOB NUMBER:

This 6 digit number 000000 Is allocated to an item upon its arrival
at the State Conservation Centre and represents the job number and/or a
receipt number. This number, in conjunction with the CONSERVATION
NUMBER, is necessary to record the frequency of return visits for
specific items, as well as record management data such as the number of
jobs entering the laboratory each month. This number will be allocated
by the Receipts and Dispatch office in the Loading Bay. For officers
undertaking jobs outside the Centre, eg exhibition condition checking,
telephone the Receipts and Dispatch Office for job numbers for specific
items.


2. CONSERVATION NUMBER

This seven digit number 0000 000 represents the unique identifying
number for any specific item. As an item is being examined, analysed,
treated, prepared for exhibition etc. etc. by a member of the Centre's
staff, it will be assigned a unique conservation number in effect for
all time. Groups of conservation numbers will"be periodically assigned
to Section Heads by the Administrative Services Section. Section Heads
will assign conservation numbers, ensuring that an item does not
already have a number. A register of assigned conservation numbers
will be held in the Administrative Services Section.


3. DATE

This field would normally be found at the tops of documentation forms
and is to be filled out by clients and sometimes by SCC staff at the. /
S time of requisition or registration of a conservation project/ te
should be entered in the following style: day, month, year eg 091186.




4. TITLE/NAME/SUBJECT

Field 4 is used to record the following information:

Title of a work, for example "Sydney Cove, 1803" this can
be a book title, a title of a painting, sketch, drawing or
map etc.

Sthe name of an item, for example "Model T Ford"

Subject, for example "still life", "ornithological sketch,
robin".





5. ARTIST/AUTHOR/ATTRIBUTION

This section covers information including the author for books,
manuscripts and related materials, and the artist for works of art.
For printed material where the work of more than one author is present,
the work would be classified in terms of the editor and the letters
"ED" entered after the name.

Where an item has been attributed to an artist, author etc. then the
appropriate name followed by the letters 'ATR' in upper case should be
entered.





6. PUBLISHER/MANUFACTURER/ATrRTBUTION

Field 6 is used to define the publisher for printed material, whether
it be in book form or as a single sheet it may cover the printed
word, as well as pictorial images including broadsides, posters and
billboard/printings.

Field 6 is also to be used to cover information related to the
manufacturer of industrial products including household goods,
machinery and transport items. Where an object consists of many parts
made by more than one manufacturer, then the principal manufacturer is
cited.

Where an item has been attributed to a manufacturer then the
appropriate name followed by the letters 'ATR' should be entered.


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7. PLACE OF CREATION/ORIGIN

This field is used to define the place of publication or manufacture
for example for books or manufactured goods. It can also be used for
ethnographic items or artworks to define the country or region where an
item has been produced eg Papua New Guinea, Sepik River. Generally
entries should be made hierarchically as illustrated in the above
example.

For ancient items, where descriptive dates may be useful for defining
the origin of an item, eg 'stone age', include the age description
after the place of creation entry, eg Egypt, bronze age.


8. DATE OF PRODUCTION/CREATION

This field is used to record information related to the date at which
an item came into being. Such dates include the date of publication or
manufacture, writing, painting, machining, moulding, etc.

The following conversions and formatting will apply:

value (+or-), century, month, day

for example:


Second millennium BC
first century BC
S1622
Scirca 1950
SMay, 1973
S12th June, 1982


-2000.0000
-0100.0000
1622.0000
1950.0000
1973.0500
1982.0612


9. TYPE OF ITEM AND MATERIAL TYPE/MEDIUH

Typical examples of information to be entered in this field include:

SCannon, brass
Font, stone
Painting, oil on canvas
Watercolour on paper
Print, etching on paper
'Spear, wooden
SShield, gold
Pot, stoneware
Costume, silk


10. CLIENT/OWNER/CUSTODIAN

This field is used to identify the client/owner eg client institution
or the custodian of a particular item.

Where an item is to be treated for another organisation, in particular
in those instances where a project is to proceed on behalf of a private
owner using time quotas for example from one of the North Terrace
Organizations, it is desirable that the owner is identified and an
appropriate address should be included in the field of information.




11. ACCESSION NUMBER

Field 11 is used to enter the accession number for an item.




12. SPECIAL COLLECTION NUMBERS

For recording any special numbers which help to uniquely identify an
object within a specific collection. This may be especially important
for some ethnographical material held within eg The South Australian
Museum.




13. CONTAINER NuMBER/S

Field 13 is used to record the location of an item, in particular where
a group of similar objects are stored in a single container of some
type.




14. SIZE OF ITEM

There are two methods for indicating the size of an item. The first is
the measurement of the item in order of height by width by depth in
millimetres, centremetres or metres as appropriate. The second is for
irregularly shaped objects where it may not be possible to accurately
give all three dimensions. In such cases, attempt to give the maximum
dimensions of the item.




15. WEIGHT OF ITEM

This field is available to record the weight of an item in grams,
kilograms or tonnes as appropriate. Where the weight of an item is an
estimate the letter 'E' should follow the weight eg lOOg E.


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16. TRANSFER REQUIRENTS

This field is designed to allow SCC management to ensure that adequate
human resources are available for the delivery, dispatch and
transportation of heavy or difficult to handle objects. It is
essential that appropriate resources are available for
loading/unloading operations for both staff safety and the safety of
items.
Attention to this field by clients will ensure the smooth flow of
objects to and from the Centre. The field allows the client to
identify potential portability problems eg


PORTABILITY, SPECIAL PROBLEMS:


YES/NO


and comment on the problem envisaged.





17. PROPOSED TRANSFER DATE

This is the date an item will be transferred from a client institution
to the SCC.






18. NUMBER OF SEPARATE PARTS

Some objects consist of more than one part. It is vital, that the
Conservation Centre is made aware of this information on the receipt of
an item so that proper inventory control can be maintained.

Please indicate the number of separate parts numerically, however, you
may wish to also describe the parts very briefly eg lid and pot.






19. CLIENT RELATED INFORMATION, FILES, PHOTOGRAPHS, REPRODUCTIONS

This field relates to the identification of informational resources by
the client, such as literature, reports or Government files which may
be necessary or valuable for the briefing of conservation staff
regarding the design of proposals for the examination, analysis and
treatment of works.

Where the client holds photographs or reproductions of the item (being
examined, analysed, checked and/or conserved) or knows about such
reference material, please enter identifying information and location
data.


20. PROJECT REFERENCE MATERIAL


This field may be used by SCC staff for the identification of source
material which has been used as part of the process of examination,
analysis, treatment etc. Source material may include journal articles,
Government files, photographs, reproductions etc.




21. PERSON AUTHORISINH REQUEST

Field 21 is to be used to identify client officers authorising the
request including curators, librarians, archivists, administrative
officers, etc. The date associated with Field 3 would normally be used
in conjunction with Field 21.




22. CONTACT NAME

This field is to be used by clients where it is necessary to nominate a
special officer who can be contacted by Centre staff for discussion of
project proposals for examination, analysis and treatment. For ongoing
programs it will not be necessary to enter information in this field
unless it is required.




23. CONTACT TELEPHONE NUMBER

This field is for recording the telephone number through which Centre
staff may contact the person whose name appears either at Field 21 or
22.

If Fields 21 and 22 are both used then an entry in Field 23 would be
used for the Contact person nominated as the -special project officer.
See definition Field 22.




24. TYPE OF SERVICE REQUIRED PURPOSE OF REQUEST

In this field the client should identify one or more of the types of
service listed below eg

analysis
condition reporting
conservation
examination
exhibition preparation
Fumigation
loan approval
other


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Generally a series of options will be provided in the documentation
form so that the client may simply tick an appropriate item or items.
If the purpose of the request is different from categories (when they
are listed) the client should attempt to describe requirements as
simply as possible. Please note that items requiring fumigation
treatment only would not be identified using this field. When
fumigation is signified in this field it will always be in conjunction
with another service. Requests for fumigation services are managed
through their own specific system. Contact David Tilbrooke for advice
regarding fumigation enquiries.


25. PROJECT TYPE

The client should circle either the word "PROGRAMMED" or the words
"NON-PROGRAMMED". This information is required to develop data from
which the Centre can organise human resource needs to meet client
requirements. For example, in the future it may be necessary for the
Centre to develop a special exhibition support team. To determine
whether this is necessary the Centre will need to gather information on
the quantity of unscheduled exhibition requests.

It should be noted that programmed projects are those which have passed
through client conservation liaison officers to the Centre, Normally,
proposals for programmed projects would reach the Centre at least six
months before the beginning of a new fiscal period.

Non-programmed projects are those which have not been allocated a
project number by the Centre, are not pre-planned and result from
special activities within client institutions, such as loan requests,
special exhibitions and emergency situations like local flooding, in
the majority of cases it.is expected that client institutions will
provide formal guidance on the priority of a given unscheduled job.

In many cases to complete unscheduled work it will be necessary to stop
programmed activities, not only for the institution requesting a
non-programmed job but for other client institutions as well. Requests
for non-programmed works must therefore be carefully assessed by
clients before forwarding proposals to the Centre.


26. PROJECT NUMBER

When a project request or proposal is received at the Centre it will be
allocated a project number by the SCC. Lists of Jobs in terms of
projects and client codes will be sent to conservation liaison officers
on a regular basis. Such lists will also be made available throughout
the Centre for project scheduling purposes.



27. COMPLETION DEADLINE/DATE

This date is used to identify the absolute deadline for the return of
an object to its owner- 4 d.z .9.-

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28. PROPOSED TREATMENT APPROVAL

Field 28 is for client use in order to indicate whether it is necessary
for conservation staff to consult with clients during the course of
examination, analysis or treatment of an item. Generally two options
wil be presented to the client as outlined below:

proceed with project without further consultation
(this instruction would be signed and dated if the client
agrees to the Centre proceeding, if NOT then the client
would enter information in option two below.)

Other instructions

Agreement to the first option would normally occur for routine
activities. An entry in the 'other instructions' section would only be
recorded where a client believes there is likely to be some technical
difficulty or ethical problem related to completing the project or
there are matters of special aesthetic or historical interpretation
which require discussion in the formulation of technical procedures.
The client may add any special comments or directions they believe are
necessary regarding the management of the item's treatment proposal.

It should be noted that client institutions will be immediately
informed about any specific ethical or technical problem which may
arise in the course of any treatment, whether the treatment is of a
routine nature or not.



29. ARRIVAL DATE OF ITEM

This is the date of arrival of an item at the Centre.



30. RECEIVED BY

Field 30 is used to record the signature of the SCC officer who
receives the item.



31. PROJECT COMPLETION DATE

This is the date that a project is completed at the Centre.



32. DISPATCH DATE (PROPOSED)

This date is the time that it is proposed that an item will leave the
Centre. The provision of this information will be supplied by SCC
staff, but may be developed in consultation with client officers,
especially in the case of large scale projects. Conservation
co-ordinators, in any event, would contact client staff regarding
proposed dispatch dates well before the dispatch time so that


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transportation arrangements can be made in advance and so that objects
are ready for pick up in the Centre's loading area. When the Centre's
material transfer system comes on line, new arrangements will be made.



33. DISPATCH DESTINATION

Field 33 is used to note destination of work, eg exhibition venue,
Unley Store etc.



34. SIGNATURE CLIENT RECEIVING OFFICER

This section is for those institutions that may wish to use the
Centre's documentation system as a dispatch receipt form. In the case
of the Art Gallery, which has its own special system for the movement
of items, it will not be necessary for clients to sign Field 33. In
this case SCC staff will simply cite the Gallery movement form number,
a copy of which will be retained by the Centre.



35. DATE (RECEIPT)

This field records the date of client receipt of an object as
appropriate.



36. SPECIAL INSTRUCTIONS TO CLIENT

This field will only be used when SCC staff believe that clients should
be made aware of special problems associated with the handling,
exhibition or storage of an item. This advice will generally be
provided at the conclusion of a treatment.



37. PROJECT CO-ORDINATOR

Section 37 identifies the SCC officer who will take responsibility for
overseeing a particular conservation project during its stay at the
Centre, --.-- -



38. SECTIONS IN XHIC -JOB WILL BE UNDERTAKEN

Field 38 will be used to list the areas in which an object will be.
examined, analysed or treated in the Centre. In this way, a record of
all sections in which the item will be processed/treated will be
available.


39. FILE RECALL DATAs DATE REQUIRED

Field 39 is used to record the date when a member of the Conservation
Centre wishes to re-examine a conservation file. This information will
be recorded in the Centre's computerised registration and treatment
index file. Files will be delivered to staff on dates as requested.




40. FILE RECALL OFFICER

Indicates the person requesting the delivery of a conservation file on
the day specified in Field 39.




41. MAJOR MATERIALS

Field 41 is used to record the major materials from which an object is
constituted, for example, stone, paper, paint (oil), pencil, charcoal.
Field 41 entries may include support materials and structures as well
as materials used for surface decoration. There are 7 sub-fields
available for this record and data should be entered hierarchically.




42. MAJOR PROCESSES USED

This section is used for the listing of the seven most significant
.processes used in conservation examination, analysis or treatment. For
example, for the treatment of an oil painting, the seven most important
treatment keywords could be facing, lining, cleaning, filling,
retouching, surface coating and reframing.




43. MAJOR MATERIALS USED

The "MAJOR MATERIALS USED" field is provided to list the seven most
significant materials employed in the treatment, examination or
analysis of a work, for example: facing material, facing adhesive,
cleaning solvent, lining adhesive, lining material, filling agent,
surface coating, i.e. Japanese tissue, starch paste, acetone in
petroleum spirit, Beva 371, linen canvas, bees wax, Paraloid B72 5% w/v
... in. toluene.




44. PRELIMINARY EXAMINATION/AHALYSIS

This section is used to record preliminary data concerning examination
and analysis of an object.


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45. CONDITION

Field 45 is for recording the condition of an object. Such information
for a simple conservation problem may be quite brief or could be very
complex for other projects. Where a condition report requires
considerable space, separate sheets can be attached to documentation
forms. Where condition examination takes place over more than one day
diary type entries can be used for reporting progress see Field 52
for a typical format. Special sheets can be provided for this approach
as required.



46. RE-EXAMINATION

This field is used for the inspection and condition checking of items
on return from exhibitions or loans, or in related circumstances for
example, where items are examined to evaluate treatment performance.

Data for this field would normally be entered in the following format:


00
04


EXAMIMATION/ANALYSIS/TREATHENT PROPOSALs (use in point form)


STEP TIME ESTIMATE
(decimal hours)













TOTAL TIME:


OBSERVATION TIME INITIALS


Note that TIME in the above format is the time spent in undertaking the
job in decimal hours.



47. EXAMINATION/ANALYSIS/TREATHENT PROPOSAL

This field includes the fundamental project planning information. The
approach is designed to form a logical base from which planning can be
carefully analysed before the project is undertaken. This field
ensures that the basic ethical principle of liaison and negotiation
between client and conservator can be undertaken in a structured,
rigorous fashion. Field data includes two basic types of information,
process steps and the estimated time taken for each step. This field
will be used, not only for the planning and review of projects, but for
project scheduling purposes. It should be noted that project times are
recorded in hours and tenths of hours (0.1-0.9 hours/not as hours and
minutes). Such an approach aids efficient scheduling of the many
projects that the Centre will manage over a twelve month period.
For general structure see below:


48. APPROVAL


This field is used for the approval of Field 47 proposals by the SCC
officer given responsibility for supervision of a project. This field
is especially important where, for example, a volunteer may be directly
working with a member of staff who is not necessarily the Section Head.
A "COMMENT" section is included in this field to allow for additional
or new instructions regarding the modification or rethinking of a
proposal. See layout below:

APPROVAL: YES/NO

COMMENT:




49. SIGNATURE OWNER/CUSTODIAN OR REPRESENTATIVE
DATE

This field is for use by the owner, custodian or the owner/custodian
representative to approve the examination/analysis/treatment proposal
as indicated at Field 47.



50. PROJECT CO-ORDINATOR'S SIGNATURE
DATE

Field 50 is principally for use by SCC staff, however, there may be
some occasions when a project co-ordinator is selected from eg a client
institution etc. For general use, this field will be completed only
when project co-ordinators have not signed Field 48. For further
explanation see Field 48.


JOB NO. DATE


LOCATION


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51. PHOTOGRAPHY

This field in diary format is to be used for recording photographic
information related to the examination, analysis and treatment of
works. The "DATE" column is used to record the date on which a certain
batch of photographs are taken.
The "STEP/REQUIREMENTS" column is for defining the feature/phenomena
which is recorded, eg

1. BEFORE TREATMENT stain top left corner

2. AFTER TREATMENT top left corner showing
effective stain reduction.

The "PHOTOGRAPHIC DATA" column is available for recording special
conditions under which film is shot or porcessed or by which prints are
produced.
See general layout below:






PHOTOGRAPHY


DATE STEP/REQUIREMENT PHOTOGRAPHIC DATA TIME



























TOTAL TIME:


52. EXAMINATION/AIALYSIS/TREATHENT (Use separate sheets as required)

Field 52 is used to record processing steps using a diary type
approach. A typical set of entries is given below.





DATE TIME STEP MATERIALS TIME REQUIRED INITIALS
(decimal hours)


080785 0900 examination 1.00 JB

100785 1000 discussion with
curator 0.50 JB

100785 1400 preparation of
materials 2.00 JB

100785 1600 scouring fabric silk organza 1.00 JT

110785 0900 fibre examination
S before treatment 0.50 --JT

110785 0930 "preparation
of materials 1.75 JT

110785 1400 stitching/ silk multi-
couching filament thread 1.50 KW

120785 0900 as above 2.25 KW

150785 1030 stitching/ silk multi-
couching filament thread 1.75 JB

160785 0900 as above 3.75 JB

170785 0900 as above 4.50 JB

180785 0900 macrosopic
examination
after treatment 0.50 JT

180785 1430 documentation 1.00 JB



DATE ITEM COMPLETEDz(53) 180785 TOTAL TIM:E 22.75


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53 DATE ITEM COMPLETED


This is the date an item is ready for collection, i.e. the date when an
item's treatment, photography and packaging are all completed. This
field would normally be found associated with Field 52 data see
example above for location of field heading in a typical report sheet.





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54. WORK UNDERTAKEN BY

This field is used to identify the persons) who has undertaken work
listed in Field 52.



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55. EXAMINATIONH/AALYSIS TREATMENT SUMMARY (



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This section is to be used for providing an overview of the completed '
project when necessary. The field provides an opportunity for candid CD
comment on, for example, the success or otherwise of a treatment. This O
field is very important because it allows conservation staff to
evaluate procedures and highlights concern regarding certain processes. C/
hen the SCC's documentation treatment records are fully computerised O
this field will prove invaluable for teaching, project proposal
development and review of conservation methods. -




56. FUTURE TREATmEHT

This field may be used in conjunction with the file recall data fields
39 and 40. Field 56 is available to detail perceived or planned
requirements for future work.





SUNY Buffalo




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BUFFALO STATE COLLEGE

1I00 Elrm od AcnueI Buffalo. Ne York 14222-1095

Ar' Conscr.ll I pa)c irlmncn
RV.k, cl lall 23t 71760l7h-5l025


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CNS NJ


Summary of condition, con't:


PRELIMINARY EXAM E


Agent CNS
Telephone
Delivered by
Owner Date rec'd


Artist (owner's attribution)
Title or description
Structure
Dimensions (HxWxD inches) Accessories

Summary of Condition:


Treatment proposal, con't:


Preliminary Treatment Proposal: (see NOTE on reverse)













Cost Estimate Anticipated Results of Treatment:


++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
The artifact described above is received by us for student examination, treatment, and/or
research.
Signed Date
for the Art Conservation Dept.

I have read all of the information and the terms and conditions provided on the front and back
of this form and agree to them without exception.

Signed Date
owner or authorized agent
revised 2/88


. .**.****.t. .*..***~+++*++++++*+++++++ ++++++++++++4++++++4++++++++++.+++++++++++*++++++.++++

IMPORTANT INFORMATION PLEASE READ

Please arrange with your insurance carrier to have this artifact covered by your policy
while it is at the Art Conservation Department, Rockwell Hall, Buffalo State College,
1300 Elmwood Avenue, Buffalo, NY 14222-1095.
The department and supervising faculty have my permission to carry out the
examination/treatment of this artifact, and I agree to pay for the examination/treatment based
on the cost estimate provided. I understand that a graduate student or students will be
carrying out the examination/treatment of this artifact under direct faculty supervision, and
that the department assumes no liability for loss or damage to this artifact while it is in the
possession of the department.
In addition to my approval covering the preliminary examination/treatment proposal
outlined on the front of this form, I also grant permission for tests on and for microsampling
of this artifact for purposes of study and identification. I release to the Art Conservation
Department the rights of publication of information, photographs, and radiographs resulting
from the examination and/or treatment of the artifact. I also grant to the department
permission to communicate this information and material to other conservators and allied
professionals for scholarly, educational, and other professional purposes.
When the examination/treatment is complete, you will be notified so that arrangements
can be made for you or your authorized agent to collect the artifact and make payment. You
will be given two reports documenting in written form, (1) the examination and condition of
the artifact prior to any examination/treatment, and (2) an account of the
examination/treatment. In addition, you will be given photographs documenting the artifact
before, during (if applicable), and after treatment.

NOTE: Actual treatment may differ from this proposal if warranted by conditions revealed
during the course of examination and treatment. The owner will be notified if this
preliminary proposal is to be changed substantially and/or the estimate is to be modified.

revised 2/88


State UniLcrsil College at Buffalo


Owner
Abddtore


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BUFFALO -STATE COLLEGE

1300 Elmwood Avenue Buffalo. New York 14222-1095

Art Conscrvalioi Dcpartmcnt
Rockwell Ia11230 (716)187-5025


BUFFALO STATE COLLEGE

130 Elmword Avenue Buffalo. New York 14222-1095

Art C('oln~enlr ion I)cparlmlcl
Rvckwdlll11ll210 17161)70-51125


PAPER EXAMINATION REPORT

CNS# Owner's Date received


Owner


Page I of -


PAPER TREATMENT REPORT

CNs* Owner's ;'Date received


0
O


Artist, nationality, dates (owner's attribution):


Ownertist ntonality- dates -owner's attribut-on):

Artist, nationality, dates (owner's attribution):


Title or description


Title or description


Date .- Publisher


Date_ Publisher


Support


Support


Medium


Dimensions: Frame/Accessories
(H x W, inches)
Watermark, collector's mark, Inscriptions, etc.:



Examiner Faculty Date of report
+.......++++++..++.++ P -++++.+*.+++*+*+.+++*T .. ++++O+++*++++++ + ++++.++++..++
PRE-TREATMENT (A) PHOTOGRAPHS:
Code* Subiect


Samule & Location


MATERIALS ANALYSIS
Flndlnus


Medium


Dimensions: Pr
(H W. inches)l


am/laccessoorle


Treated by Faculty Date of report
4++++444++++4+4+++*+44++++++,+. +.+t+++4+++++++4+4+++++++++4++++++..+++++++++.+++.++++.. +++++


Code* Sublect


TREATMENT PHOTOGRAPHS
B during. treatment
C actual state (before compensation of loss or abrasion)
D = after treatment
: i


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Texas State Archives Photographic Collection


Accession #
Location:
Photographer/Studio/(Processor)
Caption:


Date


Proper Subjects:


Generic Subjects:


Positive Process Negative Process Mount Type:
& Support: & Support:
Technique: Mount Material:
Format: Format:

Positive Condition Negative Mount

1) 1)Acid Migration 1) 1)
2) 2)Abrasions/Scratches 2) 2)
3) 3)Accretions/Deposits 3) 3)
4) 4)Adhesives/P.S. Tape 4) 4)
5)Dichroic Fog 5)
6) 6)Fading Image 6)
7) 7)Finger Prints 7) 7)
8) 3)Folds 8) 8)
9) 9)Foxing 9) 9)
10) 10)Losses/Holes 10) 10)
11) 11)Mounted 11) 11)
12) 12)Mss (Recto/Verso?) 12) 12)
13) 13)Separations 13) 13)
14) 14)Stains (Type?) 14) 14)
15) 15)Sulphiding 15) 15)
16) 16)Surface Cracks 16) 16)
17) 17)Surface Dirt 17) 17)
18) 18)Tears 18) 18)
19) 19)Water Damage 19) 19)
20) 20)0ther Problems 20) 20)

Treatment: Cleaning Dates Other Treatment & Dates

Copy Print Have Copy Negative __ Have Electrostatic Copy Have
Need Need on file Need

Recommendations: Date:
Initials:


89












MANUSCRIPT NO.
Metric Inch
Bound Format ........................
Helht .......... ............
Width ............ .......
Thickness ............ ......
Photograph
FIRST SPECIFICATION
PROCESSES time
Preparation ........................
Dry CleanIng ............ ...........
Wet Processes ........................
Repair ........................
Collation .......... ...........
Sewing ........................
Binding ............ ...........
Finishing ...............
Examlnation .......... ............
Total Time ....................
Materials
(record below)


SUBJECT MATERIAL
10 Hand-made paper
20E Machine-made paper
30 Wovel.ald
40 Watermark
SQ Calfvellum
60 Sheep parchment
70 Goatskin
80 Calfskin (uterine)
90 Lambskin
100 Kidskin
110 See below
SUBJECT IMAGE
120 Iron-gall Ink
J13 Carbon
140 Pigment
ISQ Metal
160 Graphite
17O Blue-black
180 Silver point
190 See below


PROVENANCE
200 Book-plate
210 Dedication
220 Stamps
230 See below
CONDITION
240 Soiled
250 Burnt
260 Stained
270 Distorted
28- Blocked
29J Mould damage
30L) Insect damage
310 Perforation
320 Old repair
330 Torn Slashed
340 Lacunae
35S Set-off
361 Fragmrent
37J See below
SEWING (Refer to bindin()
38J Loose guard Zlg-.ag


PROCESSES
390 Dilnfect
403 Dry Clean
41 J Wish
420 Deacidify
430 SlizeReinlorce
44J Remove Stain
4SJ Flatten
46J Laminate
47Q Infll A,NA
480 Repair tears AMNA
49] Fold repair A/NA
s50 Panel A NA
510 Guard A;NA
S2 Compensatlon
MATERIALS
531' H M No.........................
54J MNM No.....................
SS[J Tissue No .........................
56D Skin No. ......................
S7U Adhesive
58 See below


PROCESSES (method and material)
Disinfect


Wash


pH De.tidify/Buffer


Sizi/Reinforce


Suin removal and cleaning

Flatten


Lamination


ADDITIONAL INSTRUCTIONS AND OBSERVATIONS (subject analysis over)


5rs.Amnz~ .a l


.TITLE


FORMAT BINDING TEXT


Height ....
Width .
Thickness .
Photosheet Na .-
First Spec. by -..-
PROCESSES INITIAL
Preparation ....
Dry Cleaning .
Wet Process
Mending
Collation
Sewing
Bmdo .......
Bos
Finishing ...
Examination ...
Total time


DATE


LABORATORY PROCESSES


Disinect


Wash 0


pH/Buffer C


Size C


NonAqueouns



ADDITIONAL INSTRUCTIONS AND C


No.ITMS HEF.NRKCAR N


CONDITION EDGES DO NOT TRIM COVER
I 0 Skin subject ........ .. 35 Gilded/Coloured......... 68 Q Sample volume...............
2 i Paper subect-......... ....... 36 O Sprinkled/Marbled......... 69 O Repair ..................
3 i Manuscript__...... .... 37 0 Uncut/Deckle............... .. 0 70 ois/aps.........................
4 0 Pre......... 38 Bled/Cropped................. 71 Furbish............................
5 0 Plates .................... .... 39 Damaged/Decayed....... 0 72 0 Full........... ..................
6 0 Colour... .................. ..-...... 40 See below ..... ......... ... 73 H' ...........................
7 0 Foing/Fe/C ...... ..... 74 Quarter... ......mmm
8 0 OiV Wax........ ... 75 O Tip.......... .......... .
9 O Mould ...... ................ I 2 SEWING O 76 Lm.....................................
o10 L Insm....... ......... 41 0 Reinfore................... O 77 Vellum............... -..
II L.cunae. -- 42 O See analysis ........ O 78 O Whinawed.......................
0O 43 L Tanned supports.. ............ 79 Goa ..........................-.
MENDING 00 44 Wh'itawed supports....... O B0 O Sheep................................
12 0 Do not pull .................. IDO 45 0 Vellum supports................ 81 Calf.......................... C)
13 LI Repair....-.............. II 46 O Linen supports ..............-. D 82 L Pig ..--. .......................
14 Dry ler............... 00- 47 Double No......... 83 Paper...................... -.....
I5 O Reinorce ............. .... 48 Single No.......................... 84 Cloth.............................. (C
16 ] Lamina rue-.............. 49 0 T ........ ... mm 85 Clasps .............. .. ......-.
17 0 Foldmending ........._ SO L] Recessed............... O 86 t Ties................. ........ (
18 O Guard sintges.............. --- SIt L Link stitch.....................- 87 Bo ... ....................
19 Throw out........... ............ 52 Alternating ........................ 88 Pads.............................
20 o Sewnm uards............. OIO 53 ] Sub method........ ... O 89 O See below....................
21 0 Compensation......_ D 54 Oversew method....... ......
22 O See below ...................... 55 See below .... .. ............... SNE
O 93 [ Tight-back ................... '"
MATERIALS BOARDS O 91 0 Hollowback ............
123 0 H/M No. ................. O 56 Laced.................. 92 Replace.......................
24 I M/M No .. ........ 0 57 O Frayed...................... 93 Linings..................................
25 I Tissue No .............. O58 Split.r..................... 94 Seebelo........ .....
126 [ Skin No.. ..... ... O 59 Case....... ....-
27 Interlea.ve ............_... O. 60O 0 MllVP/Plaste............. FINISHING 1
z 29 See bet l........ .... ......... 61 See below................ ..... 95 Replace......................
O 96 O Label ............... ............
ENDPAPERS ENDBANDS L 97 L Tool drect....................... D
29 L Type Ne ..__ _..... 0 62 0 Primarylrmenr................. 98 Lea.I............ ..........
30 ] /M No ... ... .. 63 Secondary ............. ... 99 O Foil............... ..... .............
31 M/M Nao.- O 64 O Double .................. 100 Blind/Pigment...............
S32 O Colour .. l-. O 65 Laced ......... .... D 101 [ Leatherdressing.........
33 ] Marble ...... ..... .- 66 O Colour. ........................ O102 Consolid ..................
134 0 See below ..... 67 O See belo ................ 103 O See belo......................

D3
OBSERVATIONSS -

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0*0 0
5' 0 -
3. r0


t*4
C)m'


0

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CD


CARD No


No. ITEMS


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