IN THIS ISSUE
2 Smathers/HSCL integration;
Course Reserves; Digital
Aerial Photography grant
3 New lost item replacement
policy; GIS Day; iPhone App
4 Open Access; Sparky Awards
5 Exhibits; New databases
6 Smathers Library Bookstore
7 New librarians & positions
8 Library renovations
Libraries'to begin using Gator
1 cards for copiers and printers
Beginning September 4, Gator 1
cards will be used in place of the
current copy cards, and value can
be added to the cards for use in
the libraries in addition to the
campus services already in use.
Transfer of funds remaining on
the current prepaid copy cards
will be processed September 4
-October 30, Monday-Friday,
10:00 a.m.-4:00 p.m. in room 407
of Library West. Health Science
Center Library users can transfer
funds at that library.
SA UNIVERSITY oL
George A. Smathers Libraries
Marston Science Library
n open house was held Thursday, August 20 to celebrate recent
upgrades and renovations at Marston Science Library (see article
on back cover). Wesley Marston, son of the late Robert Q. Marston
(University of Florida president 1974-1984) for whom the building is
named, spoke to the audience. He quoted from his father's oral history a
remark that demonstrated his feelings of the building being named for
him. "I must say I am very gratified and humbled. When Bob Bryan first
told me about it, he got that gleeful chuckle that he does when something
has been done that he is especially pleased with. I agree with him that if
there were to be a building named after me, that would be the one that
would be the closest to my heart."
UF Provost Joe Glover, Dean of University Libraries Judy Russell and Wesley
Marston, son of the late Robert Q. Marston, participate in the ribbon cutting
ceremony to celebrate recent renovations to Marston Science Library.
Smathers Libraries and
Health Science Center
On July 1, 2009, the much anticipated
integration of the George A. Smathers
Libraries and the Health Science
Center Libraries, which includes the
Health Science Center Library, the
Veterinary Medicine Reading Room
and the Borland Health Science
Library in Jacksonville, took place. The
results of this integration and increased
administrative efficiencies and
expanded collaboration on services
and collection management all of
which improve the ability of the
Smathers Libraries to meet the growing
information and research needs of its
patrons. The Health Science Center
Libraries now benefit from the
conservation, digitization, grant
management, development and staff
training programs of the Smathers
The integrated Smathers Libraries
include over 20 unique branches,
facilities and collections, and is staffed
by over 500 employees, including 260
faculty and staff. Wallace McLendon
remains the Director of the Health
Science Center Libraries, and as
Associate Dean, reports directly to
Dean Judith Russell. The integration
was directed by President Machen
in 2008, and has been made possible
through months of planning on the
part of the libraries' staff.
Brian W. Keith
I dl',iry Financial and
Human Resources Officer
Page 2 ili'., )' News
The Health Science Center and the Levin College of Law now use the ARES
course reserve system, enabling all university faculty and students to have
access to all course reserves.
Electronic reserves offer faculty a cost-effective alternative to course packets
and other expensive materials. Utilizing the ARES reserve system, faculty
can place a variety of materials for courses online for student access. These
materials include hard copy books, DVDs and videos, as well as scanned
chapters of books and links to electronic journal articles. The only limitation
placed on reserve materials is that all electronic chapters must comply with
current copyright policies, which is the lesser of one chapter or ten percent
of a book.
Faculty training for electronic course reserves is available on the following
dates in Library West, room 211, behind the circulation desk.
September 1, 10:00-11:00 a.m.
September 3, 3:00-4:00 p.m.
No registration is necessary. For those not able to attend one of the training
sessions, online tutorial videos are available at https://ares.uflib.ufl.edu/
videos.html. For questions or more information contact the course reserves
department at http://firstname.lastname@example.org or (352) 273-2520.
Map & Imagery Library receives grant award for the
Aerial Photography: Florida digital collection
The University of Florida Libraries has received funding to complete the third
and final phase of digitizing the historic Florida aerial photographs shot between
1938 and 1990 by the U.S. Department of Agriculture. The photographic collection
dramatically documents changes to Florida's land use. It is widely used by planners,
developers and historians. Since April 2009, the collection has received 79,032
online item-level hits.
The Florida Department of State, State Library and Archives of Florida award of
$67,008 will support the acquisition and digitization of the 1971-1990 images
from the USDA. In addition, enhancements to the technology that supports this
collection will permit the public to freely access and download high resolution
digital aerial images, and a new user-friendly interface will facilitate searching of
the images by middle and high school students, as well as the general public. The
project team will be led by its principal investigator, Map Librarian Carol McAuliffe.
The Aerial Photography: Florida digital collection (http://www.uflib.ufl.edu/
ufdc/?c=flap) is one of the many collections supported by the UF Libraries in the
University of Florida Digital Collections (http://www.uflib.ufl.edu/ufdc).
Bess de Farber
New lost item replacement policy
To ensure that items owned by the
libraries are available, the George
A. Smathers Libraries will attempt
to quickly replace each item lost by
patrons with an exact copy, an updated
edition of the title, or a similar title. The
libraries do not refund replacement
costs for items that are returned
after replacement copies are ordered.
Overdue fines related to lost items are
not increasing and are not refundable
if the book is subsequently returned.
Specific fines and fees are delineated
This policy and billing cycle became
effective on August 17, 2009 for the
Smathers Libraries, excluding the
Health Science Center Libraries
The Legal Information Center
(http://www.law.ufl.edu/lic/) is also
excluded. Please refer to their Web sites
for billing policies.
GIS Day at UF
Wednesday November 18
Wednesday, November 18, beginning at
9:30 a.m., the George A. Smathers q
Libraries will host an all-day event to
showcase the use of geographic information
systems (GIS) to the academic community
and the public. GIS Day is a global event
that celebrates GIS and is held each year on
the Wednesday of Geography Awareness Weel
*If a lost item is returned before the
maximum overdue fine is assessed,
there will be no replacement
processing fine or replacement cost
billed to the patron. The associated
overdue fines will not be refunded.
* If a lost item is returned after
the maximum overdue fine is
assessed and before a replacement
copy is ordered, there will be no
replacement cost billed to the
patron. The associated overdue fines
and replacement processing fines
will not be refunded.
* If a lost item is returned after a
replacement copy has been ordered,
the assessed replacement cost will
not be refunded. The associated
overdue fines and replacement
processing fines will not be
~ Oe ep
The Smathers Libraries will provide this M -'
opportunity for those curious about GIS to f ~'
see its applications in action. It will also allow
the many departments on campus who use GIS to come
together to share the research projects on which they are working. Most importar
it will highlight the many services and resources in the libraries' Spatial Informati
Services Unit available for researchers using GIS. The celebration will be held in
Room 1A of the Smathers Library and will include speakers, poster sessions, exhi
demonstrations, and cake. For more information, e-mail email@example.com.
To ensure condition and accuracy of the
item and catalog, the libraries only order
replacement copies through trusted
vendors. The libraries will not accept
patron-supplied replacement copies.
Borrowers have personal responsibility
for renewal and return of materials
to avoid fees. In the rare event of a
request for refund, refund charges
must be submitted on the Request
for Refund Form (http://www.uflib.
within 90 days of the billing date.
Requests must contain the borrower's
name and UFID number as it appears
on university records, a description
of the charges being appealed, and
an explanation of the extraordinary
circumstances that justify why the
charges should be waived or adjusted.
Please include a copy of the bill and
other substantiating documentation
and submit to Library Administration
at PO Box 117000, Library West. Please
allow 30 days for processing.
Try the UF Libraries'
iPhone Web App!
t Visit the Ii. in Tools page (http://
4 www.uflib.ufl.edu/tools/) to view
an array of library tools, products,
S and services available to the UF
community for research discovery. Try
the iPhone Web App, an application in
experimental testing. The iPhone Web
h app offers the user access to most of
the Smathers Libraries services directly
from their iPhone. Applications for
other mobile devices are planned for
Head, Map & Imagery I dllir
I.l.ii, N News Page3
What is OPEN ACCESS?
Open Access (OA) is free, permanent,
web-based access to scholarly articles
for everyone. This is achievable via two
(1) Author Self-Archiving Scholars
sign an addendum at the time of
publication to retain the right to post
a copy of their research articles on
their personal web pages, to a subject
repository or to their university's
institutional repository (IR).
(2) Open Access Journals -
Researchers publish in scholarly
journals that are committed to offering
free sustained online access to peer-
reviewed articles. The publication
expenses for these journals are paid
through a variety of mechanisms
including grants, subscriptions,
donations, and/or author page fees.
Why is Open Access important?
In an effort to make publicly funded
research available for free to the
public, OA mandated policies have
been introduced and passed in many
countries and by many institutions.
The National Institutes of Health
(NIH) Public Access Policy requires
that all articles resulting from NIH
funded research be made publicly
available within 12 months of
publication. Introduced in the
Senate, the Federal Research Public
Access Act (FRPAA) ensures open
access to all unclassified research
funded by 11 major government
agencies including the Department
of Agriculture, Department of
Commerce, Department of Defense,
Department of Education, Department
of Energy, Department of Health
and Human Services, Department
of Homeland Security, Department
of Transportation, Environmental
Protection Agency, National
Aeronautics and Space Administration
and the National Science Foundation.
Several U.S. universities, including
Harvard, MIT and Stanford have
adopted policies mandating that
faculty members retain their author
rights to articles and deposit copies
of their research articles in their
universities' institutional repositories.
Find out more about OA at the
Open Access Scholarly Information
Sourcebook (OASIS) [http://www.
How can you support OA @ UF?
* Know your rights as an author.
Publish in Open Access journals or
journals that support Open Access
initiatives. Check the status of a
prospective journal and use the
Directory of Open Access Journals
* Keep your rights as an author. Use an
Addendum from Science Commons
* Encourage your colleagues to choose
an Open Access route when they
* Submit your articles to UF's
institutional repository (http://
For assistance, contact Dina Benson
Science & Technology I r'ariin
and Stephanie Haas
Digital Projects I ll'rritn
I Fo mor inomto on Ope Aces Week or th Spa Awad conac 0 .eau Jhso at margeauxf.e
@ UF IBR ARIES
Make a video
win an iPod
What: Create a video that shows the value of information sharing in
2 minutes or less.
Who: The UF Sparky Awards Contest is open to all UF students
Why: The first prize team will receive an iPod Touch and the runners up
will receive Flip video cameras! This is a chance for students to express
to the entire UF community the importance of free, legal, open access to
information. Videos will be screened at an awards ceremony and featured on
the libraries' Web site.
When: Contest deadline is October 26, 2009 at 5pm
Prizes will be awarded during a video screening ceremony on
November 4, 2009 at noon in the Library West Information Commons.
For contest details see http://www.uflib.ufl.edu/sparkyawards
Page 4 l.li'u News
Department of Special and
Area Studies Collections
Smathers i. i ,i, second floor gallery
Open Monday through Friday, 9:00 a.m.
- 4:45 p.m.
August 3-September 11
the Ages: An exhibit
of works from the
collections of the
and Dr. Thomas
by John Ingram.
September 14 -October 30
Banned Children's Books and
Challenged Children's Books
presented by Rita Smith, curator of
the Baldwin Library of Historical
November 2- December 15
Sarasota Modern: the Sarasota
School of Architecture
The exhibit will focus on the Sarasota
architecture of Paul Rudolph, Ralph
Twitchell, Victor Lundy, Mark
Hampton, Gene Leedy and other
prominent architects. Presented by
Marston Science Library
August 1-September 30
2009 1st Annual Elegance of Science
winning submissions and submission
information for the 2nd Annual (2010)
contest. Presented by Amy Buhler.
UF Homecoming display presented by
the Map & Imagery Library.
2009 International Year of
Astronomy display, as declared by
UNESCO. Presented by Sara Russell
7"-1 Mn#rTP lr k
Guide to Reference
Authoritative guide to reference sources in all formats includes over 16,000 essential
print and web reference sources covering all disciplines.
Faculty of 1000 Biology
Helps you stay abreast of the most important papers in the biological sciences.
Highlights papers on the basis of scientific merit rather than the journal in which
they appear. Shows faculty reviewer's evaluation comments for each paper.
Merck Index in Knovel
The Merck Index is now available electronically through the Knovel database.
Merck provides chemists and engineers valuable information on chemicals, drugs
Database of chemical reactions and the most frequently consulted reagents. Entries
highlight various uses and characteristics of each reagent. Also includes physical
data, solubility, form supplied in, analysis of reagent purity, purification, and
handling, storage and precautions.
Locate journals using the database MathSciNet
A collection of high-impact, peer-reviewed journals in theoretical and applied
mathematics and statistics.
UF Libraries subscribes to a database called Clinical Pharmacology. It is most
heavily used by the Health Science Center's faculty, staff and students, but it
contains information and functions that can be very useful to health consumers.
It not only contains detailed drug information on all U.S. prescription drugs,
but includes information on herbal supplements, nutraceuticals and other over
the counter products. Its Patient Education utility contains entries written in
lay language (English and Spanish) explaining side effects of a medication and
particular interactions with other substances. In addition, a unique aspect of this
resource, Drug Identifier, allows the user to find the name of a pill or capsule by
entering color, shape and imprinted alphanumeric characters. This has proven to be
of valuable assistance to patients and health professionals when trying to identify a
substance that has become separated from the vial or package in which it was sold.
Reference I l'l rii'iti, HSCL
Library News Page 5
his past summer the George A.
Smathers Libraries marked the
tenth anniversary of the opening of the
Smathers Library Bookstore, located
on the first floor of Smathers Library.
Managed by the Acquisitions and
Licensing Department's Gifts Program,
this academic success story (a
prototype for "new book fund" campus
library bookstores across the nation)
has become a "must visit" destination
for students, faculty and the general
public crossing the campus.
According to David Allerton, the Gifts
and Exchange senior library technical
assistant and manager of the bookstore,
"If you're looking for a 20 year old out
of print book of a scholarly nature, we
are a great source."
Allerton and his assistant manager,
Bruce Fraleigh, supervise the student
desk staff and continually review donor
gifts and duplicate titles not selected
for the general library collection, in
order to update the daily inventory of
2,000 to 3,000 titles shelved in the
bookstore. The books and other
materials given to the libraries are
matched first against existing holdings,
carefully reviewed by subject specialists,
and then added to library collections
when appropriate. After this thorough
review process is complete, staff in the
gifts area transfer remaining duplicates
or gift items to the Smathers Library
Bookstore for sale.
Most hardback items are priced at
five dollars and paperback editions
at three dollars. Specialty items (first
editions, limited printings and special
editions, art and architecture books,
USGS Florida maps, etc.) are usually
displayed or spotlighted in the window
exhibit outside the bookstore and are
priced accordingly. Occasionally, a
visitor will find DVDs, CDs or LPs on
sale at deeply discounted prices.
Daily announcements, such as $15
"bag sales," are posted on sandwich
boards in the Library West/Smathers
Library colonnade. The store's unsold
inventory is periodically reviewed and
sold to book dealers, donated to public
libraries, local charter schools, prisons
and other institutions, or discarded
and recycled. New donations are
always sought and welcomed.
For more information please visit the
Smathers Library Bookstore Web site
bookstore files/bookstore-old.htm or
call the University of Florida Libraries
gifts program at (352) 273-2699.
The Smathers Library Bookstore is
open throughout the year. Fall and
spring semester hours are Monday
through Thursday 10:00 a.m. 3:00
p.m. and Friday 10:00 a.m. 1:00 p.m.
Department of Special and
Area Studies Collections
S UNIVERSITY of
Yes, I support the University of Florida Libraries!
I want to join the Friends of the George A. Smathers Libraries at the following level:
O $15 Student Friend O $250 Book Friend
O $50 Friend O $500 Librarian's Friend
O $125 Contributing Friend O $1000+ Dean's Circle
I would like to use my annual membership in the following:
J The Howe Society O Stewards of Florida History
J Smathers Libraries Purchase Fund O Architecture & Fine Arts Library
O Special & Area Studies Collections J Education Library
Latin American Collection J Humanities & Social Sciences Library
Price Library of Judaica J Journalism & Communications Library
African Studies Collection J Map & Imagery Library
Asian Studies Collection [ Music Library
PK. Yonge Library of Florida History J Marston Science Library
Baldwin Library of Historical J Digital Library Center
Children's Literature J Preservation
Popular Culture Collection J Other
Rare Books J Please send information about
Manuscripts making a planned gift/bequest
I want to leave a legacy:
F I would like to know how to create a library endowment
F I would like to learn more about charitable annuity in my estate planning
O I would like to include the University of Florida Libraries in my bequest
Page 6 I.lii)'News
Please make checks payable to UF Foundation/Friends of the Libraries and
mail to the Office of Development, George A. Smathers Libraries, University of
Florida, PO Box 117000, Gainesville, FL 32611-7000.
To pay by credit card please fill out the following:
J MasterCard O Visa J Discover J American Express
*NOTE: If using a credit card, the address you use above must match the credit
card billing address.
Credit Card No.
Employees of the University of Florida may wish to take advantage of the payroll
deduction process to provide their level of support.
Check here for payroll deduction. O
Your gift is tax deductible to the extent allowed by law.
For more information contact Samuel Huang at (352) 273-2505 or
Thank you for your support!
Michelle Foss moves to Marston Science Library
Michelle Foss has joined the faculty of Marston Science Library
in her new position as a science & technology librarian. She was
previously the Interlibrary Loan librarian based in Library West.
She is the library subject specialist for Aquatic Sciences, Animal
Sciences, Entomology/Nematology, H.d J. ,1. ._, Microbiology &
Cell Science, Soil & Water Science and the Water Institute.
Foss has a master's degree in library science and a master of arts
degree in French translation, specializing in technical translation from Kent State
and has worked as a technical translator interpreting scientific documents and papers
from French to English. Additionally, she was a clinical librarian at an academic
hospital and a science reference librarian at the University of Central Florida. She was
also a business analyst specializing in technology for a consulting firm.
As the Interlibrary Loan librarian she introduced a books-on-demand program
which allowed for a more patron-centered method of collection management. Now
she is using e-metrics at the book and journal level to analyze the science collections
at UE An area of particular interest is the correlation between library purchases and
use of materials. "In our field there has been a move from developing collections to
managing collections. Soon there will be another shift from collection management
to knowledge management and we need better methods of calculating e-metrics and
assessing collections," she said.
As science & technology librarian at Marston, Foss will continue her research
on intellectual property issues including copyright, plagiarism and patents &
Science & Technology I dl'irijiin
Ellen Knudson joins Special & Area Collections
Ellen Knudson has joined the faculty of the Department of Special
& Area Studies Collections as an associate-in with responsibility
for overall management and collection development of the Book
Arts Collection including the livre d'artiste and miniature book
collections. Half of her time will be spent working in the College
of Fine Arts School of Art and Art History where she will develop
and teach courses in graphic design for non graphic design
majors, and maintain and run the Letter Press Studio.
Most recently, Knudson served as an assistant professor of graphic design at
Mississippi State University. She has also been an instructor at a number of
workshops (e.g., at the Atlanta Printmakers Studio in 2007 and at the San Francisco
Center for the Book in 2006). She has a master of fine arts, book arts degree from
the University of Alabama School of Library and Information Studies, and a
bachelor of graphic design, North Carolina State University School of Design.
Knudson is married to Dr. Kevin Knudson, the recently appointed director of the
Honors Program at the University of Florida.
We look forward to exploring the opportunities that this new collaboration between
the Smathers Libraries and the College of Fine Arts School of Art and Art History
Chair, Department of Special and Area Studies Collections
is new rare books
MA, MLS, is the 1
new rare books
librarian in the
Special and Area
is responsible for
developing and managing the rare
book and other special print materials
of the Rare Book Collection. She
collaborates with faculty, students and
colleagues to define needs and create
strategic plans to meet current and
anticipated needs of the users.
Another important aspect of the
rare book librarian is to develop and
maintain contacts with dealers, donors
and other sources for acquisitions.
Poehlmann also prepares catalogs and
reference tools for dissemination, as
well as presents workshops and classes
about rare books for faculty, students,
librarians and other interested groups.
She was previously head of the
humanities and special collections
cataloging unit of Smathers Libraries.
is the new public
services librarian at
the Borland Library
Her duties include
being in charge of
outreach, instruction -
and access services for the UF-Shands
Jacksonville campus. She graduated in
2007 from the University of Georgia
with a bachelor's degree in history and
from the University of South Carolina
with a MLIS in 2008. While at South
Carolina, Summey was a graduate
assistant for the Center for Disability
Resources Library and the University
of South Carolina's School of Medicine
Library in access services.
I.liii)'News Page 7
Libraries undergo renovations
Renovations have taken place in
some of the UF Libraries with
funds from the Provost, the renovation
of Library West and other sources.
Marston Science Library
The Marston Science Library received a
facelift after 22 years. All floors have
new carpet and paint. Much-needed
group study rooms and an integrated
service desk to assist all visitors were
added to the second floor. The reference
and circulation desks on the second
floor have been combined into one large
service area. Library patrons will no
longer have to shuttle back and forth for
different services, but will instead be
able to experience "one-stop shopping."
The five new second floor study rooms
are available for group check-out
beginning with the fall semester. In
addition, the third floor now has
rolling white boards that can be used
for group projects. A final enhancement
has been the replacement of all public
and classroom computers with new
PCs, using Florida Center for Library
Automation's technology funds.
Chair, Marston Science I il'irir
Do you need additional copies of
Sidl'iiri News in your department?
Contact the editor at firstname.lastname@example.org.
Library News Editorial Board
Aimee Barrett, Margeaux Johnson,
Laura Jordan, Brian Keith, Ryan Litsey,
Jim Liversidge, Patricia Morgan,
Carol McAuliffe, Tom Minton,
Richard Saltzburg, Jay Wiese
Barbara Hood, editor/designer
P.O. Box 117000
Gainesville, FL 32611-7000
(352) 273-2505; Fax: (352) 392-7251
An equal opportunity institution
Cover photo: Marston Science I l'iury
Page 8 l..li)'News
Map & Imagery Library
(first floor, Marston Science Library)
During the fall 2008 and Spring 2009
semesters, the Map & Imagery Library
temporarily relocated its materials and
services while building repairs were
completed. This inconvenience was
turned into an opportunity to make
several improvements for the library's
users. The improvements include more
study space, more work space for
group projects using GIS and space for
class instruction. Computers have
ArcGIS software available for use as
well as two workstations with 11x17
flatbed scanners and Adobe
PhotoShop. The reference desk is now
centrally located and equipped with
dual monitors for improved research
assistance. In addition, most of the
book collection which was previously
restricted to in-library use can now be
checked out for the normal circulation
Head, Map & Imagery IL d'lir
Architecture and Fine Arts Library
The Architecture and Fine Arts Library
recently completed renovations,
including new paint throughout the
library as well as carpeting in the public
area on the first floor. Eighty ergonomic
chairs replaced some of the old seating
and the remaining cushioned chairs
were reupholstered. Other furniture
replacements include tables for group
study, single patron study and computer
workstations. The double-decker study
carrels received desperately needed
re-cushioning and reupholstering.
Electrical outlets were added through-
out the library which will help meet the
increasing usage of laptops and other
electronic devices, and there was an
upgrade and expansion to the library's
wireless accessibility. Previously, the
campus wireless network was available
only in the reading room.
Departmental I l',r iT'
The lobby is undergoing renovations
with the addition of display cases to
enhance the visibility of the Special
and Area Studies Collections and to
acknowledge George A. Smathers for
his support of the Libraries.
U George A. Smathers
UNIVERSITY of FLORIDA
P.O. Box 117000
Gainesville, FL 32611-7000