Distance learning and the...
 Distance learning and the...
 British women writers exhibition...
 Library of Florida History materials...
 Head of Map and Imagery Library...

Group Title: Library news : for faculty of the University of Florida
Title: Library news
Full Citation
Permanent Link: http://ufdc.ufl.edu/UF00017067/00035
 Material Information
Title: Library news for faculty of the University of Florida
Physical Description: v. : ill. ; 28 cm.
Language: English
Creator: George A. Smathers Libraries
Publisher: The Libraries
Place of Publication: Gainesville Fla
Genre: government publication (state, provincial, terriorial, dependent)   ( marcgt )
periodical   ( marcgt )
General Note: Description based on: Vol. 3, no. 1 (summer 1991); title from caption.
General Note: "A publication of the George A. Smathers Libraries."
 Record Information
Bibliographic ID: UF00017067
Volume ID: VID00035
Source Institution: University of Florida
Holding Location: George A. Smathers Libraries, University of Florida
Rights Management: All rights reserved, Board of Trustees of the University of Florida
Resource Identifier: aleph - 001927378
oclc - 30684097
notis - AKA3361
lccn - sn 94026904
 Related Items
Preceded by: Library news

Table of Contents
    Distance learning and the UF Libraries
        Page 1
    Distance learning and the UF Libraries
        Page 2
    British women writers exhibition in Special Collections
        Page 3
    Library of Florida History materials used to educate K-12 teachers and students
        Page 4
        Page 5
    Head of Map and Imagery Library retires
        Page 6
        Page 7
        Page 8
Full Text



, r 11.11'


Distance Learning & the UF Libraries:

Communicating services to our off-campus users

In a recent study published in the
Online Journal ofDistance Learning
Administration, Martina Nicholas and
Melba Tomeo reported that academic
librarians have done a great job answering
the "challenge of providing resources
and services to off-campus users in a
variety of innovative ways." Examples
of resources and services that academic
libraries offer distance learners currently
include the following:

*remote access to databases
* e-books
* e-reference (phone, chat and e-mail with
* e-reserves
* distance education librarian
* online tutorials

The study also found that the same
librarians who did a wonderful job
dreaming up these resources and services
did not do the best job at marketing them
to distance learners. There is no point in
working hard to develop these resources if
they are not being promoted.
Because of this, the UF Libraries
have started to market distance learning
services in a number of different ways.
The UF Libraries Distance Learning
homepage has been revamped you can
check it out at www.uflib.ufl.edu/
A "Getting Started" tutorial explains
the steps to take before having full access

to the UF Libraries' services and can be
accessed on the UF Libraries Distance
Learning homepage.

Another tutorial that is handy for
distance learners and traditional on-
campus students alike is the "Remote
Logon Using EZ Proxy" tutorial, which
explains how to access full-text articles
while off-campus through the online
databases. This tutorial can be accessed
from the UF Libraries homepage at www.
uflib.ufl.edu, by selecting Instruction and
then Tutorials.

We also have a UF Libraries Distance
Learning brochure that will be sent out
to distance learning programs before the
fall semester so they can be distributed
in student information packets.
Faculty who are interested in sending
these brochures to distance learning
students, can e-mail Kathryn Kennedy at

1Li/,, ,,: Kennedy
Engineering Outreach Librarian

2 Faculty-librarian

-- 3 British women writers
exhibit; Cancellation list

,- 4 Florida history materials
educate K-12 teachers and

-- 6 Head of Map & Imagery
Library retires

--' 7 Carrie Newsom joins MSL;
new READ poster

-' 8 Construction update

George A. Smathers Libraries


MfOLIH oil:mrmn facuty/ibaia co~l~Tlanommtionm

t is 1595, the height of colonial Spanish
rule in the New World.You are a high-
ranking officer of the Spanish admiralty,
returning home to Spain after serving
for many years as the governor of Cuba.
During your years of service, you have
administered vast swaths of land for the
Crown, presided over numerous trials and
legal proceedings, protected the regional
trade monopoly established by the Casa de
Contratacion, or House of Trade, worked
closely with the church to bring religion
to the region, and seen to the security of
the city of Santiago itself. You are waiting
for the turning of the trade winds, to allow
you to board theflota, or treasure fleet,
for your journey home. Since up to one
quarter of the individual ships in theflota
do not arrive safely back in Cadiz, you
update your last will and testament with
the local notary public, just in case.Along
with members of your immediate family,
servants, slaves and extensive personal
holdings, you board a galleon that sets sail
for the straits of Florida, where you reach
the gulf stream and are propelled east,
towards the Azores. Luckily, the journey is
uneventful and you arrive home to a royal
welcome. Before your death, you write
your memoirs for posterity. In addition
to the autobiographical account of your
life, over the course of your administrative
career, you have either written or been
responsible for the creation of literally
hundreds, or possibly even thousands,
of documents that have flowed into the
Archivo General de Indias, the historical
document repository in Seville.
Personal correspondence, diaries,
religious records, legal documents,
notarial records, shipping manifests, etc,
all contain valuable information that is of
interest to scholars in history, sociology,
anthropology, linguistics, botany, women's
studies, geography, natural resources and
environment, and political science, to
name just a few. These resources have been
gathered, organized, preserved and made
available to researchers at archives across
the old and new world for hundreds of
Page 2 '- Library News

Bruce Chappell and Cathleen Martyniak
study manuscript materials held by the
Special and Area Studies Collections

years. However, accessing the information
contained within them can be a challenge. For
one thing, handwriting styles have changed
tremendously in the last 400-plus years.Also,
abbreviations, grammar and punctuation
usage have changed dramatically as
well. Paleography is important so that
scholars can learn to correctly decipher the
documents they are examining.

Paleography: The study and
scholarly interpretation
of ancient written documents

Students affiliated with the University
of Florida do field work examining
documents at the National Archives of
Spain in Seville and Madrid, in Mexico
at Mexico City and at smaller, regional
and religious archives throughout Latin
Bruce Chappell, affiliate faculty of
the Center for Latin American Studies
and coordinator of Caribbean Collection
Development Initiatives for the Smathers
Libraries, has been teaching "Paleography
of Historical Spanish Documents and
Archival Research Methodology" here at
UF since 1982. This graduate level seminar
is offered every two to three years and has
been taken by over 150 students. They
use their new found skills to decipher
many hand written documents, allowing
them to gain the knowledge to write their
dissertations and publish books on such
varied topics as the history of geopolitical
and environmental changes, the impact of

European pathogens on native Americans,
18th century Cuban social history,
Franciscan missions in Florida and
secular clergy in Spanish Florida.
The seminar is also an excellent place
for the students to learn'archive etiquette.'
Chappell helps them become familiar with
strategies for working successfully with
archive staff and teaches them techniques
for taking and organizing notes. Students
practice their transcription skills on the
many manuscript materials held by the
Special and Area Studies Collections
Department of the Smathers Libraries. In
addition to significant holdings of 19th
and 20th century paper manuscripts from
Haiti and Cuba, the department also has
over two million pages of Spanish colonial
documents on microfilm from Spain,
Mexico and Cuba. Finally, in Europe,
paleography is taught at most universities,
while in the United States, only three
universities teach it, with the University of
Florida being one of them.
The Center for Latin American Studies
has been supportive of the seminar since
its inception. The current Center Director,
Dr. Carmen Diana Deere, continues
this long tradition of close cooperation
between the center and the libraries. In
addition to providing funding for several
graduate student assistants to work at
the Latin American Collection (LAC),
the center also supports the frequent
travel of Bruce Chappell to Cuba in order
to build ties between our nations in the
area of cultural patrimony. Dr. Deere is
implementing a new governance structure
designed to increase participation by
the center's affiliate faculty in decision-
making processes. Demonstrating her
ongoing commitment to work closely with
the libraries, she named Richard Phillips,
head of the LAC, as an ex oficio member
of the 2005-2007 Latin American Studies
Faculty Advisory Council.

Cathleen Martyniak
Head, Preservation Dept.

British women writers exhibition

in Special Collections

The Department of Special and
Area Studies Collections is pleased
to present a new exhibit entitled
"(Re)Collecting British Women Writers:
Eighteenth- and Nineteenth-Century
British Women Writers in Special
Collections." The exhibit features books
from the Baldwin Library of Historical
Children's Literature with an emphasis on
women who wrote for children, including
Kate Greenaway and Maria Edgeworth.
Curated by Cathlena Martin, a Ph.D.
candidate in the English department, the
exhibit was created in conjunction with
the 14th Annual British Women Writers

Conference held in Gainesville March
23-26. The conference keynote speaker, Dr.
Lynn Vallone from Texas A&M University,
spoke on"Re-membering Mary, Queen
of Scots: Girls Reading and Girls Writing
in Eighteenth- and Nineteenth-Century
Britain." Nineteenth century books about
Mary, Queen of Scots are also included in
the exhibit. The exhibit is on display in the
Smathers Library Exhibit Gallery through
John Nemmers
Descriptive and
Technical Services Archivist,
Special and Area Studies Collections

.- -., _

Left: The play grammar, or, The elements
of grammar explained in easy games by
Corner, Miss, 1798-1875.
Above: A page from a children's book
illustrated by Kate Greenaway, 1848-1901.

Smathers Libraries is beginning
a project to compile a list of $750,000
worth of journals (both electronic
and paper) to cancel in fiscal 2007
should there be no increase to the
library resources allocation.
To be effective in FY 2007, these
cuts must be made before the end
of July. Faculty will leave campus in
early May. The libraries generally
do not hear about budget increases/
decreases until late June or early July
- too late for subject specialists to
consult with faculty before making
serious cuts.

The library resources allocation has
been reduced (Legislative reductions)
and then stayed relatively flat for
the past five years while the cost
of library materials (journals and
monographs) has inflated at a rate of
about 5% per year. Legally required
to stay within our budget allocation,
the decrease in funds combined
with inflation makes it impossible
to purchase the same number of
journals. Journal inflation is much
higher than that of monographs.
With no influx of state funds to
cover inflation, there has been a
steady reduction in the number of
monographs Smathers Libraries
have been able to purchase over the
past several years. The cuts must
come from the journal portion of the
To read the complete open letter
to the faculty from Director Dale
Canelas, go to http://www.uflib.ufl.

Library News '~ Page 3


Quality pre-owned books at low prices

Convenient Location
Smathers Library (East)
1st floor

Mon-Thurs 10am-3pm
Fri 10am-2pm




used to educate K-12 teachers and students

This summer 200 middle-school and
high-school teachers from around
the country will travel to St.Augustine
to participate in a series of workshops
entitled "Between Columbus and
Jamestown: Spanish St. Augustine" This
is the third year that these Landmarks of
American History and Culture Workshops
have been funded by the National
Endowment for the Humanities (NEH)
as part of its We the People initiative, and
once again the P.K.Yonge Library of Florida
History and Curator James Cusick expect to
play an instrumental role in their success.
Teachers participating in the
workshops have the opportunity to study
important topics in Florida and U.S.
history by visiting historical sites in St.
Augustine, examining primary historical
resources, and attending seminars and
tours given by distinguished historians,
archaeologists, and other scholars. Dr.
Cusick, who specializes in Florida's
Spanish colonial period, serves as a
lead scholar for the workshops and is

Wi"Tk? tA
a .d p t E i

Pae4 Library News
Page 4 '- Library News

responsible for selecting many of the
primary source materials used by the
teachers both during and following their
participation in the workshops.
The Florida Humanities Council,
in partnership with Flagler College, the
St.Augustine Historical Society and the
Historic St.Augustine Research Institute,
organized and offered the first of the NEH-
funded workshops in 2004. The program
was funded again in 2005, and a total
of 400 teachers participated during the
first two years that the workshops were
offered. The workshops are available to
public and private school teachers and
administrators from all grade levels and
disciplines, as well as to home-school
teachers. Each summer, four groups of
fifty teachers attend weeklong workshops
and interact with scholars and colleagues.
Among the historic sites toured during
the workshops are Fort Mose,America's
first legally-sanctioned free black town,
and the Castillo de San Marcos, one of
St.Augustine's most famous landmarks.
Following the seminars and tours, the
participating teachers are asked to create
and share lesson plans based on what they
have learned.
Given the importance of the P.K.
Yonge Library to scholars researching the
history of the state, the Caribbean and
the United States, it is appropriate that
workshop participants use materials from
the collection both in their own learning
experiences and in the lessons that they
create for their students.
"We call our collection the Library
of Florida History," Cusick states."If that
is the name of the collection, then it's
important for the collection to have a
reputation for helping to teach Florida
history and improving knowledge of
Florida history"
The primary source materials
contributed by the P.K.Yonge Library
and other institutions are made available

on a Web site titled "Spanish Colonial
St.Augustine: A Resource for Teachers"
(http://www.flahum.org/colonial). The
Spanish, English and Latin materials

Cus 5 ,a 6e th I. i

available include correspondence,
illustrations, accounts of warfare, runaway
slave notices, publications, as well as an
extensive collection of maps and images.
According to Cusick,"an early goal of this
program was to give teachers things they
can use in the classroom that won't impact
their budget. We have lots of maps, prints,
records and letters in the collection that
are out of copyright and we can give them
away on the Web."
The Spanish Colonial St.Augustine
Web site also includes a "Comparative
Timeline of General American History
and Florida History, 1492 to 1823," as well
as historical information specific to St.
Augustine. The lesson plans created by
workshop participants are organized on
the Web site by grade level and arranged
according to state and national curriculum
standards. Cusick worked closely with the
libraries' Digital Library Center (DLC) to
design and create the Web site. The DLC
was responsible for converting a large
portion of the original documents and
other resources to digital format and
making them available on the Web site.
This year, Cusick and the DLC will add
digital audiovisual resources for teachers
as well.

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"We have a chance not only to have an
impact on the teaching of Florida history
in fourth grade within the state,' Cusick
says,"but also to get the history of Florida
integrated into other courses and grade
levels." The workshops also are attracting
teachers from Texas, Arizona, California
and other states from the Spanish
borderlands, as well as teachers from large
northern cities with concentrations of
children with a Spanish heritage."To have
a state that was a Spanish colony for such
a long time is very useful to these teachers
because their students can relate to the
Spanish heritage of St. Augustine. We have
a major story to tell that is broader in its
significance that just Florida'"

Founded in 1565, St.Augustine is
America's oldest permanent European
settlement, predating Roanoke by 20
years, Jamestown by 42 years, and
Plymouth by 55 years.As such, the city
offers workshop participants a unique

view of colonial America. A number
of teachers particularly are interested
in colonial St.Augustine's opposition
to slavery in the neighboring British
colonies, the experience of runaway
slaves in Florida and the importance of
Fort Mose. In addition to slavery, another
popular topic is the interaction between
Native Americans and the St.Augustine
Topics for the 2006 workshops, to be
held in June and July, include: the Spanish

government and the Catholic Church,
Native Americans and the Spanish mission
system, race and slavery, archaeology and
architecture, and the military. Joining Dr.
Cusick in facilitating the workshops are
current and former UF faculty including
Dr. Michael Gannon, distinguished service
professor emeritus; Dr. Kathleen Deagan,
distinguished research curator for the
Florida Museum of Natural History; and
Herschel Shepard, professor emeritus at
the school of architecture.
"Personally, this has been an amazing
experience for me because I get to sit
through these lectures and seminars along
with the participants," Cusick stated."Also,
there is a certain amount of importance
in having a representative from the
Department of Special and Area Studies
Collections participating in these types of
activities. The collections aren't the only
asset here; the people are an asset as well'"
Additional information about the
summer workshops can be found online
at http://www.flahum.org/sections/
st_augustine/ or by contacting Dr. Cusick
at (352) 392-9075 x306.

John Nemmers
Descriptive and
Technical Services Archivist,
Special andArea Studies (C'llcini'iis


Library News '-" Page 5

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-..2 -

Head of Map & Imagery Library retires

The Libraries celebrated the retirement
of Dr. HelenJane Armstrong with
a reception February 15 at the Keene
Faculty Support Center. Dr. Armstrong
came to the libraries in 1973 as the first
map librarian when the libraries' holdings
of cartographic materials were relatively
small. Under her care the Map & Imagery
Library has grown to become the largest
academic map collection in the Southeast,
and among the top five academic map
collections in the United States.
With her finger ever on the pulse of
the users of the map collection, she has
consistently made wise and opportune
acquisitions to address their needs. Early
in her tenure here she acquired from
the Library of Congress copies of the
Sanborn insurance maps of Florida cities
that recorded in detail the streets and
buildings of those cities at intervals during
the late nineteenth and early twentieth
centuries. She also consistently acquired
prints of aerial photographs of Florida
and many digital remote sensing images.
These collections have been very heavily

used over the years by patrons both from
campus and from throughout the state
While the libraries owned a few
antique maps before that time, the
donation of a private collection of
maps of the Holy Lands gave a major
boost to the Map & Imagery Library's
holdings in that area around 1997.
Since then Dr.Armstrong made other
significant acquisitions of antique maps
to support the programs in area studies
in partnership with Richard Phillips of
the Latin American Collection, Peter
Malanchuk of the Africana Collection
and Robert Singerman of the Judaica
Throughout her career, Dr. Armstrong
has been a strong and able advocate for
improving service to students and faculty
who use maps, remote-sensing images
and other cartographic materials. I first
became acquainted with her when I was
cataloging atlases in the 1980's, and have
worked even more closely with her since
she entrusted the cataloging of sheet maps
to my cataloging unit in 1997. She always
made it clear that acquiring and cataloging
resources for the Map & Imagery Library
are very important because our user
community deserves the very best. That
community is composed of heavy users
from several different UF colleges as well
as frequent users from throughout the
university, and indeed throughout the
world. Her exemplary service doesn't stop
when the maps are bought and cataloged,
but shines even brighter through guidance
she has given to the countless classes and
individuals who have called upon her
expertise over the years.
When the library began its program
of scanning and making available valuable
out-of-copyright materials through
establishment of the Digital Library
Center (DLC), Dr. Armstrong was quick
to lend support. Her collaboration with
the DLC through identifying and making
available for scanning many antique
maps, aerial photographs of Florida and

the Sanborn insurance maps of Florida
has been integral to the development of
several important digital collections in the
PALMM Project. They include the Sanborn
Fire Insurance Company Maps of Florida
at http://palmm.fcla.edu/sanborn/,
Aerial Photography Florida at http://web.
and World Maps at http://palmm.fcla.
In fall 2005 she collaborated in the
University of Florida's contribution to a
joint exhibit with the Historical Museum
of Southern Florida entitled "Caribbean
Collage" by offering the loan of over 100
Caribbean maps from the collection
and providing descriptive information
about each. By providing this detailed
descriptive list to the Science & Social
Sciences Cataloging Unit, she enabled
us to complete priority cataloging for
these valuable and fascinating maps. The
exhibit in Miami from February 24 June
4,2006 includes parts which can be seen
at http://www.historical-museum.org/.
In the realm of map librarianship,
Dr. Armstrong is justly revered for her
many contributions. She helped write and
edit Cartographic Materials 2nd ed., the
essential handbook for cataloging maps,
as a member of the Anglo-American
Cataloging Committee for Cartographic
Materials. She published many substantive
articles and received the Best of CCQ
Award in 1999 as senior author of the
paper, "Cataloging Aerial Photographs
and Other Remote-Sensing Materials,"
which is also a chapter in the book, Maps
and Related Cartographic Materials. In
1993 she received the Map and Geography
Round Table Honors Award, presented
annually to a librarian for outstanding
service to map librarianship. In 2000,
when she received the annual Special
Libraries Association, Geography and
Map Section Honors Award, the following
comments were made by the awards

Library News '- Page 6

"Our honoree has many specific
activities to choose from, adding up to
continued service to the field of map
librarianship, from the era of lone map
collections distanced in miles from
colleagues, to networked, electronic
collections on-line and accessible across
numerous boundaries ... moved from the
era of paper maps and aerial photography
to the era of vapor maps and satellite
photography and digital imagery not
to mention GIS, metadata and consortia
of catalogers. Our honoree is an innovator,
an administrator, an author, a mentor,
a colleague and friend. She is the first
to design and install compact shelving
for map cases.She is one of very few
map librarians with a Ph.D. in physical
geography and biotic resources. She has
designed or established map libraries,
including the National Geographic
Society map library in Washington, D.C.
in 1963-5; Northern Illinois University
Map Library, DeKalb, 1965-71; and the
University of Florida Map Library, now
the Map & Imagery Library, 1973 to
the present. She administers one of the
strongest map collections in the south,
seeing that collection grow tremendously
over the decades, and move from paper
to electronic media with skill and

good design sense.While the newest
technology may attract her, she has not
ignored the beauty and research value of
antiquarian maps as intellectual tools.
She has published numerous articles in
professional journals, including recent
award winners, on cataloging, particularly
of remote sensing. She has graciously

taught generations of students the
arcanery of maps, aerial photography
and GIS. She has shared generously of her
time and talent with her colleagues ...
she has led the Committee on Southern
Map Libraries, and in the State of Florida,
promotes the use of the University of
Florida collections from the student, to the
citizen next door to the Statehouse"
At the retirement reception colleagues
said that she was a friend and mentor
to all of them and they were proud to

honor her for a lifetime of service to map
Dr. Helen Jane Armstrong, Head, Map
& Imagery Library at the University of
Florida has left a legacy in service that will
continue to benefit the entire academic
community for a long time.
Jimmie Lundgren
Science & Social Sciences
Cataloging Unit Head

Carrie Newsom joins Marston Science Library

Carrie Newsom
is a new Assistant
University Librarian
in Marston
Science Library.
She contributes
her knowledge to
the reference and
collection management programs for the
study areas of chemistry, biochemistry
and chemical engineering. Newsom is
also a part of the library instruction team
and has taught ENC1102 courses. She is
an alumnus and graduated in 2002, with
a Bachelor of Science degree in botany.
After college, she worked for UF professors
researching topics such as biochemistry,
molecular biology and zoology.
Additionally at UF, Newsom worked with
an entomology professor editing the
Singing Insects of North America web site.

After her few years of experience at
UF, she furthered her education at The
University of Texas at Austin, where she
earned a Master of Science degree in
information studies. In Austin, she worked
under the library director, where she
created and maintained Web pages, served
on a committee responsible for the content
of the libraries Web site, trained other
Web authors in library web standards and
software use and performed qualitative
analysis of LIBQUAL+ comment data.
Newsom can be reached at 273-2863 or

Eliza Poster
Public relations intern

New READ poster
The Smathers Libraries are
continuing the READ posters series
with UF faculty and students. The
latest poster features Rita Smith and
John Cech. Smith is the associate
director of the Center for Children's
Literature and Culture and curator
of the Baldwin Library of Historical
Children's Literature. Cech is the
director of the Center for Children's
Literature and Culture, producer/host
of"Recess!," English professor and
children's author.
To view the posters online go
to http://www.uflib.ufl.edu/pio/
webpage/index.html or click on the
link on the libraries' home page at

Library News ~-' Page 7

Library West construction update

The building is in the final stages
of construction. Substantial completion
inspection has been completed for floors
three through six.
Below are the stages of construction
for each floor.
* Sixth floor completed except for wiring
of study carrels
* Fifth floor completed
* Fourth floor completed except for carrel
* Third floor completed except for
furniture installation
* Second floor casework, furniture and
finishes being installed
* First floor casework, furniture and
finishes being installed
* Site cleanup completed and landscaping
is being installed

University of Florida
George A. Smathers Libraries
P.O. Box 117001
Gainesville, FL 32611-7001
(352) 392-0342; Fax: (352) 392-7251
e-mail: carturn@uflib.ufl.edu

Is there another person in your department
who would like a copy of Library News? If so,
please notify us at: bhood@uflib.ufl.edu

Library News Editorial Board
Tatiana Barr
Barbara Gundersen
Carol Kem
Kathryn Kennedy
Cathleen Martyniak
Marilyn Ochoa
John Nemmers
Missy Shoop
Carol Turner
Priscilla Williams
Barbara Hood, Editor/Designer
An equal opportunity institution
Coverphoto: Architecture & Fine Arts Library

Top left: fourth floor carrel installation
Top right: third floor study tables
Above: north elevation

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