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George A. Smathers Libraries
Welcome from the director
Welcome back to the new school
year. Students and faculty
returning from summer break are
making the campus feel reanimated
and lively and we are looking forward
to a busy and active year.
This is the second year for
the Library West closure, and we
continue to plan for the reopening
next spring. Despite losing some
time during the last hurricane
season, the project remains on
schedule to reopen in March or April.
There is, however, another hurricane
season standing between us and
During the past year the number
of links to full-text electronic
content in the UF catalog has
grown dramatically; today there are
343,514 links. This includes e-book
collections, e-journals, databases
and thousands of freely-accessible
government document sites. In
addition, there are several thousand
e-theses/dissertations links. We will
soon be receiving and adding full
cataloging records for all our
e-journals which will result in
another 25,000 links to full content
in the catalog. And we expect to add
23,000 PALMM records for books,
maps, and journals that UF has
digitized and made available on the
web. All in all, we're nearing 400,000
links to full-text electronic resources
in the library catalog.
* E-journals include both titles
licensed from science publishers
(like Elsevier) and humanities/
social science/science titles in
aggregator packages (like EBSCO
Academic Search Premier) as well
as individual titles licensed by
Smathers Libraries. We currently
provide 38,886 e-journals.
* Books include collections
covering contemporary issues,
history, literature, law, and
various reference materials
encyclopedias, dictionaries, etc.
We currently provide 285,000
We are looking forward to an
interesting and challenging year and
hope that you'll let us know how we
can assist you with library support.
Dale B. Canelas
Director UF Libraries
2 2 Ask a librarian; ILL services;
3 Public workstations; New
Germanic & Slavic databases;
4 Online resources links;
5 Oxford DNB online;
Electronic Theses and
6 Moving Images Collection;
Digital Library Center grants
c' 7 Promotions and new
8 Orientations; Construction
update; READ posters
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nterlibrary Loan (ILL) opens up the resources of libraries across the United States
and around the world to the faculty, students, and staff of the University of Florida.
Through reciprocal agreements and consortial arrangements ILL is able to borrow rare
items, specialized materials, and foreign language materials that the libraries do not
hold in their physical and electronic collections. Best of all, this service is provided free
to library patrons.
Interlibrary loan is simple to use.Visit the Web page at http://illiad.uflib.ufl.edu/illiad/.
If it is your first visit, select First-Time User and set up your account. This requires your UF
ID number and provides ILL with your contact information and your loan preferences.You
will also set a password at this time. If you are already an established client, select Repeat
User and enter your ID and password and you are set to go. If you forget your password, call
the ILL staff at (352) 273-2535 and they will reset it for you.
Turnaround time is generally one to three weeks for book loans and three to 10 days
for articles that can be scanned. Turnaround time for a request is greatly improved by a
complete and accurate citation; however, the location of the lender is also a consideration.
For example, requests for materials located at Florida libraries will generally arrive faster
than materials ordered from California or Europe. A feature that increases the turnaround
time on copies is the ability to scan and deliver them electronically to the patron's desktop.
On July 1 the ILL staff reached full strength, allowing the unit to begin lending again.
This provides our users with the benefit of an increased willingness on the part of other
institutions to loan to UF, as we are once again able to fulfill our reciprocal obligations.
E-Reserves in the Smathers Libraries
Electronic Reserves is a free service for faculty and students provided by the George A.
Smathers Libraries. The Smathers Libraries has a large collection of materials available to
you and your students, and if you need supplemental readings this fall, we can often make
those materials available online for free.
An upcoming E-Reserves fall kickoff workshop will explain how to make your
classroom materials available online.
The E-Reserves Fall Kickoff Workshop
All UF instructors are welcome
Friday,August 19, 4:00-5:00 p.m.
Marston Science Library, room L308
ERes veterans, remember to e-mail us at firstname.lastname@example.org if you would like your hard
copy reserves materials available again in the fall.All materials not picked up by the end of
the semester are returned via campus mail unless other arrangements are made.
For more information on what the Electronic Reserves staff service can do for you this
fall, see http://www.uflib.ufl.edu/as/ERes/FacultyInformation.html.
2 *~- li/in Ct ii'
University-affiliated patrons with
activated library cards, or unaffiliated
users with "computer-only access" cards,
can log in to any of the UF Libraries'
public computers. These computers
all have Internet capability, enabling
users to access the UF Libraries catalog,
subscription library databases, and the
World Wide Web including most Web-
based e-mail services.
In addition to online access, some
libraries now provide more software than
previously available on public computers.
During the fall semester, commonly used
programs will continue to be installed
onto all public computers. Researchers
then can stay in the libraries to use print
or electronic library resources seamlessly
with Microsoft Office applications or
For more information about the
computers and equipment available in the
libraries, refer to http://www.uflib.ufl.
edu/computing.html. Please provide any
comments or recommendations on the
technology resources at http://www.uflib.
Humanities and Social Sciences Reference
Three new Germanic
and Slavic Collections
The East View Russian Periodical
Database, American Bibliography of Slavic
and East European Studies (ABSEES), and
the Central and Eastern European Online
Library (C.E.E.O.L) are now available for
use via the libraries' home page.
The East View Russian Periodical
Database is a full text database that
allows users to search publications central
Russia newspapers, Russian regional
newspapers, and Russian social science
and humanities journals.
ABSEES covers North American
scholarship on Eastern Europe, Russia and
the former Soviet Union. Records included
are for journal articles, books, book
chapters, book reviews, dissertations, and
selected government publications.
Library instruction for faculty and students
Library faculty and staff can provide
a variety of educational sessions to
aid UF faculty and students. This support
includes general orientations to the
libraries, instructions on basic resources
and search techniques, tutorials on new
online resources, seminars on research
methods and specialized resources, and
in-depth research consultations for faculty
and advanced students.
For faculty who assign term papers,
group projects, classroom presentations or
knowledge of basic research techniques,
scheduling an instructional session
can benefit their students. Increasingly
available online and in full text formats,
newer materials are added regularly to the
traditional and core library collections.
The difficulty for students and other
researchers is not that there is not enough
material available but that there is so
C.E.E.O.L. is an online archive that
provides access to full text PDF articles
from 174 humanities and social science
journals, electronic books and re-digitized
documents pertaining to Central, Eastern
and South-Eastern European topics.
These databases are accessed via the
libraries' home page through the Database
much. The ability to analyze sources,
make critical decisions about what is
most appropriate for an assignment, and
effectively use electronic resources can
be enhanced by making use of one of the
many educational sessions.
To schedule a classroom educational
session, go to http://www.uflib.ufl.edu/
jgs/customar.html for a contact listing.
For a specialized subject, an upper
division class, or a graduate seminar, faculty
can contact the appropriate library subject
specialist.A hotlink from the "Workshops
and Training Arranging for Instruction"
page above goes to a list of the subject
specialists with contact information. In
addition, many subjects are linked to Web
pages that include relevant research tips with
links to additional materials and resources.
Locator at http://www.uflib.ufl.edu/
locator.html. Alena Aissing, collection
manager for Germanic and Slavic Studies,
can be contacted at email@example.com or
Library News '- Page 3
Retrieval of materials in storage
With the renovation of Library page "Using the UF Libraries catalog:
West, the main collection was moved Requesting Items" at http://www.uflib.
to the new Auxiliary Library Facility ufl.edu/jgs/catalog-help/Requests.
(ALF). Material housed at ALF includes html or call the MSL Information Desk
the book and bound periodical at (352) 273-2856.
collections previously held at Library Requests are compiled five
West, documents from Library times each day and once a day on the
West, and the bulk of the microform weekend. Staff at the facility locate the
collection, excluding some Florida requested items and send them to the
newspapers held at Marston Science Marston Science Library for pick-up.
Library (MSQ. All materials held in Requests submitted by noon each day,
this location are still available through are available for pick-up at MSL by
the request feature of the online noon the following day.
library catalog. For further help with Ben Walker
this process, see the libraries'Web Access Services
UF Libraries' catalog, bringing the total
number to over 375,000. Included in
the additions are many current and
historical electronic books (netLibrary,
Books24x7, Early English Books Online,
The Making of Modern Law, etc.).
The most recent major project
to add catalog records for full text
resources will result in all e-journal
titles now listed in the E-Journal Locator
becoming available through searches
done in the library catalog. While the
catalog has previously included links to
approximately 10,000 Ee-journals from
major publishers, library subscriptions
to other full text services have enabled
access for the UF community to more
than 38,000 journal titles for which
electronically (as well as to many
additional scholarly journals), but it has Another benefit of this approach
been impractical for library staff to try is that the years of electronic
to maintain catalog links for this access. subscription coverage previously only
Here are some key points about available in the E-Journal Locator will
these UF catalog e-journal links: now also be available when following
* With records for each of these now
included in the library catalog, it will
no longer be necessary to go to the
separate E-Journal Locator to see
if the UF Libraries have a journal
* Including these records means that
there will now be separate records in
the catalog representing the print and
electronic versions of a journal.
With this tremendous growth in the
number of links to full text resources
included in the UF Libraries' catalog,
following the completion of the project
to add the 38,000+ e-journal records, a
new link to ONLINE RESOURCES will
be prominently displayed near the top of
each catalog screen.
t efWorks is a web-based bibliographic
L management program designed for
researchers to compile references and
to format papers and bibliographies in
seconds.After setting up an account, a
personal online RefWorks database is
created for the user.A researcher can then
build that database by exporting data
directly from online library databases and
catalogs; by importing references from
saved text files and other bibliographic
management programs (e.g., EndNote or
ProCite); and by manually creating new
To add selected references directly to a
personal RefWorks database, a researcher
can use RefWorks as a search interface
for some UF Libraries' resources. If a
researcher would rather start in a subject
database, an "export" feature to upload
references is often available; researchers
will be prompted to log in to RefWorks
to complete the upload. Direct export
Page 4 -- Library News
to RefWorks is available from online
database services such as the following:
* Cambridge Scientific Abstracts
* Project Muse
* OCLC FirstSearch
Because the personal databases are
saved to the RefWorks server, individual
users can store a limitless number of
citations and access their accounts from
any location with an Internet connection.
However, using RefWorks from off-
campus requires both connecting to UF
resources though the libraries' proxy
server (see Connecting Off-Campus
and logging in to RefWorks https://
asp?WNCLang=false with an account.
A researcher can organize saved
references into folders and search them.
The user can also create bibliographies
in either recommended citation styles
or a customized style. In addition, users
can quickly cite references in a paper by
using RefWorks' separate downloadable
utilities; Write-N-Cite allows Microsoft
Word/Internet Explorer users to create
in-text citations while One Line/Cite View
function is available for Netscape users.
If you are interested in learning
more about RefWorks, review the built-in
RefWorks Tutorial after you set up your
account or read the libraries' RefWorks
and UF Libraries' catalog tutorial at
catalog.pdf. Information on other
bibliography managers (e.g. EndNote,
Reference Manager and ProCite) can
be found at http://www.fcla.edul
Humanities and Social Sciences Reference
Oxford DNB ONLINE
The new Oxford Dictionary of National Biography Online (DNB) has more than 50,000
scholarly biographies of people who are important in British history and culture.
Created in association with the British Academy, written by thousands of specialists
around the world, the new edition of the DNB required 12 years and $40 million to
complete. The print version fills 60 volumes. The online edition is continuously updated
with newly contributed biographies. Recent additions include greater coverage of women,
business, labor, colonial America and the 20th century. Beginning in the fourth century
B.C., the DNB includes knights and notables, statesmen and rebels, politicians and pirates,
writers, artists, performers, scientists, philosophers, church leaders, military men and
many more. The new DNB includes an archive of all of the entries from the original
reference work that began publication in the 1800s. Best of all, our faculty, staff and
students can access the databases any time, anywhere.Visit the DNB here: http://www.
SThse and Diseraton
Doctoral candidate Sanford Lee is writing his dissertation on the effects of hurricanes
on shorelines in the Florida Panhandle. By submitting his dissertation electronically,
he is able to include detailed time elapsed satellite imagery in a video to accurately portray
the erosion of the shoreline over time. Graduate student Aimee Dean is writing her thesis
on a collection of her original poetry. By submitting it electronically, she is able to include
audio of her reading selected poems. These are only two examples of the innovative uses
for Electronic Theses and Dissertations (ETDs).
An ETD is a textual document created using Adobe's Portable Document Format (PDF)
that can then be read online or printed with Adobe Acrobat Reader. ETDs offer students
the opportunity to enhance the information presented in the document by integrating
multimedia objects, including videos, audio, data sets or even active links to online items.
The University of Florida Graduate Council agreed in October 2000 to require all
graduate students enrolling during fall semester 2001 onward to submit their theses and
dissertations in electronic format.
The Graduate Editorial Office, CIRCA lab, and University Libraries coordinate to
regulate acceptable formats, instruct students on how to write and submit the documents,
and to manage online access through the libraries' online catalog.
ETDs can be accessed in several different ways. UF maintains an online database of
theses and dissertations that can be accessed through the UF Libraries' Web site at http://
www.uflib.ufl.edu/etd.html. They are also integrated throughout the main UF Libraries'
ETDs afford UF students the opportunity to allow immediate worldwide access to
their research, allowing far greater exposure than a print copy. This expanded access
increases the chances the document will be read and offers the potential to stimulate
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Moving Images Collection in the University Archives
The University Archives houses a
variety of films and video recordings
documenting various aspects of the
university's history over the last 75 years.
The oldest film in the Archives is a 1931
"Fighting Gators in Training" production,
which focuses on the football team in
training and includes freshmen singing
"The Orange and Blue" while waving their
rat caps. This film, like many others in the
Archives, is too fragile for public use in its
original format and, as such, the content
normally would be inaccessible to patrons.
In recent months, however, staff members
have made a concerted effort to reformat
our valuable moving image collections in
order to preserve them and enhance their
accessibility to researchers.
The first step in the process involved
the reformatting of the Moving Image
speclbrowseu_uamov.htm), which is
comprised of more than 100 films and
videos. Each original recording was
reformatted to produce archival versions
in DV-CAM and Beta SP formats, and all
of the holdings are now available in VHS
or DVD format for viewing by patrons.
Following physical reformatting of the
films and videos, Carl Van Ness and Joyce
Dewsbury began reviewing the digital
versions in order to provide complete
descriptions of their content. This
effort has resulted in much richer
descriptions for many recordings that
previously had only been partially
identified. Each film or video in the
Moving Image Collection is now
fully described on the department's
Web site, and HankYoung has begun
creating catalog records for each in the
UF Libraries' catalog.
Another result of their efforts is
the News and Public Affairs Videotape
Directory (available online at http://web.
This guide provides detailed descriptions
of news reports, promotional videos, and
public information segments produced
by the university's office of News and
Public Affairs and its predecessors.
As with the recordings in the Moving
Image Collection, all of the original 3/4"
videocassettes in this collection have been
reformatted to Beta SP and MPEG2 for
preservation purposes and all are available
for viewing on DVD. The holdings in this
collection currently include productions
created between 1977 and 1989, but the
collection will grow as News and Public
Affairs transfers more recent recordings to
Because the Archives continues to
acquire videos and films on a regular
basis, this preservation and access project
will be an ongoing commitment. In July,
for example, Carl Van Ness acquired a
home movie of the 1968 Homecoming
Parade on VHS videocassette. This video,
and many other recordings like it, will
need to be reformatted and fully described
in order to ensure access for future
Special and Area Studies Co(llcctibns
Digital Library Center awarded grants
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Library News '- Page 6
Flo Turcotte named new Special Collections archivist
Flo Turcotte is the
new Research Services
Archivist in the
Department of Special
and Area Studies
people will recognize
Flo as she has been
with the libraries for
over nine years, previously working in the
Education Library, the Architecture and
Fine Arts Library, and as a senior library
technical assistant in Special Collections.
Her acceptance of this new faculty
position coincides with her graduation
with a master's degree in library and
information science from the University of
Flo also has accepted responsibility
for the department's literary manuscript
collections, including the papers of
Marjorie Kinnan Rawlings, Zora Neale
Hurston, John D. MacDonald, and
Lillian Smith. Her enthusiasm for these
collections is obvious as she provides
assistance to scholars and promotes the
collections both on and off campus.
In describing her attitude towards
her new position Flo said,"I'm delighted
to have this opportunity to put my public
services skills and experience with
research and reference services toward
assisting the patrons of Special and Area
The filling of the Research Services
Archivist position continues the evolution
of the Manuscripts and Archives unit
begun when Carl Van Ness assumed
leadership in 2003. His first step was to
create a new position, the Descriptive
and Technical Services Archivist, which
would be primarily responsible for
the arrangement and description of
collections.As a naturalbookend to this
"behind the scenes" descriptive archivist
position, Flo's Research Services Archivist
position is intended to be the public face
for Manuscripts and Archives.
Special and Area Studies Collections
Jana Ronan promoted to
library services, has
been promoted to
Ronan has played a
major role nationally
in the development of
chat reference, a way for library users to
get assistance via their computers from a
librarian without having to come into the
library. She was one of the first to research,
implement and coordinate a library wide
chat reference service and later published
the book, Chat reference: a guide to live
virtual reference services. There is a second
book in progress, Chat and the reference
interview. Ronan is also an enthusiastic
teacher and has shown her commitment
by participating in UF's First Year Florida
program, a program designed to help first
year students adjust to college life. She
served on the planning committee and
has also enjoyed teaching the class.
Humanities and Social Sciences Reference
Meet Merrie Davidson, psychology/sociology librarian
Merrie Davidson was appointed the
new psychology and sociology subject
specialist and assistant librarian of the
George A. Smathers Libraries in February.
She acts as a liaison to the Psychology,
Sociology, and Communication Sciences
and Disorders Department.
With a bachelor's degree in linguistics
and psychology from the University of
California, San Diego, she went on to
work on her master's in psychology at
the College of William and Mary and her
Ph.D. in Brain and Cognitive Sciences at
the University of Rochester, but decided
on librarianship instead. She received
her master of library science degree with
honors from Syracuse University in 1999.
Before joining UF, she held reference
positions at the Trident Technical College
Library, South Carolina, the Sandor Teszler
Library at Wofford College, South Carolina,
and the Carson Library at Lees-McRae
College, North Carolina. In addition to
her subject specialization, she brings with
her a wide range of teaching experiences,
including research methods in psychology,
bibliographic instruction, and information
fluency for students.
why she found this
position so appealing,
she explained that
as a librarian at an
she would get more
contact with many
areas of psychology and sociology, not
only some specific areas.
One of her special areas of interest
and skills is American Sign Language
(ASL).Merrie worked as an American Sign
Language-English interpreter for more
than twenty years, beginning as a free-
lance interpreter between deaf, hearing
impaired, and hearing persons in a variety
of situations, particularly medical, mental-
health, and social services.
"Just imagine anything you do in your
daily life and during special events in your
life, and I've probably interpreted for it',"
Cataloging and Metadata
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Library News -' Page 7
Library Orientations for
new faculty and students
New to campus or just need a refresher
on library services and resources? Come to an
orientation to learn which of the libraries is
best for you to use and what library services
are available. Learn how you can use the
libraries from home or office. Take a library
tour to learn about how it's all arranged. Find
out how to get help when you need it.All this
and more is included in each session.
Wed., August 31
Thurs., September 1
Mon., September 5
Tues., September 6
Thurs., September 8
All sessions are held in Marston
Science Library, room L-107. All subject
areas are covered and no registration is
needed. Bring your Gator1 card so you can
log in to the computers. If it's your first
time in the library, take your Gator 1 card
to the circulation desk to have it activated.
For more information call 392-0361
(Smathers Library) or 273-2856 (MSL).
Humanities and Social Sciences Collections
George A. Smathers Libraries
P.O. Box 117001
Gainesville, FL 32611-7001
(352) 392-0342; Fax: (352) 392-7251
Is there another person in your department
who would like a copy of Library News? If so,
please notify us at: firstname.lastname@example.org
Library News Editorial Board
Barbara Hood, Editor/Designer
An equal opportunity institution
Library News ~-- Page 8
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The construction project remains on
schedule for completion by January
The installation of the compact
shelving rails has begun. The rails are to be
set in place and then an engineering firm
will make sure they are level before the top
coating of cement is poured.
Installation of the south curtain wall
(glass) has begun. Windows and ceiling
grid installation has been completed on
floors four, five, and six.
For up-to-date construction news and photos,
READ posters feature UF faculty and staff
The Smathers Libraries are joining other academic and research libraries across the
country in producing READ posters using faculty, staff, administrators, and students. The
full-color posters feature professionally designed graphics and photographs. The posters
are hung in the libraries and other campus buildings.
The inaugural poster featured UF president Bernie Machen on his Harley Davidson.
Each of the celebrities chose a favorite book to hold when photographed. The posters
display support for reading and for the library system.
Each month, one or two posters are featured online at http://www.uflib.ufl.edu/pio/
webpage/index.html, and there is a link to all previous supporters. There is also a link to
the posters from the libraries' home page, http://www.uflib.ufl.edu.