Library West retrieval service...
 Libraries will switch to new management...
 Legal Information Center relocation...
 Focus on Smathers Library...
 University of Florida participates...
 Three long-time librarians...

Group Title: Library news : for faculty of the University of Florida
Title: Library news
Full Citation
Permanent Link: http://ufdc.ufl.edu/UF00017067/00028
 Material Information
Title: Library news for faculty of the University of Florida
Physical Description: v. : ill. ; 28 cm.
Language: English
Creator: George A. Smathers Libraries
Publisher: The Libraries
Place of Publication: Gainesville Fla
Genre: government publication (state, provincial, terriorial, dependent)   ( marcgt )
periodical   ( marcgt )
General Note: Description based on: Vol. 3, no. 1 (summer 1991); title from caption.
General Note: "A publication of the George A. Smathers Libraries."
 Record Information
Bibliographic ID: UF00017067
Volume ID: VID00028
Source Institution: University of Florida
Holding Location: George A. Smathers Libraries, University of Florida
Rights Management: All rights reserved, Board of Trustees of the University of Florida
Resource Identifier: aleph - 001927378
oclc - 30684097
notis - AKA3361
lccn - sn 94026904
 Related Items
Preceded by: Library news

Table of Contents
    Library West retrieval service update
        Page 1
        Page 2
    Libraries will switch to new management system
        Page 3
    Legal Information Center relocation plans
        Page 4 (MULTIPLE)
    Focus on Smathers Library services
        Page 5
    University of Florida participates in 'Hidden Collections' program and related activities
        Page 6
    Three long-time librarians retire
        Page 7 (MULTIPLE)
        Page 8
Full Text


George A. Smathers Libraries


Library West retrieval service update

T hen the Library West
building closed on
SDecember 24, 2003 for the
two-year renovation and construc-
tion project, staff initiated a new
service to retrieve requested Library
West materials for faculty, students,
and other library users. After three
months' experience, we want to give
you an update on the service.

Retrieval staff pull books from shelves

Collection Moves
In order to shorten and streamline
construction, Library West has been
totally emptied. All staff, services,
and collections have been relocated.
Except for the reference materials
and current periodicals, Library
West collections have been moved
to a climate-controlled facility
called ALF (Auxiliary Library
Facility) in northeast Gainesville.
Soaring 15-foot-high shelving and
temperatures in the 60s make this a
good place to store books, but pro-
hibit on-site use. The new facility
plus the existing off-campus
Limited Access Depository now
house all the books, journals, and
microforms from the Library West
collections plus infrequently used
materials from all campus library
collections. More than half of the
Smathers Libraries collections are
now located in these two facilities.

How Is It Going?
While both users and staff
approached the retrieval service with
some trepidation, the implementation
has gone quite smoothly. Library staff
have been extremely empathetic and
creative in seeking ways to make this
situation work for users. And library
users have been extraordinarily
cooperative and patient. Very few

complaints have been received and
very few problems reported. Some
users have even commented that they
enjoy the convenience of requesting
their materials online and coming in
to pick them up.
(Continued on page 2)

1 2 Information Station;
Read-A-Thon; NEH grant
1 3 Libraries to switch to new
management system;
Create Change; Recalls
and holds
1 4 Legal Information Center
relocation plans; World
Bank e-Library and
1 5 Focus on Smathers
Library services
1 6 "Hidden Collections"
1 7 Long-time librarians retire;
Welcome Assistant chair,
Access Services; Early
English Books Online
essay contest winner
1 8 Virtual Library orientation;
LibQUAL+ survey

Retrieval service (Continued from page 1)

Library staff are handling an aver-
age of 500 requests per day, some of
which are for multiple items. They are
meeting and generally exceeding the
promise of delivery within 24 hours.
Users are notified if staff are not able
to retrieve an item, and they are given
suggestions for pursuing alternatives.
Numerous improvements have
been made to the retrieval form, the
process, and the way retrieved materi-
als are handled. Materials that had
been boxed and moved out of Marston
Science Library and were inaccessible
for several months are now available
for retrieval and use.

Unexpected Benefits
Although there are inherent
inconveniences in a system of retrieval
rather than open stacks, there have
been some positive benefits.

SLost materials are being identified;
replacements are being ordered or
records updated while a search is

Information Station is coming
In an effort to increase awareness of
library services and resources the
libraries will be launching a new service
called the "Information Station." The
Information Station will be a mobile
reference desk providing students with
basic reference services and referrals.
The Information Station will move to
various campus locations such as the
Reitz Union colonnade, Turlington Plaza
and the Carlton Auditorium area. It will
be fully equipped with a wireless laptop,
printer, and access to basic reference
sources such as encyclopedias,
dictionaries and directories. Watch for
this service in the coming months.
Marina Salcedo
H&SS Reference

* Errors in records are being corrected
* Materials needing repair are being
* Opportunities are being created to
inform library users of existing
services and resources (e.g., how to
do "virtual browsing", how to access
and use specialized databases)

NEH grant awarded for
children's historical literature

The George A. Smathers Libraries
has been awarded a $295,507 grant
from the National Endowment for the
Humanities to continue cataloging
and access efforts with the Baldwin
Library of Historical Children's
The focus will be on 7,500 books
printed between 1870 and 1889. More
than 2,000 volumes that contain color
illustrations or decoration will also be
digitized by the Digital Library Center
and made available on the PALMM
(Publication of Library & Museum
Materials) Web site.

* Materials that present special access
problems are being returned to
campus libraries

Library staff will continue to
refine the service. Faculty and other
users will notice changes in the
retrieval process after the libraries
implement a new management system
in May. Comments and suggestions
are welcome. Remember that only the
Library West building is closed. The
reference and subject specialist staff
from Library West are now located in
Smathers Library. They are available
to assist with reference and research
and to talk with you and your classes
about library resources and services.
The humanities and social sciences
reference collection and the public
computers formerly located in Library
West are now available on the first
floor of the Smathers Library.
Carol Turner
Director for Public Services

Second annual Read-A-Thon
set for April 19-20

The University of Florida's
second annual Read-A-Thon will
again take place under a canopy on
the Reitz Union lawn on Monday,
April 19 and Tuesday, April 20.
Monday's location will be near the
College of journalism and
Communications; Tuesday's will be
near the Marston Science Library.
All faculty, students, and staff are
encouraged to read a ten-minute
passage from their own or favorite
work of literature. Classes may sign
up to read together. To schedule a
time to read, call 392-6617.

Page 2 1 Library News

May 3 is STP, the date that all
of the UF Libraries "Switch
to Production" in a new
library management system. Library
management systems support a
broad range of library functions
from the public catalog to circulation
activities and key technical processes
such as acquisitions, cataloging, and
maintaining serial holdings records.
Although much of the transition will
be invisible to library users, there
will be a new look to the catalog and
staff will be able to send overdue and
other notices via e-mail. There will
be a number of behind-the-scenes
enhancements that should improve
library operations.
Since May 3 is rapidly approach-
ing, library staff are heavily involved
in transition activities. Converting to

a new system is a complex process
that involves data migration, new
system configuration, and retraining
staff to perform their work using the
new system.
The current computer system
has been used at UF for nearly
20 years. Seeking to update this
architecture, library staff throughout
the State University Libraries carried
out a detailed market review of
available library management
systems and completed negotiations
with Ex Libris (USA) Inc. in early
2002 to purchase their ALEPH 500
system. All of the State University
Libraries of Florida will convert to
the new system during the next two
years. UF will be the first to imple-
ment, and two others (the University
of North Florida and the University

of West Florida) will follow in June
and July. Florida's community college
libraries brought up the new system
in December 2003. The Ex Libris
system has been installed at Harvard
University, the University of
Minnesota, the University of
Tennessee, MIT, Boston College, the
SUNY system, and many other
academic libraries.
We anticipate very little down-
time for library users only the
weekend before May 3, which is
graduation and the beginning of
semester break. Staff will continue to
make improvements after the system
comes into production. We encourage
you to take a look, try the new fea-
tures, and send us your comments.
Carol Turner
Directorfor Public Services

Create change!

T traditional systems of scholarly
communication are not work-
ing, is a claim recently made by
many sources. The cost of journals
has skyrocketed with a 227% increase
in cost to North American research
libraries from 1986 to 2002. As a
result many libraries and institutions
have cancelled journal subscriptions
and do not purchase new journals.
This situation even affects book
publishing since as budgets are
squeezed by expensive journals, the
market for books is reduced. With
fewer copies of scholarly books being
sold, publishers are less willing to take
a chance on new authors.
Electronic publishing has fre-
quently been thought of as the answer

for lowering prices. However, as pub-
lishers have sought to protect their
own interests, they have restricted
access and may package e-subscrip-
tions into large expensive groupings.
Publishers and libraries have concerns
with quality and with preservation
and archiving issues.
We at UF can take action to create
change in the scholarly publishing
system. A new Web site by the
Association of Research Libraries and
other organizations provides a num-
ber of tips for making a difference.
For more information visit the Create
Change Web site at
Alice Primack
Marston Science Library

Recalls and holds on
library materials

When all campus libraries
switch to a new library manage-
ment system on May 3, 2004, recall
and hold requests will not migrate
from the old system to the new
system. It will not be possible to
place electronic recalls or holds
between March 31 and May 3.
Patrons may continue to place
manual recalls/holds at a circula-
tion desk in any of the UF Libraries.
If a request has not been filled by
April 30 and the item is still need-
ed, patrons must resubmit the
request in the new system.

Library News 1 Page 3

May 3 STP (witch o Prodction

Libraries will switch to new management system~

Legal Information Center relocation plans

Plans for the temporary reloca-
tion of the UF Legal
Information Center (LIC) are
proceeding, with the actual moving of
services and collections scheduled to
begin on April 17. The move should
be completed on May 11. The tempo-
rary home for the LIC until mid-2005
will be the former Publix location in
Butler Plaza on Archer Rd. Bus
service will run from the UF campus
at the J. Wayne Reitz Union bus stop
via the #1 bus and, in addition, the
temporary location offers approxi-
mately 100 free parking spaces
adjacent to the building.
For the convenience of library
patrons, a limited number of services
and materials currently located in
Holland Hall will be located in
Bruton-Geer Hall during the building

expansion/renovation. These include
course reserve materials, the Tax
Library, a small computer lab, video
playback facilities, and offices for
computer support and media services.
A full range of services will be avail-
able at the Publix facility once the
move is completed, including wireless
Internet access, seating for over 200
students, and a computer lab.
Reference materials, periodicals
and treatises will also be available on
open shelving. Foreign and interna-
tional materials, state law and pri-
mary law materials will be in storage
at the annex since the great majority
of these resources are available elec-
tronically. Library patrons can contact
LIC reference staff at 392-0417 in
Holland Hall prior to April 16 for
more information about alternative

access to materials in these areas or
with any questions related to the
move. LIC staff are urging anyone
needing access to hard copy legal
research materials during the April
17-May 11 move to borrow them prior
to April 16 since most items will be
unavailable during that time. When
completed in the summer of 2005, the
state of the art library will be almost
double the size of the current facility
and will reach or surpass peer institu-
tions in quantity and quality of
library space. For more information,
including a site plan, virtual tour and
timeline of the project go to
Patrick Reakes
lhi i, Ii Journalism and
Communications Library

World Bank e-Library & databases

ne of the University of
Florida's new Title VI
Centers, the Transnational &
Global Studies Center, under the
direction of Sandra Russo, has gener-
ously provided seed money to share
the cost for three years of a campus-
wide subscription to the World Bank's
online library and databases. The new
subscription has three components.
The World Bank e-Library compris-
es a searchable collection of all of the
Bank's books, reports and papers
published since 2000. The publica-
tions focus on economic and social
development and cover Africa, East
Asia, Eastern Europe and Central
Asia, Latin America and the
Caribbean, the Middle East and
North Africa, and South Asia.

The full publications may be
downloaded in PDF format. For
example, the latest World
Development Report looks at ways to
make services work for poor people
in developing countries. It includes
detailed statistical tables comparing
developing countries on key social
and economic indicators. More than
1,200 backlist titles are included in
the online library. New titles are
available as soon as they appear in
print and access is provided to infor-
mation not available in print.
World Development Indicators
Online is the most authoritative and
comprehensive database on econom-
ic development. It provides direct
access to more than 550 development
indicators, with time series for 208

countries and 18 country groups
from 1960 to 2002, where data are
available. Global Development
Finance Online provides direct
access to more than 200 debt and
financial flow indicators for the 138
countries that report public and
publicly-guaranteed debt to the
World Bank Debtor Reporting
System. These data run from 1970 to
2011, where available. Faculty, staff
and students can easily access the
databases from the Business Library
businesslibrary) or the Smathers
Libraries Web site
Peter Z McKay
Assistant Chair for the Social Sciences
(' ,II, :" Management

Page 4 1 Library News

Focus on

Smathers Library services

Since Library West closed for
construction and renovation, all
of the services formerly offered
in the library have moved to various
library locations on campus. So, what
exactly does the library next door to
Library West, known as the Smathers
Library, and formerly Library East,
have available to faculty, students,
and staff? The answer is a lot, includ-
ing computer access, reference servic-
es, current periodicals, video/ DVD
checkout, the Department of Special
& Area Studies Collections, and the
Latin American Collection.

Computers and equipment
Smathers Library has more than
50 computers available in Room 100
on the first floor, along with general
study seating and a variety of equip-
ment. All computers have access to the
Internet and online library services,
including the catalog, databases and
most Web-based e-mail services.
Wireless Internet access for laptop
computers and other mobile devices is
also available. Web CT courseware and
Internet video streaming materials
can be viewed on a limited number of
workstations as well; users should
provide their own headphones.
Microsoft Office 2000 software is on
18 workstations, and software for
viewing office files is available on all
workstations. Two scanners with
Adobe Elements software, four CD-R
writers, four ZIP writers, three
DVD/VHS players and one VHS-only
player are available. Black and white,
standard 8.5" x 11" laser printers are
also available; a Xerox copy card is
required for printing at $0.13 per copy.

Reference Services
Humanities & Social Sciences
Reference staff and materials are on
the first floor. Reference staff
provide significant one-on-one
instruction in library research skills
and teach general library instruction
classes on how to search the UF
Libraries' catalog, periodical index-
es, electronic databases, and
traditional library sources.

Smathers Library Bookstore
The Smathers Library Bookstore
is located on the first floor. The
materials sold in the bookstore are gift
items that go unselected for library
holdings by the libraries' collection
managers. The profits generated by
the bookstore are used to purchase
new books and other materials.

Special & Area Studies
The George A. Smathers Libraries'
Department of Special and Area
Studies Collections is comprised of
special collections in six subject areas
and three area studies collections. The
Special Collections, located on the sec-
ond floor of the Smathers Library in
the Research Room, include the
Baldwin Library of Historical
Children's Literature, the Belknap
Collection for the Performing Arts, the
RK. Yonge Library of Florida History,
the Manuscript Collection, the Rare
Book Collection, and the University
Archives. One scanner, one CD-R
writer, one ZIP writer, one microfilm
reader, and one microfilm/fiche reader
with printer are available in the
Research Room. The department also

includes four area studies collections:
the Latin American Collection,
housed on the fourth floor of
Smathers Library, the Africana and
the Asian Studies collections, which
are integrated with the general collec-
tions in the humanities and social
sciences, and the Isser and Rae Price
Library of Judaica, located in the
Education Library.
An exhibit gallery has recently
been created in an area outside of the
Research Room. The current exhibit,
"Selections from the collections:
African American history in Special
Collections)' features items from rare
books, manuscripts, archives,
children's literature, and performing
arts. It runs through April 16.

Latin American Collection
UF's Latin American Collection,
located on the fourth floor, ranks
among the finest in the world,
composed of approximately 350,000
volumes, 1,100 active serial titles,
approximately 50,000 microforms, and
a growing amount of computer-based
information and access. One micro-
film/fiche reader with printer is avail-
able in the Latin American Collection.
Mandelyn Hutcherson

For a complete listing of all
library computing and other
technology services see:


Library News 1 Page 5

ast September, the Association of
Research Libraries (ARL) Special
Collections Task Force spon-
sored a working conference that
explored the challenges of providing
access to uncataloged and
unprocessed archival, manuscript,
and rare book materials. The confer-
ence, "Exposing Hidden Collections,"
was held September 8-9, 2003, at the
Library of Congress and attendees
developed an action plan for dealing
with these materials.
The target audience included
library directors and senior adminis-
trators; special collections librarians
and archivists; heads of technical
services, public services, and collection
development; preservationists; digital
access librarians; representatives of
funding agencies; scholars; and others
from the research and educational
communities who share a high stake in
making special collections more
available and accessible. Robert
Shaddy, Jeffrey Barr, Tatiana Barr, and
John Nemmers from the University of
Florida Libraries were among those
who attended the conference.
The conference began on
Monday, September 8,j7
with a general meeting of partici-
pants and conference staff in
Coolidge Auditorium, Jefferson
Building, Library of Congress. Duane
Webster, ARL, made welcoming
remarks and introductions. Following
his remarks, a panel consisting of
Sarah Thomas (Cornell University),
David Stam (Syracuse University),
and Carol Mandel (New York
University) framed the issues and

proposed creative solutions to the
problem of "hidden collections." Next,
Stan Katz (Princeton University) pro-
vided "The Scholar's Solution" with a
response/ comment by Bruce Cole
(NEH). After a short break, Barbara
Jones (Wesleyan University) summa-
rized her White Paper: "Hidden
Collections, Scholarly Barriers." Peter
Graham (Syracuse University) served
as moderator of a general discussion
by the attendees.
After lunch, attendees were
organized into breakout sessions with
approximately 20 individuals in each
group to discuss designated topics.
Each breakout session concluded
with a list of activities that could be
suggested for consideration for ARL
action. The first day of the conference
concluded with a meeting of the
entire group during which short
reports from the breakout sessions
were made.
The conference continued on the
second day, September 9, with a
general gathering of participants in
the Coolidge Auditorium. Mark
Dimunation (Library of Congress)
summarized the recommendations
made from Monday's breakout
sessions with a discussion (facilitated
by Bill Joyce, Penn State) that devel-
oped a consensus on recommenda-
tions. Comments on the recommen-
dations and a discussion of their role
in assisting institutions with "hidden
collections" issues were provided by a
large panel comprised of representa-
tives from several groups. The confer-
ence concluded with a discussion on
"Developing a National Collaborative

Action Plan for 21st Century Access
to Special Collections)' facilitated by
Duane Webster (ARL).
Conference-related activities
continued after the conclusion of the
gathering. On November 17, 2003,
the four University of Florida partic-
ipants led a library-wide discussion
that covered conference themes and
recommendations along with tactics
and strategies that might be
employed at UE One of the major
recommendations that came from
the "Hidden Collections" conference
was that institutions should identify
and promote designated themes and
subjects to encourage cooperative
action among libraries and archives
to process special collections.
Therefore, a survey to identify com-
mon interests in unprocessed collec-
tion was initiated by the ARL Special
Collections Task Force. The
University of Florida also participat-
ed in the survey. The next step will
be for the ARL Special Collections
Task Force to analyze the responses
to determine what next steps are
needed as we continue moving
towards the uncovering of "hidden
Further information on the
Exposing Hidden Collections confer-
ence and the Special Collections Task
Force may be found at
Robert Shaddy
Chair, Department ofSpecial
and Area Studies (, ,11,, I;. ,:

Page 6 1 Library News

Three long-time librarians retire

T hree librarians have retired
recently, and their many contri-
butions will be missed by
library staff as well as by the patrons
they served.
Catherine (Kate) W.Lee worked
in Marston Science Library as a
subject specialist in aerospace, civil,
environmental, agricultural and
biological engineering. Prior to that
she worked with government docu-
ments. Patrons in Marston Science
Library will miss her expert assis-
tance and smiling face at the reference
desk. Kate will begin her retirement in
Sweden visiting her daughter and
granddaughters. Afterwards, she plans
to further pursue her interest in
migratory waterfowl.
Frank Orser has worked for the
University of Florida Libraries since
1969. He was the Special Collections
manuscript librarian since 1993, and

before that he managed serials acqui-
sitions. Patrons in the Special
Collections Research Room will miss
his wry humor as well as his kind and
patient assistance. An avid hiking
enthusiast and member of the Florida
Trails Association, he can be found on
the trails with his grandson in tow.
Delores Jenkins worked in
Library West as a social sciences
bibliographer. Her keen reference
skills and wit enlivened the reference
desk for 30 years. Patrons will miss
her helpful insights in answering their
questions as well as her generosity
and exuberant individuality. She is
known for her love of animals and for
tirelessly volunteering to help the less
fortunate in our community.
Jimmie Lundgren
Resource Services

Welcome new Access
Services Assistant Chair
and Collection Planner

Ben Walker has
joined the Smathers A
Libraries' staff as the
Assistant Chair and
Collection Planner
of Access Services.
Ben will be taking
on the crucial role of
coordinating the Auxiliary Library
Facility (ALF), which houses our less
frequently used materials (and tem-
porarily all Library West collections).
He received his master's degree in
library studies from Florida State
University in 2002 and was the acqui-
sitions librarian at Southern Illinois
University Edwardsville just prior to
coming here. He also worked in the
Santa Fe Community College Library.
Jimmie Lundgren
Resource Services

UF student wins honorable mention in
Early English Books Online Undergraduate Essay

Brian Kanner won Honorable
Mention for his historical
essay, "Convincing a Society:
A New View of the Deaf and Dumb,"
in the 2003 EEBO Undergraduate
Essay Contest. Each year, ProQuest
Information & Learning and The
Early English Books Online Text
Creation Partnership sponsor a
competition for undergraduate
papers that draw substantial
evidence from the works included
in the EEBO database.
Last spring, Kanner took Dr.
Robert A. Hatch's course on the
"History of the Scientific Revolution."
A fourth-year student, Kanner is

working on a double major in psychol-
ogy (CLAS) and marketing
(Warrington College of Business), and
is a research assistant to Dr. Hatch. "I
love challenging myself and taking
advantage of the undergrad research
opportunities at UF (and not being
bound by departments)'" he said. He
plans to attend law school.
"Convincing a Society" can be
viewed at
http://www.lib.umich. edu/ tcp/
Early English Books Online pro-
vides rich research possibilities for
students interested in all aspects of
early modern studies. Already a sub-

stantial database, EEBO will eventual-
ly include page images of 125,000
English imprints published from 1473
to 1700, as listed in the Pollard and
Redgrave, Wing, and Thomason
Tracts catalogs. As the contest rules
and guidelines suggest, "essays may
reflect the approach of any number of
academic disciplines or they may be
interdisciplinary in nature."
Deadline for receipt of essays for
this year's contest is October 31,
2004. Entry rules are available at
S. I, I) Arlen
('. ,'i: Management

Library News 1 Page 7



George A. Smathers Libraries
P.O. Box 117001
Gainesville, FL 32611-7001
Phone: (352) 392-0342
Fax: (352) 392-7251
e-mail: carturn@mail.uflib.ufl.edu

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Library News
Editorial Board
Shelley Arlen
Tatiana Barr
James Cusick
Mandelyn Hutcherson
Jimmie Lundgren
Alice Primack
Patrick Reakes
Shaun Saxon
Carol Turner
Editor/Designer: Barbara Hood

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e press

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Consult a librarian without
leaving your computer at

Orientation to the virtual library

LibQUAL+ survey will measure a L
libraries' service quality LibQUAL

On March 24, the George A. Smathers Libraries sent out a survey called
LibQUAL+, which measures library users' perceptions of service quality and iden-
tifies gaps between desired, perceived and minimum expectations of service. The
survey was sent by e-mail to a randomly selected group of faculty and students
and requires approximately 10 minutes to complete. Responses are confidential
and no identifying links between responses and respondents will be retained.
More information about the survey can be found on the libraries' Web site:
Faculty and students who received the surveys are requested to complete and
return by April 9.

Add the libraries to your myUFL top page to keep up-to
date on electronic resources, news and announcements

University of Florida
George A. Smathers Libraries
PO Box 117001
Gainesville FL 32611-7001

Use the Libraries from home or wherever you have access to the
Internet! Learn about the Web-based catalog, indexes and online articles, the
database locator, E-books and E-journals, and how to take advantage of
e-services such as online book holds, interlibrary loan, and electronic
course reserves.
Come to Marston Science Library, room L-107 at either of these times:
April 12 (Monday) 12:50-1:40pm
April 13 (Tuesday) 3-3:50pm
All subject areas are covered and no registration is needed. For more
information call 392-2822.
Alice Primack
Marston Science Library

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