• TABLE OF CONTENTS
HIDE
 Director's update on the libra...
 UF Libraries' catalog system to...
 Home access to library databases/e-journals...
 Interlibrary loan implements new...
 New copying and printing system...
 Frequently asked questions
 LibQUAL survey results
 Library-classroom partnerships
 PALMM projects provide access to...
 Locating the UF Libraries' 20,000+...
 Providing library services to off-campus...
 Harn exchange project enriches...
 Library resources budget for...
 Iona Malanchuk named Head of Education...
 Welcome new Director of Develo...
 Libraries offer free orientati...






Group Title: Library news : for faculty of the University of Florida
Title: Library news
ALL VOLUMES CITATION THUMBNAILS PAGE IMAGE ZOOMABLE
Full Citation
STANDARD VIEW MARC VIEW
Permanent Link: http://ufdc.ufl.edu/UF00017067/00021
 Material Information
Title: Library news for faculty of the University of Florida
Physical Description: v. : ill. ; 28 cm.
Language: English
Creator: George A. Smathers Libraries
Publisher: The Libraries
Place of Publication: Gainesville Fla
 Subjects
Genre: government publication (state, provincial, terriorial, dependent)   ( marcgt )
periodical   ( marcgt )
 Notes
General Note: Description based on: Vol. 3, no. 1 (summer 1991); title from caption.
General Note: "A publication of the George A. Smathers Libraries."
 Record Information
Bibliographic ID: UF00017067
Volume ID: VID00021
Source Institution: Samuel P. Harn Museum of Art
Rights Management: All rights reserved by the source institution and holding location.
Resource Identifier: aleph - 001927378
oclc - 30684097
notis - AKA3361
lccn - sn 94026904
 Related Items
Preceded by: Library news

Table of Contents
    Director's update on the libraries
        Page 1
    UF Libraries' catalog system to change in May 2003
        Page 2
    Home access to library databases/e-journals improves
        Page 2
    Interlibrary loan implements new system
        Page 2
    New copying and printing system installed in libraries
        Page 3
    Frequently asked questions
        Page 4
    LibQUAL survey results
        Page 5
    Library-classroom partnerships
        Page 5
    PALMM projects provide access to Florida science
        Page 6
    Locating the UF Libraries' 20,000+ e-journals now easier
        Page 7
    Providing library services to off-campus researchers and students
        Page 8
    Harn exchange project enriches AFA collection
        Page 9
    Library resources budget for 2002-2003
        Page 10
    Iona Malanchuk named Head of Education Library
        Page 11
    Welcome new Director of Development
        Page 11
    Libraries offer free orientations
        Page 12
Full Text



George A. Smathers Libraries



LIBRARY NEWS


Director's Update on the Libraries


he library outlook for 2002-03
is somewhat less rosy than it
has been for the past two
years. In the library resources budget,
the legislature withdrew all non-
recurring funding for this fiscal year
and cut the recurring funds by 5%.
The result is a 22% reduction, more
than $1.6 million dollars-from
$7,533,500 to $5,879,500. The univer-
sity has worked to offset the reduction
by allocating $1 million in non-recur-
ring funds for this fiscal year. In the
meantime, electronic resources and
journals continue to increase in cost
substantially above inflation. John
Ingram, director for collections,
describes some of the impact on page
10. Please contact your bibliographer
to discuss what options are now avail-
able. A list of library subject special-
ists with their email addresses and
phone numbers can be found at
http://www.uflib.ufl.edu/selects.html.
During the past year the library
joined the LibQUAL+' program, a
research and development project to
define and measure library service
quality across institutions and to
create user based quality assessment
tools for local library planning. This


group of 164 libraries, of which some
60 are research libraries, administered
their third annual survey this spring.
Among the 78,000 respondents were a
sampling of UF faculty, graduate
students, and undergraduates. The
data was processed nationally and
UF's results were compared to the
national average. On page 5 are two
radar charts demonstrating faculty


responses for UF and aggregate facul-
ty responses for all graduate institu-
tions nationally. It is easy to see that
UF faculty think the library is deficient
in complete runs of journal titles, (#3)
and, deficient in comprehensive print
collections, (#22). Faculty also
expressed some unhappiness with
convenient access to the collections,
(#25). The national average shows
that faculty nationally see their
libraries as deficient in complete runs
of journal titles, (#3) and deficient in
comprehensive print collections,
(#22). There is also some unhappi-
ness with #25, convenient access to
(Continued on page 3)


* 2 Home Access to Library
Databases/E-Journals;
Library Catalog System
to Change; ILL
Implements New System
* 3 New Copying and Printing
System Installed
* 4 Frequently Asked
Questions
* 5 Library-Classroom
Partnerships; Locating
E-Journals
* 6 PALMM Science Projects
* 7 Early Florida Constitutions
* 8 Library Services to
Off-Campus Researchers
* 9 Harn Exchange Project
* 10 Library Resources Budget
* 11 New Education Head;
Director of Development


* 12 Library Orientations






UF Libraries' Catalog System

to Change in May, 2003

Beginning May 12, 2003, the UF Libraries' catalog will be delivered through
a new computer system that will replace the familiar WebLUIS and "Classic"
LUIS system.
Some of the features anticipated in the new system are the ability to sort cata-
log search results in different ways and to send overdue, item needed, item avail-
able, etc. notices to library patrons by email. Library staff processes (e.g. ordering
materials and gathering needed statistics) will also be improved.
Following a detailed market review of available library management systems
by library staff throughout the State University Libraries, negotiations with
Ex Libris (USA) Inc. were completed in early 2002 to purchase their ALEPH 500
system. This will replace the computer system that has been used at UF for
nearly 20 years (NOTIS/LUIS). Over a period of the next three years, all of the
State University Libraries of Florida will be converted to the new system; UF will
be the first to implement it, and three others will follow shortly thereafter. The
Florida Community Colleges will also be converting their operations to use
Ex Libris.
The Ex Libris system has recently been installed at Harvard, the University of
Minnesota, and the University of Delaware. MIT, the University of Iowa, Notre
Dame University, Boston College, and the entire SUNY (State University of New
York) system are also customers.
Converting to a new library system is a complex process, and library staff will
be busily carrying out the intricate details of data migration and new system
configuration throughout the year. Re-training staff to perform their work using
the new system will be a key activity beginning in early 2003.
Updates on progress towards implementation by May 12, 2003 will be provided
on the UF Libraries' home page, http://www.uflib.ufl.edu.
Rich Bennett
Systems


Interlibrary Loan Implements New System

The Smathers Libraries Interlibrary Loan unit has implemented a new man-
agement system that further automates borrowing and lending operations. Known
as ILLiad (InterLibrary Loan internet accessible database), the comprehensive
system offers the following benefits to UF faculty, students, and staff:
* The capability to send ILL articles directly to patrons' desktop in PDF format
* The ability for patrons to track the current status of their ILL requests online
* The ability for patrons to access past requests filled by ILL staff using ILLiad
* The ability to modify, cancel, or resubmit an ILL request at the touch of a button
* The capability to send automatic emails to patrons when their material arrives
The system includes a more streamlined process and workflow for ILL staff
which results in higher quality of service to users.
David Fuller
Interlibrary Loan
Page 2 Library News


A new and easier way to con-
nect to the UF Libraries' licensed
library databases and e-journals
24/7 from off-campus (from home,
when doing research at another
university, etc.) is now available.
The new service will primarily
be an attractive alternative for
library users who have already
been connecting using the library
proxy server-or who have experi-
enced technical difficulties in
making that proxy service work
through their particular Internet
Service Provider. This new service,
using software called EZproxy,
allows a current UF student, facul-
ty, or staff member to simply go to
the UF Libraries' home page, select
"Remote Access," and enter either
their 14-digit library number or
Gatorlink userid/password. No
browser configuration is needed!
This method of connecting is not
only easier, but has proven success-
ful in overcoming some of the
technical difficulties that have
been reported.
Several methods of connecting
remotely to licensed library
resources have previously existed
(e.g. dial-up to UF using a
Gatorlink account), and these
mechanisms are all still available;
there is no need to change.
To use this new service (and
for information about all remote
access options), connect to the UF
Libraries' home page at
http://www.uflib.ufl.edu and
select "Remote Access."
Rich Bennett
Systems






UF Libraries' Catalog System

to Change in May, 2003

Beginning May 12, 2003, the UF Libraries' catalog will be delivered through
a new computer system that will replace the familiar WebLUIS and "Classic"
LUIS system.
Some of the features anticipated in the new system are the ability to sort cata-
log search results in different ways and to send overdue, item needed, item avail-
able, etc. notices to library patrons by email. Library staff processes (e.g. ordering
materials and gathering needed statistics) will also be improved.
Following a detailed market review of available library management systems
by library staff throughout the State University Libraries, negotiations with
Ex Libris (USA) Inc. were completed in early 2002 to purchase their ALEPH 500
system. This will replace the computer system that has been used at UF for
nearly 20 years (NOTIS/LUIS). Over a period of the next three years, all of the
State University Libraries of Florida will be converted to the new system; UF will
be the first to implement it, and three others will follow shortly thereafter. The
Florida Community Colleges will also be converting their operations to use
Ex Libris.
The Ex Libris system has recently been installed at Harvard, the University of
Minnesota, and the University of Delaware. MIT, the University of Iowa, Notre
Dame University, Boston College, and the entire SUNY (State University of New
York) system are also customers.
Converting to a new library system is a complex process, and library staff will
be busily carrying out the intricate details of data migration and new system
configuration throughout the year. Re-training staff to perform their work using
the new system will be a key activity beginning in early 2003.
Updates on progress towards implementation by May 12, 2003 will be provided
on the UF Libraries' home page, http://www.uflib.ufl.edu.
Rich Bennett
Systems


Interlibrary Loan Implements New System

The Smathers Libraries Interlibrary Loan unit has implemented a new man-
agement system that further automates borrowing and lending operations. Known
as ILLiad (InterLibrary Loan internet accessible database), the comprehensive
system offers the following benefits to UF faculty, students, and staff:
* The capability to send ILL articles directly to patrons' desktop in PDF format
* The ability for patrons to track the current status of their ILL requests online
* The ability for patrons to access past requests filled by ILL staff using ILLiad
* The ability to modify, cancel, or resubmit an ILL request at the touch of a button
* The capability to send automatic emails to patrons when their material arrives
The system includes a more streamlined process and workflow for ILL staff
which results in higher quality of service to users.
David Fuller
Interlibrary Loan
Page 2 Library News


A new and easier way to con-
nect to the UF Libraries' licensed
library databases and e-journals
24/7 from off-campus (from home,
when doing research at another
university, etc.) is now available.
The new service will primarily
be an attractive alternative for
library users who have already
been connecting using the library
proxy server-or who have experi-
enced technical difficulties in
making that proxy service work
through their particular Internet
Service Provider. This new service,
using software called EZproxy,
allows a current UF student, facul-
ty, or staff member to simply go to
the UF Libraries' home page, select
"Remote Access," and enter either
their 14-digit library number or
Gatorlink userid/password. No
browser configuration is needed!
This method of connecting is not
only easier, but has proven success-
ful in overcoming some of the
technical difficulties that have
been reported.
Several methods of connecting
remotely to licensed library
resources have previously existed
(e.g. dial-up to UF using a
Gatorlink account), and these
mechanisms are all still available;
there is no need to change.
To use this new service (and
for information about all remote
access options), connect to the UF
Libraries' home page at
http://www.uflib.ufl.edu and
select "Remote Access."
Rich Bennett
Systems






UF Libraries' Catalog System

to Change in May, 2003

Beginning May 12, 2003, the UF Libraries' catalog will be delivered through
a new computer system that will replace the familiar WebLUIS and "Classic"
LUIS system.
Some of the features anticipated in the new system are the ability to sort cata-
log search results in different ways and to send overdue, item needed, item avail-
able, etc. notices to library patrons by email. Library staff processes (e.g. ordering
materials and gathering needed statistics) will also be improved.
Following a detailed market review of available library management systems
by library staff throughout the State University Libraries, negotiations with
Ex Libris (USA) Inc. were completed in early 2002 to purchase their ALEPH 500
system. This will replace the computer system that has been used at UF for
nearly 20 years (NOTIS/LUIS). Over a period of the next three years, all of the
State University Libraries of Florida will be converted to the new system; UF will
be the first to implement it, and three others will follow shortly thereafter. The
Florida Community Colleges will also be converting their operations to use
Ex Libris.
The Ex Libris system has recently been installed at Harvard, the University of
Minnesota, and the University of Delaware. MIT, the University of Iowa, Notre
Dame University, Boston College, and the entire SUNY (State University of New
York) system are also customers.
Converting to a new library system is a complex process, and library staff will
be busily carrying out the intricate details of data migration and new system
configuration throughout the year. Re-training staff to perform their work using
the new system will be a key activity beginning in early 2003.
Updates on progress towards implementation by May 12, 2003 will be provided
on the UF Libraries' home page, http://www.uflib.ufl.edu.
Rich Bennett
Systems


Interlibrary Loan Implements New System

The Smathers Libraries Interlibrary Loan unit has implemented a new man-
agement system that further automates borrowing and lending operations. Known
as ILLiad (InterLibrary Loan internet accessible database), the comprehensive
system offers the following benefits to UF faculty, students, and staff:
* The capability to send ILL articles directly to patrons' desktop in PDF format
* The ability for patrons to track the current status of their ILL requests online
* The ability for patrons to access past requests filled by ILL staff using ILLiad
* The ability to modify, cancel, or resubmit an ILL request at the touch of a button
* The capability to send automatic emails to patrons when their material arrives
The system includes a more streamlined process and workflow for ILL staff
which results in higher quality of service to users.
David Fuller
Interlibrary Loan
Page 2 Library News


A new and easier way to con-
nect to the UF Libraries' licensed
library databases and e-journals
24/7 from off-campus (from home,
when doing research at another
university, etc.) is now available.
The new service will primarily
be an attractive alternative for
library users who have already
been connecting using the library
proxy server-or who have experi-
enced technical difficulties in
making that proxy service work
through their particular Internet
Service Provider. This new service,
using software called EZproxy,
allows a current UF student, facul-
ty, or staff member to simply go to
the UF Libraries' home page, select
"Remote Access," and enter either
their 14-digit library number or
Gatorlink userid/password. No
browser configuration is needed!
This method of connecting is not
only easier, but has proven success-
ful in overcoming some of the
technical difficulties that have
been reported.
Several methods of connecting
remotely to licensed library
resources have previously existed
(e.g. dial-up to UF using a
Gatorlink account), and these
mechanisms are all still available;
there is no need to change.
To use this new service (and
for information about all remote
access options), connect to the UF
Libraries' home page at
http://www.uflib.ufl.edu and
select "Remote Access."
Rich Bennett
Systems








New Copying and Printing System

Installed in Libraries


The University of Florida
Libraries and Xerox are upgrading
copy and print services. New copy
machines are being installed to
provide better, more reliable print-
ing. The new services require an
update of the current Copy Card.
New cards must be used once the
new machines are installed in each
library and coins will not be used in
the new machines.
On-site times have been set for
exchange of current cards for the
new version. After these times, card
value can be transferred to the new
cards from 8:00 a.m. 5:00 pm. at
the Xerox offices located in Marston
Science and Health Science Center
Library until September 20. Refund
slips at library circulation desks can
also be used. IDs must be presented
when picking up the new card. Mail-
in exchanges must be postmarked
before Sept. 20 and include the card
and a photocopy of the user's photo
ID and a SASE. Requests are to be
sent to:


Xerox Business Services
Attn: Kara Brown
University of Florida
Marston Science Library
Room L101
Gainesville, FL 32611

On-site card conversion is tak-
ing place at Library West, the Legal
Information Center, Health Science


Center Library, Marston Science
Library, and Education Library.
Schedules are posted on signs on
copiers in those libraries.
Cardholders must bring a valid
photo ID and a signature is required.


From August 23-September 20
conversion will take place in the
Xerox offices located in Marston and
Health Center Libraries. Mail-in/
refund envelopes will also be
processed during those dates.
The cost for black and white
copies, microform and computer
printing will be $.13 per page,
except for 11"x17" copies which will
be $.26 each. Color scanners are
now in the Art and Architecture
Library and the Map and Imagery
Library located on the first floor of
Marston Science Library for use at
no charge. Color laser printers are
available (cost is $1 per copy) at
those two locations.
New copy cards may be pur-
chased from dispensers in Library
West, Marston Science, Education
and Health Science Center Libraries,
and the Legal Information Center.
$1, $5, $10 and $20 bills may be
used to purchase cards. The cost of
a permanent, re-usable Copy Card is
$.35 and is included in the purchase
of the new card.


Director's Update (Continued from page 1)


collections, #12-easy to use access
tools that allow faculty to find things
on their own, #7-a library website
allowing faculty to locate information
on their own, and #5- making elec-
tronic resources available from faculty
offices or homes. We will be evaluating
the data over coming months and
trying to improve our performance
in line with user expectations. (See
graphs on page 5.)


Progress on the addition to
Library West has slowed as architects
found serious facility deficiencies that
need to be corrected in the current
building. The cost of these repairs has
reduced the funding available for the
addition and forced a 50% reduction
in additional space. Over the next two
months, library staff will be working
on reprogramming the facility that
will provide services and collections
to support faculty and students in the


humanities and social sciences. We
will continue to make every effort to
improve user space and to more close-
ly integrate electronic, print and
multi-media information.
It promises to be a busy year as
the libraries try to move forward on
several fronts. Welcome back, and let
us know how we can help you and
your students.
Dale Canelas
Director of UF Libraries


Library News Page 3









Q. Do books need to be returned to the same library location they are borrowed from?
A. Most library materials may be returned at any UF library location, except interlibrary loans, reserves, videos, and items
from the Map & Imagery and Mead Libraries. Bookdrops are available at each location when the libraries are closed.

Q. Do fines accumulate over holidays and breaks?
A. You are not charged overdue fines during the days we are closed, but fines accrue over semester breaks when the library
is open.

Q. What can I do when I need something that is owned by the library but is missing?
A. You should notify Circulation so that we may begin the search process for the item, and you may request another copy
of the item through Interlibrary Loan.

Q. How can I get a copy of a book that is checked out?
A. If you 'recall' an item charged to another borrower, the library sends an "Item Needed Notice" to that borrower. Items
recalled for Course Reserve are due immediately.

Q. What kinds of library resources can I access remotely?
A. The libraries deliver many services directly to your desktop at home or at your office! You may connect to all these
services and resources from the libraries' website at http://www.uflib.ufl.edu:
Electronic Journals and Articles
Electronic Books and Texts
Electronic Dissertations
Course Reserves Online
Digital Library Collections
Subject or Multidisciplinary Research Databases
UF Libraries' Catalog l
Renew Books
Request Interlibrary Loans d
Order Articles for Delivery to Your Desktop t s L
Current Awareness Alert Services
Chat With a Librarian Online (RefeXpress)
Ask a Question by Email
Handouts and Tutorials

Q. Can I get articles from Interlibrary Loan sent directly to me?
A. Document delivery is available to your desktop when the item is available in PDF format, and articles that cannot be
transmitted electronically may be delivered to you via campus mail. You choose the delivery method that fits your needs.

Q. Can I request the purchase of new books online?
A. You are welcome to submit titles of materials that you believe library collection managers should consider purchasing
for the Smathers Libraries' collections. Please fill in as much information as you know on the online form, available at
http://www.uflib.ufl.edu/matsugg.html.
Lori Driscoll
Chair, Access Services


Page 4 Library News






Director's Message (Continued-See article beginning on page 1))


LibQUAL+TM Survey Results-University of Florida Faculty
compared to American Research Libraries (ARL) Faculty


Library-Classroom
Partnerships
Information Literacy-the
ability to find, evaluate, and use
information for a particular
purpose-is a necessary survival
skill in the information society.
Students need to be able to
find information, evaluate for rele-
vancy and appropriateness, and
use the information effectively for
a particular need.
Some of the challenges faced
when confronted with an informa-
tion need include the following:
* new skills and equipment
needed to access information
* difficulty choosing among many
sources
* ease of using the Internet can be
deceptive
* having too much to do
* temptation to plagiarize
* reliance on textbooks and lectures
* little or no training in informa-
tion skills or critical thinking
Librarians and academic
faculty can partner to help more of
our students achieve Information
Literacy. While academic faculty
can teach the concepts of the sub-
ject and analytical skills that form
the basis, librarians can teach the
skills for finding and evaluations
information. Students can practice
by doing library or information-
based assignments.
The libraries invite faculty to
partner with librarians in an
Information Literacy Program.
Further information is available at
http://www.uflib.ufl.
eduinstruct2/partnerships.html
Alice Primack
Marston Science Library


Library News Page 5


LibQUAL+TM
Pr-LF LrA L- l IN r1ituai
-, ...-i r;. ...... UF Faculty
I 0,Ntmivcd Gleatom Da Responses
I* reaitf do.n.ltnP ^ I Responses


_- LibQUAL+TM
: P z'.qrwi r Opn sTMiiu ARL Faculty
PFrcvwd L= Thai Desired
6 P-mai-vejpTg Ti Responses






Director's Message (Continued-See article beginning on page 1))


LibQUAL+TM Survey Results-University of Florida Faculty
compared to American Research Libraries (ARL) Faculty


Library-Classroom
Partnerships
Information Literacy-the
ability to find, evaluate, and use
information for a particular
purpose-is a necessary survival
skill in the information society.
Students need to be able to
find information, evaluate for rele-
vancy and appropriateness, and
use the information effectively for
a particular need.
Some of the challenges faced
when confronted with an informa-
tion need include the following:
* new skills and equipment
needed to access information
* difficulty choosing among many
sources
* ease of using the Internet can be
deceptive
* having too much to do
* temptation to plagiarize
* reliance on textbooks and lectures
* little or no training in informa-
tion skills or critical thinking
Librarians and academic
faculty can partner to help more of
our students achieve Information
Literacy. While academic faculty
can teach the concepts of the sub-
ject and analytical skills that form
the basis, librarians can teach the
skills for finding and evaluations
information. Students can practice
by doing library or information-
based assignments.
The libraries invite faculty to
partner with librarians in an
Information Literacy Program.
Further information is available at
http://www.uflib.ufl.
eduinstruct2/partnerships.html
Alice Primack
Marston Science Library


Library News Page 5


LibQUAL+TM
Pr-LF LrA L- l IN r1ituai
-, ...-i r;. ...... UF Faculty
I 0,Ntmivcd Gleatom Da Responses
I* reaitf do.n.ltnP ^ I Responses


_- LibQUAL+TM
: P z'.qrwi r Opn sTMiiu ARL Faculty
PFrcvwd L= Thai Desired
6 P-mai-vejpTg Ti Responses







PALMM Projects Provide

Access to Florida Science


he Publication of Archival,
Library & Museum Materials
(PALMM) program is an
initiative of the libraries of the Florida
Board of Education's Division of
Colleges and Universities. The Florida
Heritage Collection at
http://susdl.fcla.edu/fh/index.html
is the most substantial digital collec-
tion and contains digitized maps,
pamphlets, books, and photographs
on Florida from academic libraries
throughout the state.
In 1997, UF received an Institute of
Museum and Library Services grant
"Linking Florida's Natural Heritage:
Science & Citizenry." More information
is available from the website at
http://palmm.fcla.edu/lfnh/ as well
as the capability to search for speci-
men records, bibliographic citations,
and viewable digital items in many
databases either simultaneously or
separately. It used Z39.50 communica-
tion protocols to connect specimen
databases to scientific literature. As
part of the grant, a core collection of
200 texts on Florida's species and
ecosystems was digitized and is acces-
sible through the linking project or as
part of the Florida Environments
Online database at http://purl.fcla.
edu/UF/lib/floridaenvironments.
Included in this collection are out of
print volumes 1 through 15 of the
Bulletins of the Florida Museum of
Natural History and the widely used
Springs of Florida by Jack Rosenau.
The linking project also initiated a
series of text and specimen digitization
projects that are now being developed.
Page 6 Library News


Spin-offs from the linking grant
are discussed below. Please note that
these are growing collections.
Digitization of the series mentioned
continues along with the addition of
new materials.

Florida Agricultural History
and Rural Life
http://palmm.fcla.edu/flag/

Agricultural documents dating
from 1820-1945 were written by the
staff of the Agricultural Experiment
Station/Extension Service (IFAS) and
the Florida Department of Agriculture
and Consumer Affairs. Associated
engineering documents dating from
1933-1970s represent the research
interests of UF's Engineering and
Industrial Experiment Station. These
documents provide an interesting
look at many of Florida's early
agricultural industries such as bee
keeping in Florida in 1928.

Florida Geological Survey
Publications (FGS)
http://palmm.fcla.edu/fgs/

This collection consists of publi-
cations of the Florida Geologic Survey,
including bulletins, reports, and
maps. All of the materials are digi-
tized as page images but some can
also be searched as full-text.
Established in 1907, the Florida
Geological Survey provides authorita-
tive publications on all aspects of
Florida's geology, hydrology, and
mineral wealth.


Image from Type Specimens in the
University of Florida Herbarium
collection.


Type Specimens in the
University of Florida
Herbarium (HERB)
http://www.flmnh.ufl.edu/natsci/
herbarium/types/

Type Specimens in the University
of Florida Herbarium is a cooperative
project of the Herbarium, the Florida
Museum of Natural History, the
University of Florida Libraries, and
the Florida Center for Library
Automation. The collection includes a
searchable database of vascular plant,
bryophyte and lichen type specimen
label data, and high-resolution digital
images of vascular plant holotypes,
isotypes, lectotypes, neotypes and
syntypes. Nomenclatural type speci-
mens are herbarium sheets or illus-
trations to which the name of a taxon
(species, genus, subspecies, etc.) is
permanently assigned. Type speci-
mens coupled with published descrip-
tions may be considered the founda-
tion of botanical nomenclature.
Stephanie C. Haas
Assistant Director, Digital Library Center











Early Constitutions of Florida
are now available in searchable
full-text as part of Florida
Historical Legal Documents, a
PALMM collection
(http://palmm.fcla.edu/law/).
They include the following years:
1838 Constitution
1861 Constitution
1865 Constitution
1868 Constitution
1885 Constitution
The constitutions are the con-
tribution of the State Archives of
Florida and mirror the collection
at Florida Memory (http://www.
floridamemory.com/Collections
/Constitution/).
Much of Florida's early legal
heritage can now be searched
without having to visit multiple
sites. Mae Clark, assistant director
of technical services for the law
school's Legal Information Center
is coordinator of the online catalog
of 1822-1845 Florida laws and leg-
islative proceedings included in
the Florida Heritage Collection.
Special commendation goes to
Maggie Hogue at the Florida
Center for Library Automation,
Maureen Kelly and Gerald
Langford of the Smathers Libraries
for processing the constitutions
into PALMM. Additional thanks to
the UF Levin College of law's Legal
Information Center for agreement
to exchange an electronic version
of FLORIDA TERRITORIAL LAWS.
The exchange will give users of
Florida Memory equal access to
the full set of our legal heritage.


Locating the UF Libraries'

20,000+ E-Journals Now Easier


A new, powerful, E-Journal
Locator search engine is available as
of August 2002. It is now possible in
many cases to quickly locate a link to
an e-journal you want to read by
entering only a few letters of the first
word in a journal title (or of any other
words] in the journal title). Connect
to the UF Libraries' home page and
select "E-Journals" to use this recently
enhanced tool.

SEARCH EXAMPLE 1: Try
typing in only the first 2-4 letters of
the first word of journal title in a
"Title Begins With" search. Entering
only the letters ace or accowill quick-
ly retrieve all the titles starting with
the word "accounting" or "accountan-
cy" on a short list which you can then
easily browse to find a link to the
e-journal you want. The years avail-
able online are usually clearly shown.

SEARCH EXAMPLE 2: Since the
EXAMPLE 1 approach may not work
well when the first words) of a jour-
nal title may be used so commonly
(e.g. "journal of") that a very long list
will be retrieved, you can also try
doing a "Title Contains All Words"
search and enter either an entire word
from anywhere in the title (e.g. artifi-
cial), or just the first few letters of one
or more of the words in the title with
* (the truncation symbol) added at
the end (of each word). For example,
entering advert* quickly returns a
relatively short list of all titles having
the word "advertising" or "advertiser"
in the title. If you enter more (e.g.
advert*res*), you will retrieve an
even shorter list from which to pick
Journal ofAdvertising Research.


Other useful search tips are
available from the E-Journal Locator
web page.
While direct links to a journal
page listing available volumes, issues,
and tables of contents are often pres-
ent from the E-Journal Locator, in
some cases the link only takes you
to the a search screen for the
service rather than to the specific
journal. To locate articles from a
specific journal will require a variety
of approaches.

The UF Libraries now license
access to online content from over
20,000 different journals (in addi-
tion to the thousands of print journals
available within the libraries). While
many e-journals have links in UF
Libraries' catalog records, there are
thousands of additional journals,
newsletters, etc. available from article
databases the UF Libraries subscribe
to (e.g. Academic Search Premier,
ABI/INFORM, etc.) that are listed and
linked to in the separate E-Journal
Locator. The initial version of this tool
was introduced in January 2002 to
begin providing as complete a list as
possible of available e-journals. The
first version consisted only of long
alphabetic lists (one for each letter).
A search engine was added in March,
but often experienced slow response
time. Users of the new E-Journal
Locator will find it substantially
improved in 1) response time, 2)
interface ease of use, and 3) currency.
It is updated daily.

ShelleyArlen
Humanities and Social Sciences Services


Library News Page 7







Providing Library Services to

Off-Campus Researchers and Students


How do students and faculty
located outside Gainesville
gain access to library materi-
als and services? Students, faculty, and
staff affiliated with UF's 16 Institute of
Food and Agricultural Science (IFAS)
research and education centers, locat-
ed around the state from Homestead
in the south to Jay in the panhandle,
constitute a large group of off-campus
Gators. Approximately 200 faculty and
500 staff carry out research in the
centers, and there are now about 300
students who are taking classes at the
centers-especially at Apopka, Ft.
Lauderdale, Milton, Ft. Pierce, and
Homestead. Since the typical center
has a reading room or small library
with a very focused collection,
campus libraries have traditionally
provided support for the research of
its faculty and graduate students.
When UF's Marston Science Library
opened in 1987, it assumed the
primary responsibility for providing
library service to these centers.
The continuing challenge of
supporting IFAS researchers in the field
has new dimensions because of the
addition of distance learning programs
(including those for undergraduates)
and the availability of new technologies
that make learning at a distance (and
delivery of supporting library
resources and services) feasible.
In order to understand their infor-
mation needs and inform them of new
resources and services, Marston's
librarians regularly visit the centers
and meet with center directors when
they get together in Gainesville. In
recent years, the support the libraries


can provide has increased dramatical-
ly. The libraries have full text articles
of some 20,000 journals, and even
Gators located at the most remote
IFAS center can gain access as if they
were on campus. Articles that are not
online can be posted to a website for
rapid retrieval thanks to ILLiad, the
library's new Interlibrary Loan
system. And RefeXpress allows instant
online chat with a librarian to ask for
assistance in locating resources or
using library services. Also, arrange-
ments can be made for librarians from
Gainesville to visit centers to meet
with a class or provide assistance with
information concerns.
Recently, Carol Turner, director for
public services, John Ingram, director
for collections, and Carol Drum, chair
of the Marston Science Library, visited
the centers in Belle Glade, Fort
Lauderdale, and Homestead. Carol
Drum gave presentations at each cen-
ter to update the more than sixty staff,
faculty, and students in attendance on


advanced searching techniques in
WebLuis, gaining more functional
access to electronic journals and
databases, and faculty use of Journal
Citation Reports in researching venues
for publications. Drum also demon-
strated RefeXpress, explained ILLiad,
and provided useful tips on what to
do when access problems occur.
Earlier in this fiscal year, Drum and
Turner visited Fort Pierce and
Immokalee.
The center visits give the libraries'
staff the opportunity to interact with
IFAS faculty, staff, and students, to
learn about their research and teach-
ing activities, and to assess their
information needs. These visits also
facilitate the introduction of new
products, demonstration of new and
enhanced databases, and resolution
of the centers' most common and
challenging problems-how to elimi-
nate barriers in accessing the libraries'
electronic resources.
Carol Drum
Marston Science Library


Staff from the Tropical Research & Education Center in Homestead listen to Carol
Drum's presentation.


Page 8 Library News








Harn Exchange Project Enriches AFA Collection


he Harn Exchange Project was
initiated in the summer of
2000 as a joint endeavor
between the University of Florida's
George A. Smathers Libraries and the
Samuel P. Har Museum of Art.
The agreement forged
among representatives of the
two organizations is for the
Ham Museum to supply a
significant number of their
own published exhibition
catalogs to the Smathers
Libraries' exchange
program as the means to
establish new exchange
agreements with art muse-
ums and libraries across the
United States and Canada.
In exchange for the Har
catalogs the Smathers
Libraries' exchange
program staff will ship
annually to the new partner
art museums and libraries,
these institutions will supply
their respective art publica-
tions and catalogs to bolster
the holdings of UF's
Architecture & Fine Arts
Library (AFA).
The value of such
exchanges is noteworthy.
Larry Perkins, interim director of the
Ham Museum, expresses his view on
exchange programs like the one initiat-
ed between the Ham Museum and the
Smathers Libraries. "Museums tend to
be generous in the distribution of exhi-
bition catalogs and other publications
to other museums and libraries as a
means to reach the widest possible
audience, and also to avoid having


storerooms packed to the rafters with
publications that they will never sell.
The Har Museum receives publica-
tions from galleries and museums on
a daily basis, and while some of these
may be retained for the museum's


modest library, most will eventually
be transferred to the University of
Florida's Architecture and Fine Arts
Library where they are accessible to
far more people. Related to this
process, the Har is pleased to provide
copies of its publications to the library
for exchange. The positive recognition
the museum receives by having its
publications strategically placed in


university libraries is very important.
Also, the research staff of the museum
will benefit from the additional library
resources attracted through the
exchange program."
To date, the UF exchange program
has signed on 56 new exchange
partner institutions, and has
received and cataloged for the
AFA collection over 250 exhi-
bition catalogs, books, and
assorted art publications. Many
of the catalogs and art publica-
tions being added to AFA are
either quite expensive or diffi-
cult to find, as the majority
received on exchange were
previously not found in the
libraries' online catalog.
Ann Lindell, head librarian
of the Architecture and Fine
Arts Library, was instrumen-
tal in establishing this new
exchange program because
the AFA collection is the
recipient of the incoming
barter publications. She com-
ments, "As I see it, this collab-
orative project has multiple
benefits. Our exchange efforts
enhance the visibility of the
Har Museum (and the
University of Florida) in the
greater scholarly community through
the distribution of its publications.
The AFA collections are in turn
enriched with important, yet often
very difficult to obtain art museum
and gallery publications."
Steve Carrico
Gifts and Exchange Librarian


Library News Page 9






I 0 *Wokn h d with l to me--et m n I--0 e


Library Resources Budget for 2002 2003

In last year's report on our library resources, I managed to mangle a quotation from Dickens; this year,
I admit defeat in locating a quote against which to paint a positive picture of our budget for library
resources. As I noted in my report for last year's budget, we faced a decrease from the previous year, and we
expected additional decreases during the year. And indeed, that is what happened with the elimination of
all non-recurring state funds as well as permanent cuts in the base resources budget. Thus, we begin our
current budget year with a base of $5.9 million, which is more than $200,000 less than our operating base
that dates back to 1994.
In past years the state legislature provided non-recurring funds to supplement our materials budget, but
that funding pattern is no longer in effect. To save the library's resource budget from foundering in a state of
draconian diminishment, the provost's office has assigned an additional $1,000,000 as a non-recurring infu-
sion of funds for the book budget so that this year's budget amounts to $6,879,000. Seems like quite a sum, but
compared to last year and the previous year, we are down well over a million dollars. The impact on our
resources is quite alarming, even when we include funding from other sources, such as the Division of
Sponsored Research. In
discussion with our collection managers, our first defense was to maintain-as much as reasonably
possible-our continuations in print and electronic formats for the journals that are the mainstay for our
entire user population. Anticipating such a budget decrease, the bibliographers and subject selectors have
started to cancel subscriptions to journals up to ten percent of their entire allocation. It is expected that even
with such cancellations, and although the libraries will be able to maintain all their major subscriptions, there
will be very little leeway in adding newjournals. The impact on our monographs budget, as well as our other
book-related activities, is very dramatic: a decrease of almost a million dollars, AND a probable rewriting (=
decrease) of our entire approvals program, i.e., the program by which books are pre-selected by subject to
insure timely acquisition and subsequent processing to get the books on the shelves.
I will not go into detail on the effects of inflation in general, and the inflationary spiral for journals that
outpaces our annual inflation rate by factors beyond two-fold. I would note that the libraries are just beginning
the negotiation process with several of our largest providers of information, including Elsevier, Kluwer, Wiley,
etc., the impact of which will be felt not only by UF, but by the entire group of public universities in Florida.
The state universities' libraries-although bounded by budget-must try to ensure that information will be
available to our users, especially information for which we have in many instances paid significant sums of
money. And so, we must always be mindful of a secure means of access to our information irrespective of
format. Hence, our continued reliance on paper and microforms rather than solely electronic access to infor-
mation. But that is the topic for a subsequent report.
Perhaps, after all, I will suggest a quotation to sum up our current state of the library resources budget for
2002 2003: "we are not alone, and we do want to believe".
John Ingram
Director for Collections


Page 10 Library News


0






lona Malanchuk Named Head
of Education Library


Iona Malanchuk
has been named
head of the
Education Library.
She was previously
head of Mead
Library at PK
Yonge Develop- lona Malanchuk
mental Research
School at the University of Florida.
Prior to that she was the acquisitions
librarian for Education, French
Literature and Agriculture also at UF.
Before moving to Florida she was
education librarian and assistant
professor followed by her role as busi-
ness librarian and associate professor
at Western Michigan University.
She has her MLS from Indiana
University and master's in educational
media from Western Michigan
University.

Education Library Ready
for Fall Semester
Several new programs undertaken
by the Education Library staff this
summer are the result of discussions
on improving access, services, collect
tion development and organization.
The first of several new comfort-
able armchair seating areas, next to
displays of current periodical issues
and new books, offer faculty and
students inviting and easily accessible
areas for small group interaction,
solitary reading or an opportunity for
the extended examination of new
library materials.
The Education Library will once
again support the University Library's
triage program. As in the Marston
Science Library and Library West,
during the first week of the fall semes-
ter there will be an Education Library


staff member located just inside the
library's front doors ready to offer
immediate guidance to students
and faculty.
Since the Education Library is the
library closest to the students living in
the southeast corner of campus, it will
continue extended hours of operation
seven days a week. The Education
Library staff is ready to assist students
needing to use the streaming video
terminals for their classes, use the
electronic interlibrary loan service
(ILLiad) or the email workstations, as
well as the customary specialized col-
lections readily available and relevant
to people in the College of Education.
A successful new service begun in
May resulted from the COE faculty
response to a brief 3-question survey.
From that survey the library faculty
have developed a research profile they
refer to during the selection of materi-
als as well as whenever the weekly
shipment of new materials arrive.
Faculty are sent notification of the
title, author and contents of new
materials that they can come into the
library and immediately check-out.
This service has already resulted in
direct, positive feedback and interac-
tion and will now be extended to
doctoral students in the fall semester.
This summer the Education
Librarians extended their library
instruction and orientation program
to include the English Language
Institute students during both sum-
mer A and B semesters.
The library staff welcome Dean
Catherine Emihovich from California
State at Sacramento and look forward
to supporting her new programs and
direction for this nationally recog-
nized College of Education.


Welcome New
Director of
Development

Sandra V"
Melching has been
named the new
Director of
Development for
the George A.
Smathers
Libraries. Sandra Sandra Melching
was most recently
the Director of Development for the
College of Education and School of
Social Work at the University of
Alabama. Prior to that she was the
Special Projects Coordinator for
Calhoun Community College in
Decautur, Alabama. She earned her
bachelor's and master's degrees from
the University of North Florida, and
her doctorate in higher education
administration from the University
of Alabama.
Melching says that this is an excit-
ing time to be a part of the George A.
Smathers Libraries.
She went on to say, "I am honored
to work with Director Dale Canelas
and the many other very talented
directors and staff. One of our new
initiatives is to develop an advisory
board of community leaders and
professionals who will help the
libraries keep pace with the growing
needs in advancement. I look forward
with enthusiasm to working with
university, library and community
leaders to ensure continued excellence
in mobilizing the libraries' mission as
well as the realization of our develop-
ment goals."


Library News Page 11






lona Malanchuk Named Head
of Education Library


Iona Malanchuk
has been named
head of the
Education Library.
She was previously
head of Mead
Library at PK
Yonge Develop- lona Malanchuk
mental Research
School at the University of Florida.
Prior to that she was the acquisitions
librarian for Education, French
Literature and Agriculture also at UF.
Before moving to Florida she was
education librarian and assistant
professor followed by her role as busi-
ness librarian and associate professor
at Western Michigan University.
She has her MLS from Indiana
University and master's in educational
media from Western Michigan
University.

Education Library Ready
for Fall Semester
Several new programs undertaken
by the Education Library staff this
summer are the result of discussions
on improving access, services, collect
tion development and organization.
The first of several new comfort-
able armchair seating areas, next to
displays of current periodical issues
and new books, offer faculty and
students inviting and easily accessible
areas for small group interaction,
solitary reading or an opportunity for
the extended examination of new
library materials.
The Education Library will once
again support the University Library's
triage program. As in the Marston
Science Library and Library West,
during the first week of the fall semes-
ter there will be an Education Library


staff member located just inside the
library's front doors ready to offer
immediate guidance to students
and faculty.
Since the Education Library is the
library closest to the students living in
the southeast corner of campus, it will
continue extended hours of operation
seven days a week. The Education
Library staff is ready to assist students
needing to use the streaming video
terminals for their classes, use the
electronic interlibrary loan service
(ILLiad) or the email workstations, as
well as the customary specialized col-
lections readily available and relevant
to people in the College of Education.
A successful new service begun in
May resulted from the COE faculty
response to a brief 3-question survey.
From that survey the library faculty
have developed a research profile they
refer to during the selection of materi-
als as well as whenever the weekly
shipment of new materials arrive.
Faculty are sent notification of the
title, author and contents of new
materials that they can come into the
library and immediately check-out.
This service has already resulted in
direct, positive feedback and interac-
tion and will now be extended to
doctoral students in the fall semester.
This summer the Education
Librarians extended their library
instruction and orientation program
to include the English Language
Institute students during both sum-
mer A and B semesters.
The library staff welcome Dean
Catherine Emihovich from California
State at Sacramento and look forward
to supporting her new programs and
direction for this nationally recog-
nized College of Education.


Welcome New
Director of
Development

Sandra V"
Melching has been
named the new
Director of
Development for
the George A.
Smathers
Libraries. Sandra Sandra Melching
was most recently
the Director of Development for the
College of Education and School of
Social Work at the University of
Alabama. Prior to that she was the
Special Projects Coordinator for
Calhoun Community College in
Decautur, Alabama. She earned her
bachelor's and master's degrees from
the University of North Florida, and
her doctorate in higher education
administration from the University
of Alabama.
Melching says that this is an excit-
ing time to be a part of the George A.
Smathers Libraries.
She went on to say, "I am honored
to work with Director Dale Canelas
and the many other very talented
directors and staff. One of our new
initiatives is to develop an advisory
board of community leaders and
professionals who will help the
libraries keep pace with the growing
needs in advancement. I look forward
with enthusiasm to working with
university, library and community
leaders to ensure continued excellence
in mobilizing the libraries' mission as
well as the realization of our develop-
ment goals."


Library News Page 11









UNIVERSITY OF
FLORIDA

George A. Smathers Libraries
P.O. Box 117001
Gainesville, FL 32611-7001
Phone: (352) 392-0342
Fax: (352) 392-7251
email: carturn@mail.uflib.ufl.edu

We're on the Web!
http://www.uflib.ufl.edu/ps/
librarynews/

Is there another person in your
department who would like a copy
of Library News? If so, please noti-
fy us at: bhood@mail.uflib.ufl.edu

Library News
Editorial Board
Shelley Arlen
Joyce Dewsbury
Ann Lindell
Jimmie Lundgren
Alice Primack
Carol Turner
Design: Barbara Hood





Equal Employment Opportunity/ Affirmative Action Employer


Iress


Try RefeXpress!
Consult a librarian without
leaving your computer at
http://refexpress.uflib.ufl.edu


Libraries Offer Free Orientations


Library Orientations
The libraries are offering several
orientation times for you and your
students to choose from this fall.
Orientations cover the libraries on
campus, library services that are
available, and provide an opportunity
to try out using some information
resources on computers. The orienta-
tion also includes a tour of Library
West as an example of how the
libraries are set up.
Come to Library West room 148 at
any of the following dates and times:

September 4, 3:00-3:50pm
September 5, 1:55-2:45pm
September 10, 9:35-10:25am
September 12, 1:55-2:45pm
September 18, 11:45-12:35pm
September 19, 1:55-2:45pm


Using the Electronic Library
Learn about the web-based
catalog, indexes and abstracts, the
Database Locator, e-journals, the Web
of Science and FirstSearch. Come to
Library West room 148 at either of the
following times:

October 17, 1:55-2:45
October 24, 1:55-2:45

All subject areas are covered. No
registration is needed. For more infor-
mation, call an Information Desk at
392-2836 or 392-0361, or send email
to primack@mail.uflib.ufl.edu


-* Used books
Magazines
Visi t Records
the Cassette tapes
*CDs
Videos
NPosters
Open Monday-Thursday 10 am 2 pm
Smathers Library (formerly Library East) First Floor


UNIVERSITY OF
FLORIDA
University of Florida
George A. Smathers Libraries
PO Box 117001
Gainesville FL 32611-7001




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