Libraries celebrate new year of...
 The Business Library
 JCR web: Journal Citation...
 Protocolos Notoriales 1578...
 Welcome our new Associate Director,...
 AFA Library promotions
 Fall 2001 library orientations

Group Title: Library news : for faculty of the University of Florida
Title: Library news
Full Citation
Permanent Link: http://ufdc.ufl.edu/UF00017067/00017
 Material Information
Title: Library news for faculty of the University of Florida
Physical Description: v. : ill. ; 28 cm.
Language: English
Creator: George A. Smathers Libraries
Publisher: The Libraries
Place of Publication: Gainesville Fla
Genre: government publication (state, provincial, terriorial, dependent)   ( marcgt )
periodical   ( marcgt )
General Note: Description based on: Vol. 3, no. 1 (summer 1991); title from caption.
General Note: "A publication of the George A. Smathers Libraries."
 Record Information
Bibliographic ID: UF00017067
Volume ID: VID00017
Source Institution: University of Florida
Holding Location: George A. Smathers Libraries, University of Florida
Rights Management: All rights reserved, Board of Trustees of the University of Florida
Resource Identifier: aleph - 001927378
oclc - 30684097
notis - AKA3361
lccn - sn 94026904
 Related Items
Preceded by: Library news

Table of Contents
    Libraries celebrate new year of challenges
        Page 1
    The Business Library
        Page 2
    JCR web: Journal Citation Reports
        Page 3
    Protocolos Notoriales 1578 - 1900
        Page 4
        Page 5
    Welcome our new Associate Director, Librarians
        Page 6
    AFA Library promotions
        Page 7
    Fall 2001 library orientations
        Page 8
Full Text

George A. Smathers Libraries


Libraries Celebrate New Year of Changes

Welcome back! The
libraries have lots of good
news for returning faculty
this year. In July we received building
planning funds from
the state and will
embark on the long H
awaited addition to
Library West. The
funding should pro-
vide 100,000 addition-
al square feet to house
collections and addi-
tional funding to
upgrade study spaces for students and
researchers. We are in the process of
selecting an architect right now, and
we are looking forward to working
closely with him or her to create an
aesthetically pleasing and functional
space to support academic work in
the humanities and social sciences.
As plans are developed, we will be
posting them in the library and ask-
ing for your comments.
Another high point this year will
be celebrating the acquisition of the
university's four millionth volume. We
hope to acquire a rare science volume
to add to Special Collections to mark
this milestone. In addition, we want to


involve students and other library
friends in the festivities. We'll be let-
ting you know more about celebratory
activities as the year goes on, but we
are looking forward to
welcoming the four
et n I hope that all of you
will try the new
RefeXpress service
offered by the libraries.
It provides you with
direct access to a live
librarian through your
computer terminal. For almost any
question that you or your students
would normally come into the library

Dale Canelas, Director of UF Libraries
Dale Canelas, Director of UF Libraries

to research, you can now receive help
quickly over the Internet. We hope
that this new service will make your
lives easier this year. You can find it on
the libraries' Web page -
http://www.uflib.ufl.edu. Check it out.
We wish you all a rewarding and
productive year!

) 2 The Business Library
1 3 JCR Web: Journal
Citation Reports
) 4 Protocolos Notariales
1578- 1900
) 6 Welcome New Associate
Director, Librarians
) 7 AFA Library Promotions;
Frequently Asked
Questions; New Online
Digital Collection
1 8 Library Orientations;
Partnerships and Web
Page Assistance


The Business Library -

ot so long ago, when a
student needed to research a
company she had to make a
trek to Library West, wander around
until she found the Reference Desk,
then ask someone what to do.
Chances are she would be shown the
file cabinets where the annual reports
were kept, taken to the Business
Periodicals Index to locate articles
about the company, endure a lengthy
explanation of how you look up a cita-
tion, copy it down, search the catalog
to see if the Library subscribes, copy
down the call numbers and then hunt
for the journals on the third floor,
hope the issues she needs are on the
shelf, find a copier and finally -
maybe make legible copies.
Today's student can simply click
into the Business Library from any-
place on campus, at home, or from
anywhere in the world at any time. It's
always open. She then has a choice of
subscription databases to search for
company information. If she doesn't
know where to begin she can use the
Company Tutor to guide her step-by-
step in finding complete company
profiles, current news and articles,
in-depth research reports from lead-
ing brokerage-houses, SEC filings,
downloadable financial statements,
lists of key competitors with the same
detailed information, industry sur-
veys, even an explanation of how to
analyze the company. Everything is
up-to-date, online and full-text.
Faculty report that the quality of the
research papers they assign has
improved because the students spend
less time looking for information and
Page 2 ) Library News

p -. n.,- I-
- _,. -'- ,m .

more time analyzing the high-quality,
in-depth information easily available.
Instant access to online company
information is only the beginning of
the story. The Business Library
contains full-text, electronic access to
an integrated tax research library,
country intelligence from EIU, U.S.
and international market research
reports, thousands of electronic
books, journals and reports, a suite of
Standard & Poor's investment publi-
cations as well as business-related
legal research tools from Lexis-Nexis
and Commerce Clearinghouse. There
are more than 50 World Wide Web
databases. Online tutorials teach users
how to make the most effective use of
the databases for company and indus-
try research, tax research and interna-
tional business intelligence. A Tour

instructs the novice user in how the
Website is organized, how to navigate
it, and how to get the most of the
articles, books, databases, journals,
subject guides and tutorials.
The Business Library is notjust
for business faculty and students. Last
year (2000) the Business Library
received more than 60,000 visits with
more than 100,000 pages viewed.
Frequent visitors include faculty, staff
and students from the College of
Journalism, the Law School, the
Health Sciences, Engineering, the UF
Foundation, The Office of Technology
Licensing and many others across the
campus as well as distance learners.
All UF students can benefit from
using the resources to identify poten-
tial employers and research compa-
nies and industries for job interviews.
Smathers Libraries and the
Warrington College of Business are
actively seeking a major donor to
establish an endowment to enhance
the electronic business collections to
make them among the best in the
nation. Visit the business library:
Peter McKay
Business Librarian

Shat's in store at the



pen ~-Thurs 10am-2pm
First Floor Smathers Library

I New OnlineR s

JCR Web: Journal Citation Reports

Which journals are most
influential in the field of
engineering? How many
articles are published yearly in
American Anthropologist? How
quickly is the average article in
Nature cited?
Whether you're trying to choose
an appropriate journal for your article
submission or evaluating the signifi-
cance of a given journal title, JCR
Web: Journal Citation Reports may be
the tool that can help. The only source
of citation data onjournals, the
Reports analyze both the number of
articles published by each journal in a
given year and the number of times
those articles have been cited, using
data compiled from Science Citation
Index and Social Science Citation
Index. [These two Indexes are avail-
able electronically in Web of Science
http://webofscience.com/.] The cita-
tion data are drawn from over 8,400
journals and over 3,000 publishers
Each journal analyzed is given an
Impact Factor. The Impact Factor
measures the frequency with which
the average article in journal has
been cited in a particular year. For
example, the American Historical
Review is one of the more influential
academic journals in history and this
influence is reflected in the JCR data:
it has a high Impact Factor when
compared to other journals in history.
To calculate this factor, JCR gives the
following data:

American Historical Review:
Total number of articles published in
1998 and 1999: 69
Total citations in FY2000 journals to
1998 and 1999 AHRarticles: 84
69 = 1.217 = Impact Factor
Another measure for the compari-
son of journals is the Immediacy
Index. This is the ratio of number of
articles published in one journal in a
given year to the number of cites to
those articles in the same year.
Although this kind of analysis is not
applicable to all periodicals (e.g.
annuals or foreign publications), the
Immediacy Index can help determine
which journals tend to publish "hot"
articles, those that quickly create a lot
of discussion.
Several class assignments depend
on information found in the Journal
Citation Reports. Until now, students
and faculty had to rely on a micro-
form edition. JCR's new electronic
format makes the analysis of academic
journals much easier and faster, and it
should encourage more use.

Of course, JCR is simply one tool
to use in evaluating periodicals, and it
is not meant to replace informed peer
review. Other factors to consider are
publication schedule, language, and
subject specialty. In addition, the arti-
cle counts appearing in JCR cover
only the articles and reviews pub-
lished in a journal; data on letters,
editorials, news items, and meeting
abstracts are given only when these
items are themselves cited.
JCR Web is accessible from the UF
Libraries WebLUIS Catalog, from the
Database Locator, and from the
Libraries "Quick Links" Web Page:
Both Web of Science and JCR Web are
available only to UF faculty, staff and
students, and can be accessed off-
campus from a Gatorlink account.
NOTE: If you have used JCR Web
before, you may need to clear the
cache/history in your browser in
order to see the 2000 data.

Shelley Arlen
HSSS Reference

As part of their 4-H Congress activities,
held at UF in August, high school
students from around the state
volunteered for two hours in a variety
of tasks for the Access Services
Department. At right, members work
in the Paged Collection book shelves
housed in Smathers Library.

Library News ) Page 3

B -; I X ; I ***. I L el k=1 AS S~L )1 IIIIII1 1I~I~11)

he University of Florida plans
to join with the Cuban National
Archives in a project to
preserve and disseminate information
in a collection known as the Notarial
Archives (ProtocolosNotariales). This
resource encompasses an extraordi-
nary wealth of information on the
colonial history of Cuba, Florida and
Latin America.

Project Background
and Significance
Spain's empire of the 16th century
through the late 19th century was a
wonderful polyglot of colonies whose
sphere of influence spread over more
than half the globe. This complex and
diverse entity was linked through the
Carrera de Indias, a magnificent fleet
system that moved people, materials,

and information throughout the
world. Havana, the Llave de las Indias,
or Key to the Indies, served as the port
of departure in the Americas and
Caribbean for all persons and move-
able property traveling to Spain from
its widely distributed empire.
Transoceanic travel was a risky
business at best (one in four ships
was lost). Travelers on the Carrera
prudently, and almost without fail,
registered and had copied all of their
documents prior to departure. The
documents were registered and
recorded with the notaries of Havana.
For example, a Spanish merchant
returning from Manila via Acapulco
and Vera Cruz would routinely have
recorded his will and other family
papers, his commercial and legal doc-
uments, and frequently a deposition

John Ingram, left, Director for Collections, and archivist Bruce Chappell review
manuscripts similar to the Notary Protocols found in Havana.
Page 4 ) Library News

of what he was bringing back
(commercial cargo, specie and often
slaves). The same process occurred
repeatedly with the tens of thousands
of travelers moving through Havana
decade after decade for more than
three centuries. These same notaries
also recorded the life documents of
Cuban residents and their Caribbean
basin neighbors (including Floridians),
who frequently passed through the
city. Their records of 1578-1900
comprise the Protocolos Notariales.
The Protocolos Notariales is a
priceless source of information on the
history of Spain, Cuba and Florida, as
well as Latin America, the Caribbean
and Hispanic Asia; this collection
contains an aggregation of informa-
tion relating to the Spanish Diaspora
that exists in no other repository. It is
particularly relevant to the state of
Florida since Florida's own notary
archive was lost during the US inva-
sion of Florida in 1812. The University
of Florida has a unique opportunity
to preserve the information for future
generations by making it accessible
through digital formats available via
the Internet.
A complete copy of the microfilm
created will be available at the
University of Florida (UF) and the
Cuban National Archives (ANC).
Researchers on site will have free
access to the microfilm. A guide to the
documents will be accessible at
partner institutions and worldwide
through the Internet.
The initial expectation is that
historians will be the primary benefi-
ciaries of this heretofore difficult-to-

access resource. But the true impact
of opening this material is more far-
reaching and embraces a multitude of
disciplines and fields of inquiry rang-
ing from studies of material culture,
archaeology, and the demographics of
ethnic and national Diaspora to lin-
guistic change, women's and gender
studies, ecology and environmental
change. In addition to such traditional
academic inquiry, the Protocolos
Notariales could provide unusual, yet
useful information for other levels of
investigation, including family history,
education at the K-12 level, and gen-
eral access for the interested public.

Goals and Objectives
To begin the process, we are pro-
posing a model project to organize,
microfilm and digitize about 70,000 of
the pages archived. Lessons learned
would inform the larger project to pre-
serve, document and disseminate the
approximately ten million pages that
make up the 6,658 volumes in the
Protocolos Notariales. Both the model
project and the larger project will have
as their goals the preservation of a
unique source of information which is
in imminent danger of deterioration
beyond recovery, and just as impor-
tant, the availability of this resource to
new audiences. Microfilm, CD-ROM
and the Internet will be employed to
achieve these goals.
The project's design includes the
following major objectives:
* The on-site preservation micro-
filming of approximately 70,000 pages
from 50 folio-size volumes of the

Protocolos Notariales. Each volume
contains approximately 1,400 pages,
and the volumes will be drawn from
each century, thereby providing suffi-
cient data for the larger project of
6,658 volumes that encompasses the
period 1578-1900.
* Positive microfilm will be scanned
to create digitized images of the
Protocolos Notariales.
* Metadata will be created to provide
intellectual access to the digitized
Protocolos Notariales as well as to pro-
duce a research guide to the microfilm
collection. Existing indices that are
bound in the volumes will be used to
produce initial access points, while
additional subject and thematic points
of reference will be created from the
digitized versions of the documents.
* The metadata, research guides,
and digitized copies of documents
will reside on a server at the Univer-
sity of Florida. These resources will be
accessible to the ANC and UF and
their constituencies.
* The project will allow for the
creation of microfilm and CD-ROM
copies of individual documents with
inclusive metadata access.
The project will be directed from
the Libraries with John Ingram serv-
ing as initial project director. Bruce
Chappell and other staff in the
Department of Special and Area
Studies Collections will participate as
will Charles Wood, Director of the
Center for Latin American Studies,
and scholars in the fields of Cuban
and Caribbean history and culture
who have worked at the ANC and

especially with the Protocolos
Notariales. The University of Florida is
a member of the Association of
Research Libraries Latin American
Program and will insure that the
results of this project meet national
goals and will be widely shared. The
Preservation Department and the
Digital Library Center at UF are at the
forefront of analog and digital repro-
graphic technology and have success-
fully completed several Research
Libraries (RLG), NEH, and Mellon
grants that will inform a successful
technology component for this pro-
posal. Likewise, staff at the Florida
Center for Library Automation (FCLA)
will provide their extensive experi-
ence in mounting the metadata and in
helping to design the platform.

Successful completion of the pilot
project, and implementation of the
comprehensive program to protect
and make accessible the Protocolos
Notariales, will allow the University of
Florida and the Cuban National
Archives to preserve this unique and
highly valuable resource in perpetuity
for the benefit of humanities research
worldwide. This project fits within the
general goals of many independent
foundations for strengthening
humanistic scholarship and support-
ing increased access to scholarly
resources through the creation of
digital archives; overtures for finan-
cial support have already begun and
will continue.
John Ingram
Director for Collections
Library News ) Page 5

Welcome our New Associate Director, Librarians

Steve Shorb

Steve Shorb is the new Director
for Support Services with responsibil-
ity for Business Services, Facilities,

Patrick Reakes
We are pleased to welcome
Patrick Reakes to our campus as the
new Journalism and Communications

Yue Li

We are proud to welcome the new
librarian who will be responsible for
cataloging of the Chinese, Japanese
and Korean materials acquired to sup-
port our growing programs of study

Personnel, and library planning.
During fifteen years in the computer
industry and seven years in acadern
ic libraries, Steve has been responsi-
ble for planning and implementing
dozens of major projects. Most
recently University Librarian at the
American University in Sharjah,
United Arab Emirates, he designed
and developed library services and
information technology systems to
support a new and rapidly growing
university in the Middle East.

Librarian at the Allen J. Neuharth
Journalism Library. Pat's face may
look familiar, as he is a graduate of
the University of Florida College of
Journalism and Communications
with a BA in Public Relations. At one
time he owned and operated his own
custom landscaping business here in
Gainesville. Then, after completing
his MS in Library and Information
Studies at Florida State University,
where he worked as a Visiting
Reference Librarian, he accepted a

related to eastern Asia. Yue Li joins us
after completing graduate work at the
University of Arizona in Tucson and
working in both the Arizona State
Museum Library and the Main
Library of the University of Arizona.
He was previously Associate Dean
of Languages, College of North China
University of Technology in Beijing,
China for four years. Before that he
taught English for many years in
both secondary and higher educa-
tion settings.
He holds a masters degree in
Linguistics from the Kunming

Steve began his career in the
computer industry where he directed
marketing programs at Parsons
Technology, Hewlett-Packard, and
IBM. In addition to five years at
universities in the United Arab
Emirates, he has worked in college
libraries in Connecticut and
Minnesota. We welcome Steve's unique
blend of library, technical, planning,
and problem solving expertise, and
we are delighted to have him as a key
library manager.

position as the Reference/ Inter-
library Loan Librarian at the Florida
Coastal School of Law in Jacksonville,
Florida's newest ABA Approved law
school. There he also served as an
Adjunct Faculty member and taught
upper division advanced legal
Now, at the Allen J. Neuharth
Journalism Library, Pat will be the
first fulltime resident head of this

University of Science and Technology,
Kunming, China. In addition to his
native language of Mandarin Chinese,
Mr. Li also studied Japanese for more
than four years, which has prepared
him to provide description, classifica-
tion and subject analysis for library
materials in that language as well as
his native Chinese.
He brings to our library in addi-
tion to these extensive language and
educational skills an extremely
resourceful and energetic personality
with a disarming sense of humor
and charm.

Page 6 ) Library News

AFA Library Promotions

Ann Lindell is the new Head of the Architecture and Fine Arts Library. She's
a well known resource in the AFA Library, having worked there since 1995, first
as AFA Librarian, then as Acting Head of the Library. Respected by her col-
leagues, she has twice been the recipient of a George A. Smathers Libraries Staff
Recognition Award (1995, 1999).
Ann received her undergraduate degree in Art from Agnes Scott College and
an MFA in ceramics and printmaking from Washington University. Her MLIS is
from the University of South Carolina. Previously the collection manager for art
and art history materials, she will assume collecting responsibilities for the
architectural disciplines in the fall. She has been an active member of several
committees in the Art Libraries Society of North America. Currently, she is Vice-
Chair/Chair-Elect for the ARTS Section of the Association of College and
Research Libraries.
An avid potter, she has a keen sense of design that is apparent from the Web
sites she has developed and maintained for the AFA Library:

Tom Caswell has been appointed the new Architecture and Fine Arts Librarian
under the direction of Ann Lindell. Two of his major responsibilities are managing
the library collection in Art and Art History and supervising the technical process-
ing area. Tom has worked at the Libraries since 1989, first in the Government
Documents Department as a staff member and Coordinator for Electronic
Reference Services. For the past four years, he has been the Information Technology
Coordinator in the Humanities & Social Sciences Services Department.
Tom has a BA in Art History from UF, and an MA in Library and Information
Science from the University of South Florida. Since joining the Library staff, he has
specialized in the growing field of technology in libraries. With the fields of art
and architecture also greatly affected by the "digital revolution," Tom will have the
unique opportunity to combine his diverse interests at the AFA Library.
He was recently appointed Webmaster for the ARTS Section of the
Association of College and Research Libraries (http://www.uflib.ufl.edu/arts/).
Tom also serves on the ACRL/ARTS Technology in the Arts Committee, a posi-
tion that will enable him to develop relations with other national museums and
institutes to keep the AFA Library a "state-of-the-art" collection.

Q. Can I find e-books in the library
A. Yes. The library catalog WebLUIS now
provides access to a large and growing
number of current electronic books in
NetLibrary. Older e-book titles that are
available without charge can be accessed
by searching directly in the NetLibrary
website "Public" selection. WebLUIS also
now includes access to the PALMM
Project collections of selected digitized
items from SUS libraries.

Q. Have we chosen a new online
catalog system yet?
A. No, but we hope to have a decision
in September concerning which library
management system (including the
online catalog and other functions), we
will buy. The state's universities have
now been joined by the community
colleges in this purchase, and the date
was extended to include their participa-
tion in the choice. Following selection
and purchase, implementation could
begin as soon as next summer.

Q. How strong is the library budget
this year?
A. While the details of the budget con-
tinue to unfold, the expectation is that
less money will be available than last
year for purchasing library materials.

New Online Digital
The University of Florida Libraries
announce the premier of a collection of
historical children's literature online at
http://palmm.fcla.edu/juv/. Literature
for Children has at its core, books from
the non-browsing 93,000-volume
Baldwin Library of Historical Children's
Literature, housed in the Department of
Special and Area Studies Collections.

Library News ) Page 7


George A. Smathers Libraries
P.O. Box 117001
Gainesville, FL 32611-7001
Phone: (352) 392-0342
Fax: (352) 392-7251
email: carturn@mail.uflib.ufl.edu

We're on the Web!

Is there another person in your
department who would like a copy
of Library News? If so, please noti-
fy us at: bhood@mail.uflib.ufl.edu

Library News
Editorial Board
Shelley Arlen
Joyce Dewsbury
Ann Lindell
Jimmie Lundgren
Alice Primack
Carol Turner
Design: Barbara Hood

e press

Try RefeXpress!
Consult a librarian without
leaving your computer at

Fall 2001 Library Orientations

We invite you to come and learn
more about The Electronic Library,
which is available to you on your
desktop! This session covers the
Libraries' web-based Catalog, indexes
and abstracts, the Database Locator,
e-journals, the Web of Science,
FirstSearch, and other databases. All
subject areas are covered. No registra-
tion is needed; just show up at any of
the following times.

Marston Science Library room L-107:
August 23 (Thursday) 1:55-2:45pm
August 27 (Monday) 1:55-2:45pm
August 24 (Friday) 8:30-9:20am
August 28 (Tuesday) 8:30-9:20am
For more information, or for times
and places of general library orienta-
tions for those new to campus, please
contact Alice Primack at 392-2822 or

Give Your Students Information Power

Library-Classroom Partnerships
The Libraries provide course-
integrated orientation to library use
and instruction in use of information
resources for students. A typical
session usually involves a lecture/
demonstration or hands-on workshop
and an assignment created by collabo-
ration between the course instructor
or faculty member and the librarian
that teaches the group. If you'd like to
have a library session in your course,
contact your subject-specialist librari-
an or one of the Instruction
Coordinators: Jana Ronan for
Humanities and Social Sciences
392-4919) or Alice Primack for
Science and Engineering (392-2822).

Course Web Pages
Add Library Instruction to your
online course or class web pages! If
you are interested in adding online
information about the UF Libraries or
how to use specific information
resources for your course, please get
in touch with your subject specialist
librarian or contact Alice Primack
(392-2822). The Libraries have creat-
ed several online tutorials, and you
may see samples at http://www.uflib.
ufl.edu/jgs/hand2.htm. We can tailor
a Web page to your course, incorpo-
rating appropriate tutorials and other

University of Florida
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