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Group Title: Library news : for faculty of the University of Florida
Title: Library news
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Permanent Link: http://ufdc.ufl.edu/UF00017067/00015
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Title: Library news for faculty of the University of Florida
Physical Description: v. : ill. ; 28 cm.
Language: English
Creator: George A. Smathers Libraries
Publisher: The Libraries
Place of Publication: Gainesville Fla
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Genre: government publication (state, provincial, terriorial, dependent)   ( marcgt )
periodical   ( marcgt )
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General Note: Description based on: Vol. 3, no. 1 (summer 1991); title from caption.
General Note: "A publication of the George A. Smathers Libraries."
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Bibliographic ID: UF00017067
Volume ID: VID00015
Source Institution: University of Florida
Holding Location: George A. Smathers Libraries, University of Florida
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 Related Items
Preceded by: Library news

Table of Contents
    New online reference now available
        Page 1
    Frequently asked questions
        Page 2
    Preserving knowledge of the real Florida
        Page 3
    Children's books microfilmed and digitized
        Page 4
Full Text



UNIVERSITY OF
* FLORIDA


Volume 11, Issue 4 Spring 2001


LIBRARY NEWS


For the faculty of the
University of Florida


2

Frequently Asked
Questions

Special Collections
Support
Organization Holds
Annual Dinner



3

Preserving
Knowledge of the
Real Florida



4

Children's Books
Microfilmed
and Digitized


Insert

Historical
Newspapers
and Other Historical
Periodicals:
Guide to Collections
and Indexes


A publication of the
George A. Smathers Libraries


ress New Online Reference Now Available
Do you conduct research using your your computer in your office. Wh
computer at home or in your office? If finished, you have the option of receive
so, have you ever wished that you had a transcript of your chat in two form
a librarian near at hand to help you HTML or email (if you supply an em
with a question or a problem while address when logging on).
searching databases remotely?
Perhaps you called one of the reference How to Use RefeXpress
desks and experienced the frustration of You do not need to install any program
trying to describe to the librarian what to use RefeXpress. Click on the RefeXpr
you were seeing on your computer. logo on any of the Libraries' web pag
Maybe mailing the library wasn't and you will be rapidly connected w
helpful because you needed an one of the twenty-two RefeXpress st
immediate answer. Try chatting with a members on duty. The first thing tl
UF librarian via George A. Smathers you will see after clicking on the logo v
Libraries' new service, RefeXpress. be a welcome page with a "Go!" butt
to connect to the service. (You mi{
What is RefeXpress? wish to bookmark this page on yc
RefeXpress is an interactive reference computer for easy access.) Click on "G
service that allows you to consult online and then fill out your name, em
with a UF librarian on the Web without address and your question on the n
leaving your computer. RefeXpress page. Leave "web collaboration" check
offers a chat, or conversational feature if you would like the librarian
that allows you and the librarian to demonstrate a database search, or
discuss your question, as well as your follow you as you search. Then click
time frame for getting an answer. As the submit button to logon.
the librarian starts to work on
answering your question, RefeXpress A small popup window will annour
has powerful features that allow him or that you are connected, followed by
her to assist you while online. The greeting from a librarian who has re
librarian can push a web page that your question. The next screen that y
displays on your computer, by sending see, the RefeXpress screen, integrates
you a file of information, or even by small web browser and a chat windo
collaboratively searching the Web and Type your comments in the chat wind
certain databases with you. He or she in the bottom half of the computer screi
can demonstrate how to perform a The Libraries' home page will display
search by typing keywords in the the top half of the screen, the w
blanks in a database, as you watch at (Continued on page


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2 LIBRARY NEWS


PureS S (Continued from page 1)
browsing window. Watch the top half of the page for information that the
librarian will send, or use it to demonstrate the searching problem that you are
experiencing. Please avoid using your web browser's back or forward buttons,
as they will cause you to travel away from the RefeXpress session. Use the back
button to return to the RefeXpress session if you accidentally navigate away.

What Kinds of Questions Are Appropriate for RefeXpress?
When you use RefeXpress, the librarian on duty will make every effort to
answer your question or lead you to the informational resources that you
need. Some questions may be answered immediately during a brief RefeXpress
session, while others may take some time. If your question falls into the latter
category, the librarian will make arrangements to email you the answer, refer
you to a subject specialist, call you back with an answer, or make an
appointment to meet with you.

Interactive Reference Using Chat
The Smathers Libraries are proud to be in the vanguard of this trend in the library
world to offer reference assistance to remote library users via synchronous
communication. Our goal is to extend services that have traditionally been
available only at the reference desks of the nine libraries on campus into the
offices, the dorm rooms and the homes of the UF community. RefeXpress is
available Monday-Thursday 9 a.m.-9 p.m. and Friday 9 a.m.-5 p.m.
Jana Smith Ronan, Interactive Reference Coordinator, jronan@ufl.edu



Special Collections Support Organization Holds Annual Dinner

The Howe Society, a support organization of the Department of Special and
Area Studies Collections, held its annual celebratory dinner on February 17 in
the Smathers Library Research Room.

John Ingram, Director for Collections, gave the welcome and on behalf of Di-
rector Dale Canelas, spoke about new initiatives during the previous year.
Carl Van Ness, interim chair of the Department, and university archivist,
opened the program with a summary of major changes in the Department.

Marcia Pearce, Director of Development, reported major gifts to the Librar-
ies in the last year. She announced the gift of rare William Faulkner books
from Jacksonville physician Dr. Hugh Carithers; multiple scientific journals
by Dr. Alan Katritzky; and the Honorable Farris Bryant's increased commit-
ment to the Farris and Julia Bryant Florida History Preservation Endow-
ment. Pearce noted the bequest of Donald E. Van Dyke establishing an en-
dowment for the Libraries' greatest needs and a second bequest to establish
the Jesse Shaw and Mortimer B. Bates Jr. Endowment to enhance electronic
resources at the Librari- Pearce introduced Dr Maril\ n Fregl\. \\ho recentl\-
increased the NlelIvin I and larinln S Fregli Endowxment for Biomedical
and Humanities Collections and donated her late husband's papers concern-
ing the development of LIF's medical school Shhe is serving as a specialist on-
site in archi-ing and processing those papers. FregIl spoke about the signili-

(Continued next column)







Preserivn S no we g Sld Frda


As Florida's primary land grant institution, the Uni-
versity of Florida has a long and rich involvement
with its agriculture and rural life. It is thus very im-
portant that we preserve the books and periodicals
that have documented these aspects of Florida.
When we had an opportunity several years ago to
join with similar schools in other states in proposing
a funded program to microfilm aging and deterio-
rating copies of these works, librarians John Ingram,
Erich Kesse and Vernon Kisling jumped at the chance.

Today we are in the final stages of our part of the
resulting project, in cooperation with the United
States Agricultural Information Network (USAIN)
to identify, describe and preserve through micro-
filming a large number of books and serials con-
cerned with Florida agriculture and rural life prior
to 1945. The project, funded by the National Endow-
ment for the Humanities (NEH), is coordinated at
Cornell and has grown to include other states.

The first phase of the project involved creating a
comprehensive list of materials to be preserved. Bib-
liographer Vernon Kisling of the Marston Science Li-
brary spent over a year compiling a list of significant
works both at the University of Florida and in other
locations throughout the state. His Florida Agricul-
ture and Rural History Bibliography (covering 1820-
1945 and consisting of some 2,500 citations) is not
available in printed form. It has become merged into
the Digital Library Center's Linking Florida's Natural
Heritage site at http://susdl.fcla.edu/lfnh/ and all
the citations from the bibliography are now inte-
grated into this website's bibliographic database
along with many others.


Annual Dinner (Continued from previous page)
chance of her gift, and invited special guest Dr.
Robert Cade, her husband's colleague, to add a few
words of his own.

Bertram Wyatt-Brown, Society president, introduced
board members and the speaker, author David Hack-
ett Fischer, Warren Professor of History at Brandeis
University. Dr. Fischer, author of Paul Revere's Ride
and -AlbioL'-_ S, J gave an illustrated lecture on
"Libert\ and Freedon: An American lonographi."


Cathleen Mook, Chair of the Libraries' Preservation
Department, coordinated the project after comple-
tion of the prioritized list on which it was based.
Nelda Schwartz and her preservation team had to
physically locate the books and periodicals from our
library stacks and elsewhere for cataloging and mi-
crofilming. The library at UF's Citrus Research &
Education Center in Lake Alfred loaned us boxes of
old journal volumes for filming, and the National
Agricultural Library also gave us many volumes in
the later stages of the grant. Preservation staff devel-
oped an ACCESS database for tracking and manag-
ing the various titles and volumes through the steps
in the process. Staff also searched each title in the li-
brary catalog and in the OCLC database (known to
library patrons as WORLDCAT in FIRSTSEARCH)
for records describing these old books and journals.

Many of the existing bibliographic records required
considerable revision, and there were many authors
whose names required detective work. It was com-
mon when the books were published to give only the
initials and surnames of the authors on title pages.
Many of these were key figures in the agriculture or
the development of Florida, and many had been agri-
cultural scientists here at the University of Florida
and at our research centers throughout the state.

Microfilming of books and journals began in Decem-
ber 1999 and continues today. An impressive 850
monographic and serial titles have been preserved
on approximately 300 reels of film, comprising over
1,700 different physical volumes. Filming will be
completed this spring. New catalog records in OCLC
were added to document the resultant microfilm edi-
tions. Anyone interested in acquiring copies of this
film may contact mfmsales@mail.uflib.ufl.edu.

In addition to making microfilm copies available for
distribution and use in libraries, archival copies are
safely stored off-site for future generations as is stan-
dard practice in our microfilming programs. This
will guarantee that the real Florida as it was written
about and photographed in those earlier times will
always be available for study regardless of how it
has changed or will continue to change in the future.

Jimmie Lundgren, Resource Services and
Cathleen Mook, Chair, Preservation Department


LIBRARY NEWS 3







UNIVERSITY OF
^ FLORIDA
University of Florida
George A. Smathers
Libraries
P.O. Box 117001
Gainesville, FL 32611-7001

Phone: (352) 392-0342
Fax: (352) 392-7251
Email:
carturn@mail.uflib.ufl.edu




We're on the
Web!
http;f/ivw .uflib.ufL
ed u/p-/libra.me vw


Is there another person in
your department that you
would like us to send a
copy of Library News? If
so, please notify us at:
bhood@mail.uflib.ufl.edu






LIBRARY NEVS
EDITORIAL
BOARD
1i. II* i r ill n

-A11. I 11di I1

I .1 r, Tur n, I
I ]I l-"iiiKir.i H,u ,..I


Children's Books Microfilmed and Digitized

The Baldwin Library of Historical Chil-
dren's Literature of the Department of
Special and Area Studies Collections
was awarded a two-year grant by the
National Endowment for the Humani- -
ties to catalog, microfilm and digitize /
8,600 children's and young adult books
published between 1850 and 1869. The
grant began October 1, 2000, when Ruth
Sheng and Jane Anne Carey were hired
to catalog the volumes. All books will be microfilmed and then the text and black
and white images will be digitized from the microfilm. This time period covers the
years of great expansion in children's publishing and the introduction of color and
its increasing presence in children's books. All color images in each book will be
scanned and merged with the digitized version of the microfilm, to allow digitized
access to the complete book.

As of March 1, approximately 1,000 books have been fully catalogued and added to
LUIS, the University of Florida Libraries' online catalog. Access points to these re-
cords include genre terms, such as fairy tales and catechisms; printer, publisher and
illustrator; binding and provenance terms, as well as the standard author, title and
subject. Approximately 40% of the books cataloged so far have no record in OCLC,
the national database, indicating that the Baldwin Library holds the only available
copy. The microfilming began in late February and after two days of filming, 11 reels
containing 65 volumes have been produced.

The fulfillment of the terms of the grant is definitely a team effort, including person-
nel from Library Administration, the Department of Special and Area Studies Collec-
tions, the Preservation Department, the Resource Services Department, the Digital
Library Center and the Florida Center for Library Automation (FCLA).

This two-year grant is Phase I of what is hoped to be a three-phased project, with
Phase II covering the years 1870-1889, and Phase III, 1890-1910. For more informa-
tion on the grant or on the Baldwin Library of Historical Children's Literature, con-
tact Rita Smith, Curator at 392-0369; email: ritsmit@mail.uflib.ufl.edu.


UNIVERSITY OF
FLORIDA
University of Florida
George A. Smathers Libraries
PO Box 117001
Gainesville FL 32611-7001




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