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 Table of Contents
 Access to uncataloged collections...
 Frequently asked questions
 Map and Imagery Library head wins...
 University of Florida makes 97...
 Libraries participate in Previ...
 Baldwin Library of Historical Literature...
 Associate Education librarian Linda...
 Smathers Libraries orientation...






Group Title: Library news : for faculty of the University of Florida
Title: Library news
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Permanent Link: http://ufdc.ufl.edu/UF00017067/00011
 Material Information
Title: Library news for faculty of the University of Florida
Physical Description: v. : ill. ; 28 cm.
Language: English
Creator: George A. Smathers Libraries
Publisher: The Libraries
Place of Publication: Gainesville Fla
 Subjects
Genre: government publication (state, provincial, terriorial, dependent)   ( marcgt )
periodical   ( marcgt )
 Notes
General Note: Description based on: Vol. 3, no. 1 (summer 1991); title from caption.
General Note: "A publication of the George A. Smathers Libraries."
 Record Information
Bibliographic ID: UF00017067
Volume ID: VID00011
Source Institution: University of Florida
Rights Management: All rights reserved by the source institution and holding location.
Resource Identifier: aleph - 001927378
oclc - 30684097
notis - AKA3361
lccn - sn 94026904
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Table of Contents
    Table of Contents
        Table of Contents
    Access to uncataloged collections in the libraries
        Page 1
    Frequently asked questions
        Page 2
    Map and Imagery Library head wins honors award
        Page 2
    University of Florida makes 97 millionth interlibrary loan request
        Page 3
    Libraries participate in Preview
        Page 3
    Baldwin Library of Historical Literature awareded NEH grant
        Page 4
    Associate Education librarian Linda Sparks to retire
        Page 4
    Smathers Libraries orientations
        Page 5
Full Text
Page Title





LIBRARY NE WS : UNIVERSITY Or
FOR THE FACULTY OF THE UNIVERSITY OF FLORIDA FLORIDA
A PUBLICATION OF THE GEORGE A. SMATHERS LZBRARZES
WWIW. UFLIB. UFL. EDU







Inside this issue:




Access to Uncataloged Collections in the Libraries 1

Frequently Asked Questions 2

Map and Imagery Head Wins Honors Award 2

Interlibrary Loan Makes 97 Millionth Request 4

Libraries Participate in Preview 4

Baldwin Library Awarded NEH Grant 5

Departing and New Employees 5

Library Orientations 8


S 1999 University of Florida George A. Smathers Libraries
P. O. Box 117001 Gainesville, FL 32611-7001
Please read our disclaimer.
Send comments and/or questions about this site to
Cynthia Bowker

Last Updated July 7, 2000






For a printed copy of this publication please contact
Carol Turner
Assistant Director for Public Services
carturn@mail.uflib.ufl.edu


http://web.uflib.ufl.edu/ps/LibraryNews/LibNews0600/toc.html [2/18/2004 2:06:19 PM]




Page Title


LIBRARYY N,-EWS :. UNIVERSITrY OF
FOR THE FACULTY OF HEE UNIVERSITY OF FLORIDA FLORIDA
A PUBLICATIONS OF THE GE ORGE A. SMATHERS LIBRAZRES
WWW. UFLIB. UFL. EDU






Access to Uncataloged Collections in the Libraries

The Libraries support teaching and research by collecting periodicals and current monographic publications
in a variety of formats. When Internet access to journals is purchased, Library staff indicate this in the journal's
online catalog record and provide an active link. Article level searching is provided through commercially-
produced periodical indexes. Books, videos, and other monographic publications are usually represented in the
online catalog much as they were in the card catalog
A few areas where not all the materials are fully represented in the online catalog include the P.K. Yonge
Library of Florida History, Baldwin Library of Historical Children's Literature, Map and Imagery Library and
the Microform Center.
In order to make current materials for these collections available in a timely manner, staff have in some
cases postponed provision of complete bibliographic access in the online catalog. Instead, the staff have
devised a number of other methods of indexing, publicizing and inventorying these materials. Some of these
techniques are citation databases, card indexes, physical arrangement by subject, and brief or collection-level
records in the catalog. In some cases bibliographic records for large sets of microform resources are purchased
and entered into the online catalog. Library users may become aware of some uncataloged collections through
web-pages linked from the Library's Special and Area Studies Collections homepages.
A separate card index was used for the Baldwin Library until recent years. An intensive program was
undertaken from 1992-98 to enter the holdings into a small separate database of brief citations. In 1997-98
these citations were migrated into brief records in the online catalog. Efforts are being made to upgrade each
record into a full description. Through initiatives of librarians in the Department of Special and Area Studies
Collections and the Resource Services Department, two
S grant projects have been secured and will accelerate
'' this pace over the next several years. $381,000 will
IN 5V1dE &MERIICANA.Lu
I pui oc :t i.rrvi'.i. .,l come from National Endowment for Humanities
3N E (NTEH) Preservation and Access grant for a two-year
(Com hed 0"on pasgr )

." Inside this issue:

S \ ,, Frequently Aske d Questions 2
r Map and Imagery Head Wins Honors Award 2
SInterlibrary Loan Makes 97 Millionth Request -
Libraries Participate in Preview 4-

Iwage fro t~&R Florida Hitorical Map Colletion dating 1564- Baldwin Libray Awarded NEH Grant 5
1926, located m theFlorida Histoy Collecfion mi Siathers Libroay Departing and New Employees 5-6-7
Ava~iable on the Umb at:
Library Orientations 8


List of Links:
http://www.uflib.ufl.edu/spec/pkyonge/fhmaps.html
http://www.uflib.ufl.edu


Go to page: Table of Contents 1 2 3 4 5 6 7 8




For a printed copy of this publication please contact
Carol Turner


http://web.uflib.ufl.edu/ps/LibraryNews/LibNews0600/index.html (1 of 2) [2/18/2004 2:06:20 PM]




Page Title


Page 2 Library News



S7 7 7 0? 7 7 ; 7 7 7 ; 7 777

Short Answers to Frequently Asked Questions

Q. What is a Library Subject Guide?
A. Subject Guides are short annotated lists of the most useful resources supplied by the library to support par-
ticular areas of study. In the past these were limited to print resources and included each item's call number,
but today Internet resources are also listed and are conveniently linkable from the Subject Guide web pages
available from

Q. Are all the books and journals owned by the Libraries represented in the catalog?
A. No, the Library has various pockets of items, especially special collections and formats and older federal
documents that are not yet included in the online catalog. See article on page 1 in this issue for details.

Q. Is there a Library Website with quick links to online reference tools such as dictionaries, almanacs, atlases,
style guides, etc.?
A. Yes, Humanities and Social Sciences Reference provides an excellent list on their Electronic Reference
page at:
Jimmie Lundgren
Resources Services Dept.









Map and Imagery Library Head Wins Honors Award

Dr. HelenJane Armstrong, Head of the Map and
Imagery Library, was presented the Division Honors
Award for outstanding contributions to the fields of
geography, cartography and map librarianship on June 12
at the Special Libraries Association annual conference in
Philadelphi, PA.
Since 1973, Dr. Armstrong has administered one of
the strongest map collections in the South, seeing that
collection grow tremendously over the decades,
integrating traditional paper maps with new electronic
media. She has published numerous articles in professional
journals, including recent award winners on cataloging,
taught generations of students; and participated in the
leadership of professional map library membership
associations.


List of Links:
http://web.uflib.ufl.edu/subguide.html
http://web.uflib.ufl.edu/hss/ref


Go to page: Table of Contents 1 2 3 4 5 6 7 8




For a printed copy of this publication please contact


http://web.uflib.ufl.edu/ps/LibraryNews/LibNews0600/page2.html (1 of 2) [2/18/2004 2:06:21 PM]




Page Title


Page 2 Library News



S7 7 7 0? 7 7 ; 7 7 7 ; 7 777

Short Answers to Frequently Asked Questions

Q. What is a Library Subject Guide?
A. Subject Guides are short annotated lists of the most useful resources supplied by the library to support par-
ticular areas of study. In the past these were limited to print resources and included each item's call number,
but today Internet resources are also listed and are conveniently linkable from the Subject Guide web pages
available from

Q. Are all the books and journals owned by the Libraries represented in the catalog?
A. No, the Library has various pockets of items, especially special collections and formats and older federal
documents that are not yet included in the online catalog. See article on page 1 in this issue for details.

Q. Is there a Library Website with quick links to online reference tools such as dictionaries, almanacs, atlases,
style guides, etc.?
A. Yes, Humanities and Social Sciences Reference provides an excellent list on their Electronic Reference
page at:
Jimmie Lundgren
Resources Services Dept.









Map and Imagery Library Head Wins Honors Award

Dr. HelenJane Armstrong, Head of the Map and
Imagery Library, was presented the Division Honors
Award for outstanding contributions to the fields of
geography, cartography and map librarianship on June 12
at the Special Libraries Association annual conference in
Philadelphi, PA.
Since 1973, Dr. Armstrong has administered one of
the strongest map collections in the South, seeing that
collection grow tremendously over the decades,
integrating traditional paper maps with new electronic
media. She has published numerous articles in professional
journals, including recent award winners on cataloging,
taught generations of students; and participated in the
leadership of professional map library membership
associations.


List of Links:
http://web.uflib.ufl.edu/subguide.html
http://web.uflib.ufl.edu/hss/ref


Go to page: Table of Contents 1 2 3 4 5 6 7 8




For a printed copy of this publication please contact


http://web.uflib.ufl.edu/ps/LibraryNews/LibNews0600/page2.html (1 of 2) [2/18/2004 2:06:21 PM]




Page Title


Page 4 Library News



University of Florida Makes 97 Millionth Interlibrary Loan Request


The University of Florida made the 97 millionth request on the Online Computer Library Center (OCLC)
Interlibrary Loan (ILL) service Feb. 8 for an article from the serial Arteiosderoa, Thromboss and Vascdar iology.
The request was filled by the University of Memphis, in Tennessee, and was shipped Feb. 9.
David Fuller, head of Interlibrary Loan at UF, entered the milestone request. "I had finished ordering and then
read the number on the screen," he said. '" called someone over to look at the number and said, Is this what I
think it is? We concluded that, 'Yeah, we hit the millionth.' We just lucked out."
The Interlibrary Loan Department at the University of Florida Libraries comprises a staff of seven three in
borrowing, three in lending and one for document delivery for off-campus faculty and students. Last year, the
Libraries filled 25,000 lending requests and 13,000 borrowing requests.
"We've had a tremendous increase in interlibrary loan activity since we've started using electronic request
forms," said David Hickey, chair, Access Services Department. The Libraries received 2,600 borrowing requests
in January and 2,400 in February this year.
"Interlibrary loan is a very interesting field to be in right
now," said Mr. Fuller. "New technologies continue to
make interlibrary loan enjoyable and challenging."
The OCLC Interlibrary Loan service came online in 1979.
In the 1998/99 fiscal year, nearly 6,200 libraries arranged
over 8.2 million loans through the system. OCLC offers a
Number of products and services that support ILL,
including the OCLC ILL Direct Request service, which
allows library users to enter ILL requests with little or no
staff intervention.
David Hickey
Chair, Access Services Department


St #yn bI~nrmarty Lay D~pafwt di'des es ,rmI to ~ .h.)
FwW waw Chtnstma Haskns, Jane Anne Caty, Eahemara West
Back si a Amantda r s, ogela Moose PaTYr&a Co5is
V~TrEa Woadad acd Dnid Fdler, 'rair





The Libraries have created a Preview handout
Sv le chock full of information for new students that is
being given out in Preview handout packets. In lieu of
tours, new students are encouraged to check out the
Libraries' web site and answer a few questions.
Quizzes with correct answers will be entered in a
drawing for prizes to be distributed the week they start
classes in term B or fall!
If you would like to schedule a tour of Library
West for your class, please contact Jana Ronan in the
Library West Reference Department at 392-4919 or
.
Alice Primack


List of Links:
ronank(mail.uflib.ufl.edu


Go to page: Table of Contents 1 2 3 4 5 6 7 8




For a printed copy of this publication please contact
Carol Turner


http://web.uflib.ufl.edu/ps/LibraryNews/LibNews0600/page4.html (1 of 2) [2/18/2004 2:06:22 PM]




Page Title


Page 4 Library News



University of Florida Makes 97 Millionth Interlibrary Loan Request


The University of Florida made the 97 millionth request on the Online Computer Library Center (OCLC)
Interlibrary Loan (ILL) service Feb. 8 for an article from the serial Arteiosderoa, Thromboss and Vascdar iology.
The request was filled by the University of Memphis, in Tennessee, and was shipped Feb. 9.
David Fuller, head of Interlibrary Loan at UF, entered the milestone request. "I had finished ordering and then
read the number on the screen," he said. '" called someone over to look at the number and said, Is this what I
think it is? We concluded that, 'Yeah, we hit the millionth.' We just lucked out."
The Interlibrary Loan Department at the University of Florida Libraries comprises a staff of seven three in
borrowing, three in lending and one for document delivery for off-campus faculty and students. Last year, the
Libraries filled 25,000 lending requests and 13,000 borrowing requests.
"We've had a tremendous increase in interlibrary loan activity since we've started using electronic request
forms," said David Hickey, chair, Access Services Department. The Libraries received 2,600 borrowing requests
in January and 2,400 in February this year.
"Interlibrary loan is a very interesting field to be in right
now," said Mr. Fuller. "New technologies continue to
make interlibrary loan enjoyable and challenging."
The OCLC Interlibrary Loan service came online in 1979.
In the 1998/99 fiscal year, nearly 6,200 libraries arranged
over 8.2 million loans through the system. OCLC offers a
Number of products and services that support ILL,
including the OCLC ILL Direct Request service, which
allows library users to enter ILL requests with little or no
staff intervention.
David Hickey
Chair, Access Services Department


St #yn bI~nrmarty Lay D~pafwt di'des es ,rmI to ~ .h.)
FwW waw Chtnstma Haskns, Jane Anne Caty, Eahemara West
Back si a Amantda r s, ogela Moose PaTYr&a Co5is
V~TrEa Woadad acd Dnid Fdler, 'rair





The Libraries have created a Preview handout
Sv le chock full of information for new students that is
being given out in Preview handout packets. In lieu of
tours, new students are encouraged to check out the
Libraries' web site and answer a few questions.
Quizzes with correct answers will be entered in a
drawing for prizes to be distributed the week they start
classes in term B or fall!
If you would like to schedule a tour of Library
West for your class, please contact Jana Ronan in the
Library West Reference Department at 392-4919 or
.
Alice Primack


List of Links:
ronank(mail.uflib.ufl.edu


Go to page: Table of Contents 1 2 3 4 5 6 7 8




For a printed copy of this publication please contact
Carol Turner


http://web.uflib.ufl.edu/ps/LibraryNews/LibNews0600/page4.html (1 of 2) [2/18/2004 2:06:22 PM]




Page Title


Page 5 Library News



Baldwin Library of Historical Literature Awarded NEH Grant

The Baldwin Library of Historical Children's Literature, a component of the Department of Special and
Area Studies Collections of the George A. Smathers Libraries, has been awarded a National Endowment for the
Humanities (NEH) grant to assist in the preservation, cataloging, and increased accessibility of approximately
8,600 of its 90,000 volumes.
The $381,220 grant, phase one of three two-year program proposals, will begin with complete microfilm
preservation of 8,600 volumes published in the U.S. and Great Britain from 1850-1869. Subsequent projects
will address an additional 20,000 volumes for the period, 1870-1910. Because this period saw children's
literature make increased use of color in book covers and illustration which cannot be conveyed through
traditional preservation microfilm, the project includes a digital component for materials with color illustrations.
Intellectual access to the books will be improved through cataloging the material into the national
bibliographic databases and through the creation of metadata to access the project's digital portion on the
Internet. Over half of the records created by the grant will be added to the national databases as original
records.
John Ingram, Chair of the Department, who will co-direct the project with Rita Smith, Curator of the
Baldwin Collection, points to several comments elicited through the NEH review panel that help explain the
significant levels of support for the entire project (six years and more than 28,000 volumes): the collection is
called "a world-class resource in an area of lively and important scholarship involving literary studies, social
history, and the history of the book." Evaluators noted that books in the collection will reveal "social issues,
moral values, publishing trends, binding design, and illustration techniques ... our cultural patrimony and
literary heritage." Ingram expects increased and significant use of the collection, both virtually through the
Internet and through microfilm as a result of this innovative and imaginative combination of preservation,
cataloging, and digitization.
Barbara Hood



Associate Education Librarian Linda Sparks to Retire


The George A. Smathers Libraries are bidding a fond farewell to Assodate
University Librarian Linda F. Sparks, who will retire on June 30 after nearly 40 years of
service at the Education Library. Linda began working at the Education Library in 1961
When it was located in Old Norman Hall. She was Acting Head of the Library from
1975-1980, and again in 1992. During her long tenure, Linda has guided many
generations of UF educators through the rigors of research and training during their
Lrda SpakAs academic formation.
A native of Alabama, Linda received her M.L.S. from Louisiana State University, and came to UF
immediately afterwards. Her undergraduate degree in Education came from the University of Alabama Her
publications include Ameican Colkgeg RegqaA A HIandbook, (Greenwood Press, 1988). This important reference
book, written in association with Bruce Emerton, provides a unique and comprehensive source of details about
469 colleges and universities in the US, such as school nickname, mascot, colors, newspaper and yearbook, fight
song and alma mater lyrics. Other publications include Insitut&ans sYf.-gher Educaon' An Intet]rnatial Btb&nphy
(Greenwood Press, 1990), and Collge Adnrsionw: A Selected Amotated Bibbographj (Greenwood Press, 1993).
Linda helped build the collections from the ground up for academic programs in Instruction and
Curriculum, Educational Leadership and Administration, and Special Education. For the past seven years, she
has undertaken the painstaking task of identifying thousands of Dewey Decimal holdings requiring linkage to
the on-line catalog. For this effort, she was selected by her peers to receive the UF Smathers Libraries staff

(ConmaNf d on pagn 6)







Go to page: Table of Contents 12 3 4 5 6 7 8




For a printed copy of this publication please contact


http://web.uflib.ufl.edu/ps/LibraryNews/LibNews0600/page5.html (1 of 2) [2/18/2004 2:06:22 PM]




Page Title


Page 5 Library News



Baldwin Library of Historical Literature Awarded NEH Grant

The Baldwin Library of Historical Children's Literature, a component of the Department of Special and
Area Studies Collections of the George A. Smathers Libraries, has been awarded a National Endowment for the
Humanities (NEH) grant to assist in the preservation, cataloging, and increased accessibility of approximately
8,600 of its 90,000 volumes.
The $381,220 grant, phase one of three two-year program proposals, will begin with complete microfilm
preservation of 8,600 volumes published in the U.S. and Great Britain from 1850-1869. Subsequent projects
will address an additional 20,000 volumes for the period, 1870-1910. Because this period saw children's
literature make increased use of color in book covers and illustration which cannot be conveyed through
traditional preservation microfilm, the project includes a digital component for materials with color illustrations.
Intellectual access to the books will be improved through cataloging the material into the national
bibliographic databases and through the creation of metadata to access the project's digital portion on the
Internet. Over half of the records created by the grant will be added to the national databases as original
records.
John Ingram, Chair of the Department, who will co-direct the project with Rita Smith, Curator of the
Baldwin Collection, points to several comments elicited through the NEH review panel that help explain the
significant levels of support for the entire project (six years and more than 28,000 volumes): the collection is
called "a world-class resource in an area of lively and important scholarship involving literary studies, social
history, and the history of the book." Evaluators noted that books in the collection will reveal "social issues,
moral values, publishing trends, binding design, and illustration techniques ... our cultural patrimony and
literary heritage." Ingram expects increased and significant use of the collection, both virtually through the
Internet and through microfilm as a result of this innovative and imaginative combination of preservation,
cataloging, and digitization.
Barbara Hood



Associate Education Librarian Linda Sparks to Retire


The George A. Smathers Libraries are bidding a fond farewell to Assodate
University Librarian Linda F. Sparks, who will retire on June 30 after nearly 40 years of
service at the Education Library. Linda began working at the Education Library in 1961
When it was located in Old Norman Hall. She was Acting Head of the Library from
1975-1980, and again in 1992. During her long tenure, Linda has guided many
generations of UF educators through the rigors of research and training during their
Lrda SpakAs academic formation.
A native of Alabama, Linda received her M.L.S. from Louisiana State University, and came to UF
immediately afterwards. Her undergraduate degree in Education came from the University of Alabama Her
publications include Ameican Colkgeg RegqaA A HIandbook, (Greenwood Press, 1988). This important reference
book, written in association with Bruce Emerton, provides a unique and comprehensive source of details about
469 colleges and universities in the US, such as school nickname, mascot, colors, newspaper and yearbook, fight
song and alma mater lyrics. Other publications include Insitut&ans sYf.-gher Educaon' An Intet]rnatial Btb&nphy
(Greenwood Press, 1990), and Collge Adnrsionw: A Selected Amotated Bibbographj (Greenwood Press, 1993).
Linda helped build the collections from the ground up for academic programs in Instruction and
Curriculum, Educational Leadership and Administration, and Special Education. For the past seven years, she
has undertaken the painstaking task of identifying thousands of Dewey Decimal holdings requiring linkage to
the on-line catalog. For this effort, she was selected by her peers to receive the UF Smathers Libraries staff

(ConmaNf d on pagn 6)







Go to page: Table of Contents 12 3 4 5 6 7 8




For a printed copy of this publication please contact


http://web.uflib.ufl.edu/ps/LibraryNews/LibNews0600/page5.html (1 of 2) [2/18/2004 2:06:22 PM]




Page Title


UNIVERSITY OF
SFLORIDA
Unr-ueity ofFlotida
Geloge A. Smathen Libranes
P.O. BOX 117001
Gaiesville, FL 32611-7001

Phane: 55-555-5i3
Fax i 55-55-~i5
Email xyQnimi s oftcom


LIBRARY NEWS
EDITORIAL
BOARD
Slulle Ahan
Joyce Dezisbuty
AnnLidell
Ji Mnie Lmunden
Alice Pmnack
Carol TLmet
Design BatbaaaHood

--0


Smathers Libraries Orientations

Give your students information-power! Encourage those new to campus to
come to a free library orientation:

A Wednesday, July 5, 11-11:30 am
Marston Science Library room L-107

^ Friday, July 7, 2-2-30 pm
Library West room 148

^ Tuesday, July 11, 3:304 pm
Library West room 148

^ Thursday, July 13, 9:30-10 am
Marston Science Library room L-107

All subject areas are covered. No registration is needed. If you'd like to
schedule a specialized library session for your course, contact your library subject
specialist, or Alice Primack (392-2822).


xfAe UNIVERSITY OF
SLFLORIDA
Univenity ofFlotida
George A. Smathen Libraties
P.O. BOX 117001
G aiesvile, FL 32611-7001


















Is there another person in your department that you would like us to send a copy
of Library News? If so please notify us at: bhood@mail.uflib.ufl.edu


List of Links:
http://www.uflib.ufl.edu/PS/LibrarvNews
bhoodimail.uflib.ufl.edu


Go to page: Table of Contents 12 3 4 5 6 7 8


For a printed copy of this publication please contact


http://web.uflib.ufl.edu/ps/LibraryNews/LibNews0600/page8.html (1 of 2) [2/18/2004 2:06:23 PM]




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